Viroqua Regional Location 220 South Main Street Room 126 ... · Planning Ahead … 2016-17 DATE...

District Board Regular Meeting

Tuesday, October 18, 2016

Viroqua Regional Location • 220 South Main Street • Room 126 • Viroqua, WI

District Andrew Bosshard (Treasurer) Dave Laehn Ed Lukasek (Secretary) Board Carrie Buss Angie Lawrence (Vice Chair) Joan Sosalla Members: Dan Hanson Sally Lister Dennis Treu (Chair)

Viroqua Community Luncheon 11:30am

Ribbon Cutting Event 1:00pm

Planning, Policy, and Instruction Committee 1:45pm – 2:30pm

1. Enrollment Management – Roger Stanford | Amy Thornton | Denise Vujnovich 2. New Program Development – Associate of Applied Science – Digital Marketing – Roger Stanford 3. Policy Revisions – Amy Thornton

Budget and Facilities Committee 2:30pm – 3:30pm

1. Refinancing of Notes – Brian Brewer (Robert W. Baird & Co.) 2. 2016 Property Tax Recommendation - Wade Hackbarth 3. Review of Annual Procurement Report – De Anne Otto 4. Review of 2015-16 Financial Operating Results | 2015-16 Budget Modifications – Amy Schmidt 5. Subcommittee Update – Andrew Bosshard 6. Vision 2020 Facilities Update – Wade Hackbarth 7. Financial Reports – Wade Hackbarth

District Board Meeting – Closed Session 3:30pm

The Board will convene in closed session for the purpose of conferring with legal counsel who is rendering oral advice concerning strategy to be adopted with regard to possible litigation pursuant to 19.85(1)(g), Wis. Stats. The Board will convene in closed session for the purpose of discussion of collective bargaining negotiations and potential property acquisition pursuant to 19.85(1)(e), Wis. Stats. The Board will convene in open dialogue session immediately following the closed session.

District Board Meeting – Open Session 4:00pm

District Board Meeting 1 October 18, 2016

Planning Ahead … 2016-17 DATE EVENT LOCATION

October 18, 2016 Community Luncheon – 11:30am | Ribbon Cutting Event – 1:00pm Viroqua RLC

October 18, 2016 District Board Regular Meeting Viroqua RLC

October 27-29, 2016 WI Technical College District Boards Association Meeting MATC Milwaukee

November 1, 2016 Budget & Facilities Subcommittee – 2:00pm A408

November 2, 2016 Sustainability Institute Community Resiliency Symposium – 8:00am-4:00pm Lunda Center

November 7, 2016 Annual District/Foundation Boards Dinner – Social 6:15pm | Dinner 6:45pm Lunda Center

November 8-9, 2016 WTCS Board Meeting NCTC Wausau

November 15, 2016 District Board Regular Meeting A408

November 17, 2016 Vision 2020 Steering Team Meeting – 10:00am TBD

November 22, 2016 District Board Advance – 5:00pm Lunda Center

December 6, 2016 Budget & Facilities Subcommittee – 2:00pm A408

December 15, 2016 Vision 2020 Steering Team Meeting – 10:00am TBD

December 16, 2016 Classes End

December 20, 2016 District Board Regular Meeting A408

December 23, 2016- January 2, 2017

Holiday Break | College Shutdown

January 3, 2017 Budget & Facilities Subcommittee – 2:00pm A408

January 9, 2017 Classes Begin

January 11-13, 2017 WI Technical College District Boards Association Meeting Concourse | Madison

January 16, 2017 Martin Luther King Holiday

January 17, 2017 District Board Regular Meeting A408

January 19, 2017 Vision 2020 Steering Team Meeting – 10:00am TBD

January 24, 2017 WTCS Board Meeting WTCS Office Madison

February 7, 2017 Budget & Facilities Subcommittee – 2:00pm A408

February 16, 2017 Vision 2020 Steering Team Meeting – 10:00am TBD

February 21, 2017 District Board Regular Meeting A408

March 7, 2017 Budget & Facilities Subcommittee – 2:00pm A408

March 16, 2017 Vision 2020 Steering Team Meeting – 10:00am GBD

March 21, 2017 District Board Regular Meeting A408

March 21-22, 2017 WTCS Board Meeting CVTC – Eau Claire

March 29-April 1, 2017 ACCT 2017 Governance Leadership Institute Honolulu, HI

April 4, 2017 Budget & Facilities Subcommittee – 2:00pm A408

April 6-8, 2017 WI Technical College District Boards Association Meeting Elkhart Lake

April 18, 2017 District Board Regular Meeting Independence RLC

April 20, 2017 Vision 2020 Steering Team Meeting – 10:00am TBD

April 21, 2017 Classes End

April 22, 2017 Graduation

April 22-25, 2017 97th AACC Annual Convention New Orleans, LA

April 25, 2017 District Board Budget Meeting Sparta


Annual District Board Calendar Items

January May September Labor Market Info

Program | Process Reports

Health and Other Benefits

Salary Structure

Boards Association District Assessment

Policy Review

Enrollment Management | Achieve the Dream

Program | Process Reports

Higher Learning Commission Update

February (Advance + SLT) June October Course Completion

Foundation Update

Enrollment Management | Achieve the Dream | RLCs

Program Development Preview

Public Hearing on Budget

Board Approval of Budget

Review of President’s Contract (as appropriate)

Approve Annual Bargaining Agreement

3-Year Facilities Plan

Set Tax Levy

Resolution Designating Deputy, Associate or Assistant District Director

Annual Review of Procurement Reports

March July 2nd Monday (Board Only Advance) November (Advance + SLT) Resolution Authorizing the Issuance of

Individual Employment Contracts

Non-Renewals

Appointments to Private Sector Review Committee

Policy Review

Student Government Report

Program Development Approval

Annual Meeting Actions

Enrollment Management | Achieve the Dream

Recurring Capital Items (PowerCampus)

Audit

Annual Budget Modifications

Cost per Credit Hour (prior year review)

Capital Borrowing Plan

April August December Fees & Rates

Annual Budget Review

Cost per Credit Hour

Staff Satisfaction

Student Satisfaction

Employer Satisfaction

Community Satisfaction

Proposed probationary non-renewals

Planning – year in review

Planning Preview – preview of upcoming long-term planning


College Priorities

Make decisions and render judgments in a timely manner

based upon facts.

Identify problems, secure relevant information, and assimilate

data in order to make decisions.

Allocate decision-making responsibilities to appropriate

individuals.

Understand, support and effectively communicate changes to

employees and/or key stakeholders.

