Vils krishna

VILS Krishna-2000 A Web Enabled Library Management System

System Overview

© 2009 VILS, All Rights Reserved

Overview

About VILS• Our Goals• Services• Credits• Board of Consultants

Functions of Library• Acquisition• Cataloging• Serial Control• Issue and Return• Reference


Overview Continued…

Library Automation : A Challenge

• Complex processes in Library

• Time Sensitivity of different processes

About VILS Krishna 2000

• Audience

• Interface

• Communication platform

• Modules

• Users

• Module Access rights

• Security

• Merits


“About VILS-Goals ”


Our goal is to help Users and Technical staff of the Library to

gather and disseminate relevant information from around the globe

using International Standards stipulated by Library 2.0

“About VILS-Services ”


• We facilitate lectures from experienced Librarians and Teachers to educate young Library professionals to face the challenges of a modern Library.

• We provide Consulting on Library management for big and small special, technical and academic Libraries in India.

• We provide outsourcing of various Library processes for cost cutting and efficient use of resources in big and small libraries

• We provide customizable web-enabled Library software for automation in big and small Libraries

“About VILS-Credits ”


Kanan Bala Varma (Proprieter)

Kanan Bala Varma has several years of experience in Library management in India and Abroad. She did MA (Political Science) from Agra university and and B.Lib from Delhi University. She also worked in an eminent college Library of Delhi University as reference Librarian and Librarian in national Institute of Transport, Dar-es-Salaam, Tanzania. In Tanzania she set up the Library from the scratch and has experience of acquisition of reading material to cataloguing and reference. Mrs Varma is well versed in human resource development and deployment. In Tanzania she worked as a consultant for a UN team for Library development in Tanzania

Jitendra Varma (Consultant, Director), Ex Dy. Librarian JNU

Jitendra Varma has more than 30 years of experience in Library teaching and management in India and Tanzania. He holds Masters degree in economics and Library and information science from Gorakhpur and Delhi university respectively. He is certified by INFLIBNET and government of India in management of automated libraries in India. He has experience in teaching library science for more then a decade in Jodhpur university following which he undertook librarianship in JNU. During is tenure at JNU he was instrumental in automating the library from manual catalogue card system to a modern computerized Library. He was one of the members of the project undertook by JNU to lay down fiber optics network in the JNU campus with more than 100 nodes. He has written several articles in Indian and foreign journals on Library and information sciences and has written a book on Colon Thesaurus of Social science terms which is acclaimed as one of the most sort our reference book on Library science by publishers..

“About VILS-Board of Consultants ”


Shri Girija Kumar (ex Librarian, JNU)

Dr. Mrs. Neela Jagannathan (Ex Librarian, IGNOU)

Shri B.N. Rao (Ex. Librarian JNU)

Shri L.N. Malik (Ex. Deputy Librarian, JNU)

“Functions of Library-Acquisition ”


Acquisition is the process of capturing requests of books and serials from users of the Library and acquiring the required documents as per the budget of the Library. The acquisition process is initiated by a library user suggesting a new or already existing document. The document once suggested is checked and validated from reference sources for any changes and additions in different fields by the acquisition department of the library. The Library then sends a list of validated documents for approval to the approving authority for placing the final order. The approved documents are then sent to relevant vendors by sending them a provisional order. The provisional order once accepted by the vendor is finalized for order and library waits for the receipt of the order till the order is valid as per the policies of the Library. The orders which are not fulfilled by the end of order validity period are assigned to a new vendor on a priority basis. The documents are then accessioned and the invoice of order is sent to the accounts department for payments. .

“Functions of Library-Cataloging ”


Cataloging is the process of identification of bibliographic fields of documents and clasify them into various subject streams as per international standards. This includes filling up of class number, author statement, subject headings and other bibliographic fields as per AACR2 guidelines. This includes analytical indexing of monographs manuscripts, and non-book material, press clipping indexing for mainly newspapers, article indexing for serials and cataloging of internet resources.

“Functions of Library-Serial Control ”


Serial Control is the process of capturing the information of multiple volume serials subscribed by the Library on advance payment to the vendor on annual basis. This includes maintaining a record of each item of the serial as and when it is published and received in the Library. The vendors are notified for any missing, outstanding or invalid issues periodically to supply them in time.

“Functions of Library-Issue and Return ”


Issue and Return is the process of issuing the books to the registered members of the Library as per their entitlement and rules of the Library. Books are issued for a particular period of time, exceeding which the user has to pay a overdue charge to compensate for the loss of readership of the book. Books which are lost by users have to be either replaced or the cost of the book has to be paid along with any overdue charges with penalty as per the rules of the Library. Inter Library Loan facility is also provided to facilitate issue and return of books from other libraries for better use of each other’s resources and requirement.

“Functions of Library-Reference ”


Reference is the process of providing fast and relevant information to the users of library.Reference service is provided by reference staff by using catalog of books and all reference sources available in or outside the library environment. Reference service also includes scanning documents to find hidden information in them – particularly in edited monographs and serials where articles, press clippings and chapters in a book are of high importance in finding relevant citations for a query. Reference is the key function of the library and the popularity of a library is judged on the quality of reference services provided by it.

“Library automation a challenge-Complex processes in Library ”


If we examine closely, the library management system is a complex process where many processes are linked with each other in linear and hierarchical way. It becomes difficult but not impossible to automate all processes of Library. A simple linear view suggests acquisition – processing – Service methodology. But in each sector of this linear view is hidden many sub-sectors which are linked hierarchically. The whole process of Library management thus becomes very complex process, which needs attention to automate the whole functionality to derive best results.

“Library automation a challenge-Time Sensitivity of different processes ”


Different processses as stated above involve time consumption. In a manual system the time taken to complete a process is much more than in an automated process. VILS has developed a scientific methodology to complete a process in a lesser time in usual way of manual system using web 2.0 technology.

“Audience – About VILS Krishna 2000”


VILS Krishna is useful for all the members and institutions within or outside the premises of Library. Just as the members of the Library such as catalogers, acquisition staff, issue return staff may benefit from this software so are the members outside the Library such as publishers and library users.

“Inter-Library Communication”

Library ..1 Library ..2

Library ..3 Library ..n

INTTERNET


1.Acquisition

“Library Management”

Central DatabaseCentral Database

4.Issue and Return

3.Serials

6.OPAC

2.Cataloging

5.Press Clipping

“1.Acquisition”

1.Suggest

2.Sanction

3.Order

4.Accession

Here Documents are procured and accessioned as per suggestions received from members of the

Library. Krishna-2000 Supports web enabled module to automate the whole process of acquisition from

suggestion to order placement and finally accessioning. Every process

of acquisition also generates printable reports for offline work which may be used during the

network outage.

“1.Acquisition”

1.Suggest

2.Sanction

3.Order

4.Accession

“2.Cataloging”

1.Monographs

2.Serials

3.Manuscripts

4.Non-Books

“3.Serials”

1.Kardex

.2.Article Indexing

“4.Issue and Return”

1.Manage Users

2.Issue

3.Return/Replace

5.InterLibrary Loan

4.Overdue charge

Vils krishna

Education

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