VIRCLASS NEW ADMINISTRATIVE

and

FINANCIAL MODELPresentation at the VIRCLASS conference in Bergen

23-25 November 2006

By/ Anne Karin Larsen

Existing organisation

Project administration • HiB – project

leadership• Virclass Board

• Inholland• Jønkøping• Warmia-Mazury• Parma• Bergen

• Project group• All partner

institutions

• Commitment to the project established by letter of intent and agreement about educational participation

Financial situation 2003 - 2006/07

• Grants from NUV (Norway Opening University)

• Grants from HiB – Department of Health and Social Science and the Institute for Social work

• Partner institution support by workload, covering travel costs and hosting meetings

• Many hours of voluntary work from project members

Budget 2003 - 2006

• SOFF/NUV 2004/05 400.000NOK

• NUV 2006/07 450.000NOK

• HiB department/institute 1.200.000NOK

• Total 2.050.000NOK• Approximately: EURO 250.000

Production of the Virtual BookBudget

• Working time Media Centre:

• 1020 hours 326.400 NOK

• Actors 25.000 NOK

About 351.400 NOK

Approximately: EURO 43.000

In addition working time for teachers

and travel costs/accomodation

Important aspects with the VIRCLASS project

• High commitment to the work that has to be done• Broad feeling of ownership to the project from

partners• Common experience by running e-learning

courses together and even a summer school• The project group know each other, collaborate

and cooperate easily• Increase knowledge of Bologna Process; Tuning

Project and Lisbon Agenda

Important experience about international cooperation

• Since 2002 • Focus on internationalisation as part of

the expectations to all HEI in Europe• Teacher involvement in the VIRCLASS

project should be included in the ordinary work as teacher

• Institutions should be represented with the same person over time.

A pilot project – pioneer workWhat has been achieved

• E-learning in social work education on an international level

• Developing e-learning competence

• Developing e-learning pedagogy

• Developing Virtual Book

VIRCLASS CONSORTIUM

• ADMINISTRATIVE MODEL

VIRCLASS CONSORTIUMTHREE PILLARS

• Education through e-learning

• Development of new theme/courses

• Research related to the experience in VIRCLASS courses

VIRCLASS CONSORTIUM

• A higher level of commitment• Including responsibility for a common

budget• share of expenses• Educational cooperation

• Teachers• Assessors• Supervision to students• Developing e-learning competence in staff

VC CONSORTIUM

• Incorporation of VIRCLASS courses as optional courses in the BA programme

• Support with applications

• Adverticing the courses in study plan, web sites and by direct student contacts

Consortium organisation

• Board• 5 members

• Consortium Management Group

• Project leader

Administration• Bergen University College (HiB):

• Project leadership• Coordination of the courses• Intake of students• Coordination of assessors and assessment

• HiB and Partner institutions• Adverticing the courses• Recieving applications and quality control• Certificate

Elements for calculation of costs• Number of students• Number of teachers• Number of teaching hours• Number of assessment hours• Administrative costs• Teaching costs• Project leadership costs• Marketing costs• Meeting and travel costs

Number of students in future courses

• 75 students• 55 students from partner institutions• 10 scholarship to East European

students• 10 places paid by student fee

Calculating the costs

• Module 1• 14 hours of teaching and assessment/student• 60 Euro/hour• Total 840 Euro/students

• Module 2• 17 hours of teaching and assessment/student• 60 Euro/student• Total 1020 Euro/students

• Module 1 and 2 = 1860 EURO/student

Additional costs

• Project leadership: 10.500 Euro/year

• Marketing: 1200 Euro/year

• Meetings:• Teachers meetings 2 meetings/year:

1500 Euro/participant• Board meetings: 1 meeting/year: about

750 Euro/participant

Price/hour teaching• 48 Euro direct cost

teaching/assessment

• 12 Euro indirect cost• Administrative costs:

• central and department administration• admission costs • administration of assessment and certificate• ICT – licenses for use of IT:s Learning• technical support

Refundance teacher/assessor costs

• 48 Euro/hour with a group approximately around 15 students according to the fixed hour of work for module 1 and 2

Different teachers roles

• Main teacher• Responsible for weekly programmes and

bulletin board, coordination of the module/theme

• Supervisor• Responsible for supervision to a group

of students

• Assessor – internal/external• Assessing the final assignment

ECTS credits

• Optional courses in the BA programme:• Students receive their ECTS from their home

institution

• Courses on top of BA programme:• Students receive their ECTS from HiB

• Optional courses in MA programme:• Students receive their ECTS from their home

institution

• Professional social work students:• Students receive their ECTS from HiB

VIRCLASS CONSORTIUM

Financial model

Estimated variable cost

WHAT IF ANALYSISCost per partner

Towards a Consortium AgreementPROGRESS PLAN November

2006

December

2006

January

2007

February

2007

March

2007

Partner meeting in Bergen

Signing letter of intent

23-25 nov

Presentatin of consortium agreement. First draft

15 January

Administrative discussion/hearing in partner institution from --- till

Middle of jan Middle of Febr

Feedback from partner institutions 12 Febr

VIRCLASS Board meeting

Developing the final proposal by

15-17 Febr

28 Febr

Final proposal for consortium presented for the partners

1 March

Administrtive decisions in partner instiuttions by

15 March

Establishing the VIRCLASS consortium with signature of the partners

20 March

Next step

• APRIL 2007 • Advertising the 2007/08 VIRCLASS

courses

• 1.October• Appliction deadline

• 15 October• Next years courses starts