Virtual Shared Services
description
Transcript of Virtual Shared Services
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Virtual Shared ServicesVirtual Shared Services
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VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
How to reorganize your How to reorganize your offshore back office offshore back office resources to:resources to:
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VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass
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VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth
![Page 5: Virtual Shared Services](https://reader033.fdocuments.net/reader033/viewer/2022052901/5565915cd8b42a093a8b492d/html5/thumbnails/5.jpg)
VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth create segregation of create segregation of dutiesduties
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VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth create segregation of create segregation of dutiesdutiesbecome SOX compliantbecome SOX compliant
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VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth create segregation of create segregation of dutiesdutiesbecome SOX compliantbecome SOX compliant
WITHOUT adding any WITHOUT adding any headcountheadcount
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VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
How to reorganize your How to reorganize your offshore back office offshore back office resources toresources toachieve critical mass achieve critical mass accommodate overseas accommodate overseas growth growth create segregation of create segregation of dutiesdutiesbecome SOX compliantbecome SOX compliant
WITHOUT adding any WITHOUT adding any headcountheadcount
AN EXAMPLE; THE FINANCE FUNCTION
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A typical deployment Overseas A typical deployment Overseas
Country A
COUNTRY BY COUNTRY
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Country A
1 Accountant1 Clerk
ADHOC DEPLOYMENTS
A typical deployment Overseas A typical deployment Overseas
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Country A
Country B
1 Accountant1 Clerk
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
APPLY, RINSE, REPEAT
A typical deployment Overseas A typical deployment Overseas
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Country A
Country C
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
ISLANDS
A typical deployment Overseas A typical deployment Overseas
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VisionEuropa.com
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
DUPLICATION OF FUNCTIONS
A typical deployment Overseas A typical deployment Overseas
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VisionEuropa.com
Country A
Country C Country D
The End ResultThe End Result
Country B
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant1 Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
• Ad Hoc ImplementationsAd Hoc Implementations
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VisionEuropa.com
Country A
Country C Country D
The End ResultThe End Result
Country B
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant1 Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
• Ad Hoc ImplementationsAd Hoc Implementations
• IslandsIslands
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VisionEuropa.com
Country A
Country C Country D
The End ResultThe End Result
Country B
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant1 Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
• Ad Hoc ImplementationsAd Hoc Implementations
• IslandsIslands
• No Critical MassNo Critical Mass
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VisionEuropa.com
Country A
Country C Country D
The End ResultThe End Result
Country B
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant1 Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
• Ad Hoc ImplementationsAd Hoc Implementations
• IslandsIslands
• No Critical MassNo Critical Mass
• No Segregation of DutiesNo Segregation of Duties
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VisionEuropa.com
Country A
Country C Country D
The End ResultThe End Result
Country B
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant1 Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk• Ad Hoc ImplementationsAd Hoc Implementations
• IslandsIslands
• No Critical MassNo Critical Mass
• No Segregation of DutiesNo Segregation of Duties
• Not Sox CompliantNot Sox Compliant
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VisionEuropa.com
Country A
Country C Country D
The End ResultThe End Result
Country B
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant1 Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
AND IT GETS WORSE
• Ad Hoc ImplementationsAd Hoc Implementations
• IslandsIslands
• No Critical MassNo Critical Mass
• No Segregation of DutiesNo Segregation of Duties
• Not Sox CompliantNot Sox Compliant
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VisionEuropa.com
Functionally OrganizedFunctionally Organized
Country A
Country C
Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
DUPLICATION OF FUNCTIONS
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VisionEuropa.com
Country BCountry A
Functionally OrganizedFunctionally Organized
Country C
Country D
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
• Duplication of FunctionsDuplication of Functions
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VisionEuropa.com
Country BCountry A
Functionally OrganizedFunctionally Organized
Country C
Country D
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
• Duplication of FunctionsDuplication of Functions
• Poor use of ResourcesPoor use of Resources
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VisionEuropa.com
Country BCountry A
Functionally OrganizedFunctionally Organized
Country C
Country D
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
• Duplication of FunctionsDuplication of Functions
• Poor use of ResourcesPoor use of Resources
• Inefficient use of ITInefficient use of IT
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Country BCountry A
Functionally OrganizedFunctionally Organized
Country C
Country D
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
CHANGE PERSPECTIVE
• Duplication of FunctionsDuplication of Functions
• Poor use of ResourcesPoor use of Resources
• Inefficient use of ITInefficient use of IT
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VisionEuropa.com
A New PerspectiveA New Perspective
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
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VisionEuropa.com
A New PerspectiveA New Perspective
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
THIS IS ONE COMPANY!