College Values

Learning • Accountability • Integrity • Student Success •

Excellence • Diversity • Respect • Teamwork


Topic Attachment Action

1. Call to Order

2. Approval of Minutes

A. September 20, 2016 Regular Meeting ..................................................................... Page 7 X

3. Financial Reports – September 2016

A. Schedule of Payments .............................................................................................. Page 9 X

B. Vendors Over $2500 ................................................................................................ Page 10 X

C. General Revenue/Expense Report ......................................................................... Page 14 X

D. General Revenue/Expense Report 2015-16 (Final) ................................................. Page 15 X

E. Bids/RFPs Awarded (Information Only) .................................................................. Page 16 4. President’s Report A. WTCS Biennium Budget Request ............................................................................ Page 17

B. Tree Campus USA Recognition – 2015 ................................................................... Page 18

C. Downtown Mainstreet, Inc. – Project Development Honorable Mention 2016

D. November 7 – Annual District/Foundation Boards Dinner – Social 6:15pm | Dinner 6:45pm (Lunda Center)

5. District Board Chairperson Report

A. ACCT Leadership Congress – October 5-8 (New Orleans)

B. District Board Advance – November 22 - 5:00pm (Lunda Center)

6. Adopt Resolution to Authorize Tax Levy for the 2016-2017 Budget ............................... Page 20 X ROLL CALL

7. Approve the Review of Procurements for 2015-2016 Performed by Business Office .... Page 22 X

8. Approve Resolution to Adopt Changes to the 2015-16 Budget ...................................... Page 23 X

9. Adopt the Resolution Authorizing the Issuance and Establishing Parameters for the Sale of $3,100,000 General Obligation Promissory Notes, Series 2016C, of Western Technical College District, Wisconsin ............................................................................. Page 26 X ROLL CALL

10. Approve the Purchase of the Welding & Apprenticeship Facility and Borrowing as Outlined, Pending Public Comment, and Submit Same to the WTCS Board for Approval at its November 8-9, 2016 Meeting ................................................................. Page 27 X ROLL CALL

11. Approve the Purchase of 314 Eighth Street North Property as Outlined and Submit Same to the WTCS Board for Approval at its November 8-9, 2016 Meeting ................. Page 28 X ROLL CALL

12. Approve the Purchase of 320-322 Eighth Street North Property as Outlined and Submit Same to the WTCS Board for Approval at its November 8-9, 2016 Meeting ..... Page 30 X ROLL CALL

13. Approve Paraprofessional and School Related Personnel (PSRP) Local #3605 Contract as Negotiated ................................................................................................... Page 32 X

14. Approve Faculty/NTP Local #3605 Contract as Negotiated ........................................... Page 33 X


Topic Attachment Action

15. Approve New Program Development Concept – Associate of Applied Science Digital

Marketing ........................................................................................................................ Page 34 X

16. Authorize the Issuance of Honorary Associate Degree – Sheila A. Lucey ..................... Page 35 X

17. Approve Policy Revisions for First Reading

A. A0111 Board Member Resignation .......................................................................... Page 36 X

B. A0112 Removal from Office ..................................................................................... Page 38

C. A0116 Maintenance and Publication of Board Minutes ........................................... Page 40 X

D. C0408 Salary Adjustment of a Manager or Administrator and Other Special Conditions Warranting Stipend ................................................................................. Page 42 X

E. F0201 Surveillance System Camera Policy ............................................................. Page 44 X

18. Approve Policy Revisions for Second Reading and Adoption

A. C0700 Leave of Absence .......................................................................................... Page 46 X

19. TIF Updates

20. Items to be Removed from Consent Agenda

21. Approve Consent Agenda

A. Personnel

1) Notice of Employment

a) Oscar Uribe Mardones, Program Design Coordinator, Academic Excellence and Development, Academic Affairs Unit, Limited..................... Page 48 X

b) Mike Schams, Custodian, Physical Plant, Finance and Operations ............ Page 49 X

2) Notice of Resignation

a) Kathleen Gregerson, Administrative Program Assistant, Health and Public Safety, Academic Affairs Unit ....................................................................... Page 50 X

b) Shannon Havlik, Sustainability Coordinator, Integrated Technology, Academic Affairs Unit ................................................................................... Page 51 X

c) Melissa Haakenson, Cashier, Cashier’s Office, Finance and Operations Unit ............................................................................................................... Page 52 X

d) Phillip Rach, Instructor, Paramedic, Health and Public Safety Academic Affairs Unit .................................................................................................... Page 53 X

B. Project Submission and Acceptance

1) State Funds FY16-FY17 System-Wide Learning Grant Funding for Apprenticeship Training ...................................................................................... Page 54 X

2) National Science Foundation Advanced Technological Education: STEM Professionals of the Future................................................................................. Page 55 X

22. Other Business

23. Adjournment X


WESTERN TECHNICAL COLLEGE DISTRICT BOARD Minutes to Regular Meeting

September 20, 2016

ATTENDANCE Mr. Dennis Treu, District Board Chair, called the regular meeting of the Board of Western Technical College District to order at 4:03pm on Tuesday, September 20, 2016 in the room 405 of the Western Technical College Administrative Center, 111 Seventh Street North, La Crosse, WI. Board members present were: Andrew Bosshard, Carrie Buss, Dan Hanson, Dave Laehn, Angie Lawrence, Sally Lister, Ed Lukasek, Joan Sosalla, Dennis Treu and Lee Rasch, President. PUBLIC NOTICE OF MEETING Notice of the meeting was posted publicly on Friday, September 16, 2016 at 7:50am with the agenda being distributed to interested persons, sent to the District’s official newspaper (The La Crosse Tribune), and distributed to other news media throughout the District in compliance with Wisconsin Statutes, Sections 19.81 through 19.98. OTHERS PRESENT Others Present: Wade Hackbarth, Denise Vujnovich, Janice Strupp, Amy Thornton, John Heath, Roger Stanford, Jackie Helgeson, Tracy Dryden (Western staff). APPROVAL OF MINUTES Motion Hanson, second Laehn, that the Western Technical College District Board approve the minutes to the August 16, 2016 regular meeting as presented. Votes: Ayes, 9; Opposed, 0. Motion carried. APPROVAL OF FINANCIAL REPORTS Motion Sosalla, second Buss, that the Western Technical College District Board approve financial reports for August 2016 which include 1) Schedule of Payments; and 2) Vendors Over $2500. Votes: Ayes, 8; Opposed, 0; Abstention, 1. Motion carried. VETERANS PRESENTATION It was announced that Jackie Helgeson had received the Elbert W. Ockerman Award during the WACRAO Veteran Certifying Workshop. Ms. Helgeson provided an update including number of students served, military credit for prior learning and the best practices for serving student veterans. HIGHER LEARNING COMMISSION UPDATE Tracy Dryden provided an update on the Higher Learning Commission which is the accrediting body to the college. Western adopted the AQIP model and continuously demonstrates its commitment to continuous quality improvement. RESOLUTIONS OF COMMENDATION Motion Lawrence, second Lister, that the Western Technical College District Board adopt the resolutions of commendation honoring the following on their retirement: a) Brenda Parmenter; b) Lynn Lenz; and c) Sandra Schlechter. Votes: Ayes, 9; Opposed, 0. Motion carried unanimously. A copy of the resolutions in their entirety are attached to and incorporated in these minutes as Attachments A, B and C. Motion Lukasek, second Lawrence, that the Western Technical College District Board adopt the resolution of commendation in recognition of John B. Coleman, Sr. who served as director of the La Crosse Vocational and Adult School now known as Western Technical College, recognizing his contribution to and dedicating the newly remodeled Coleman Center by posthumously presenting him with the Western Technical College Legacy Award. Votes: Ayes, 9; Opposed, 0. Motion carried unanimously. A copy of the resolution in its entirety is attached to and incorporated in these minutes as Attachment D. PRESIDENT’S REPORT Dr. Rasch provided reminders for several upcoming events scheduled at Western, as well as a brief WTCS update. DISTRICT BOARD CHAIRPERSON REPORT/UPDATE Mr. Treu requested feedback from others who were able to attend College Day. Mr. Treu and Mr. Lukasek will be attending the upcoming ACCT Leadership Congress on October 5-8, 2016.


