VIII. Administrative Overview a. Robin Strauser* b. Yvette ... – Joe Guillen – was not present,...

VIII. Administrative Overview

A. Administrative Reports

1. Directors

(Finance)

(Ancillary)

(Procurement)

(Technology)

(Southern Services)

(Northern Serv/REAP)

(Human Resource)

(Food)

a. Robin Strauser* b. Yvette Montoya* c. Gustavo Rossell*

d. Brad Schroeder*

e. Jim Barentine*

f. Paul Benoit* g. Gary Tripp* h. Lori O’Rourke*

2. Executive Director*

a. CES Budget Revisions

B. Personnel - Report

1. Staff Contracts and Resignations*

C. Consent Agenda

1. Approval of Checks*

2. Profit and Loss and Balance Sheets*

3. RFB and RFP Awards*

IX. Setting Next Meeting Dates

A. Executive Committee Meeting, Tuesday, October 22, 2019 at 3:30 pm, at Embassy

Suites in conjunction with The Superintendents Academy.

B. Full Board Meeting, Wednesday, October, 23, 2019 at 11:45 am at Embassy Suites in

conjunction with The Superintendents Academy.

C. Executive Committee Meeting, Thursday, January 23, 2020 at 5.00 pm, Eldorado Hotel,

Santa Fe, in conjunction with the NMSBA Board Institute.

D. Executive Committee Meeting, Wednesday, April 1, 2020 at 3:00 pm, Hotel

Albuquerque, in conjunction with NMASBO Spring Budget Workshop.

E. Executive Committee Meeting, Thursday, May 28, 2020 at 3:00 pm, Embassy Suites, in

conjunction with NMSBA School Law Conference.

F. Executive Committee Meeting in conjunction with NMCEL Summer Conference TBD.

X. Announcements

CES-FALL 2019 REGIONAL MEETING DATES

Tuesday August 27, 2019 Region II at (Pojoaque)

Thursday August 29, 2019 Region I TBD

Tuesday September 10, 2019 Region IV TBD

Thursday

Tuesday

Tuesday

Thursday

September 12, 2019

September 17, 2019

September 24,2019

September 26,2019

Region VII & VIII

Region VI

Region V

Region III

at (Las Cruces)

at (Lovington)

at (Tucumcari)

at (Raton)

Adjournment All Items on agenda are subject to action by CES Executive Committee. *Included in Advanced Packet Mailing

The Executive Committee meeting of Cooperative Educational Services (CES) was held June 13, 2019 at The Hotel Albuquerque in Albuquerque in conjunction with NMSBA School Law Conference. Call to Order The meeting was called to order at 3:00 p.m. by President Elect Dwain Haynes. Notice of the meeting had been sent to all Executive Committee members 2 weeks previously. Roll Call The following members were present: Dwain Haynes - Eunice Region II, President E lect Joel Shirley – Jemez Valley Region IV Edward Desplas Two Year Colleges TJ Parks – Hobbs Region VI, Past President Dr. Penny Garcia ENMU Brenda Vigil – Tularosa Region VII, Treasurer LeAnne Gandy - Lovington Region VI Stan Rounds NMCEL The following members were absent: Fred Trujillo – Pecos Region II Joe Guillen NMSBA Stan Rounds NMCEL Greg Ewing- Las Cruces Region VIII Aaron McKinney – Tucumcari Region V TBD Region III TBD Region I Matt Pahl NMCCS Kirk Carpenter – Aztec Region I, President Dr. Karen Trujillo Secretary PED The following non-members were present: David Chavez CES Executive Director Robin Strauser CES Deputy Executive Director Gary Tripp CES Director of HR Brad Schroeder CES Technology Manager Jim Barentine CES Southern Services Director Paul Benoit CES Northern Services Manager Gustavo Rossell CES Procurement Manager Lori O’Rourke CES Business Services Coordinator Leslie Neely CES Executive Administrative Assist. Quorum CES Board Policy states that attendance by one third of the Executive Committee members constitutes a quorum. This was, therefore, a duly convened meeting of the CES Executive Committee.

Approval of Agenda A request was made by David Chavez to move items VIII.A.2.d. and f. to the beginning of the agenda to allow Jeremy Oswald of Bank of Albuquerque to give his presentation regarding the loan for the new CES building. A motion was made by Stan Rounds and seconded by Joel Shirley to approve the amended agenda. The motion was accepted and passed unanimously. Bank of Albuquerque Presentation Jeremy Oswald, with Bank of Albuquerque, gave a PowerPoint presentation regarding the loan CES would obtain for the new building. Approval of Minutes A motion was made by Edward Desplas and seconded by Brenda Vigil to approve the minutes of March 26, 2019. The motion was accepted and passed unanimously. AGENCY COMMUNICATIONS The following reports were presented: Partnerships Matt Pahl – was not present, no report given NMCEL – Stan Rounds Stan Rounds gave an overview of the NMCEL conference taking place in July 2019.

• The golf tournament will take place Wednesday morning July 24th at Ladera Golf Course. They have plenty of sponsors in place for the tournament.

• NMCEL had a Strategic Planning meeting last week.

• One of NMCEL scholarship recipients from last year will speak at a meeting about her journey and about the insurance company that sponsored her.

NMPED – Secretary Karen Trujillo – was not present, no report given. NMSBA – Joe Guillen – was not present, no report given. Higher Ed (4 yr) –Dr. Penny Garcia Penny Garcia reported The Colleges of Education are enjoying their positive relationship with PED.

• PED has put out a million-dollar RFP for residency programs.

• HED has a distribution of dollars for Teacher’s Act, for Educational Assistants.

• Teacher Affordability Act will have a half-million dollars available for scholarships. Higher Ed (2 yr) – Edward Desplas Edward Desplas reported that coming out of the legislature Community Colleges were awarded a small adjustment for dual credit enrollments. Finance A full report was given under item VIII.A.2.a.

Scholarship Brenda Vigil reported that a scholarship would be given in October 2019. Nominating David Chavez reported that the board will have 4 regional representatives retiring or their terms of office have run their course. President Carpenter will decide how he would like to fill these vacancies. The vacancies will be: Region III, Region IV, Region VIII, and President Elect. Policy David Chavez reported the policy sub-committee has reviewed and proposed some changes. The policy will be sent out to all 89 superintendents for their recommendations. Those recommendations will be presented to the Executive Committee Members during the July Executive Committee Meeting. If there are no other recommendations, then the policy will be presented to the Full Board in October 2019 for approval. PROGRAM OVERVIEW/REPORTS Employee Recognition Dinner – David Chavez would like to continue this tradition again this year. Real Estate Update- Presentation given at the beginning of the meeting by Jeremy, Oswald Bank of Albuquerque. LEAP Update – David Chavez reported that LEAP has been approved by the Professional Practices Committee. Currently there are 50 candidates enrolled and an anticipated 150 people expected at the July conference. David spoke with Kim Lanoy-Sandoval about doing this same week-long conference regionally. The possible locations for these meetings would be Roswell, Santa Fe, and Farmington. Superintendent Academy Update – David Chavez stated this academy would include all sitting superintendents. The kick off would be a 3-day academy in October 2019 and then ongoing professional development throughout the year. It is possible to take this academy to various regions to prevent superintendents from having to travel to Albuquerque. REC’s, Higher Education and PED are all on board as far as supporting this academy.