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VisionEuropa.com
A New PerspectiveA New Perspective
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P Clerk
THERE ARE TEN RESOUCES
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VisionEuropa.com
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP ONE
Unite the ResourcesUnite the Resources
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VisionEuropa.com
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP ONE
CentralServer
Global ERP
DEPLOY GLOBAL ERP PACKAGE
Unite the ResourcesUnite the Resources
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VisionEuropa.com
Country A
Country C
Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP TWO
Unite the ResourcesUnite the Resources
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VisionEuropa.com
Country A
Country C
Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP TWO
THE INTERNET
SET UP YOU VPN
Unite the ResourcesUnite the Resources
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VisionEuropa.com
Country A
Country C
Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP THREE
Unite the ResourcesUnite the Resources
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VisionEuropa.com
Country A
Country C
Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP THREE
CONNECT THE ISLANDS
Unite the ResourcesUnite the Resources
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VisionEuropa.com
Country A
Country C
Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP FOUR
CentralServer
Global ERP
Unite the ResourcesUnite the Resources
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VisionEuropa.com
Country A
Country C
Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkSTEP FOUR
CentralServer
Global ERP
Unite the ResourcesUnite the Resources
STANDARDIZE PROCESSES
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So Far So GoodSo Far So Good
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So Far So GoodSo Far So Good• No more IslandsNo more Islands
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So Far So GoodSo Far So Good• No more IslandsNo more Islands
• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts
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VisionEuropa.com
So Far So GoodSo Far So Good• No more IslandsNo more Islands
• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts
• Central ControlCentral Control
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VisionEuropa.com
So Far So GoodSo Far So Good• No more IslandsNo more Islands
• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts
• Central ControlCentral Control
• Access to Local DataAccess to Local Data
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VisionEuropa.com
So Far So GoodSo Far So Good• No more IslandsNo more Islands
• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts
• Central ControlCentral Control
• Access to Local DataAccess to Local Data
• IT Support StreamlinedIT Support Streamlined
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VisionEuropa.com
So Far So GoodSo Far So Good• No more IslandsNo more Islands
• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts
• Central ControlCentral Control
• Access to Local DataAccess to Local Data
• IT Support StreamlinedIT Support Streamlined
• Easy to ReplicateEasy to Replicate
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VisionEuropa.com
So Far So GoodSo Far So Good
• No more IslandsNo more Islands
• Standardized Processes & Chart of AccountsStandardized Processes & Chart of Accounts
• Central ControlCentral Control
• Access to Local DataAccess to Local Data
• IT Support StreamlinedIT Support Streamlined
• Easy to ReplicateEasy to Replicate
BUT
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So Far So Good; ButSo Far So Good; But
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VisionEuropa.com
So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated
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VisionEuropa.com
So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated
• No Segregation of DutiesNo Segregation of Duties
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VisionEuropa.com
So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated
• No Segregation of DutiesNo Segregation of Duties
• Still not SOX compliantStill not SOX compliant
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VisionEuropa.com
So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated
• No Segregation of DutiesNo Segregation of Duties
• Still not SOX compliantStill not SOX compliant
• No Critical MassNo Critical Mass
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VisionEuropa.com
So Far So Good; ButSo Far So Good; But• Functions still DuplicatedFunctions still Duplicated
• No Segregation of DutiesNo Segregation of Duties
• Still not SOX compliantStill not SOX compliant
• No Critical MassNo Critical Mass
THOUGH FRAMEWORK IS IN PLACETHOUGH FRAMEWORK IS IN PLACE
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VisionEuropa.com
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkReorganize 10 Resources
1G/L Analyst1 Clerk
ASSESS TALENT POOL
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VisionEuropa.com
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkTotal Headcount 10
1G/L Analyst1 Clerk
1 Controller1 Analyst1 Credit &
Billing1 A/P Clerk
REASSIGN RESOUCES
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VisionEuropa.com
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkTotal Headcount 10
1G/L Analyst1 Clerk
1 Controller1 Analyst1 Credit &
Billing1 A/P Clerk
1 Inventory1 A/R Collect
1 Clerk
CONVERT FROM LOCAL TO REGIONAL
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VisionEuropa.com
Country A
Country C Country D
Country B
1 Accountant1 Clerk
1 Accountant1 A/R Clerk1 A/P Clerk
1 Accountant
1 Accountant1 Analyst1 Credit & Collection
1 A/P ClerkTotal Headcount 10
1G/L Analyst1 Clerk
1 Controller1 Analyst1 Credit &
Billing1 A/P Clerk
1 Inventory1 A/R Collect
1 Clerk
1 FA&R
MAINTAIN LOCAL PRESENCE
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VisionEuropa.com
Mission AccomplishedMission Accomplished
Country A
Country C
Country D
Country B
1G/L Analyst1 Clerk
1 Inventory1 A/R Collect
1 Clerk
1 FA&R
1 Controller1 Analyst1 Credit &
Billing1 A/P Clerk
Total Headcount 10
CentralServer
Global ERP
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VisionEuropa.com
Mission Accomplished!Mission Accomplished!
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VisionEuropa.com
Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
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VisionEuropa.com
Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
• Segregated DutiesSegregated Duties
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VisionEuropa.com
Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
• Segregated DutiesSegregated Duties
• SOX CompliantSOX Compliant
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VisionEuropa.com
Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
• Segregated DutiesSegregated Duties
• SOX CompliantSOX Compliant
• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth Ready
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VisionEuropa.com
Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
• Segregated DutiesSegregated Duties
• SOX CompliantSOX Compliant
• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth ReadyYET MAINTAINING
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VisionEuropa.com
Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
• Segregated DutiesSegregated Duties
• SOX CompliantSOX Compliant
• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth ReadyYET MAINTAINING
• Local PresenceLocal Presence
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VisionEuropa.com
Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
• Segregated DutiesSegregated Duties
• SOX CompliantSOX Compliant
• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth ReadyYET MAINTAINING
• Local PresenceLocal PresenceWITHOUT ADDING
![Page 63: Virtual Shared Services](https://reader033.fdocuments.net/reader033/viewer/2022052901/5565915cd8b42a093a8b492d/html5/thumbnails/63.jpg)
VisionEuropa.com
Mission Accomplished!Mission Accomplished!• Eliminated Duplicate FunctionsEliminated Duplicate Functions
• Segregated DutiesSegregated Duties
• SOX CompliantSOX Compliant
• Created Critical Mass & Growth ReadyCreated Critical Mass & Growth ReadyYET MAINTAINING
• Local PresenceLocal PresenceWITHOUT ADDING
• One Single HeadcountOne Single Headcount
![Page 64: Virtual Shared Services](https://reader033.fdocuments.net/reader033/viewer/2022052901/5565915cd8b42a093a8b492d/html5/thumbnails/64.jpg)
VisionEuropa.com
Virtual Shared ServicesVirtual Shared Services
• Thanks for watchingThanks for watching
For More Information please call 972-771-9887For More Information please call 972-771-9887