APPROVE RESOLUTION DESIGNATING POSITIONS AS ASSISTANT, ASSOCIATE, OR DEPUTY DISTRICT DIRECTOR FOR THE PURPOSE OF WISCONSIN’S CODE OF ETHICS FOR PUBLIC OFFICIALS AND EMPLOYEES Motion Lukasek, second Bosshard that the Western Technical College District Board adopt the resolution designating positions as assistant, associate, or deputy district director for the purpose of Wisconsin’s Code of Ethics for Public Officials and Employees. Votes: Ayes, 9; Opposed, 0. Motion carried unanimously. A copy of the resolution in its entirety is attached to and incorporated into these minutes as Attachment E. APPROVE POLICY REVISIONS FOR FIRST READING Motion Lister, second Sosalla, that the Western Technical College District Board approve policy revisions for first reading of C0700 Leave of Absence as revised. Votes: Ayes, 9; Opposed, 0. Motion carried TIF UPDATES Mr. Lukasek advised that the City of Tomah Tax Incremental Finance District #8 is being revised to amend the boundaries of the District for the purpose of promoting economic development within the district. DISTRICT BOARD PLANNING, POLICY AND INSTRUCTION COMMITTEE REPORT Mr. Laehn reported that the Planning, Policy & Instruction committee was provided BIS, Achieve the Dream and policy subcommittee updates, and reviewed the proposed policy revision to C0700 Leave of Absence. DISTRICT BOARD BUDGET AND FACILITIES COMMITTEE REPORT Ms. Bosshard advised the Budget & Facilities committee addressed several topics to include: 1) 2016 Property Tax Scenario; 2) Health Care Consortium Financial Update; 3) District Board Budget; 4) Campus Works – GPA/Transcript Assessment; 5) Partnerships Update; 6) Vision 2020 Facilities; and 7) Financial Reports. CONSENT AGENDA Motion Buss, second Sosalla that the Western Technical College District Board approve the following consent items as presented: A) Personnel - 1) Notice of Employment of: a) Elizabeth Boecker, Business Services Coordinator, Business & Industry Services, Academic Affairs; b) Catherine Dempsey, Professional Tutor – Health Science, Learner Support & Transition Division, Student Development & Success; c) Leah Sonnenburg, Library Technician – Circulation, Learner Support & Transition, Student Development & Success; d) John Zimprich, Sales Lead/Training Consultant, Business & Industry Services, Academic Affairs; 2) Notice Retirement of a) Dewey Coerper, Instructor, Social Science, Learner Support & Transition Division, Student Development & Success. Votes: Ayes, 9; Opposed, 0. Motion carried. ADJOURNMENT 5:08pm: Motion Lukasek, second Buss, that with no further business to come before the Western Technical College District Board, the meeting be adjourned. Votes: Ayes 9; Opposed, 0. Motion carried. Ed Lukasek, Secretary


Check Numbers Number Used Issued September 2016 Year to Date

Accounts Payable

Checks 325930-326382 453 4,764,225.22$ 12,543,193.24$

P Card 889 284,485.69$ 832,366.32$

Electronic 66 7,820,513.55$ 12,148,166.14$

Total Accounts Payable 12,869,224.46$ 25,523,725.70$

Student Refunds

Checks 512638-513541 904 1,566,297.65$ 1,635,122.57$

Electronic 812 2,243,234.23$ 2,303,358.55$

Total Student Refunds 3,809,531.88$ 3,938,481.12$

Payroll

Checks 800522-800530 9 841.40$ 1,090.74$

Electronic 1382 1,700,233.96$ 4,942,197.88$

Total Payroll 1,701,075.36$ 4,943,288.62$

Total Payments 18,379,831.70$ 34,405,495.44$

Western Technical College

Schedule of Payments IssuedFor The Period 9/01/16 thru 9/30/16

FY 2016-2017


Vendor Amount Check #ACEN $2,875.00 326126AIR FILTRATION SPECIALISTS, LLC $3,410.43 325965AIRGAS NORTH CENTRAL $11,390.47 326271AIRGASS NORTH $3,313.58 PCARDALLIANT ENERGIES/WP&L $2,542.54 325992AMERICAN ASSOC. OF COMMUNITY COLLEGES $5,745.00 325993AMERICAN HERITAGE LIFE INSURANCE COMPANY $9,235.57 326016AMERICAN OCCUPATIONAL THERAPY ASSOC. $3,760.00 325994APPLE INC $9,550.95 326131BERNIE BUCHNER PLUMBING $17,636.81 PCARDBERNIE BUCHNER, INC. $23,963.05 325996BLACKBOARD INC. $13,000.00 326133BLN*SHAREGATE $6,791.50 PCARDCENTURYLINK $5,112.32 325968CHARTER COMM $7,896.76 PCARDCHIPPEWA VALLEY TECHNICAL COLLEGE $3,983.75 326198COULEE CAP $14,400.00 325999COULEE REGION MECHANICAL CONTRACTORS $66,473.83 326167DAHL AUTOMOTIVE INC. $28,400.00 326276DELL USA L.P. $5,012.24 326142DELL USA L.P. $13,940.28 326278DELTA DENTAL $6,932.54 WIREDELTA DENTAL $7,077.85 WIREDELTA DENTAL $9,848.05 WIREDELTA DENTAL $11,230.54 WIREDIGICOPY $11,403.02 EFT000000001111DIRECT LOAN WIRE $10,570.00 WIREDMI* DELL K-12/GOVT $6,401.99 PCARDDMI* DELL K-12/GOVT $11,616.80 PCARDDMI* DELL K-12/GOVT $30,203.94 PCARDDUET RESOURCE GROUP $30,415.00 EFT000000001101E&G FRANCHISE SYSTEMS, INC. $3,832.10 326023EAC DESIGN INC dba EAC PRODUCT DEVELOPMENT SOLUTIONS INC $2,875.00 326280EMMONS BUSINESS INTERIORS $9,006.41 326378EMMONS BUSINESS INTERIORS $52,846.71 326281EO JOHNSON COMPANY $45,408.00 EFT000000001109EPA AUDIO VISUAL INC $3,000.00 326144EPA AUDIO VISUAL INC $7,241.00 326282EXCEL IMAGES $4,784.00 326146FAIRWAY OUTDOOR $7,870.00 PCARDFIRELINE SPRINKLER CORP. $33,532.65 326170

Western Technical CollegeVendor Payments Exceeding $2500

September 30, 2016


Vendor Amount Check #FIRST SUPPLY $3,849.70 326203FIVE STAR TELECOM, INC $2,945.87 326171FOTRONIC CORP dba TEST EQUIPMENT DEPOT $5,045.04 326205FOTRONIC CORP dba TEST EQUIPMENT DEPOT $5,916.80 326024FOWLER & HAMMER, INC. $660,649.99 326283FOWLER & HAMMER, INC. $925,252.80 326172FOWLER PURCHASING LLC $164,487.84 326173FOWLER PURCHASING LLC $261,685.67 326284FOX VALLEY TECHNICAL COLLEGE $2,557.92 326206G & M INSULATION $17,250.00 326149GALLAGHER KOSTER $5,964.00 325938GENE'S MICROSCOPE SERVICE $5,204.00 326038GOODHEART-WILLCOX CO., INC. $3,286.35 326308GRAINGER $2,775.37 326310GREAT LAKES COCA-COLA DISTRIBUTION LLC $3,782.51 326041HEALTH CARE LOGISTICS $39,677.73 326002HENGEL BROTHERS, INC. $33,630.00 326175HERITAGE-CRYSTAL CLEAN, LLC $2,691.62 325939HSR ASSOCIATES, INC $5,440.90 326003HVA PRODUCTS INC $29,624.00 326176I.D.OLOGY, LLC $5,967.00 326004I.D.OLOGY, LLC $20,393.75 326177INFOGROUP $2,875.00 326048INFRA-CON, INC. $12,050.00 326178INSIDETRACK, INC $25,000.00 325975JOHNSON CONTROLS $114,657.00 EFT000000001122JONES & BARTLETT LEARNING, LLC $3,072.00 326316KREIBICH LANDSCAPING $6,137.47 326057KWIK TRIP $3,032.20 326059LA CROSSE GLASS CO. $8,224.00 326179LA CROSSE MEDICAL HEALTH SCIENCE $4,078.00 326217LA CROSSE SUBSIDIARY, LLC $4,388.52 WIRELA CROSSE WATER UTILITY $3,211.25 326151LANDSCAPE SPECIALISTS OF WISCONSIN $4,137.66 326064LEADERSHIP ALIVE INC $3,425.00 326221MAGUIRE ASSOCIATES, INC. $10,000.00 326226MARKET & JOHNSON, INC. $4,379.84 326326MARKET & JOHNSON, INC. $29,223.06 326287MARKET & JOHNSON, INC. $124,940.00 326006MBS $17,170.66 326328MCGRAW-HILL COMPANIES $6,671.25 326069MEDLINE INDUSTRIES $5,866.92 326329MICROSOFT *STORE $3,098.52 PCARDMIDAMERICA ACH/ADMIN & RETIREMEN $4,183.33 WIREMIDAMERICA ADMINISTRATIVE & RETIREMENT $3,326.00 326230


