•Voter Affirmation

•Provisional Voting

Providence Wardens & Clerks

Things to do firstThings to do first Check the precinct tag on your equipment and blue Check the precinct tag on your equipment and blue

supply box – supply box – make sure you have all the right make sure you have all the right equipment.equipment.

Turn on the Eagle & AutoMark to make sure there Turn on the Eagle & AutoMark to make sure there are no problems.are no problems.

Break seals on your blue supply box and get your Break seals on your blue supply box and get your supplies.supplies.

Verify you have everything.Verify you have everything. Call the Board of Canvassers if you are missing Call the Board of Canvassers if you are missing

anything.anything.

SealsSeals

• Place any seals you break inside

• Get new seals when you close

Replacement of Replacement of Eagle/AutoMARKEagle/AutoMARK

• Use this certificate if your equipment has to be replaced

Clerk’s BagClerk’s Bag

• Confirm your seal numbers

• Check how many pages of the ballot you received

Clerk’s BagClerk’s Bag

• Write any discrepancies on this form

Provisional Ballot CategoriesProvisional Ballot Categories

1. Voter’s name is not on the poll book

2. Poll book indicates voter applied for a mail ballot

3. Voter’s identity has been challenged by you or a party watcher

4. Voter does not have appropriate ID

Important ReminderImportant Reminder• If a person is not registered, they may go to

City/Town Hall and vote a ballot for President/Vice President on Nov. 6.

• Check with the Board of Canvassers because a few communities are using a location different than City or Town Hall.

• If a voter is unsure if they are actually registered, they should go there to vote.

• If they vote a provisional ballot and aren’t actually registered, the ballot will be completely disqualified.

Setup Provisional BallotsSetup Provisional Ballots

• Get the provisional supply bag from the blue supply box.

• Read the yellow provisional checklist to make sure you are following the correct procedure.

Info SheetInfo Sheet

• Every provisional voter gets an information sheet.

• Required under federal law.

Put a label on the ballotPut a label on the ballot

A POLLWORKER MUST NEVER WRITE ON THE BALLOT!

Provisional AppProvisional App• Write Write youryour precinct precinct

number at top!number at top!• Voter signsVoter signs• Clerk signsClerk signs• Be sure to check a Be sure to check a

categorycategory• Voter Voter does notdoes not fill-out fill-out

a ballot app with Supv.a ballot app with Supv.

Provisional BallotsProvisional Ballots

• Voter takes the ballot and envelope to booth.Voter takes the ballot and envelope to booth.

• The voter must return to the Clerk’s table with the The voter must return to the Clerk’s table with the ballot sealed in the envelopeballot sealed in the envelope

• Make sure the envelope is sealed and the Make sure the envelope is sealed and the application is application is still on the front.still on the front.

Provisional BallotsProvisional Ballots• Tear off only the receipt from bottom Tear off only the receipt from bottom

of the application.of the application.

• Give the voter their receipt.Give the voter their receipt.

• Insert ballot into red provisional Insert ballot into red provisional ballot bag.ballot bag.

• Make sure Supervisors put an “X” Make sure Supervisors put an “X” through the voter’s label on the poll through the voter’s label on the poll book (if there is one).book (if there is one).

Pink Voter Affirmation CardPink Voter Affirmation Card

All Inactive Voters Must Complete Pink All Inactive Voters Must Complete Pink Affirmation CardAffirmation Card

• Poll book will say “Affirmation Required”

• The voter completes a pink Voter Affirmation form before completing a ballot application.

• Make sure their address has not changed.

• Have Supervisors check the “Affirmation Card Completed Box” on the ballot application.

• These voters are entitled to vote a regular ballot.

If voter moved in same City/Town:If voter moved in same City/Town:

•30 days or less before Nov. 6, they vote at their old polling place.

•More than 30 days before Nov. 6, they vote at their new polling place.

Have the voter complete a pink Voter Affirmation card, which is placed in the Board of Canvassers Return Bag by the Clerk.

•30 days or less before Nov. 6, they vote at their old polling place in their former City/Town.

•More than 30 days, but less than 6 months before Nov. 6, they vote a Limited Ballot at the Board of Canvassers of the former City/Town.

•More than 6 months before Nov. 6, they are not eligible to vote.

Voter moved to a new City/Town:Voter moved to a new City/Town:

Eagle CapacityEagle Capacity

The Eagle has a capacity of 1700 ballots.The Eagle has a capacity of 1700 ballots.

Some polls will be provided with an extra ballot box.Some polls will be provided with an extra ballot box.

If your public display counter reaches 1400, call the If your public display counter reaches 1400, call the Board of Canvassers.Board of Canvassers.

A tech will come out and install the new ballot box for A tech will come out and install the new ballot box for you.you.

