DataProtectionGuidelinesIn order to be an officially recognised volunteer-led Alumni Group you must agree tothe following Data Protection Statement.

Alumni Volunteer Resources

The University is subject to data protection regulationsunder UK law, which control the use of personal contactsand data. It is a condition of being an officially recognisedvolunteer-led Alumni Group that the Group takes propercare of personal data obtained because of its status as anAlumni Group. If you are using information about theUniversity or its alumni you must respect data protectionregulations and personal privacy.

This means your Group must:

• comply with data protection laws of the country inwhich your group operates

• respect individual’s wishes about not being contacted

• look after and dispose of data in such a way that no thirdparty will be able to gain access

• not lose the data - so don't store unencrypted onportable devices

• use the data only for alumni events and initiatives

• not keep or use out-of-date data

• not use the data for other (private or business) purposesunless the person concerned agrees

• if you collect data, make sure people are told in writingthat their data will be used by you and the University foralumni purposes - email/website notification is sufficient

• if you share data in order to organise an alumni event orinitiative make sure the person receiving the data knowsthe rules

Please visit the CARO website for more information and an example Data Protection template for the use of your Group.alumni.cam.ac.uk/data

Data Protection Guidelines

Alumni Volunteer Resources

alumni.cam.ac.uk/groups