Vendor Amount Check #MIDWEST ROLL-OFF, INC. $6,435.70 326181MINNESOTA LIFE INSURANCE COMPANY $19,336.05 325947MINNESOTA WEST $5,400.00 325967MISSISSIPPI WELDERS $2,884.59 EFT000000001116MISSISSIPPI WELDERS $24,855.20 EFT000000001112MODERN MECHANICAL CONTRACTORS $3,183.15 326232MOORE MEDICAL LLC $2,785.36 PCARDNATIONAL COUNCIL FOR STATE AUTHORIZATION RECIPROCITY AGREEME $4,000.00 326078NEBRASKA BOOK COMPANY $22,848.32 326341NELSON'S PLUMBING & ELECTRIC INC $7,311.59 326152NETKINETIX, INC $10,070.00 326342NICOLET AREA TECHNICAL COLLEGE $12,378.65 326080NORTH AMERICAN MECHANICAL INC $12,917.62 326182NORTHEAST WISCONSIN TECHNICAL COLLEGE $4,790.48 326233OLSON,CHRIS COREY d/b/a MIDWEST FLUID BALANCING $19,500.00 326183OLSTEN STAFFING SERVICES, INC. $3,137.18 326235OLSTEN STAFFING SERVICES, INC. $4,145.85 326083P & T ELECTRIC INC. $3,512.97 326289P & T ELECTRIC INC. $118,278.67 326184PARISI & VENTURINI, CORP dba GLOBAL TECHNOLOGIES $5,732.00 326154PARTNERSHIP LLC $2,727.99 PCARDPELL $2,823.00 WIREPELL $7,728.00 WIREPER MAR SECURITY SERVICES $5,439.91 EFT000000001117PRO-TEC DESIGN $30,965.78 326185PT WELDING AND DRIVESHAFT REPAIR, INC. $5,524.52 326238R. J. JUROWSKI INC $3,990.00 326186RDG PLANNING & DESIGN $35,227.26 326290READY BUS LINE COMPANY $7,500.00 325931REINDERS, INC $2,590.00 326155REINHART FOODSERVICE $3,946.76 326241REINHART FOODSERVICE $7,006.19 326349REINHART FOODSERVICE $7,260.49 325951REINHART FOODSERVICE $8,727.66 326087REINHART FOODSERVICE $14,138.00 326156RESOURCE SURGICAL EQUIPMENT, LLC $8,579.00 326291RIVER CITY LAWNSCAPE $2,990.56 326242RIVER CITY LAWNSCAPE $6,974.92 326350RIVER CITY LAWNSCAPE $7,007.92 325952RUFF,EDMUND $3,118.49 326243SCHMIDT GOODMAN OFFICE $2,774.10 PCARDSCHMIDT GOODMAN OFFICE PRODUCTS INC $73,260.10 326293SCHMIDT GOODMAN OFFICE PRODUCTS INC $88,362.69 326009SERVICEMASTER CLEANING SERVICE $42,963.91 326095SIKICH LLP $15,551.39 WIRE


Vendor Amount Check #SIKICH LLP $639,385.95 WIRESOUTHWEST WISCONSIN TECHNICAL COLLEGE $16,035.88 326250STAPLES CONTRACT & COMMERCIAL INC $79,233.35 326158STAPLES CONTRACT & COMMERCIAL INC $118,049.00 326010STRANG,PATTESON,RENNING,LEWIS&LACY $18,277.50 326252TCD*CENGAGE LEARNING $3,765.00 PCARDTCD*CENGAGE LEARNING $13,597.49 PCARDTECHCOMM, INC $14,000.00 326187TECHNOLOGY RESOURCE ADVISORS, INC $6,487.00 326100TECHSOURCE TOOLS INC $7,916.70 326101TIERNEY BROTHERS INC. $2,965.00 326296TIERNEY BROTHERS INC. $6,344.00 326013TIERNEY BROTHERS INC. $10,316.00 326159U.S. BANK $2,825.00 326256US BANK-DEBT SERVICES WIRE $68,652.74 WIREUS BANK-DEBT SERVICES WIRE $5,398,983.74 WIREUS BANK-SINKING FUND WIRE $162,668.71 WIREUS FOODS, INC. $10,819.45 326258VENDI ADVERTISING $3,000.00 326107VIKING AUTOMATIC SPRINKLER CO. $6,273.00 326188WASTE MANAGEMENT $4,193.90 326109WEHRS ELECTRIC $4,750.00 326189WEIDT GROUP,THE $3,262.00 326018WERNER ELECTRIC SUPPLY $18,703.64 326297WIESER BROTHERS GENERAL CONTRACTOR, INC. $698,034.36 326191WINONA HEATING & VENTILATING CO. $13,032.50 326192WISCONSIN INDIANHEAD TECHNICAL COLLEGE $8,008.90 326115WISCONSIN LIBRARY SERVICES $22,228.32 326116WISCONSIN RETIREMENT-WRS WIRE $310,793.99 WIREXCEL ENERGY $20,000.00 EFT000000001100XCEL ENERGY $69,926.24 326012


Budget2017

Encumbrances2017

Current MonthAugust

YTD2017

% of YTDto Budget

RevenueLocal Taxes 11,093,272.00 1,135.53 1,152.16 0.01%State Sources 22,424,774.00 936,877.20 1,850,009.43 8.25%Program Fees 11,728,000.00 1,108,382.15 6,549,001.76 55.84%Material Fees 510,000.00 37,699.41 296,092.99 58.06%Other Student Fees 1,158,595.00 26,131.18 413,979.89 35.73%Institutional Sources 2,291,900.00 118,600.61 108,830.78 4.75%Federal Sources 1,884,253.00 180,580.05 180,580.05 9.58%Total Revenues 51,090,794.00 2,409,406.13 9,399,647.07 18.40%

ExpendituresInstructional 32,994,609.00 90,292.18 2,784,492.14 5,224,813.09 15.84%Instructional Resources 1,253,387.00 95,677.27 215,201.02 17.17%Student Services 4,998,778.00 2,843.94 457,640.18 831,827.78 16.64%General Institutional 8,590,679.00 113,237.66 807,044.85 1,820,014.86 21.19%Physical Plant 4,463,341.00 60,234.80 354,071.08 747,696.67 16.75%Total Expenditures 52,300,794.00 266,608.58 4,498,925.52 8,839,553.42 16.90%

Net Revenue (Expenditures) (1,210,000.00) (266,608.58) (2,089,519.39) 560,093.65 (46.29%)

