1993 OPERATING PLAN

OFFICE: Vice PresidentOFFICER: Nancy Sewell

MAJOR RESPONSIBILITIES

1- High School Student Mini-Conference Coordinator

2- Delegate Coordinator

3- Chapter Goals and Objectives Document Coordinator

4- Chapter Annual Report

5- Chapter Quarterly Report (1st, 2nd, 3rd)

6- Support of President

7- Assistant Treasurer

8- Participation in Marketing and Financial Solicitation Activities

9- Cluster Leader for Finance and Membership Committees

10- Cluster Leader for Career Development Committee (temporary)

1993 OPERATING PLAN

OFFICE: Vice PresidentOFFICER: Nancy SewellResponsibility #: 1Responsibility Name:High School Student Mini-Conference Coordinator

Description:

Organize and manage the chapter's Annual HS Student Mini-Conference. The event is to be one of several other events during "Computer Learning Month" (October). The chapter hosts the event to assist in spreading computer knowledge throughout the minority community. The mini-conference focus will be to motivate young people to learn and to encourage them to stay in school. We'll round out these messages by providing information technology career guidance, college & proprietary school information & financial aid direction. This is a major chapter event and is therefore expected to have the support and participation of all committees and officers. (Goal is for 100 students).

Resources Needed:Liaison from each committee (13)

- To manage the Mini-Conference Action Teams:- Marketing

- Contact HSs and last year's participants- Coordinate advertising (all media)- Provide signs and posters for meeting place

- Logistics- Arrange location plus back-up- Obtain liability insurance- Coordinate field trip/data center tour transportation

- Registration- Create and maintain database(s) for registrants (HS) & all presenters

(colleges & schools, workshop leaders, corporations, Action Team)- Develop Registration Forms- Provide Name Tags- Develop certificates for all participants- Provide BDPA printed info to NBDPA

- Refreshments- Arrange for refreshments (continental breakfast, lunch) for both

adults and HS students.- Organize food & beverage Set-up & Clean-up

- Agenda/Program- Flesh-out Program Agenda- Find & solicit workshop leaders & program speakers- Create or obtain biographies for presenters

- Financial (& material) Support- Visit corporations to drum up financial, facility & material support.

The goal is to not spend a dime of BDPA's money.- Oversee spending

Officers (7)

- To participate in the program:- Workshop leaders - Presenters- Greeters

School Representatives- To market their institution's offerings

Info Tech Professionals- (From Corporate Sponsor and Supporter companies):

- To Present in Career Workshops- To distribute corporate paraphernalia

Work Start Date: March 1993 Work End Date: November 1993Event Date: Mini-Conference/ October 9, 1993Event Date: Data Center Tour/ October 16, 1993

Estimated Cost Breakdown:

Door Prizes (Computer, Savings Bonds, Membership) $900.00

Refreshments 500.00

Correspondence (postage, phone) 25.00

Stationary (invitations, presenter confirmation and TYs, TYs to supporter 25.00

Refreshments 500.00Total $1850.00

1993 OPERATING PLAN

OFFICE: Vice PresidentOFFICER: Nancy SewellResponsibility #: 2Responsibility Name:Delegate Coordinator

Description:

Arrange for and oversee the selection, preparation, coordination and reporting of the chapter's delegates to the National Conference. The delegates serve for a six month period: three (3) before conference (start Mid-May) three (3) after (end Mid-November).

Resources Needed:

Nominees (preferably at least five (5))- Must submit a written request for consideration covering:

- Reason for wanting to represent chapter at conference- Candidate's qualifications to act as a representative- Reason Executive Committee should select them over other candidates.

Delegates (two (2) (maybe 3))- To become comfortable with NBDPA By-laws and the proposed changes.- To study Parliamentary Procedure & be familiar with Roberts' Rules.- To know the chapter's position on each issue slated for discussion during the

Delegates's Meeting.- To work with Corporate Relations Cmte or Corporate Advisory Council to secure

contributions to the conference expenses they will incur.- To attend National Conference and to commit to participating in all Delegate's

activities as the Delegate Representative of our chapter.- To work with the other chapter delegate(s) to produce the Delegate's Report

documenting the Delegate's Meetings & their outcome for the general membership.

Executive Committee:- Review Delegate Submissions (beginning mid April)- Vote during May Executive Cmte Mtg (May 7, 1993)

Work Start Date: Late February 1993 Work End Date: Late November 1993

Estimated Cost Breakdown:

Delegates Stipend (2/$100 or 3/$66.33) for attending National Conference $200.00 or more*

Copy cost of Delegates Report (6 page rpt, 225 copies, @ $0.035/page) 47.25

Total $247.25

* More if delegates are able to secure corporate contribution to their conference expenses.

