Virtual Card Capture

VIRTUAL CARD CAPTUREKey Benefits to Suppliers

Cash Flow Reduce Manual Labor

Reduce Costs Improve Security

EMAILED VIRTUAL CARDSVirtual Card Payment Pain Points

Payments are increasingly sent as emails:

• Emails include links to one-time use (purchasing) cards which must be hand-keyed

• Purchasing cards carry the highest rate of acceptance (around 3%)

• Remittance is often hand-keyed into the ERP for each payment

• Repeat-use cards included in emails can also create PCI concerns

SUCCESS IN ACTIONMedela Automates Virtual Card Acceptance and Cuts Costs

Solution:• Medela implemented Billtrust’s Virtual Card Capture

solution

• Once Billtrust processes virtual card payments, a consolidated payment file is sent to Medela daily for easy posting to ERP

Pain Points:• Medela was receiving thousands of emailed virtual

card payments a month

• One FTE dedicated eight hours a day to manually process and apply emailed virtual card payments

• Optimizing interchange was not possible, making virtual card acceptance even costlier

“You would be crazy not to go with Billtrust! We’ve been looking for a way to automate these emailed card payments for five years, and Billtrust delivered on a great solution. They truly listen to their customers.”

- Tina Schneider, Credit & A/R Manager

Results: • Touchless virtual card processing

• Reduced interchange fees associated with virtual cards by 0.26%

• Reallocated one FTE

• Simplified cash application

HOW VIRTUAL CARD CAPTURE WORKS

THE VIRTUAL CARD LANDSCAPE

Estimated U.S. Commercial Card Purchase Volume by Product Type

Virtual Card Spend to Exceed Traditional P-Cards by 2021

Source: Mercator Advisory Group

QUANTUMAcceleraing the invoice-to-cash process with payment cycle management

QuantumPayments

QuantumInvoice

QuantumCash Application

AUTOMATING INVOICE-TO-CASHReduce pain points and increase efficiency

EVOLVING AP PROCESSES

A/R PRESSURES TODO MORE WITH LESS

SHIFT TO ELECTRONIC PROCESSES

AP departments are shifting to electronic forms of invoicing and payment processes

PAPER-BASEDFORMS ELECTRONIC

FORMS

Want to learn more about virtual card automation and accelerating your cash flow?

Request a demo!

GET IN TOUCH

www.billtrust.com/demo888-580-2455