Western Technical CollegeGeneral Fund/Special Revenue FundsFor the Two Months Ending August 31, 2016


Budget2016

Encumbrances2016

Current MonthJune

YTD2016

% of YTDto Budget

RevenueLocal Taxes 10,730,374.00 23,835.09 10,772,846.82 100.40%State Sources 22,769,688.00 2,087,143.73 23,335,225.39 102.48%Program Fees 11,618,234.00 (34,926.14) 11,202,738.21 96.42%Material Fees 468,700.00 (5,306.42) 510,637.87 108.95%Other Student Fees 1,163,960.00 50,037.81 1,237,734.65 106.34%Institutional Sources 2,390,400.00 639,234.06 1,911,752.08 79.98%Federal Sources 2,193,589.00 507,300.50 2,362,759.96 107.71%Total Revenues 51,334,945.00 3,267,318.63 51,333,694.98 100.00%

ExpendituresInstructional 33,015,048.00 3,184,935.21 32,366,935.78 98.04%Instructional Resources 1,339,036.00 93,298.13 1,297,082.19 96.87%Student Services 5,174,331.00 558,681.25 5,297,322.51 102.38%General Institutional 8,343,903.00 891,992.34 8,199,030.11 98.26%Physical Plant 4,874,856.00 512,446.33 4,788,361.78 98.23%Total Expenditures 52,747,174.00 5,241,353.26 51,948,732.37 98.49%

Net Revenue (Expenditures) (1,412,229.00) (1,974,034.63) (615,037.39) 43.55%

Western Technical CollegeGeneral Fund/Special Revenue FundsFor the Twelve Months Ending June 30, 2016


Bids/RFPs Awarded September 2016

Bids are awarded to the lowest responsible bidder. The following bids were awarded to these vendors: Bids:

Description Award Date Vendor Amount # of Bid(s) Received

Welding Supplies 2016-2017 Multiple Award 9/12/16 Mississippi Welders Supply

Airgas >$50,000 2


AGENDA ITEM 6 WESTERN TECHNICAL COLLEGE DISTRICT

ISSUE PAPER

Topic: Authorize the Tax Levy for the 2016-17 Budget

Issue: Wisconsin Technical College System Code 7.05 states that the District Board must adopt its budget for the forthcoming year on or before June 30 of each year. The Board adopted the 2016-17 budget on June 21, 2016. Following receipt of the equalized valuation from the Wisconsin Department of Revenue, the Board must set its tax levy for the current year by October 31, or within ten days after receipt of the equalized valuation, whichever is later. Prior to establishing the tax levy, the anticipated financial resources available to the District for operations should be reviewed. The percentage increase in the operational tax levy increase may not exceed the percentage increase of net new construction. The following is a comparison of June 2016 budgeted figures to actual figures for equalized valuation, tax levy, and mill rate, along with a resolution setting the tax levy. At the time the District adopted its 2016-17 budget, the assumption was made that the equalized valuation would increase by 2.00% and net new construction would increase 1.40%. Actual equalized valuation increased by 3.46% and net new construction increased 1.59%. The operating levy as presented meets the requirement of Wisconsin Act 145 and the debt levy as presented is within the announced targets following the November 2012 Vision 2020 facilities referendum.

Actual 2016-17 equalized valuation Estimated 2016-17 equalized valuation

Breakdown:

Budgeted Tax Levy – Operations and Debt

Operations Debt Total

Proposed Tax Levy:

Operations Debt Total

Net change from budget

$ 18,586,519,187 (TID out) 18,324,803,766

11,168,918 17,875,000 29,043,918

11,276,535 17,875,000 29,151,535

$107,617

Recommendation:

The District set the tax levy for operation at $11,276,535 (mill rate 0.60670) and set the tax levy for debt at $17,875,000 (mill rate 0.96172) for a total levy of $29,151,535 (mill rate 1.56842). Adopt the Resolution to Authorize Tax Levy for the 2016-17 Budget as presented.


Resolution

To Authorize Tax Levy for the 2016-17 Budget

WHEREAS the Board of the Western Technical College District adopted the budget for the 2016-17 year at the

District Board meeting on June 21, 2016; Therefore be it

RESOLVED, That the Board of the Western Technical College District authorizes a tax levy in the amount of

$11,276,535 on the full equalized value of the taxable property of the District, as certified to it by the Wisconsin

Department of Revenue, for the purpose of operating and maintaining the Western Technical College District, and

a tax levy in the amount of $17,875,000 for the retirement of previously approved District indebtedness for the

fiscal year beginning July 1, 2016; and be it

RESOLVED further, That the Board of the Western Technical College District authorizes the total mill rate to be

1.56842 for the fiscal year beginning July 1, 2016 which represents a 0.57% decrease from the mill rate of

1.57742 set for the fiscal year beginning July 1, 2015; and be it

RESOLVED further, That the Board of the Western Technical College District, pursuant to Chapter 38.16 of the

Wisconsin Statutes, authorizes the aforementioned amount of tax levy to be spread proportionately on the tax

roles for collection in each city, village, and town within the District boundaries, and that the respective clerks be

informed of this action by October 31, 2016, or within ten days after receipt of the equalized valuation from the

Wisconsin Department of Revenue, whichever is later.


WESTERN TECHNICAL COLLEGE DISTRICT

I S S U E P A P E R

Topic: Annual Review and Report of Procurement

Issue: Wisconsin Technical College System Administrative Rule TCS 6.05(2)(h) requires that District staff prepare a review of all procurements that total more than $50,000 by vendor to determine if a more competitive process should be used in the future. The District Board is to take formal action on the procurement review related to the prior fiscal year, and such action shall be reflected in the Board minutes.

The Business Office conducted a review based on a report of procurements with transaction detail by vendor. The review included 136 vendors. The Business Office identified two procurement areas where further review is required.

Recommendation: Approve the review of procurements for 2015-2016 performed by the Business Office.


AGENDA ITEM 8


I S S U E P A P E R

Topic: Budget Modifications 2015-2016: General Fund, Capital Projects Funds, and Debt Service Funds

Issue: The District Board, under S65.90(5), must approve, by at least a two-thirds vote of the full

Board, any modifications to an adopted budget by fund type or function. The attached resolution modifies the 2015-2016 budget to reflect adjustments for additional funds received and expended. INCREASE TO ADOPTED BUDGET 1. Increase and decrease General Fund expenditures by $77,514 due to additional and

reduced activities within specific functions.

Instruction Student Services

$ (77,514) 77,514

2. Increase Capital Projects Funds expenditures by $4,679,762 due to additional funds

expended.