1993 OPERATING PLAN

OFFICE: Vice PresidentOFFICER: Nancy SewellResponsibility #: 3Responsibility Name:Chapter Goals and Objectives Document Coordinator

Description:

Collect, format, produce and submit documentation to NBDPA of the chapter's accomplishments for the year. The document should be organized such that it responds to NBDPA's "Chapter Goals and Objectives" criteria. This document is used as the basis for determination of eligibility for and selection of chapter and member achievement awards for the year. The dates of the evaluation period are determined by the NBDPA Executive Committee.

Resources Needed:

Liaison from each committee (13)Officers (7)

- Submit materials and create documentation to substantiate events, activities, conversations as deemed necessary by coordinator as interpreted from "Goals and Objectives" criteria.Examples of materials and documentation:

- Proposal, syllabus and schedule for Computer Literacy Program- List of members that manned the BDPA table at NCC Minority Job

Fair, Certificate of Participation from NCC, advertisement from Newspaper

- Invitations and Thank You's for participation- Quarterly Cmte rpts, Monthly Officers & Fiscal rpts- Member Lists- Corporate Sponsorship correspondence, CS Status

- Review materials in final document for accuracy.

- Data on diskette in WP 5.1 for year's activities- saved from quarterly rpts - submitted from BOD

- Several people to handle preparation for mailing to general membership and Corporate Sponsors and Supporters.

- PC and Laser Printer, diskette

Work Start Date: January 2, 1993 Work End Date: Mid-February 1993

Estimated Cost Breakdown:Loose-leaf Binders (qty 2 @ $9.00) $18.00

Sheet Protectors (100/box, qty 3 boxes @ $12.00 box) 36.00

Index Tabs (12/box, qty 3 boxes @ $1.50 box) 4.50

Postage (Priority Mail) 12.00

Total $70.50

1993 OPERATING PLAN

OFFICE: Vice PresidentOFFICER: Nancy SewellResponsibility #: 4Responsibility Name:Chapter Annual Report

Description:

Produce a document summarizing the chapter's achievements for the calendar year. The report must follow the format provided by NBDPA. This document is allowed to serve as documentation of the 4th quarter. It will also be used as a marketing tool for corporate funding.

Resources Needed:

- Data on diskette in WP 5.1 for year's activities- saved from quarterly rpts- submitted from BOD

- Several people to handle preparation for mailing to general membership and Corporate Sponsors and Supporters.

- PC and Laser Printer, diskette, envelopes

Work Start Date: November 1993 Work End Date: January 1994

Estimated Cost Breakdown:

Copy cost of Annual Report (20 page rpt, 240 copies, @ $0.035/page) $168.00

Binding Cost (25 copies for corp mktg @ $0.75/rpt) 18.75

Cover Paper (Heavyweight) 15.00

Total $201.75

1993 OPERATING PLAN

OFFICE: Vice PresidentOFFICER: Nancy SewellResponsibility #: 5Responsibility Name:Chapter Quarterly Report (1st, 2nd, 3rd)

Description:

Produce a documents summarizing the chapter's achievements for the past calendar quarter and a projection of activities for the next quarter. The report must follow the format provided by NBDPA. Fourth quarter reporting in not required in this format. Chapter Annual Report takes the place of the fourth.

Resources Needed:

- Data on diskette in WP 5.1 for last and next quarter's activities- save for Chapter Annual Report

- Several people to handle preparation for mailing to general membership and Corporate Sponsors and Supporters.

- PC and Laser Printer, diskette, envelopes.

Work Start Date: March 1993 Work End Date: April 1993June 1993 July 1993September 1993 Oct 1993December 1993 Jan 1994

Estimated Cost Breakdown:

Copy cost of Quarterly Report (8 pg rpt, 225 copies, @ $0.035/pg) x 3)) $189.00

Total $189.00

1993 OPERATING PLAN

OFFICE: Vice PresidentOFFICER: Nancy SewellResponsibility #: 6Responsibility Name:Support of President

Description:

Provide back-up for the President in any situation. Attend committee and task group meeting. Provide assistance or guidance where ever deemed necessary by the President.

Resources Needed:

- Communication between the president and vice president.

- Cooperation and respect from the BOD and the Exec Cmte.

Work Start Date: January 1, 1993 Work End Date: Dec 1993

Estimated Cost Breakdown:

Transferred from president's budget if applicable.

