Visual Guide for Disaster Excercises

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Visual Guide

forDisaster Simulation Exercise


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This visual guide on disaster simulation exercises is part of DG ECHO funded project known asStrengthening Capacity of National and Sub-national Level Disaster Management Committees to

Implement Disaster Management Activities toward Community Resilience.

The project is implemented by the Consortium of Plan International and World Vision Cambodiaand aims to strengthen the capacity of sub national committees for better disaster preparedness

and effective response in time of disaster.

The visual guide contributes to future awareness raising, to increase the understanding of disasterpreparedness and response in the real time of disaster and to sharing of knowledge, skill and ex-perience from the simulation exercises with others.

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Flooding always has impact on people`s

livelihood and life. It destroys peoples

and public property, agriculture crops,livestock, infrastructure, and more.

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The simulation exercises were carried out in five target provinces,including Siem Reap, Kampong Cham, Kampong Thom,

Kampong Chhnang and Kandal.

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1. Emergency Preparedness: It aims to promote

the level of disaster preparedness among PCDM,DCDM and CCDM.

2. Emergency Response: It aims to achieve a bet-

ter capacity for emergency response of PCDM,DCDM and CCDM.

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Acronym:CCDM: Commune Committee for Disaster ManagementDCDM: District Committee for Disaster ManagementDMC: Disaster Management ComitteeNGOs: Non-Governmental Organisations

PCDM: Provincial Committee for Disaster ManagementSimEx: Simulation ExerciseSPHERE: Humanitarian charter and minimum standards in disaster responseVIP: Very Important Person

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Emergency Preparedness

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News alert (TV and radio broadcasting or other mass media)

There have been oods,

heavy rains and winds

are expected

Based on the news alert, we should take note of potential warning and action/planning/discussions for any possible natu-

ral disaster event.

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Early warnings

As early warnings are issues, we should schedule meetings especially to analyze the meteorological

information.

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Situation getting worse

As the situation gets worse, the coordination meetings of the disaster management committees must be

conveyed as soon as possible.

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Be aware of (1) speed for convening the meeting and its focus and desired agreement to be reached,...

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(2) stakeholders to be engaged and to take the lead, and...

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i i i i l i l


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Situation getting worse (Simulation Control)

(3) This injection to go through the committee line (from NCDM to PCDM and PCDM to or direct to DCDM

if PCDM does not attend and DCDM to CCDM will respond back through this line).

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Emergency Response

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P i f id d d


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Preparation of rapid need assessment and report

The report should include

a list of safe places that

have been identied for

the evacuation process,

who is going to do the

evacuation and how this is

going to happen.

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P ti f f


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Preparation for press conference

Disaster Management Comittee discusses and prepares

for the press conference.

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M di h dli d f


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Media handling and press conference

The activities require a well trained spokesperson who does not only know the situation (situation of affected areas,

priority needs, and response strategy) but also understand what information the media is looking for.

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D l ti f th t t f


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Declaration of the state of emergency

As the government has

declared the country/pro-

vince being in a situation

of emergency and reque-

sted that the provinces

give advice for the appro-

priate level of emergency

that should be set in our

provinces,...

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D l ti f th t t f


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(1) we should Identify processes you have in place to make a decision on the emergency level to be used in our provin-

ce and...

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(2) to give concrete recommendations for the emergency level.

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Responding


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Responding

The disaster management

committees coordinate

quick meeting, analyse the

information and be ready

with the process on what

mechanisms will be used

to verify information. They

should also agree on action

to be undertaken.

Dealing with rumors.

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Responding


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Responding

We should understand and test the response pro-

tocols, policies, decision making plan, coordination,

resource mobilisation and procedures that are cur-

rently in place within the government structures at

provincial, district and commune levels.

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Responding


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Responding

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Responding


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Responding

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Dealing with disease outbreak


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To address this, we need a written response plan and a plan to provide populations with simple information on

symptoms of epidemic-prone diseases and where to go for help. This plan should be implemented in the next 3 days.

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Priorities update to NCDM


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Priorities update to NCDM

This would preferably include major response priorities, a 7-day action plan outlining the different roles and responsibi-

lities of relevant actors.

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Incorporating SPHERE standards


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We should understand the SPHERE standard and apply when preparing the response plans.

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Contingency planning


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We should ensure the coordination of disaster management committees by strengthening capacity and activating the

structures and developing preparedness plans.

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VIP (donor celebrity high-ranking officials) visit coordination


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VIP (donor, celebrity, high ranking officials) visit coordination

We need to agree on what to present to them and what we need from them. We should be ready with feed information

required by visitors, such as emergency situation of affected areas, response strategy and latest response and future

needs for response.

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VIP (donor celebrity high-ranking officials) visit coordination


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VIP (donor, celebrity, high ranking officials) visit coordination

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Proposal writing for material and non-material assistances


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Proposal writing for material and non material assistances

Communication equipment, phone directory, transport

means, security measures, stationary, secondary data,

assessment form and assessment results and the like

should be made handy.

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Reflection of Simulation Exercise


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Reflection of Simulation Exercise

All committees involve in reecting SimEx activities and provide

comments, feedback and learning focused on Preparedness and

Response plans, Strengths and Points for future improvement.

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European Commission Directorate-Generalfor Humanitarian Aid and Civil Protection (DG ECHO)

World Vision Cambodia

Building #20, Street 71, Tonle Bassac, Chamkamorn,Phnom Penh, Kingdom of CambodiaP.O. Box 479, Central Post OfficeTel: +855 23 216052Fax: +855 23 216220

National Committee for Disaster Management (NCDM)New Building, Street 516, Sangkat Toul Sangke,Khan Russey Keo, Phnom Penh, CambodiaContact Tel: (855) 023 882 045/ 012 882 198Fax: (855) 23 882 605

Plan International Cambodia

Room 411, 4th floor, Block A of Phnom PenhCentre (Sihanouk Blvd and Sothearos Bvld),Sangkat Tonle Bassac, Khan Chamkarmon,Phnom Penh, Kingdom of CambodiaTel: +885 23 217214 / Fax: +855 23 210 [email protected]: www.plan-cambodia.org

Visual Guide for Disaster Excercises

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