Volume 15

PwaniVol. 15, MAY 2012

Redefining

BUSINESSA Publication of Pwani

www.pwani.net

At Pwani, we are all working towards a common goal. Our Mission is to be seen as Refi ning

Lives to be the best there is and to have everyone want to associate with us. To achieve this one of the fundamentals is being organised. Organizing in a general sense means systematic arrangement of activities. This has to be seen in our day to day activities as it refl ects on everything we do and in the long run lead to achieving our goals both on individual levels and as an organisation.

Being organised is all about making decisions. For example, if a piece of paper crosses your desk, do you pick it up, wonder what you want to do with it and put it back again? The best approach to this should be for you to decide what you want to do with it, schedule time and then do it! Either place it in a marked fi le or bin it. The same applies to emails. Get into the habit of keeping your emails organised. Deal with anything urgent immediately and create folders for important emails that you will need to come back to. You can even use the colour-coded fl ags so you will not forget to follow them up.

A few months ago, we all took part in the Pride & Care competition where the staff who showed pride and care in their daily routine were rewarded. One category on the competition was how organised

and clean your work environment was. More important than the reward, this was to serve as a lesson on being organised. Super achievers are called that for one simple reason, they get things done and usually those super achievers are super organsied! In an organised manner, you will realise that a lot more gets done, effortlessly and on time.

So go forth and be super organised! You will be amazed by how much happier, productive, and ultimately, how successful your work life can be.

By Brenda Achieng

the secret of being super-organised

Celebrate Pwani life!

2 MAY 2012

Editorial TeamEditor: Neelma Shah

Assistant Editor: Brenda AchiengCreative Support: Anthony Odeo

Consulting Editor Food: Aarti MaldeGraphic Designer: Fridah Kuria

Consulting Editor ICT: Jocelyne MuhatiSecretary: Mary Olinda

Other ContributorsBarnice Mumbua

Vishal ShahCharity Mwangi

Dickson ElberWebster Ndima

Naifi n TaibAdil MohammedJuma Lubambo

James MalukiLukas Ouma

Josephat MboleNyalo MutisyaJiwe Augastin

Patrick Kitumbo

How many of us underestimate the

importance of being organized? We literally spend hours each day looking for something already in our possession. WHY? Because we are disorganized and we haven’t taken the time to put things in its proper place, hmmm!

Well dear colleague, time is money! Did you know that being organized can not only save you money

and time, but it can also alleviate stress?

How many times have we run late to work or a meeting or anywhere for that matter, because you were looking for something? How many times have you purchased the same thing more than once, because you weren’t organized enough to know you already had it!

This month’s edition of Redefi ning Business is packed with some simple tips of how to get organized – tips that will not only save you time and money and help alleviate stress; but will also help you to form positive habits at work as well as at home.

It has been a fairly busy month at Pwani so the ‘The News’ section is fi lled with reports on various activities that have taken place here this month. Special thanks to the new additions to the Wordsmiths team at Jomvu for their contributions. With their help we have managed to incorporate some articles in Kiswahili much to the request of some of our readers. Na shukuru sana! We are also running a competition for a quiz which you will fi nd on the last page.

I would like to leave you with some food for thought as I go back to the theme of the newsletter. Did you know that on average, most people waste up to two years of their lives searching for things they’ve misplaced? Don’t let this happen to you! Usikubali hii itendeke kwako! Reclaim those two years and start being organized.

Editor,Neelma Shah

Barnice Mumbua

Mary OlindaVishal Shah

New Editorial members

from theEditor’s Desk

Naifi n Taib

Jomvu Wordsmiths Members

* Do you thik Pwani is at its best?* Are there areas that have room for improvement, how?* Fill the idea banking form and drop it off at a collection point near you.

Collection points at: Jomvu (Makena, Bentanora, Christine-Oils) Kikambala (Sim, Charity), Head Office (Lil ian)

Sherehekea Pwani life!