Instructional Resources Student Services Physical Plant

$ 20,471 1,300

4,657,991 Transfers to Fund Balance (4,679,762)

3. Increase Debt Service Funds expenditures by $1,345,932 due to additional funds

expended. Physical Plant Transfers to Fund Balance

$1,345,932 (1,345,932)

Recommendation: Approve the Resolution to Adopt Changes to the 2015-2016 Budget



RESOLUTION To Adopt Changes to the 2015-2016 Budget

Whereas, under the provisions of Wisconsin Statute 65.90(5), the District Board must approve, by at least a two-thirds vote of the full Board, any modifications to an adopted budget by fund type or function; and Whereas expenditures in the General Fund need to be adjusted due to additional activities in this fund; and Whereas expenditures in the Capital Projects Funds need to be adjusted due to additional activities in these funds; and Whereas expenditures in the Debt Service Funds need to be adjusted due to additional activities in these funds; and Therefore be it Resolved, that the Western Technical College District Board adopt the 2015-2016 budget modifications to the General Fund, Capital Projects Funds, and Debt Service Funds as shown below:

GENERAL FUND

Revenue Category Budget Change Local Taxes $ 10,730,374 $ 0 State 22,556,692 0 Program Fees 11,618,235 0 Material Fees 468,700 0 Other Student Fees 1,093,960 0 Institutional 595,400 0 Federal 2,193,589 0

Transfers from Reserves and Designated Fund Balances 1,634,735 0

$ 50,891,685 $ 0

Expenditure Function Budget Change Instruction $ 31,066,603 $ (77,514) Instructional Resources 1,339,036 0 Student Services 5,297,323 77,514 General Institutional 8,069,061 0 Physical Plant 4,874,856 0 Equity Transfer Out 244,806 0 $ 50,891,685 $ 0


CAPITAL PROJECTS FUNDS

Revenue Category Budget Change State Aids $ 155,000 $ 0

Institutional Revenue 212,000 0 Other Funding Sources 7,000,000 0

$ 7,367,000 $ 0 Expenditure Function Budget Change Instruction $ 1,607,000 $ 0 Instructional Resources 630,471 20,471 Student Services 15,300 1,300 General Institutional 334,000 0 Physical Plant 32,917,991 4,657,991 Transfers to Fund Balance (28,137,762) (4,679,762) $ 7,367,000 $ 0

DEBT SERVICE FUNDS

Revenue Category Budget Change Local Taxes $ 17,522,000 $ 0 Institutional 25,000 0

$ 17,547,000 $ 0

Expenditures Function Budget Change Physical Plant $ 21,073,932 $ 1,345,932 Transfers to Fund Balance (3,526,932) (1,342,932)

$ 17,547,000 $ 0


AGENDA ITEM 9


I S S U E P A P E R

Topic: Resolution Authorizing the Issuance and Establishing Parameters for the Sale of $3,100,000 General Obligation Promissory Notes, Series 2016C, of Western Technical College District, Wisconsin.

Issue: Included in this issue:

Instructional/Vision 2020 Equipment New Footprint – Eighth Street Properties New Footprint – Welding & Apprenticeship Facility

$2,100,000 $400,000 $600,000

TOTAL

$3,100,000

Approval of this resolution authorizes Administration to move forward with issuing debt provided that a pre-established set of parameters are met. If market conditions do not allow these parameters to be met after a period of time, the issue would come back to the Board for further discussion. The interest rate parameter that has been established for this resolution is 3.00%.

Recommendation: Adopt the Resolution Authorizing the Issuance and Establishing Parameters for the Sale of $3,100,000 General Obligation Promissory Notes, Series 2016C, of Western Technical College District, Wisconsin.



I S S U E P A P E R

Topic: Purchase of the Welding & Apprenticeship Facility | Request for Proposal (RFP)

Issue: Western currently leases a facility for the purpose of housing the welding and

apprenticeship programs. By the end of summer 2016, the welding program returned to the Integrated Technology Center on the main La Crosse Campus. By purchasing a Welding & Apprenticeship Facility, the college can continue to have a space for the apprenticeship program and utilize welding labs for training in Business and Industry Services.

A request for proposal was submitted on September 4, 2016. Proposals were then received on September 15, 2016 for the Welding & Apprenticeship Facility. One (1) proposal was submitted and reviewed at the Western Technical College Administrative Center. The proposal is listed below:

Proposal Amount

Western Technical College Foundation $600,000

Recommendation:

Recommendation to accept the proposal submitted by the Western Technical College Foundation for the purchase of the Welding & Apprenticeship Facility.


AGENDA ITEM 11


I S S U E P AP E R

Topic: 314 Eighth Street North Property Acquisition | Property Bordering the La Crosse Downtown Campus

Issue: Purchase of property on Eighth Street across from the Integrated Technology Center. The property acquisition will provide needed parking, as identified in Western’s March

2013 parking study, as well as additional storage space for instructional and facilities use. Long-term, this property will accommodate future growth for the college.

314 Eighth Street North | Purchase Price

Total demolition of property

$150,000

$25,000

TOTAL $175,000

The purchase of this property falls under new footprint. Seeking approval of $175,000 of borrowing authority.

Recommendation: Approve the purchase of 314 Eighth Street North property as outlined and submit same to the WTCS Board for approval at its November 8-9, 2016 meeting.


AGENDA ITEM 12


I S S U E P AP E R

Topic: 320-322 Eighth Street North Property Acquisition | Property Bordering the La Crosse Downtown Campus

Issue: Purchase of property on Eighth Street across from the Integrated Technology Center. The property acquisition will provide needed parking, as identified in Western’s March

2013 parking study, as well as additional storage space for instructional and facilities use. Long-term, this property will accommodate future growth for the college.

320-322 Eighth Street North | Purchase Price

Total demolition of property

$195,000

$30,000

TOTAL $225,000

The purchase of this property falls under new footprint. Seeking approval of $225,000 of borrowing authority.

Recommendation: Approve the purchase of 320-322 Eighth Street North property as outlined and submit same to the WTCS Board for approval at its November 8-9, 2016 meeting.


AGENDA ITEM 13


I S S U E P A P E R

Topic: Paraprofessional and School Related Personnel (PSRP) Unit of Local #3605

Contract Approval

Issue: On September 26, 2016 the Paraprofessional and School Related Personnel (PSRP) Unit of Local #3605 voted to ratify the bargained contract which results in the maximum wage increase allowed, .12%. This matches the CPI. The contract becomes effective immediately upon District Board approval and the wage increase will be retroactive to July 1, 2016.

Recommendation:

The Western Technical College District Board approves the contract as negotiated.


AGENDA ITEM 14


I S S U E P A P E R

Topic: Faculty/NTP Bargaining Unit Local #3605 Contract Approval

Issue: On September 26, 2016 the Faculty/NTP bargaining unit Local #3605 voted to ratify the bargained contract which results in the maximum wage increase allowed, .12%. This matches the CPI. The contract becomes effective immediately upon District Board approval and the wage increase will be retroactive to July 1, 2016.

Recommendation:

The Western Technical College District Board approves the contract as negotiated.


AGENDA ITEM 15


I S S U E P A P E R

Topic: New Program Development – Concept Approval – Associate of Applied Science, Digital Marketing

Issue: Western has identified an unmet labor market need in the area of Digital Marketing. As part of the WTCS process to develop new programming, a Concept Review will be submitted to the WTCS board. Marketing tactics have evolved over the past several years, and employers are looking for people with knowledge of digital communications channels to help attract and retain customers. A focus group held in Spring 2016 shows that district employers are in need of job applicants that have a great deal of proficiency in both the theories of marketing and tools used in the digital marketplace. The addition of a Digital Marketing pathway allows Western to continue to strengthen the differentiation within the Marketing Career Cluster and better aligns with district employment demands

Recommendation: Approve the concept for the Associate of Applied Science, Digital Marketing program for consideration at the Wisconsin Technical College System board meeting in November 2015.


AGENDA ITEM 16

WESTERN TECHNICAL COLLEGE

I S S U E P AP E R

Topic: Honorary Associate Degree – Sheila A. Lucey

Issue: With the passage of the Board Policy on the issuance of an honorary associate degree, the District Board may authorize the issuance of such, as a special recognition for individuals external to the college. The degree would be conferred on an individual by recommendation of the President and with the agreement of the District Board. Sheila A. Lucey was a student in the Associate in Applied Science, Health Information Technology program at the time of her death. As a gesture of consideration and goodwill toward her family, it is recommended by the President and the Chairperson of the District Board that a honorary associate degree be issued in the name of Sheila A. Lucey.

Recommendation: Authorize the issuance of a honorary associate degree for Sheila A. Lucey.