• Rod Rock, from NM Highlands University, will conduct a study on superintendent turnover in New Mexico.

• Superintendent Credentialing- do we need to differentiate the NM Superintendent’s license as many other states do.

School Board Leadership – David Chavez stated that CES has met twice with NMSBA to develop modules so there will be consistency in what is being offered to school board members. This program will begin in December 2019 with the new Board Member Institute. ADMINISTRATIVE OVERVIEW Administrative Reports Directors

Robin Strauser, Deputy Executive Director, provided a verbal summary. As of April 2019, revenue is up 11 million dollars, profit is up 27%, PO volume is up 7.6% or about 13 million dollars. This is a combined profit, adding in the Sandia Synergy Center, of $351,345.00. This is after we have funded various education programs. Anne Tafoya, Director of Ancillary Services, provided a verbal summary. The Ancillary Department struggles to find providers and the schools continue to need services. Anne is retiring June 27, 2019. Gustavo Rossell, Procurement Manager, provided a verbal summary.

• PSFA has made $40 million dollars available to NM Schools for security systems-based projects. Districts will be allowed to use CES contracts in purchasing security related goods, services and products.

• PSFA has stated that CES’ Professional Services contracts for architects, engineers, etc. may not be used by schools for PSCOF projects.

Paul Benoit Manager of Northern Services/REAP - Paul stated the log-in assigned to the schools also works on USREAP.net which increases nationally the pool of applicants. Brad Schroeder, Technology Manager, provided a verbal summary.

• Work is continuing the ancillary system.

• The procurement system is getting the cost portion automated within the system.

• Working with the business office to enhance their paperless system in getting the mass amounts of invoices and PO’s into the system.

• New website going up for CES, LEAP.org and SITE.org Jim Barentine, Director of Southern Services, provided a verbal summary.

• Social networking has improved by 62% from last year.

• The CES Newsletter is being produced monthly. It is on the CES website and is being sent out by email.

• Jim will post ancillary positions through NMSU as this is a nationwide posting.

• An Instructional Coaches and Mentors Conference will be held in September. The theme will center around teaching the whole child despite cultural differences.

Gary Tripp, Director of Human Resources, provided a verbal summary. There are 4 sites for PLD for next school year. Good numbers around the Roswell area, Santa Fe and the whole northeast area – 16 with a match. There are about 25 charter schools and 25 public schools’ applications in the Albuquerque area. There are low numbers coming out of the Gallup and Zuni area. Lori O’Rourke, Business Services Coordinator, provided a verbal summary. The food program continues to be very popular with our members with very few complaints. Labatt continues to grow each quarter. . Executive Director Budget David Chavez presented the budget for the 2019-2020 fiscal year. Stan Rounds asked if the 4% pay increase for CES staff is included in this budget? David Chavez responded that it is.

Motion was made by Stan Rounds and seconded by LeAnne Gandy to approve the 2019-2020 budget. Motion was accepted and passed unanimously. Approval of Dynetics Lease of Office Space Suites 700 and 100, 1401 Innovation Parkway David Chavez requested approval to lease Suites 700 and 100 to Dynetics. Motion was made by Joel Shirley and seconded by Brenda Vigil to allow Dynetics to lease Suites 700 and 100. Motion was accepted and passed unanimously. Insurance – Domestic Partner Relationship David Chavez requested approval to provide Health Insurance for domestic partners. David also suggested we add this to our policy. Motion was made by Edward Desplas and seconded by Joel Shirley to provide health insurance for those in domestic partner relationships. Motion was accepted and passed unanimously. Approval of Loan through the Bank of Albuquerque David Chavez requested approval to pursue the 5.7-million-dollar loan through Bank of Albuquerque. Motion was made by Joel Shirley and seconded by Stan Rounds to allow David Chavez to pursue the loan through the Bank of Albuquerque. Motion was accepted and passed unanimously. Resolution of the Board of Cooperative Educational Services David Chavez requested a Resolution of the Board to enter into a loan agreement. David had it vetted by the attorney who represents CES and he has recommended the language in the resolution. Motion was made by Edward Desplas and seconded by Brenda Vigil to allow the Resolution of the Board of Cooperative Educational Services. Motion was accepted and passed unanimously. Executive Session to Discuss potential litigation A motion was made at 4:35 p.m. by Stan Rounds and seconded by Joel Shirley to go into Executive Session. The motion was accepted and passed unanimously. Roll call was taken to verify a quorum. A motion was made at 4:42 p.m. by Stan Rounds and seconded by Joel Shirley to come back into regular session. The motion was accepted and passed unanimously. Roll call was taken to verify a quorum. Motion was made by Stan Rounds and seconded by Joel Shirley to authorize the Executive Director to negotiate a settlement with the Law Firm of Jennings Haug Cunningham and Lexon Insurance Co. pending resolution with NMPSIA. Personnel Report – Staff Contracts and Resignations

David Chavez stood for questions concerning staffing. The staff contracts and resignations were provided in the Executive Committee packet.

Consent Agenda A motion was made by Stan Rounds and seconded by Dr. Penny Garcia to accept the Consent Agenda with the Approval of Checks, Profit and Loss and Balance Sheets, and office staff travel at actual cost. The motion was accepted and passed unanimously. Setting Next Meeting Dates The next Executive Committee Meeting will be on Wednesday July 24, 2019, at 3:00 p.m., Embassy Suites (in conjunction with the NMCEL Annual Conference) Adjourn A motion was made by Brenda Vigil and seconded by Joel Shirley to adjourn the meeting. The meeting was adjourned by President Elect Dwain Haynes at 5:00 p.m. Respectfully Submitted,

TBD, Secretary

Attest:

Kirk Carpenter, President

Cooperative Educational Services EXECUTIVE COMMITTEE MEETING

Wednesday, July 24, 2019 ********************************

Item VIII.A.1.a. Administrative and Finance Report Robin Strauser

Finance: May is the most recent fiscal period to be balanced and closed and is what is being reported here. For this Fiscal Year, CES’ revenue as of May 31, 2019 is $231,582,198. This is $16,673,967 more revenue than CES showed at the end of May 2018. This represents a 7.8% increase in revenue. CES’ is showing a profit of $423,090 as of May 31, 2019. This profit contrasts with a profit of $296,845 for May 2108. This year’s profit is 42.5% greater. For the current fiscal year CES is investing approximately $680,000 from its current year profit into the SITE, International Teacher and Principal’s Leadership Development programs so that these services can be provided at no or very little cost to the schools. CES’ Net Fund Balance as of May 31, 2019 is $6,719,086. This is an increase of $673,282, 11.1%, over May 2018 Net Fund Balance of $6,045,804. CES’ Sandia Synergy Center, (SSC), as of May 31, 2019 has $352,647 in revenue compared to $431,731 for May 2018. SSC’s profit as of May 31, 2019 is $107,141 compared to $187,167 for May 2018. The reason for the decrease in revenue and profit is that a large tenant leasing 11,000 square feet moved out last fiscal year and that space has been vacant through January 2019. Two new leases have been approved by the State Board of Finance. This means that there is only about 1,000 square feet of rentable space available. CES needs some additional office space for the staff of its SITE and LEAP programs. This space would be not be rented but used by CES. Combining these financial reports, CES would show total revenue of $231,934,845 and a profit of $530,231. CES’ purchase order volume as May 31, 2019 is $212,555,674 which is $11,721,412 more than the $200,834,262 volume through May 2018. This is an increase of 5.8%. CES continues to show strong financial results this’ fiscal year. Revenue, profit and PO volume is up as compared to the same time period last year. Even though CES’ fiscal period of June has not been completely closed, I wanted to give you an update of where CES is financially as of July 10, 2019, for the fiscal year ending June 30, 2019. CES’ revenue as of Friday, July 5th is $274,948,657. This is $20,091,356 more than the revenue for all of fiscal year 2017-2018. The best revenue year CES has ever had was for fiscal year 2016-2017. The revenue for that year was $261,140,484. CES is already ahead of its previous best year by $13,808,172. Profit still needs to be determined because the year end adjustments have not been completed. Purchase Orders continue to come in strong. At this point in time we are ahead of last year’s PO volume by about $22.3 million. Staffing: Trish Delicino, CES’ payroll specialist resigned in June. Trish gave CES about 2 months’ notice of her intention to move to New York City to pursue another

chapter in her life. During this time, Natasha Orona was trained in payroll and is now doing the payrolls for CES. Natasha moving into this new position has created a vacancy in the position she held before moving to payroll. This vacancy is in the process of being filled. Strategic Plan: Goal 1. Continue to work on reaching out to members that are already using the market place to see what more we can do. Also continue to talk to existing Procurement Partners about getting on board with the marketplace. The document management and workflow system has been in full use for about two and a half months. Staff has quickly learned how to use the system and workflows. We still encounter a few bumps, but all in all the system is working well. As with any new system with use we discover that there are some enhancements that would make it work even better. We are in discussions with Digitech and RSM, our financial software provider, to implement a “match and merge” process. This will allow documents created in Dynamics to be uploaded directly into the workflow and automatically indexed. This would be a big time saver in that staff will not have to print documents to pdf and then upload and manually index in the workflow. We hope this can be accomplished in the very near future. The “thumbs up/thumbs down survey” has been implemented since June 1st. This is a quick survey to see how our customers, members and vendors, view the service they receive from CES personnel and CES’s vendors. The report for the month of June is included for your review. We had 16 respondents and all rated CES Satisfied to Raving Fan. There was one “however” comment and we are following up to see what we can do better. Goal 2 – par of Goal 2 this year is to continue to push the use of CES’ online marketplace. This was part of and updated as Goal 3 last fiscal year. With the implementation of the document management and workflow system, the marketplace will be one of the very top priorities this fiscal year. We will be developing a plan to meet and convert more members and Procurement Partners to using this procurement method.

Thumbs up SurveyMonkey

Q1 Thumbs up.

Answered: 16 Skipped: 0

Satisfied

Very satisfied

Raving Fan

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

ANSWER CHOICES RESPONSES

Satisfied

Very satisfied

Raving Fan

Total Respondents: 16

31.25% 5

37.50% 6

37.50% 6

# WE LOVE TO HEAR GOOD THINGS, PLEASE LEAVE A COMMENT. DATE

1 Jacklyn at CES is very efficient and responds quickly! I love working with her, she is great! 7/1/2019 4:10 PM

2 Thank you for getting this to us so quickly. 6/26/2019 9:28 AM

3 The staff at CES is always respectful and helpful 6/25/2019 7:09 AM

4 Holly is super helpful and pleasant to work with. 6/19/2019 12:16 PM

5 Enjoy working with CES. However, there are some areas in the process that I feel can be

improved upon, like communicating a CES PO to the municipality and contractor.

6/11/2019 2:07 PM

6 Margaret is always helpful and willing to answer any questions 6/3/2019 3:06 PM

7 Margaret is amazing. She is very helpful and does her job very well. Thanks Margaret for all you

do.

6/3/2019 3:06 PM

8 testing 5/29/2019 5:01 PM

9 You guys are awesome! I’m a raving fan! I’ll tell everyone about CES. So easy to use,

professional, and passed my audit with flying colors. Thank you!

1/21/2019 12:48 PM

Cooperative Educational Services

EXECUTIVE COMMITTEE MEETING

Wednesday, July 24, 2019

************************

Item VIII.A.1.b. Administrative Report Item

Anne T. Tafoya-Ancillary

Ancillary Report

The Ancillary Department is preparing for the July 18th and August 1st new staff orientations

and the August 3rd full staff meeting. The new staff orientation meetings will be held at the

CES office and the full staff meeting will be held at the Marriott Hotel in Albuquerque.

During the meetings on the 18th and 1st, we will discuss the history of CES, chain of command

for contract employees, HR Benefits, how to enter time for billing and best practices for

documentation and school-based services and other CES procedures. During the full staff

meeting we will review changes to policies and procedures and deliver training on Blood

Borne Pathogens, Sexual Harassment and Child Abuse and Neglect. Groups will meet by

discipline, we will review allocations and make necessary last-minute changes, and distribute

contracts.

We continue our efforts to recruit and hire staff. Our highest areas of need continue to be

speech and language pathologists, occupational therapists, physical therapists. The

percentages of position requests that we filled from August 2018-May 2019 are:

Diag: 100% filled, OT: 67% filled, SW: 75 % filled, SLP: 53 % filled, Audiology: 80 % filled,

School Psych: 85% filled, RN: 100 % filled, PT: 17 % filled, RHC: 100 % filled, Psych: 100 %

filled.

Staff numbers for last year: Diag: 47, OT: 34, SW: 40, SLP:60, Audiologist:1, Sch Psych: 18,

RN:19, PT: 7, RHC: 5, Clinical Psych: 2, Ancillary Teacher: 2, APE: 1, COMS/TVI: 1, COTA: 4,

LPN: 1, RT:10, TVI: 1

Improvements to the CES Portal have been made which allows more accessibility to our

system by school staff as well as service providers and increases functionality for our

ancillary department. We will continue to make minor improvements to the system as time

permits due to more and more requirements placed on districts and charters by the Public

Education Department.

We are now reviewing diagnostic staff reports for consistency and accuracy on a monthly

basis.

It has been a pleasure working as the Director of Ancillary Services for the past 3 years at

CES. I have learned a great deal about the state and the wonderful people who work in small

districts and charters around New Mexico. CES is absolutely the best place to work and

David is a great leader. Yvette Montoya will be an incredible asset to the organization.