3www.pwani.net

Sherehekea Pwani life!Sherehekea Pwani life!

You to UsDear Editor,Some of us fi nd it very challenging to

read the articles that appear in Redefi ing Business because they are in English. Perhaps you can have a Kiswahili section for some of us.Nyalo Mutisya

Dear Nyalo, We really value your feedback and we will try to

keep all staff satisfi ed with articles in both Eng-

lish and Kiswahili. This months edition, you will

see our fi rst attempt. Please read through and

send us feedback to let us know if this is ok.Editor

Dear Editor,I am very disappointed with the prizes from the

last competition. The fi rst fi ve were presented

with airtime worth 500/- yet we have products

worth the same amount that we should give

out instead to instill Pride and care in our

products.It’s a good initiative on recognizing our staff

and products too.Thanks and need more of this - MariannahDear Mariannah, There are many more competitions to come and

I assure you that a good variety of prizes will be

given out including our products.Editor

Got something to say?email your comments to [email protected] with you to us in the subject line or write to us at Public Relations P.O. Box 81927 - 80100Mombasa.

With empowerment comes accountability, and that is when the highest level of creativity is

cultivated. Pwani is implementing an IDEA BANK to empower staff by fostering employee-driven innovation. How will this work?

• Theme selection every three months• Communicating the theme through the newsletter, intranet, notice boards and

email in both English and Kiswahili• Ideas will be posted in the appointed collection points at all 3 locations• Two weeks to submit ideas • Collation and review of ideas by the Idea

Bank Committee • Selection of up to 5 great ideas• Present ideas to Ops and Exec Board to

select the best idea• Reward the generator of the best idea

What do I need to do?The theme for the next three months(June-August) is Cost Cutting. If you feel that you have good ideas for cutting cost in our daily activities then fi ll in the form inserted and drop it of at the access point.

Location of access pointHead offi ce - At the reception - LilianJomvu - Mainteinance,Christine Makena and BentanoraKikambala - Sim & CharityFor more informarion contact Mariam Saleh,Marketing on [email protected] or 0723 570 159

* Do you thik Pwani is at its best?* Are there areas that have room for improvement, how?* Fill the idea banking form and drop it off at a collection point near you.

Collection points at: Jomvu (Makena, Bentanora, Christine-Oils) Kikambala (Sim, Charity), Head Office (Lil ian)


4 MAY 2012

Eight Tips to Help You Get Organized at Work

1. WHAT’S IMPORTANT? Focus on your long-term goals and change them if necessary. Set mini goals and make those a priority to meet your Bigger Goals.

2. PREPARE A TASK LISTMake daily, weekly and monthly to-do lists of important tasks. Review your daily priorities at the beginning of each day.

3. TIME MANAGEMENTDo the hardest things fi rst - usually you will fi nd your energy is higher and when you put them off procrastination will set in. Keep a notebook in your car, purse or briefcase to plan your day’s activities especially if you commute. This will give you time to think.

4. INVEST IN A CALENDARS OR DAILY PLANNERBalance your work activities with your personal and family activities to avoid confl icts. Pencil things in on your calendar/ planner, if they aren’t set in stone yet.

5. DELEGATE TASKSAssign tasks to others if it’s not your area of expertise. Give them a chance to shine.

6. MANAGE YOUR MAIL AND PHONE CALLSSort mail in the morning divide into categories of importance. Check voice mail 2-3 times a day morning, lunch and before you leave for the evening, identify level of importance.

7. REDUCE CLUTTERKeep your workspace clean, only the most important items and information you need on a daily basis should be on top of your desk.

8. STAY ORGANIZEDOrganize fi les by priority. Spend time at the end of each day clearing yourdesk and time the next morning planning your day’s activities.

Take the time and implement these tips. You will fi nd that you not only have more time during the day because you are more organized, but you will feel better because you have a clear direction of where you are going. Not allowing yourself to become side tracked will give you more time to use to your best benefi t as you determine, not having the situations and circumstances dictate what you should do next. The adage, “Time is Money” is true and wouldn’t you feel better having more of both to spend?