AGENDA ITEM 17 A


I S S U E P A P E R

Topic: Proposed Review of Policy for First Reading – A0111 Board Member Resignation

Issue: Current Policy A0111 Board Member Resignation was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on October 18, 2016.

Recommendation: Approve for First Review A0111 Board Member Resignation Policy.


Policy A0111 BOARD MEMBER RESIGNATION

A Board member shall resign if he/she no longer resides within the boundaries of the District, and may resign for personal reasons including lack of attendance at Board meetings. His/her successor shall be appointed in the manner prescribed for appointing regular Board members.

Reviewed October 18, 2016

Reviewed June 15, 2004 Reviewed November 17, 1992 Revised April 12, 1988 Adopted September 26, 1979


AGENDA ITEM 17 B


I S S U E P A P E R

Topic: Proposed Revised Policy for First Reading – A0112 Removal from Office

Issue: The proposed revised Policy A0112 Removal from Office was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on October 18, 2016.

Recommendation: Approve for First Reading revised Policy A0112 Removal from Office.


Current Policy

Policy A0112 REMOVAL FROM OFFICE

Members of the Board of the Western Technical College District may be removed by the Appointment Committee of the District, or the Judicial Circuit Court I, for just cause. Proof of unresolved conflict of interest shall constitute a valid reason for termination.

If a Board member fails to attend a minimum of 75 percent of all regular monthly and special Board meetings (special Board meetings are those meetings classed of the whole Board at which action may legally be taken or will subsequently result in action being legally taken), the Chairperson of the Board, or a designee, shall notify the Board member of the absentee problem and discuss the reason's for the absences. After considering the reasons for the absences and/or any other mitigating circumstances, the Chairperson of the Board or a designee may drop the matter, issue a written warning that any further absences may result in further action or may notify the Chairperson of the Appointment Committee and ask for consideration of removal of the Board member from office

Proposed Revision

Policy A0112 REMOVAL FROM OFFICE

Members of the Board of the Western Technical College District may be removed by the Appointment Committee of the District, or the Judicial Circuit Court I, for just cause. Proof of unresolved conflict of interest shall constitute a valid reason for termination.

If a board member fails to attend a minimum of 75 percent of all regular monthly and special board meetings (special Board meetings are those meetings of the whole board at which action may legally be taken, or will subsequently result in action being legally taken), during the fiscal year starting July 1, the chairperson of the board, or designee, shall notify the board member of the absentee problem and discuss the reasons for the absences. After considering the reasons for the absences and/or any other mitigating circumstances, the chairperson of the board, or designee may drop the matter, issue a written warning that any further absences may result in further action, or may notify the chairperson of the appointment committee and ask for consideration of removal of the board member from office.

Revised October 18, 2016



AGENDA ITEM 17 C


I S S U E P A P E R

Topic: Proposed Revised Policy for First Reading – A0116 Maintenance and Publication of Board Minutes

Issue: The proposed revised Policy A0116 Maintenance and Publication of Board Minutes was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on October 18, 2016.

Recommendation: Approve for First Reading revised A0116 Maintenance and Publication of Board Minutes.


Current Policy

A0116 MAINTENANCE AND PUBLICATION OF BOARD MINUTES

The Board Secretary shall keep, or cause to be kept by a competent clerk, minutes of all Board meetings. The minutes should be a complete record of the meetings, including resolutions and motions in full. Papers not a part of the formal motion may be incorporated by reference. Permanent minutes shall be signed by the Board Secretary upon approval by the full Board.

The Board will publish a summary of the proceedings of each Board meeting in the official designated newspaper. This summary will include a statement of cash receipts, expenditures, and salary in the aggregate. The summary will also include the substance of all motions made and actions taken. Copies of the complete minutes will be available to the general public upon their request.


Proposed Revision

A0116 MAINTENANCE AND PUBLICATION OF BOARD MINUTES

The Board Secretary shall maintain minutes of all board meetings. The minutes should be a complete record of the meetings, including resolutions and motions in full. Papers not a part of the formal motion may be incorporated by reference. Permanent minutes shall be signed by the Board Secretary upon approval by the full board.

The District Board will publish a summary of the proceedings of each board meeting in the official designated newspaper. The summary will include the substance of all motions made and actions taken. Copies of the complete minutes will be available to the general public upon their request.




AGENDA ITEM 17 D


I S S U E P A P E R

Topic: Proposed Revised Policy for First Reading – C0408 Salary Adjustment of a Manager or Administrator and Other Special Conditions Warranting a Stipend

Issue: The proposed revised Policy C0408 Salary Adjustment of a Manager or Administrator and Other Special Conditions Warranting a Stipend was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on October 18, 2016.

Recommendation: Approve for First Reading revised C0408 Salary Adjustment of a Manager or Administrator and Other Special Conditions Warranting a Stipend.


Current Policy

C0408 SALARY ADJUSTMENT OF A MANAGER OR

ADMINISTRATOR AND OTHER SPECIAL CONDITIONS WARRANTING STIPENDS

When an administrator or manager leaves the College, their duties may be maintained by another staff member on an interim basis. This staff member may be compensated for the additional responsibility based on the approved procedure. Such compensation must be approved by the College President.

Additionally, there are conditions which warrant stipends to a manager or administrator where additional efforts are required on the job to handle workload due to a certain pre-determined set of circumstances where back-fill is not a possibility.

Revised July 10, 2000 Adopted April 20, 1999

Proposed Revision

C0408 SPECIAL CONDITIONS WARRANTING STIPENDS

When a staff person leaves the College, their duties may be maintained by another staff member on an interim basis. This staff member may be compensated for the additional responsibility based on the approved procedure. Such compensation must be approved by the College President.

Additionally, there are conditions which warrant stipends to a staff person where additional efforts are required on the job to handle workload due to a certain pre-determined set of circumstances where back-fill is not a possibility.


Revised July 10, 2000 Adopted April 20, 1999

Reference: Procedure C0408P


http://wire1.westerntc.edu/policy/c0408p.htm

AGENDA ITEM 17 E


I S S U E P A P E R

Topic: Proposed Revised Policy for First Reading – F0201 Surveillance System Camera Policy

Issue: The proposed revised Policy F0201 Surveillance System Camera Policy was reviewed by the District Board Planning, Policy, and Instruction Committee during a meeting on October 18, 2016.

Recommendation: Approve for First Reading revised F0201 Surveillance System Camera Policy.


Current Policy F0201 SURVEILLANCE SYSTEM CAMERA POLICY

The College utilizes surveillance camera technology in situations and places where the security of equipment or people would be enhanced. Cameras will be limited to uses that do not violate the reasonable expectation of privacy as defined by law. Cameras will be in plain view and buildings will be marked with appropriate signage, with the exception of cameras used in the investigations of criminal activity or for extraordinary circumstances as approved by the President. Access to images from cameras is limited to the Dean of Students and other persons authorized by the Vice President for Finance and Operations. Proposed Revision F0201 SURVEILLANCE SYSTEM CAMERA POLICY Western Technical College utilizes surveillance camera technology in situations and places where the security of equipment or people would be enhanced. Cameras will be limited to uses that do not violate the reasonable expectation of privacy as defined by law. Cameras will be in plain view and buildings will be marked with appropriate signage, with the exception of cameras used in the investigations of criminal activity or for extraordinary circumstances as approved by the President. Access to images from cameras is limited to persons authorized by the Security Manager, the Security Coordinator, or the President. Revised October 18, 2016

Draft 09/08/16


AGENDA ITEM 18


I S S U E P A P E R

Topic: Proposed Revised Policy for Second Reading and Adoption – C0700 Leave of Absence

Issue: The proposed revised Policy C0700 Leave of Absence was reviewed by the District Board Planning, Policy, and Instruction Committee and approved for first reading during a meeting on September 20, 2016.