1993 OPERATING PLAN

OFFICE: Vice PresidentOFFICER: Nancy SewellResponsibility #: 7Responsibility Name:Assistant Treasurer

Description:

Provide back-up for the Treasurer in any situation. Attend committee and task group meetings. Provide assistance or guidance where ever deemed necessary by the treasurer or the president. Cut checks, sign reimbursement forms, produce Treasurer's Report, handle bank transactions.

Resources Needed:

- Communication between the treasurer and vice president.

- Cooperation and respect from the BOD and the Exec Cmte.

- Access to the treasurer's records and to the chapter's banking materials (check book, deposit receipts, etc.)

Work Start Date: January 1, 1993 Work End Date: Dec 1993

Estimated Cost Breakdown:

Transferred from treasurer's budget if applicable.

1993 OPERATING PLAN

OFFICE: Vice PresidentOFFICER: Nancy SewellResponsibility #: 8Responsibility Name:Participation in Marketing and Financial Solicitation

Description:

Perform as a member of the Corporate Relations Committee (CRC) and the Corporate Advisory Council (CAC) Action Team. Assist in the identification of potential sponsors and supporters. Prepare and demonstrate presentations for Corporate Sponsorship solicitation. Participate in planning, organizing, building and implementation of the CAC.

Resources Needed:

- A network of people who can or know people who can advise us, provide insight and direction to receiving corporate dollars or can work as advocates for our chapter.

Work Start Date: January 1, 1993 Work End Date: Dec 1993

Estimated Cost Breakdown:

See CAC and CRC budgets.

1993 OPERATING PLAN

OFFICE: Vice PresidentOFFICER: Nancy SewellResponsibility #: 9Responsibility Name:Cluster Leader for Finance & Membership Committees

Description:

Attend meetings of committees. Act as substitute chair or co-chair if deemed necessary by president. Represent the interests of the committees at Executive Committee Meeting. Communicate back to committees from Executive Committee Meetings.

Resources Needed:

- Communication between the committee chairs and cluster leader.

- Cooperation and respect from the BOD and the Exec Cmte.

Work Start Date: January 1, 1993 Work End Date: Dec 1993

Estimated Cost Breakdown:

See committee budgets.

1993 OPERATING PLAN

OFFICE: Vice PresidentOFFICER: Nancy SewellResponsibility #: 10Responsibility Name:Cluster Leader for Career Development Committee

(temporary)

Description:

Attend meetings of committee. Act as substitute chair or co-chair if deemed necessary by president. Represent the interests of the committee at Executive Committee Meeting. Communicate back to committee from Executive Committee Meetings.

Resources Needed:

- Communication between the committee chair, cluster leader and temporary cluster leader.

- Cooperation and respect from the BOD and the Exec Cmte.

Work Start Date: January 1, 1993 Work End Date: Dec 1993

Estimated Cost Breakdown:

See committee budgets.

1993 PLANNING

OFFICE: Vice PresidentOFFICER: Nancy Sewell

OFFICE RESPONSIBILITIES

1- Support of President2- Chapter Goals and Objectives Document Coordinator3- Chapter Annual Report4- Chapter Quarterly Report (1st, 2nd, 3rd)5- Delegate Coordinator6- Assistant Treasurer7- Participation in Marketing and Financial Solicitation Activities8- Cluster Leader for Finance and Membership Committees9- Cluster Leader for Career Development Committee (temporary)

Past Year Assesment:

Areas of Strength

The strongest area of my responsibility has been in the coordination of the "Goals and Objectives Document". The production of the books put our chapter in a qualified position for assessment for chapter achievement awards.

Areas of Potential Improvement

Communication - I will make every effort to provide consistent communication between myself and the chairs in my cluster as well as the President and the rest of the BOD. Also I will be making quarterly contact with all members.

Proactive activity - I have felt more in a reactive mode. This I feel can be attributed to lack of a clear plan. It is not my job just to fill in for the President or the Treasurer or a committee chair. I have definate areas of responsibility which I can build upon. Am in the process of planning my work for 1993 so that I may work my plan. The huge task of coordinating the Mini-Conference is now mine. The design and initial planning was done by the Program committee this year. We will be refining and building upon the task. Delegates will get more support this year to serve for the full six months of their term. The Career Development Committee is in need of assistance. This can be a very valuable entity within the chapter. I will direct serious planning there along with the chair and an expanded committee to support the tasks. Using the committee is the key to more activity there.

Funding - We did very well for operating beneath an expected budget, but we must bring in the money. I will be working on corporate funding. Without it we will be struggling forever.