Success is a result of long-term planning and daily action. Good organization helps you gain control of your time so you can plan and complete the tasks needed to achieve your goals. Here are eight

organizational tips that will help you reach your long-term goals at work:


5www.pwani.net

HOUSE KEEPING, key to mindset change

The basic concept of housekeeping started from keeping a domestic

house clean and gradually extended to maintaining high standards of cleanliness and maintenance at commercial levels. It included maintaining a house on a daily or long term basis or looking after its cleanliness, tidiness, upkeep and smooth running. In today’s industry, good housekeeping contributes to saving in costs of labour, cleaning material and equipment, furnishings and the like in every type of establishment.

What is the importance of workplace Housekeeping?Effective housekeeping can eliminate some workplace hazards

and help get a job done safely and properly. Poor housekeeping can frequently contribute to accidents by hiding hazards that cause injuries. If the sight of paper, debris, clutter and spills on the fl oor are accepted as normal, then other more serious health and safety hazards may be taken for granted.

Housekeeping is an important aspect in 5S or 5K as it is in Kiswahili – Sort (Kuchagua), Set in order (Kupanga), Shine (Kusafi sha), Standardize (Kudumisha), Sustain (Kufundisha). The 3rd ‘S’ (Shine) involves a lot of cleaning work. During this step, all hidden hazards and damages in machines are seen and can be corrected.

Effective housekeeping is an ongoing operation: it is not a hit-and-miss cleanup done occasionally. Periodic “panic” cleanups when we expect a visit by the directors or CEO are costly and ineffective in reducing accidents.

Let us begin to change our mindset and work together with Wanyoni and his team to clean up after our own mess!

At Pwani, some very good examples of high standards of housekeeping are Bhupesh Vasveliya’s work area and offi ce at our Kikambala factory as well as the perfector area in Jomvu. All are highly encouraged to visit these areas and emulate their style.

Bhupesh Vasveliya’s very organised Offi ce

`A place to be-Francis Kioko complying with the law of 5`S.This is sustaining.

By Rakam Kamar


6 MAY 2012

Knowing me knowing youName: Juma Pekeshe Designation: Jomvu Fork Lift driver

S. Hebu tueleze kwa ufupi, Pekeshe ni nani?J. Pekeshe ni mtu mpole, mkarimu na mpenda watu. Ni mme wa mke

mmoja na mzazi wa watoto tano.

S. Mbali na kuwa dereva wa folklift mashuhuri, Je ni changamoto zipi za maisha unazopitia kama mfanyikazi wa Pwani?

J. Hali ngumu ya kiuchumi, kwa mfano; mfumko wa bei za vyakula nchini zinazofanya gharama ya maisha kuwa ghali.

S.Unaweza tueleza ratiba yako ya kikazi?J. Nam, mimi huwasili kazini asubuhi saa moja, nina hakikisha kuwa

mashine yangu iko katika hali mufti, kama kuangalia magurudumu yako sawa, mafuta ya injini na maji yako sawa. Kisha napewa mwelekeo wa kazi kutoka kwa msimamizi wangu.

S. Je ungemwelekeza vipi yeyote anayetazamia kuwa dereva wa folklift?J. Unahitaji kupata mafunzo ya uendeshaji gari na upate cheti cha uendeshaji.

S. Unashughulika na nini wakati wa siku zako za mapumziko?J. Mimi huwa na mazungumzo na familia yangu huku nikiwa nimetulia nao. Pia napenda kuogelea baharini pamoja na familia yangu.

S. Unampango gani katika maisha ya usoni?J. Kuboresha maisha ya familia yangu na kuwapa tumaini la kustawi kwa fani yoyote watakayoichagua.

S. Kwa ujumla unaweza kuwaambia nini wafanyi kazi wenzako?J. Wawe wakarimu na waadilifu kazini, ulimwenguni na kwa familia zoa - hayo ndiyo maisha bora.