Print the 5 copies of totalsPrint the 5 copies of totals

• 1st copy - Board of Elections envelope1st copy - Board of Elections envelope

• Other copy - Memory pack envelopeOther copy - Memory pack envelope

• Other copy – Tape on door outside polling placeOther copy – Tape on door outside polling place

• Other copy – Board of Canvassers return bagOther copy – Board of Canvassers return bag

• Other copy – With the voted ballots from Bin #2Other copy – With the voted ballots from Bin #2

Make sure you have enough paper to print the 1Make sure you have enough paper to print the 1 stst copy! copy!

Close down the pollClose down the poll• Open the red bag with the Open the red bag with the

GOLD KEY.GOLD KEY.• Clerk must count the provisional Clerk must count the provisional

ballots.ballots.• Lock the red bag and seal the Lock the red bag and seal the

other end with a red tie seal other end with a red tie seal found in the “seals envelope”found in the “seals envelope”

• Write seal number on both Write seal number on both copies of the Election Certificatecopies of the Election Certificate

Compartment #1 of EagleCompartment #1 of Eagle

• Remove all ballots from Compartment #1

• Place inside the ‘Write-In” Envelope.

• Seal with red-bordered seals.

NEVER MIX ballots NEVER MIX ballots from Compartment from Compartment

#1 and #2 of the #1 and #2 of the Eagle!!!!Eagle!!!!

Compartment #2 of EagleCompartment #2 of Eagle

• Remove all the ballots from Bin #2.Remove all the ballots from Bin #2.• Neatly stack voted ballots and place inside ballot security Neatly stack voted ballots and place inside ballot security

case.case.• Make certain you have removed all ballots from the Make certain you have removed all ballots from the

Eagle!Eagle!• Place a copy of totals tape in the case and seal it with Place a copy of totals tape in the case and seal it with

orange seals supplied by the Board oforange seals supplied by the Board of CanvassersCanvassers..

Election CertificateElection Certificate• Account for all of your Account for all of your

ballots.ballots.• Number of ballots cast will Number of ballots cast will

need to divided by number of need to divided by number of pages you ballot.pages you ballot.

• Account for all of your ballot Account for all of your ballot applications.applications.

• Place 1 copy in BOE Place 1 copy in BOE envelope and 1 copy in BOC envelope and 1 copy in BOC return bag.return bag.

Unused BallotsUnused Ballots

• Seal only Seal only openedopened packages of unused ballots packages of unused ballots in this bag.in this bag.

• NeverNever place place votedvoted ballots ballots in this bag or the plastic in this bag or the plastic blue supply box.blue supply box.

Board of Elections EnvelopeBoard of Elections Envelope

• Fill the Board Fill the Board Elections Return Elections Return envelope.envelope.

• Place the 1Place the 1stst SignedSigned Copy of the totals Copy of the totals tape inside.tape inside.

• Check-off the list on Check-off the list on the front.the front.

Board of Canvassers EnvelopeBoard of Canvassers Envelope

• Use the checklist on Use the checklist on the front.the front.

• Put keys inside.Put keys inside.• See list on front.See list on front.• Seal it.Seal it.

Close the polling placeClose the polling place

• Unused ballots & forms.

• Unused ballot applications.

• Posters and signs issued by the State.

• Pens, magnifying sheet, etc.

Do not put these in blue boxDo not put these in blue box

• Voted ballots removed from the Eagle

• Forms signed or completed by voters

• Voting lists

• Street directories

• Items issued to you by the Board of Canvassers

SealsSeals• Seal the blue supply Seal the blue supply

box(s) with new sealsbox(s) with new seals• Write seal #’s on election Write seal #’s on election

certificatecertificate• Place the Eagle, booths, Place the Eagle, booths,

supply box, and supply box, and AutoMARK case and AutoMARK case and table in secure areatable in secure area

PickupsPickups

Equipment RemindersEquipment Reminders

• In the morning, make sure you plug-in Eagle and check the ballot boxes.

• 4 pollworkers must sign the zero tape.

• During the day, have the voter immediately pull out any rejected ballots.

• If the Eagle is using a lot of paper due to ballot errors, use your judgment as to whether to call to have the paper roll changed.

Equipment RemindersEquipment Reminders

• If the Eagle ballot box needs to be swapped during the day, don’t forget to also empty the full one when you close the poll.

• In the morning, make sure the AutoMark is turned on.

• Run your morning and afternoon AutoMark Verification Ballots

• Call Tech Support with any problems (phone # is on yellow ink cartridge installation instructions).

The following items will be picked upThe following items will be picked up

Board of Canvassers Return Bag

• Board of Elections return envelope

• Ballot envelope (Voids, Write-ins, Etc)

• All signed ballot applications

Ballot Security Case

• Voted ballots with copy of totals tape.

Board of Canvassers Box or Canvass Bag

• All voting lists and directories

• Rulers, extra signs, etc.

Equipment Training for new Moderator’s & ClerksEquipment Training for new Moderator’s & Clerks

Only Moderator’s and Clerks who worked in the Primary are DISMISSED

Don’t forget your election pin!

Thank YouThank You

Read your Books!!

Bring your books to the polls with you!!

Good Luck!