Virtual Incident Procurement System
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Transcript of Virtual Incident Procurement System
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April 22, 2023
Virtual Incident Procurement System
USDA – Forest ServiceAcquisition Management
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Presentation Outline
• What is VIPR?• Virtual Incident PRocurement
(VIPR) System• EaTIS Pilot• Incident Business Solutions
(IBS)
• Why is VIPR important?• VIPR Capabilities• Benefits of VIPR
• Timeline
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VIPR: Virtual Incident PRocurement
VIPR Web-based Solution
FAR Based PMA for Expanded E-Gov
A-123 Compliant OIG Compliant
Vendor CO
DispatcherInter-Agency Dispatch (ROSS)
InspectorFS
Financial Systems
EvaluatorDOI
Financial Systems
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EaTIS Pilot
Equipment and Training Inventory (EaTIS) system developed in-house
Rolled out as a pilot in 2006 to Regions 1, 5, 6 for limited equipment
IV&V held to analyze system before deployment to national level
IV&V Recommendation: The prototype is unsuitable for national deployment. The application should be re-developed.
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Incident Business Solutions (IBS)
Reuse Data Throughout
VIPRVIPR ROSS ISuite or ABS
IBDB at the ASC FFIS
ESB
Data is front-loaded for use by downstream systems
without re-entry.Vendor CO
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VIPR Capabilities
• Vendors submit competitive quotes online• Calculates Best Value – on 1000s of pieces
of equipment• Generates Best Value priority table for
Dispatch• Allows cost-effective source selection• Manages solicitations, quotes, awards• Online access to equipment and training
records • Tracks equipment inspections• Maintains vendor past performance• Serves as system of record
• Historical information • Report capable
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Manual$ 4.1 m/year – AQM staffing $ 2.5 m/year – Payments staffing
Automated $ 0.7 m/year- AQM staffing $ 1.2 m/year – Payments staffing
Estimated Cost Avoidance: $4.7 million/yr
VIPRSystem is on par with other Incident Business Systems – I-Suite, ABS/IBDB, ROSS
Results in standardization and auditable payment processes: Reduces interest costs Faster payments Reduces need for temporary work force augmentation Helps maintain a clean, unqualified opinion
Completed system will be a work force multiplier; reasonable to do with current workflow and workforce
ABS – Continuation of frontloading aviation contracts into ABS is seamless; enhanced to feed all incident contracts
Aviation contracting process can be enhanced for E-Solicitations E-management Vendor data input
Compliant with OIG recommendations
Timeframe is within commitment to OIG
Benefits of VIPR
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Timeline
Active Project$FY07
VIPRProject
FireSeasons
Business Changes Phase-in
Active$FY09
Active Project$FY08
Fire Season Fire SeasonMarch - Oct Fire Season
FY07 FY09FY08
Manual ProcessesEaTIS – Pilot Regions Only and All Aviation
Automated ProcessVIPR – Nationwide
• National Deployment in Nov 08• Fully operational for 2009 Fire Season• Schedule coordinates with training opportunities between Fire
Seasons• Schedule allows time for business process change preparation
Maintenance