SOAPS: WALL OF FAMEBy Charity Mwangi

By Dickson Elber

S M A R T (Specific,Measurable, Accurate, Reliable and Timely) work goes hand in hand with recognition. This is well displayed by the finishing line at Kikambala.

They have come up with a way of motivating their employees to work even smarter by recognizing the most hardworking employee and the best team every month.

A picture of the most hardworking employee for the month is displayed on the wall of fame (see picture below) with a little note of what he or she has done to achieve that.To be better performers we have to take pride and care in all that we do.


7www.pwani.net

By Charity Mwangi

Charity Mwangi and Zuma Funda

Well done Naifi n for demonstrating the Pwani Values by using Initiative and having the drive to get things done! Naifi n Taib has been rewarded for solving a continuous Pastel problem that involved invoice updating on the system.

Keep it up!

Naifin Taib ExhibitsPwani Values

C.E.O Peter Beard awarding Naifi n Taib

What is ARCHIVING? In laymans terms, archiving would mean storage of

documents. In the current world, proper storage of documents is very essential for future reference and easy retrieval when required with a minimum timeframe. Storage can be in many ways….dumping documents in a box can also be storage and orderly fi ling in a fi le which is properly labeled and stacked on a shelf is another more civilized way of archiving hard copy documents.

A R C H I V I N G

Proper fi ling of current documents and subsequent archiving of the older documents plays a very important role in an organization’s success or failure.

Our fi rst temporary archiving facility was at Kikambala in a commercial container…a very economical way of creating a space for storing. We now have a permanent facility at Kikambala. It is a solid building with two sections.The old archives were shifted from the Containers to the Solid store in April 2012.

The Team led by Aarti Malde that is involved in Archiving includes Betty Atieno, Ann, Hussein, Rakam Kamar and Vishal Shah. In the future, representatives from other

departments will be part of the archiving team as we develop and organize the Pwani archive.

Kudos!!.....Heartiest Congratulations to Chairman Mr Rameshchandra Malde who was honored on Friday 20th April 2012, the title of honorary patron for his selfl ess and dedicated services to Pandya Memorial Hospital over the past years

Congratulations are also with Mr Rajul Malde for being elected by the Oshwal Education and Relief Board as the Vice Chairman for the board on the 13th of May 2012.

Ramesh Malde, Chairman, Pwani oil

From Left, Hussein, Ann, Betty, Aarti and Vishal

New archiving centre, Kikambala

Rajul Malde, Director, Pwani oil


By Vishal Shah.


8 MAY 2012

By Anthony Odeo

Straight from the Frying Pan – The Fry Mate ExperienceStraight from the Frying Pan – The Fry Mate Experience

Just imagine, having Chapatti straight from the frying pan! Allow me to slip into a little nostalgia:

As a boy growing up in the village, my encounter with Chapatti came as often or as rare as Christmas did. Well, details of the encounters are a story for another day.

Saturday 12th May 2012 marked a special day for the ‘Chapatti Lovers” at Pwani. This was the day when Pwani teams represented from all the three locations – HO, Jomvu and Kikambala – gathered to not only learn but also to partake in making ‘World-class Chapattis’ made using Fry Mate by a reknown chef from our Jomvu Kitchen, Mr. Gadson Ojiambo. What a fun filled afternoon we had! Indeed, words cannot vividly express the manifestation of joy on the faces of the attendees – the photos tell it all….

The Marketing team which organized the event gave a hint that we should watch out for the next ‘specialty meal’ sponsored by one of our brands, it could be held at a venue near you – be on the lookout. Kosa uchekwe!

2

3

4

1

From top; 1. Patrick Mwenda, CFO takes a bite of chapati to his delight 2. A pose with the hero brand 3. Ramesh Malde, our Chairman takes a few tips on how to make chapatis from Chef Gadson 4. From left, Amina, Mariam Saleh and Salim Babu give the chef a hand.