Wednesday, July 24, 2019 ******************************

Item VIII.A.1.c. Procurement Department Administrative Report Gustavo Rossell

The CES Procurement Department continues with its mission to issue the solicitations and resulting

contract vehicles for our Members to use saving them time and hundreds of thousands of dollars.

Since our last report, this past month’s salient points in the Procurement Department were:

• The Procurement Team has been working on updating RFP’s Terms & Conditions for construction,

non-construction, federal, and for the new contract template that will be used with the 2020 RFPs`

resulting contracts.

• RFP for Grounds Maintenance Equipment (“gator-type” mowers, electric small utility vehicles, etc.)

was released on Monday, June 10, and closes on Friday, July 8, 2019. New category for leasing

equipment was included for our Member’s convenience.

• On going planning and development of scopes of work for new round of upcoming Job Order

Contracting (JOC) RFPs. We have met with Gordian and they are assembling the Construction Task

Catalogs to include pricing for General Construction, Mechanical Systems/HVAC/Plumbing, Electrical,

Roofing, and Paving. We will also be releasing RFPs for >$60,000 Small Contractor Program (formerly

“>$25,000 Small Contractor Program”) which will continue to be awarded to contractors that wish to

do work in their own regions. As we did with the previous solicitation, we will conduct five regional

meetings throughout the state to explain the program and facilitate participation.

• Had a very productive meeting with Rennette Apodaca (APS CPO) and Robert Russell (Acting

Procurement Director) about doing a pilot program of having APS send POs directly (“cc” CES with a

copy of the PO) to a selected group of vendors (maybe 3 – 5; TBD) and the vendors rebate the

administrative fee to CES monthly or quarterly. Implementation of this trial model will take place in

the next few weeks.

• Continue to have meetings with RTS, the software developer of our e-Procurement system, to work

on the next phase of our system. Action items include the development of the functional requirements

for the Cost module, Contracts module and online interactive Blue Book.

I Update of Recent Publicly Competed Solicitations and Contract Awards

RFPs that have been advertised, are closing, or that have been scheduled for evaluations or to

be awarded are listed below. A more detailed list of the contracts and the vendors awarded

can be found in the New Contracts - Board Report through July 9, 2019, (see Appendix I).

Recently Issued and Pending Award

RFP 2019-036 “School Business Office Management” (new category)

Recommendation for Award: • Maria Fidalgo, CPA, Accounting Services • K12 Accounting •

The Vigil Group

RFP 2019-037 “Professional Development and Training for CES Members and Participating

Entities Staff”

Recommendation for Award: • Advance Education/Measured Progress • The Flippen Group

RFP 2020-01 “Grounds Maintenance Equipment” – Released: 6/10/19, Closes: 7/12/19

II Upcoming Publicly Competed Solicitations:

The following is a list of the Requests for Proposals to be advertised and available to the public

in July - August 2019:

RFP 2020-02 – Under $60K Grounds Maintenance

RFP 2020-03 – Under $60K Mechanical / Electrical / Plumbing

RFP 2020-04 – Under $60K Facility General Maintenance

RFP 2020-05 – JOC Painting & Stucco

RFP 2020-06 – JOC Landscaping

RFP 2020-07 – JOC Fencing

RFP 2020-08 – JOC Mechanical Systems / HVAC / Plumbing

RFP 2020-09 – JOC General Contractor

RFP 2020-10 – JOC Roofing

RFP 2020-11 – JOC Paving and Site Work

III Strategic Plan Update

As of July 9, 2019, there is no new information on the Strategic Plan. I will meet with David Chavez on

July 10 to go over the new strategic goals for the Procurement Department for the FY 2019-2020.

APPENDIX I

New Contracts - Board Report

The following is a detailed list of new contract awards through July 24, 2019.

Solicitation No. Title Awardee Contract Number Date Awarded

AEPA CONTRACTS

2019-035 Playground & Recreational Equipment and Telescopic

Bleachers & Stadium Seating

• Hussey Seating Company • Kompan • Playcraft Direct Inc. • Romtec Inc.

19-035N-AA01-ALL 19-035N-AB01-ALL 19-035N-AB02-ALL 19-035N-AB03-ALL

July 20, 2019

CES CONTRACTS

2019-036 School Business Office

Management

• Fidalgo CPA, Accounting & Consulting • K12 Accounting, LLC • The Vigil Group

19-036N-C003-All 19-036N-C002-All 19-036N-C001-All

July 10, 2019

2019-037 Professional Development

and Training for CES Members and Participating

Entities Staff

• Advance Education/ Measured Progress • The Flippen Group

19-037N-C001-ALL 19-037N-C002-ALL

July 10, 2019


Wednesday, July 24, 2019 *************************

Item VIII.A.1.d. Technology Report Brad Schroeder

Ancillary Services Update

Our vendor, Real Time Solutions, has completed their work with the system and we are in the process

of bringing it in-house for updates and maintenance going forward. Some of the initial updates to

occur will be re-branding, contact info and a mobile/tablet friendly version for entering time.

Procurement Update

RTS is finalizing work on the Cost Evaluation, with development of the final requirement for the

system in process. We have a final testing date set for late October with the hope of going live with

the full system by December/January.

Business Office Update

Digitech has created an integration tool for our accounting software (Dynamics GP) to upload

electronic documents into our document management system directly. We are scheduled to view a

demo as of the writing of this report, more details to come.

Other Updates

Creating a new website for CES, also created and launched the LEAP website (www.cesleap.org) and

SITE website (www.cessite.org). Updated our time entry system for core staff, future application

updates to include: leave slips, time and & expense reports, time sheet entry forms.

http://www.cesleap.org/

http://www.cessite.org/


Wednesday, July 24, 2019 ******************************* Item VIII.A.1.e. Administrative Report

Jim Barentine – Southern Representative

I continue to “drill down” with each member visited. This allows for increased contact with, and

awareness of CES for, those working "in the trenches" and frequently responsible for initiating

vendor/product selections, etc. Coupling this with staff turnover at all levels within organizations, and

a major focus of my job becomes providing education regarding CES and its programs.

Digital outreach continues. Angelina Malone celebrated a year's anniversary with CES as the

Administrative Assistant working with Social Media and Video projects, having begun July 2, 2018. Our

reach continues to grow, accomplishing a total reach of 9,677 for June 2019. Accomplishments in the

social networking platforms are outlined here:

June 2017 June 2018 June 2019 Change 2019/2018

FB followers 117 131 309 136%

FB reach* 2630 779 3248

FB posts 71 16 33

FB reaches/post 37.04 48.69 98.42 102%

TW followers 47 76 172 126%

TW reach 3322 1356 4978

TW posts 58 10 22

TW reaches/post 57.28 135.60 226.27 67%

LI followers 131 170 207 22%

LI reach 712 259 (381**) 168

LI posts 3 6 5

LI reaches/post 237.33 43.17 (63.50**) 33.60*** -47%**

IG followers Began 11/1/18 124 n/a

IG reach Began 11/1/18 1283

IG posts Began 11/1/18 16

IG reaches/post Began 11/1/18 80.19 n/a

*Facebook has changed their algorithms to attempt to slow free access to followers by businesses. We continue

to adjust our posting "habits" and employ new "tricks" to outsmart the algorithm.