Recommendation: Approve for Second Reading and Adoption revised Policy C0700 Leave of Absence.


Current Policy

C0700 LEAVE OF ABSENCE

Any time off in excess of two weeks other than approved vacation must be supported by an approved leave of absence. Employees may be granted leaves of absence for various reasons including those required by the master contract agreement or legislation.

Proposed Revision

C0700 LEAVE OF ABSENCE

Any time off in excess of two weeks other than approved vacation must be supported by an approved leave of absence. Employees may be granted leaves of absence for various reasons including those required by the master contract agreement or legislation the law.

Revised September 20, 2016

Revised April 19, 1994 Revised April 18, 1989 Adopted September 23, 1980

Reference: Procedure C0700P


https://wire1.westerntc.edu/policy/c0700p.htm

AGENDA ITEM 21 A 1 a


I S S U E P A P E R

Topic: Notice of Employment: Program Design Coordinator, Academic Excellence and Development, Limited (ends September 30,2017), Full-time, effective as of October 3, 2016

Issue: This vacancy is new position and needed to backfill a portion of the Curriculum Services Manager duties. The position was posted internally and was advertised in the La Crosse Tribune newspaper and on the Western, Tribune, Jobs for Wisconsin Grads, Wisconsin Job Center, Craigslist, and Purple Briefcase websites. Twenty individuals applied, fourteen met minimum qualifications and were released to the search committee. The committee selected six applicants to interview. The committee recommends one candidate as the best-qualified for employment.

Recommendation: Approve the employment of Oscar Uribe Mardones, Program Design Coordinator, Academic Excellence and Development, Academic Affairs Unit, Limited (ends September 30, 2017), Full-time, effective as of October 3, 2016.


AGENDA ITEM 21 A 1 b


I S S U E P A P E R

Topic: Notice of Employment: Custodian, Physical Plant, Regular, Full-time

Issue: This vacancy is a new position. The position was posted internally and was advertised in

the La Crosse Tribune newspaper and on the Western, Tribune, Wisconsin Job Center, Viterbo Job Board, and Craigslist. Twenty-four individuals applied, twenty-two met minimum requirements and were released to the search committee. The committee selected eight applicants to interview. The committee recommends one candidate as the best-qualified for employment.

Recommendation: Approve the employment of Mike Schams, Custodian, Physical Plant, Finance and Operations Unit, Regular, Full-time effective as of October 24, 2016.


AGENDA ITEM 21 A 2 a


I S S U E P A P E R

Topic: Notice of Resignation: Administrative Program Assistant, Health and Public Safety, Regular, Full-time

Issue: Kathleen Gregerson has elected to resign from employment at Western Technical

College effective as of October 17, 2016.

Recommendation: Approve the resignation of Kathleen Gregerson, Administrative Program Assistant, Health

and Public Safety, Academic Affairs Unit, Regular, Full-time effective October 17, 2016.


AGENDA ITEM 21 A 2 b


I S S U E P A P E R

Topic: Notice of Resignation: Sustainability Coordinator, Integrated Technology, Regular, Full-time

Issue: Shannon Havlik has elected to resign from employment at Western Technical College

effective as of October 14, 2016.

Recommendation: Approve the resignation of Shannon Havlik, Sustainability Coordinator, Integrated

Technology, Academic Affairs Unit, Regular, Full-time effective October 14, 2016.


AGENDA ITEM 21 A 2 c


I S S U E P A P E R

Topic: Notice of Resignation: Cashier, Cashier’s Office, Regular, Full-time

Issue: Melissa Haakenson has elected to resign from employment at Western Technical College

effective as of October 14, 2016.

Recommendation: Approve the resignation of Melissa Haakenson, Cashier, Cashier’s Office, Finance and

Operations Unit, Regular, Full-time effective October 14, 2016.


AGENDA ITEM 21 A 2 d


I S S U E P A P E R

Topic: Notice of Resignation: Instructor, Paramedic, Health and Public Safety, Regular, Full-time

Issue: Phillip Rach has elected to resign from employment at Western Technical College

effective as of December 19, 2016.

Recommendation: Approve the resignation of Phillip Rach, Instructor, Paramedic, Health and Public Safety

Academic Affairs Unit, Regular, Full-time effective December 19, 2016.


AGENDA ITEM 21 B 1


I S S U E P AP E R

Topic:

Project Submission and Acceptance – FY16 to FY17 State funds

Issue: The Wisconsin Technical College System has initiated the Request for Proposal (RFP) process for fiscal year 2016 to 2017 for State funds, System-wide Leadership Grant funding for apprenticeship training.

Project Description: Injection Mold Set-Up (Plastic) Apprenticeship Training Western Technical College is requesting funds to support the new Injection Mold Set-up (Plastic) Apprenticeship program. Western is working with Taylor Made of Elroy, WI to provide the related instruction for their employee in the program. Injection molding, which is a technical skill on the leading edge of manufacturing, is a growing need in western Wisconsin as manufacturing increases in the area. As a result, Western is offering this apprenticeship for the first time in the 2016-2017 academic year. This project will provide 144 hours of instruction over the course of two terms to one apprentice to meet the industry demand for injection mold set-up skills.

Total Project State Funds Western Funds $6,000 $6,000 $0

Recommendation: Authorize the submission of the above projects in substantive form and accept funds if awarded.


AGENDA ITEM 21 B 2


I S S U E P AP E R

Topic:

Project Submission and Acceptance – FY17 to FY20 National Science Foundation Advanced Technological Education: STEM Professionals of the Future.

Issue: The National Science Foundation has initiated a Request for Proposal (RFP) process with a focus on two-year colleges and the education of technicians for high-technology fields.

Project Description: Western Technical College has applied for a grant to increase the regional STEM workforce. STEM Professionals of the Future (ProSTEM) will: 1) study the existing STEM Academy and work to expand the opportunity by building on the model’s successes; 2) build seamless engineering pipelines for students from Western to one of our university partners; 3) provide team-style professional development for K-12 and Western STEM educators; and 4) improve high technology knowledge and skills of students through advanced technical training and strong industry partnerships. The project will: Engage youth as young as 7th-10th grade through highly-interest STEM activities and camps; expand the existing 11th-12th grade STEM Academy; complete engineering pathways from Western programs to university engineering and engineering technology degrees. Following this pipeline, high school students are encouraged to matriculate into postsecondary pre-engineering or STEM-related programs at Western and eventually to our 4-year engineering partners; Provide ongoing professional development to high school STEM educators through a team style workshop at Western each summer of the project where they will work alongside Western STEM instructors for a cross-pollination of ideas; Improve high technology knowledge and skills of students through advanced technical training and strong regional industry partnerships. Representatives from regional engineering and manufacturing industry will help ensure applicable advanced technology training for students. Industry support will also be used in an advisory capacity, interacting directly with high school and postsecondary students through guest speaking events, internships, and industry tours; Increase articulation from high school through community college and to the university level. These agreements will include engineering or engineering technology tracks with the following partners: University of Wisconsin (UW)-Stout, UW-La Crosse and partners, UW-Platteville, and UW-La Crosse; and a 40-45 credit pre-engineering track that will be transferable to most any 4-year engineering institution.

Total Project Grant Request Matching Funds

~$300,000/yr $899,993 $0

Recommendation: Authorize the submission of the above projects in substantive form and accept funds if awarded.


Viroqua Regional Location 220 South Main Street Room 126 ... · Planning Ahead … 2016-17 DATE...

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