`For the best tasting Chapattis and Mandazis’

Tamu kweli!Upishi hodari

uuhhhmmm....very soft & tasty, Frymate

does the magic! yummy


9www.pwani.net

After DIVA was launched in October last year, we had a series of activations in Bondeni.

We could not achieve much on sell out from these outlets hence the idea of market seeding came up to ensure availability and visibility.

We requested for funding to gauge the universe, placement of hero brands with focus on DIVA and creating visibility by affixing POS materials.Talanta Kenya was identified to execute the activity with a team of 10 champions for 25days. The team was trained and briefed on product knowledge amongst other things. We rolled out on 8th of May. The target is to see close to 11,000 cartons within 25 days.

Activity is aimed at visiting minimum of 10000 outlets in Mombasa.

By Sidik KassamMarket seeding activity: Mombasa

Team in Action

Fresh Fri placement at Mama Hope’s kiosk

Fresh Fri & Diva placement at Mama Monalies kiosk A house wife buying diva & Fresh Fri

Our soap P.O.S. material


10 MAY 2012

By Neelma Shah

Death leaves a heartache that no one can heal, but love leaves memories that no one can steal,

Fare thee well Geoffrey

Our heartfelt condolences as the Pwani family goes out to Geoffrey’s family and friends. Words cannot express how

saddened we are by the gap that he has left as a husband, father, son, brother and friend. Please know that our thoughts and prayers are with you during this tragic time. May the

good Lord be your comfort and peace.

Tribute to Geoffrey Gikuna

Pwani life!Re-usable bags

Pwani has embarked

on an initiative to infl uence the staff on the need to use re-useable bags. This would be at grocery stores, at the market, supermarkets, shops – anywhere

where there is a need to bag and carry items in a re-usable, eco-friendly bag, as opposed to disposable plastic bags. We have introduced a simple, lightweight, easy to carry, canvas tote bag for this purpose.

The bags are made of Mardufu with a lesso panel to give it a coastal, ‘Pwani life!’ feel. They are light and compact, fi tting into any handbag or pocket; and are incredibly strong, easily carrying up to 5kg’s. They are longlasting and washable thereby eliminating many hundreds of plastic bags in their life cycle, and looking good at the same time. These bags are handy as children’s library book bags too, so they are perfect for your friends and family.

Each year, an estimated 500 billion to 1 trillion plastic bags are consumed worldwide. Hundreds of thousands of sea turtles, whales and other marine mammals die every year from eating discarded plastic bags mistaken for food. On land, many cows, goats and other animals suffer a similar fate to marine life when they accidentally ingest plastic bags while foraging for food. Plastic bags don’t biodegrade, they photodegrade breaking down into smaller and smaller toxic bits contaminating soil and waterways. Each reusable bag you use has the potential to eliminate an average of 1,000 plastic bags over its lifetime.

In Kenya some 300 million bags are handed out each year, with the Country’s polythene bag production at about 4000 tonnes a month. Not all rubbish in Kenya is collected so it ends up being burned. Burning plastic is dangerous as it releases toxic dioxins which can cause cancer and disrupt hormones.

We are giving you the choice to make a difference and be part of the solution. Please contact Mary Olinda (0734 957 896) for more details.

Tribute to Geoffrey Gikuna


11www.pwani.net

An Organised Kitchen There are many benefi ts you can get if you are

going to organize kitchen cupboards. It saves time while cooking to be able to reach for an ingredient, and know right where it is. An orderly kitchen cupboard is also easy to restock and to clean.

Below are some steps to help you organise your kitchen:1. Set up an area next to the kitchen to use as your work space. The dining room table is usually a good spot. Remove all dishes from the cupboards, and stack on table according to size.Take out all the cans, boxed food, spices, such as salt and pepper, and garlic, and other goods from the cupboards.

2. Sort through the cans, boxed goods and spices and toss anything that is expired, damaged, or will never be used. Pour baking supplies into separate, sealed containers for storage. These items include bulk fl our, sugar and salt. Sealed containers will keep bugs and other pests out of the supplies and keep them fresh.