**LinkedIn reach reexamined 11 months later.

***LinkedIn reach has been slowed by algorithm changes. Also, its reach is calculated uniquely, as reach

continues to climb long after the month has concluded. So, the decline in reaches per post is something we watch,

but year-to-year comparison is a bit apples-to-oranges.

2019-20 will see the development of additional videos, as well as another redevelopment (and

remarketing) of the mobile application to keep up with other technological changes occurring on CES'

website and in operational processes.

The continual updating of “Member/PE Contacts” is a new challenge for us in the field. The work

is ongoing, and I believe our Contact List is more current than it's been in years. Brad created a second

database, "CES Contacts," for archiving contact information that we don't necessarily want shown on

the website.

CES, in conjunction with two sections of the NMSU College of Education and the NM REC

Association, are planning a second Instructional Coaches’ and Mentors’ Conference on September 19-

20 in Albuquerque. The Conference will feature Debbie Silver, a nationally recognized expert, as

keynote speaker. ****

Marketing efforts have included attendance/participation in:

• NMSBA Law Conference (Albuquerque)

Collaboration efforts have included participation in meetings with:

• NM State University - CORE Language Arts program (via Zoom/email)

• NM State University - MC2 Math program (via Zoom/email)

• NM Regional Education Cooperatives Association (via Zoom/email)

****

September 19-20,

2019

2nd Annual Instructional

Coaches’ Conference for Instructional Coaches, Teacher

Mentors, Principals, Curriculum &

Instruction Directors, Education Professors,

etc. To be held at

The Ramada Plaza by Wyndham Albuquerque Downtown

2020 Menaul Blvd NE

Albuquerque, NM 87107

This New Mexico Instructional Coaches' Conference will focus on instruction of the WHOLE child,

recognizing the strengths each individual student brings “to the table.” You will have the opportunity to

network with colleagues from all around NM, collaborate with others in determining future direction in

your work as an instructional coach, and learn from others who are experts in the field of coaching!

The opening Keynote (and some breakouts) will be delivered by Debbie Silver, a nationally-recognized

author and veteran teacher who will share additional tools and information to enhance delivery of

coaching, mentoring, and instruction in the classroom. The title of the Keynote is “Drumming to the Beat

of Different Marchers – Engaging All Learners.”

Multiple other breakout sessions will occur during this two-day event.

TENTATIVE Registration Fee: $150.

Lunches to be provided both days.

Some hotel rooms are blocked at The Ramada Plaza, @$77+taxes. Call 505-884-2511 to make reservations,

reference Cooperative Educational Services – Instructional Coaches Conference.

More information will follow as the details are determined.


Wednesday, July 24, 2019 *************************

Item VIII.A.1.f. Northern Representative Report Paul Benoit

Northern Services Notes Since the last report we were able to spend time with NM County personnel at the NMCounties Annual Meeting in Clovis. Robin and I spent two busy days at the conference during the week of June 16-22. In addition, we were able to meet with CCC CPO Corey Isaacs. CCC is also in the middle of a search for a new president, as Dr. Becky Rowley has moved to serve as President of SF Community College. During the week of June 23-29 I traveled in the Raton/Cimarron/Las Vegas “corridor”. A meeting has been set for June 16th, at Cimarron, for David to present the “Circuit Rider” possibilities for HVAC and other tradesman services. As of the writing of this report (July 9), we are awaiting confirmation from regional schools and entities for attendance. Thanks to Cimarron Schools – Adan Estrada and Anita Padilla (Admin Assist) for their assistance in trying to get this off the ground. Revenue Reports from Robin are promising for the 2018-19 Year. Year-End PO volume report will be provided at next executive meeting, as business office is wrapping up year-end figures. Will report any additional details, if necessary, at the meeting. During the week of July 7-11, 2019, I will follow up some travel to region 3 and into Region 2 and try to confirm attendance to the June 16th meeting. As of this writing, tentative plans for a few PTO days are being pondered before the NMCEL Conference. If that does not pan out, I will travel to Region 1 and west region 4 (Grants) areas. Not much to report in the sport time since the Executive Meeting at School law, but continued efforts to promote our contracts, services, and programs with schools and entities will be put forth! NMREAP NOTES NMREAP renewals are on track and new year PO’s are coming in. Offers of training and refreshers have gone out, especially to new use districts and charters.




**************************

Item VIII.A.1.g. Human Resources & Professional Leadership Development

Gary Tripp

CES office employees were engaged in a Well-Being Plan and quarterly self-improvement

challenges throughout the 2018-19 school year. The first quarter, we focused on Financial

Wellness. The second quarter, our focus was Physical Wellness. The third quarter our focus

was Nutritional Wellness. The last quarter of the year our focused topic was Preventive

Medical Care. The Climate Action Team (CAT) which oversees this initiative had 90% of the

staff participate in all our activities. Our staff survey about our Well-Being initiative was

overwhelmingly positive. The CAT looks forward to working on improving the climate of the

office during the 2019-20 school year.

The Strategic Plan was updated every month throughout the 2018-19 school year. The

committee dealing with Goal II met quarterly to discuss the different strategic initiatives.

Reports from TAP, SITE, LEAP, PLD and SLD will follow as updated numbers come in from the

2018-19 school year. Attached is the six-month follow up survey results and comments from

PLD Cohort 2. PLD, Cohort 2 went through the program from January 1, 2018 through

December 31, 2018.

The success of the Principal Leadership Development program continues. In August of 2018

we started Cohort 3 with 67 participants. As of July 9th, sixty of them have completed the

program and close to 50 of them have taken the administrative exam and passed it. We are

hoping 100% of the students will complete all their internship hours and the program very

soon. Thirty-eight participants are in Cohort 4 and started PLD in January of 2019. To date all

of these participants are turning in assignments and working through their internships as

they get ready to begin their final semester. Applications for Cohort 5, our newest group of

participants starting in August of 2019, are coming in at a steady rate. We are currently

communicating with 63 applicants (20 already fully completed and accepted) and everyday

we receive a call from a Superintendent or Charter Director inquiring about the program. It is

not out of reach to hit 100 PLD participants between Cohort 4 & 5 by the time the classes

begin in six weeks.

Gary Tripp

Human Resource Director

Program Collection of Data for Decisions and Continuous Improvement

Post PLD Follow Up

Six Months, Eighteen Months, Five Years

Questions:

1. Did you take the Content Knowledge Assessment in Education Administration?

Yes (10) No

If yes, did you pass? Yes (10) No

2. Did you obtain a level 3B Administrative License? Yes (10) No

If yes, when?

3. What administrative positions have you held since you completed PLD? Three

Principal positions, one Assistant Principal, one applying for Assistant Principal,

three Charter Directors.

4. Was your internship experience aligned/connected to the NMHOUSSE

Competencies? Yes (10) No

5. Are there any topics you recommend we include or expand in or delete from the

curriculum you received in PLD?

Additional Questions if the Participant left PLD

6. What factor or factors caused your discontinuation from PLD?

7. What supports, if in place, could have helped you differently to complete PLD?

Cohort Two

Survey

Comments

1. Continue with evaluation system. I really enjoyed discussions of the

"real-life" scenarios-what works, what doesn't and why. Best session was

PLD-Spring with Gloria and Adan-LEARNED SO MUCH!! Even drove from

Silver City to Santa Fe to have class with Gloria for Fall PLD.

2. I would like to see more time spent on Special Ed in the classroom and not

online.

3. I think it will be important for the CES/PLD to be on top of the changes to

things like teacher evaluations, as well as other PED expectations in the

coming months.

4. Last semester was too much focus on mission statement!

5. Expansion of duties specific to charter school head administrators, as

these do differ to principals at traditional district schools.

6. In terms of passing the administrative license test, no. Maybe more in

depth coverage of financial side of administration.

7. Cognitive coaching-possible book study- "The Art of Coaching"

8. Not at this time, I will probably have more input once I officially begin my

position.

9. I felt as if we spent a lot of time on financing, when additional paperwork

and other items that need to be submitted to the state would have been

beneficial.

10. How to find a job as a principal and what to expect in the job search.


Wednesday, July 24, 2019 ***************************

Item VIII.A.1.h. Food Report Lori O’Rourke

Food Report – July 2019 Executive Committee

It has been a great year for the food program at CES! Labatt has just reported its final numbers for the

fiscal year and have an overall increase from 2017-2018 to 2018-2019 of $2,655,651. This is 122.7%

growth over the prior year! Below is the detailed comparison by month. I have included a graph for a

great picture of our accelerating food program. What a difference a year makes!

Food Purchases by Month

Month 2017-18 2018-19 Growth % Change

July $83,274 $104,300 $21,025 25.2%

August $371,642 $427,060 $55,418 14.9%

September $345,937 $470,416 $124,479 36.0%

October $416,038 $563,693 $147,655 35.5%

November $283,695 $349,396 $65,701 23.2%

December $217,136 $310,287 $93,151 42.9%

January $446,517 $616,314 $169,797 38.0%

February $356,272 $530,665 $174,393 48.9%

March $311,224 $450,702 $139,478 44.8%

April $388,318 $541,506 $153,188 39.4%

May $209,996 $322,907 $112,911 53.8%

June $104,949 $132,645 $27,696 26.4%

Totals $2,164,239 $4,819,890 $2,655,651 122.7%

$8

3,2

74

$3

71

,64

2

$3

45

,93

7

$4

16

,03

8

$2

83

,69

5

$2

17

,13

6

$4

46

,51

7

$3

56

,27

2

$3

11

,22

4

$3

88

,31

8

$2

09

,99

6

$1

04

,94

9

$1

04

,30

0

$4

27

,06

0

$4

70

,41

6 $5

63

,69

3

$3

49

,39

6

$3

10

,28

7

$6

16

,31

4

$5

30

,66

5

$4

50

,70

2 $5

41

,50

6

$3

22

,90

7

$1

32

,64

5

FOOD PURCHASES BY MONTH

2017-18 2018-19




***********************

VIII.A.2.a. Administrative Reports – David Chavez

Item (A) – Revised CES budget for 2019-2020 is attached for your review. The budget that

was reviewed at the June meeting did not account for the salary for the following items:

• CES Ancillary Directors position. At Dr. Tafoya’s request she was working as a .8 FTE

and we’re hiring a 1.0 FTE for that position. Increase of $15,120.00.00

• Requesting a .2 FTE to oversee the PLD program. Increase of $7,200.00

• Requesting an additional 1.0 FTE for the Leading Educators through Alternative

Pathways program. $56,000.00 increase.

• Adding a .4 FTE for the SITE program to support New Teacher Induction – Increase

in budget of $36,000.00

• HR position is being reduced by $1,213. The same person that oversees HR will also

oversee PLD the difference in compensation is transferred to the .2 FTE PLD

Coordinator’s position.

• Increase in Indirect Cost of $14,893

• Requesting, as a part of the budget approval process, that travel be paid at actual

expense.

To budget for these expenses we are proposing to reduce the mortgage payments from

$384,000.00 to $256,000.00. We will not begin paying mortgage payments until November as

a result of the delay in construction.

Item (B)

Request permission to restructure vesting of employee’s contributions towards

retirement. Two years ago, I requested approval from the Executive Committee to

allow CES to contribute towards employee’s retirement. When I requested approval, it

was approved with the caveat that employees had to be with CES for five years to be

vested. I am requesting that we structure the CES contribution at 20 percent for each

year worked to a maximum of five year becoming fully vested at the end of the fifth

consecutive year of employment.

Item (C) Request an additional one time 2% bonus for CES staff.

This has turned out to be the best revenue year in the history of CES. We set new

records in revenue. We exceeded last year by $26.8 million and our best year of 16-

17 by $20.5 million. The revenue for this June also exceeded June of 17’s $49

million. Profit is going to be significant, given all the programs we provide for school

districts, although yearend adjustments have not been made yet. Those adjustments

will lower the profit by some amount, but I anticipate that it will be in excess of

$500,000.00. The work and commitment of CES staff has allowed us to continue to

be successful. I recommend an additional 2% one-time bonus for CES staff. This will

amount to approximately $36,000.00 for all employees to receive the one-time bonus.


Thursday, July 24, 2019 *************************

Item VIII.B.1. Personnel – Teri Thelemaque As of July 8, 2019

New Staff Contracts Received for 2019-2020:

• Michella Conrad Diag

• Terri Fields SLP- CF Supervisor

• Tahirih Garcia PRN-Diag

• Victor Gonzales RHC

• Bobbi Grace OT

• Jay Harvey SLP-CFY

• Gina Langley PRN-School Psych

• Marie Martinez PRN- Diag

• Nicole Monette SW

• Gayle Mohorcich PRN- Audiologist

• John Olson SW

• Brenda Ortiz PRN- School Psych

• Gabriela Quevedo-Levesque SLP-CFY

• Kasey Rudiger PRN- School Psych

• Thomas Stewart School Psych

• Wendy Tanner PRN-Diag

• Valerie Treseder Diag

• Amy Trevino School Psych

• Susanne Ulibarri Diag

• Mark Vigil PT

• Margaret With Diag

Staff Resignations/Terminations for 2018-2019:

• Anne-Marie Collins-Hornyak RN

• Sean Duncan School Psych

• Kristen Fedesco RT

• Kathleen Glaser-Block OT

• Leah Grace OT

• Patricia Gregory SLP

• Cynthia Hawkins Diag

• Jerri Hudson RT

• Veronica Jaramillo SW

• Kasey Johnson School Psych

• Mary MacDougall SLP

• Diane Marasciulo School Psych

• Renee Martinez RN

• Marc Nez SLP

• Jeff Raborn RT

• Andrea Rascon-Thorpe SW

• Patricia Rodriguez School Psych

• Rebekah Sullivan RT

• Melanie Wilkes RN

• Carolyn Williams RN

• Bre’Anne Williams SW

• Kenneth Yara SW

Office Staff Resignations: Trish Delicino, Payroll Specialist

COOPERATIVE EDUCATIONAL SERVICES CHECK REGISTER

May 29, 2019 through July 9, 2019

Check Number

Date Payee Amount

0080341 5/31/2019 Gonzales, Carol L. 9,986.28

0080342 5/31/2019 Martinez, Mary L. 2,329.06

0080343 5/31/2019 Salazar, Gary G. 5,551.34

0080344 5/31/2019 Watson, Barbara A. 1,730.91

0080345 6/14/2019 Martinez, Mary L. 1,623.14

0080346 6/14/2019 Smith, Sarah V. 647.23

0080347 6/28/2019 VOID 203.17

0080348 6/28/2019 VOID 4,594.12

0080349 6/28/2019 VOID 202.69

0080350 6/28/2019 VOID 3,376.97

0080351 6/28/2019 VOID 1,043.25

0080352 6/28/2019 VOID 203.17

0080353 6/28/2019 Adams-Emanuel, Leigh B. 203.17

0080354 6/28/2019 Davis, Ronda 4,594.12

0080355 6/28/2019 Gregg, Linda A. 202.69

0080356 6/28/2019 Martinez, Mary L. 3,376.97

0080357 6/28/2019 Smith, Sarah V. 1,043.25

0080358 6/28/2019 Smith, Sunita T. 203.17

233737 5/31/2019 Alb Bernalillo Co Water Utility Author 288.89

233738 5/31/2019 Albuquerque Freightliner Inc 146,530.69

233739 5/31/2019 AT&T Mobility 95.29

233740 5/31/2019 Barbara J. Felix Architecture + Design, LLC 1,188.62

233741 5/31/2019 Bridgers & Paxton Consulting Engineers 2,427.19

233742 5/31/2019 VOID 19,358.02

233743 5/31/2019 Coyote Cabling 8,677.39

233744 5/31/2019 Dahill Office Technology Corporation 2,237.62

233745 5/31/2019 e3 MSR West 94.93

233746 5/31/2019 Equal Level 39,750.00

233747 5/31/2019 Exhib-it! 47.50

233748 5/31/2019 FCC Inc dba Teach The Children 312.93

233749 5/31/2019 Havona Environmental, Inc. 713.84

233750 5/31/2019 Highway Supply LLC 3,173.40

233751 5/31/2019 Impact Electric, LLC 2,653.45

233752 5/31/2019 ITConnect, Inc. 14,302.47

233753 5/31/2019 Jive Communications 2,927.09


233755 5/31/2019 Medley Equipment 183.39

233756 5/31/2019 NM Coalition of Educational Leaders 2,500.00

233757 5/31/2019 Pecos Valley RCC 8 3,600.00

233758 5/31/2019 Quill Corporation 474.78

233759 5/31/2019 Rader Awning & Upholstery, Inc. 48,350.57

233760 5/31/2019 RTC, Inc. 4,016.87

233761 5/31/2019 Dude Solutions 11,812.88

233762 5/31/2019 Team 1st Technologies, LLC 17,054.70

233763 5/31/2019 Tel/Logic Inc 153,482.50

233764 5/31/2019 Truly Nolen 76.59

233765 5/31/2019 Verizon Wireless 338.31

233766 6/7/2019 Ambitions Technology Group 4,867.36

233767 6/7/2019 Brad Schroeder 28.04


233769 6/7/2019 CenturyLink 97.92

233770 6/7/2019 Comfort Systems USA Southwest, Inc. 38,054.48

233771 6/7/2019 David Chavez 206.16

233772 6/7/2019 El Paso Office Products 24,033.89

233773 6/7/2019 Grass Masters, LLC 45,609.33

233774 6/7/2019 Havona Environmental, Inc. 9,427.50

233775 6/7/2019 Milly's Sandwich Shop 61.55

233776 6/7/2019 Pitney Bowes 434.99

233777 6/7/2019 Planmember 3,883.74

233778 6/7/2019 The Playwell Group, Inc. 4,374.64

233779 6/7/2019 Power Line Technologies 1,132.80

233780 6/7/2019 Quill Corporation 3,826.00

233781 6/7/2019 Rader Awning & Upholstery, Inc. 36,074.26

233782 6/7/2019 Regional Education Center 6 1,154.41

233783 6/7/2019 RSM McGladrey 1,678.91

233784 6/7/2019 Sharp Electronics Inc 32,173.15

233785 6/7/2019 Smith Engineering Company 4,358.06

233786 6/7/2019 FCC Inc dba Teach The Children 2,509.44

233787 6/7/2019 Wenger Corporation 6,067.17

233788 6/7/2019 Western Psychological Serv 8,527.20

233789 6/7/2019 Zonar Systems, Inc. 2,270.09

233790 6/7/2019 American Fidelity Assurance Co 389.94

233791 6/7/2019 AFLAC 2,628.28

233792 6/7/2019 Allstate Benefits 172.17

233793 6/7/2019 New Mexico Child Support Enfocement Division 177.82

233794 6/7/2019 WageWorks 6,115.70

233795 6/14/2019 Academy For Tech & The Classics 1,131.55

233796 6/14/2019 Albuquerque Publishing Company 138.21

233797 6/14/2019 Albuquerque Freightliner Inc 155,043.23

233798 6/14/2019 Automated Control Systems Inc 1,367.14

233799 6/14/2019 Brad Schroeder 20.00

233800 6/14/2019 Comcast Cable 554.62

233801 6/14/2019 Crystal Springs Bottled Water 165.32

233802 6/14/2019 Elizabeth Chavez 45.36

233803 6/14/2019 Greer Stafford/SJCF Architecture Inc 43,577.56

233804 6/14/2019 Jive Communications 567.08

233805 6/14/2019 L N Curtis & Sons 2,365.35

233806 6/14/2019 Las Cruces Sun-News 443.18

233807 6/14/2019 Medley Equipment 4,259.78

233808 6/14/2019 Petroleum Traders Corp 5,851.38

233809 6/14/2019 PNM 1,166.92

233810 6/14/2019 Quill Corporation 500.67

233811 6/14/2019 Roswell Daily Record 147.25

233812 6/14/2019 The Santa Fe New Mexican 171.30

233813 6/14/2019 Smith & Aguirre Construction Company, Inc. 89,192.71

233814 6/14/2019 Socorro Consolidated Schools 128.16

233815 6/14/2019 Speir Construction, LLC 73,194.06