3. Wipe down the inside of the cupboards with a damp cloth and mild soap. Dry with another cloth. Add shelf liners to make cleaning the shelves easier in the future.

4. Store kitchen cleaning supplies, like dish soap and garbage bags, under the sink. Lock this cupboard if there are small children or pets in the house. Cupboards below the counter are perfect for storing baking sheets, muffi n tins, mixing bowls, and pots and pans. Other cupboards below the counter can be used for small kitchen appliances, like juicers and blenders, which are not displayed on the countertop. Place all canned and boxed goods together, organizing them by rows. Rotate the oldest food to the front to be used fi rst.

5. Continue to maintain the kitchen.


An Organised Kitchen


12 MAY 2012

VEGETABLE SUBMARINESBy Aarti Malde

Kit

chen

Co

rner

Kit

chen

Co

rner

Ingredients4 hot dog rolls1 cup boiled vegetables (Kenyon Mixed Vegetables)½ cup corn off the cob (Kenyon Corn off the Cob)I green chilli choppedI tsp FRYMATESalt and crushed pepperFor the White Sauce2 tsp plain fl ourI cup milk1 tsp FRYMATE

For the topping 2 tsp grated cheeseMethod for the white sauce1. Melt the FRYMATE, add the fl our and

cook on a slow fl ame, while stirring continuously till it turns golden brown.

2. Add the milk gradually while stirring continuously, so that no lumps form and

bring it to a boil. 3. Add salt and mix well. Remove from the

fi re and keep aside.

How to proceed1. Slit each roll horizontally. 2. Spread FRYMATE lightly and grill in a pre-heated oven for about 5 minutes.

Keep aside. 3. Mix the boiled vegetables, corn, white

sauce, green chilli, salt and pepper and stuff each roll with a little of the mixture.

4. Sprinkle the grated cheese and grill in a hot oven at 200 degrees C for 8-10 minutes.

5. Serve hot with Kenylon chilli sauce

Chemsha Bongo

PWANI OIL PoemPwani oil, the fulfi llment of our lives,The beauty of our tender skin,The only safe way to escape cholesterol,The best way to stay hygienically clean,The only way to a safe life,

The diverse products of our sophisticated,Updated, skilled ways of production,Which are tailor made for our esteemed customersBrings back life to the people.

By Barnice Mumbua

LATERAL THINKING QUIZWith some common sense, creative thinking and sharp puzzle-solving skills, you’ll have some fun cracking these lateral thinking puzzles. Send in your answers by the 9th of June either via email – [email protected] or via Webster Ndima at Jomvu, Mary Olinda at the Head Offi ce or Charity Mwangi at Kikambala to stand a chance to win 5 ‘Pwani life!’ eco shopping bags. We’ll pick a name from a hat and send you the bags – that’s if you get all 3 answers correct!

Q1. A woman calls her husband at work to tell him that one of the chairs is wet. He immediately hangs up the phone and leaves the offi ce. Why?Q2. A man marries twenty women in his village but isn’t charged with polygamy. Why?Q3. A man rode into town on Friday. He stayed for three nights and then left on Friday. How come?

Our eight Pwani football teams for the upcoming football tournament need some funky names. We need your help to

come up with the names. Please send in ONLY one name fit for the team that you support for a chance to win a Pwani

hamper. Send the names to either, Charity Mwangi at Kikambala, Mary Olinda at H.O or Webster Ndima at Jomvu

by June 9th 2012.

Football TournamentFootball Tournament2012

By Dickson Elber`Imagine! Former Minister for Information & comm.(TUJU). Tuli-chat kwa face book akanishow kuwa mpishi Poa is cholesterol free & full of vitamins.Ndio maana chama chake akakibandika jina `POA’-Original Mpishi Poa from Pwani Oil Products.

Volume 15

Documents

Transcript of Volume 15