233816 6/14/2019 Yearout Mechanical 29,459.55

233817 6/14/2019 Zonar Systems, Inc. 657.77

233818 6/19/2019 Petty Cash/CES 305.00

233819 6/21/2019 Aerarium, LLC dba schoolAbility 45,074.78

233820 6/21/2019 All-Rite Construction, Inc. 11,655.14

233821 6/21/2019 AllPrint Graphics 2,216.77

233822 6/21/2019 Barbara J. Felix Architecture + Design, LLC 11,230.00

233823 6/21/2019 City of Hobbs 830.03

233824 6/21/2019 City of Bloomfield 159.94

233825 6/21/2019 Constructors & Associates, Inc. 21,116.64

233826 6/21/2019 Coyote Cabling 235,219.92


233828 6/21/2019 Ewing Irrigation 180.93

233829 6/21/2019 Facility Solutions Group 23,678.22

233830 6/21/2019 Greer Stafford/SJCF Architecture Inc 10,078.99

233831 6/21/2019 IPR LTD 840,040.70


233833 6/21/2019 Magdalena Municipal Schools 548.78

233834 6/21/2019 National Roofing Company, Inc. 185,616.90

233835 6/21/2019 New Mexico Activities Association 500.00

233836 6/21/2019 New Mexico Gas Company 52.43

233837 6/21/2019 NorthEastern Construction 7,204.98


233839 6/21/2019 Riverside Publishing Company 7,118.91

233840 6/21/2019 Ronda Davis 175.17

233841 6/21/2019 RTC, Inc. 718.45

233842 6/21/2019 San Juan College 133.20

233843 6/21/2019 Dude Solutions 26,182.67

233844 6/21/2019 Scott's Fencing Co inc 21,781.64


233846 6/21/2019 Soleil West 110,012.07

233847 6/21/2019 Tel/Logic Inc 113,512.45

233848 6/21/2019 Toshiba 518.46

233849 6/21/2019 Visions in Planning, Inc. 28,025.67

233850 6/21/2019 Wizer Electric LLC 7,417.78

233851 6/28/2019 AcmeEnviron Indust Hygiene dba DC Environ 26,463.02

233852 6/28/2019 Alb Bernalillo Co Water Utility Author 306.58

233853 6/28/2019 All-Rite Construction, Inc. 48,502.55

233854 6/28/2019 AUI, Inc. 85,096.78

233855 6/28/2019 Bixby Electric, Inc. 8,143.59


233857 6/28/2019 CenturyLink 5,351.60

233858 6/28/2019 Computer Automation Systems Inc 19,358.02

233859 6/28/2019 Constructors & Associates, Inc. 53,774.29

233860 6/28/2019 Staples 3,156.48

233861 6/28/2019 CPI 1,596.00

233862 6/28/2019 David Chavez 510.34

233863 6/28/2019 Dwain L Haynes 66.76

233864 6/28/2019 Eddy County 1,750.00

233865 6/28/2019 ENMU - Portales 500.00

233866 6/28/2019 Ewing Irrigation 128.37


233868 6/28/2019 ITConnect, Inc. 64,803.54

233869 6/28/2019 Konica Minolta Business Solutions USA 6,063.40

233870 6/28/2019 Medley Equipment 2,468.22

233871 6/28/2019 New Mexico School Boards Association 1,520.20

233872 6/28/2019 NorthEastern Construction 40,080.94

233873 6/28/2019 Power Line Technologies 250.58


233875 6/28/2019 RSM 721.50

233876 6/28/2019 RT Electric, Inc. 74,725.00

233877 6/28/2019 Safeguard Business Systems 1,138.96

233878 6/28/2019 Dude Solutions 7,938.33


233880 6/28/2019 Soleil West 119,623.76


233882 6/28/2019 Tel/Logic Inc 168.30

233883 6/28/2019 The Flippen Group 32,719.69

233884 6/28/2019 Therapro, Inc. 511.39

233885 6/28/2019 Truly Nolen 76.59

233886 6/28/2019 Van Amberg, Rogers, Yepa & Abeita LLP 1,585.90

233887 6/28/2019 Verizon Wireless 338.31

233888 6/28/2019 Wenger Corporation 1,124.00

233889 6/28/2019 Western Paper 925.01

233890 7/3/2019 Aerarium, LLC dba schoolAbility 45,074.78

233891 7/3/2019 Staples 219.50

233892 7/3/2019 Coyote Cabling 37,689.59



233895 7/3/2019 HDR Engineering, Inc. 1,488.36


233897 7/3/2019 King Industries Corporation 8,446.90

233898 7/3/2019 Medley Equipment 758.43

233899 7/3/2019 Pearson School Systems Inc 77,323.61

233900 7/3/2019 Petroleum Traders Corp 8,524.55

233901 7/3/2019 Power Line Technologies 443.42



233904 7/3/2019 Smith Engineering Company 6,422.61


233906 7/3/2019 Tel/Logic Inc 6,871.64

233907 7/3/2019 The Playwell Group, Inc. 121,369.22

233908 7/3/2019 Western Paper 12,833.67

233909 7/3/2019 Yearout Mechanical 1,646.67

233910 7/3/2019 AcmeEnviron Indust Hygiene dba DC Environ 3,153.10

192 Check for a total of 4,099,426.22

Approved this day of , 2019

Attest:

President, Executive Committee


STATEMENT OF NET ASSETS

For the Eleven Months Ending Friday, May 31, 2019

CASH Operating BoA $0.00

Operating WF 3,363,880.11

Petty Cash 200.00

Endowment Fund 0.00

TOTAL CASH 3,364,080.11

ACCOUNTS RECEIVABLE 20,506,181.39

PREPAID EXPENSES 42,414.75

OTHER RECEIVABLES 0.00

TOTAL CURRENT ASSETS 23,912,676.25

EQUIPMENT Ancillary 9,397.75

Accum Dep Anc (9,397.75)

Furnishings 667,465.62

Accum Dep Furn (558,151.79)

Vehicles 82,249.21

Accum Dep Veh (17,468.93)

NET EQUIPMENT 174,094.11

PROPERTY Land 410,888.64

Building 296,135.47

Building 1401 234,880.56

Accum Dep Bldg (193,803.08)

Improvements 671,194.70

Accum Dep Imp (367,737.57)

NET PROPERTY 1,051,558.72

TOTAL EQUIPMENT & PROPERTY 1,225,652.83

OTHER ASSETS Investment in SSC 3,250,804.85

TOTAL OTHER ASSETS 3,250,804.85

TOTAL ASSETS $28,389,133.93

ACCOUNTS PAYABLE 21,060,945.46

ACCRUED EXPENSES Ancillary Payroll 0.00

Expenses 0.00

Compensated Absenses 123,798.89

TOTAL ACCRUED EXPENSES 123,798.89

COBRA 0.00

SUMMER INSURANCE PREMIUMS 84,947.10

PAYROLL TAXES PAYABLE 303,135.91

EMPLOYEE BENEFITS PAYABLE 63,671.46

AEPA 0.00

MEMBER CREDIT LIABILITY 0.00

DEFERRED REVENUE 33,548.85

TOTAL LIABILITIES 21,670,047.67

NET ASSETS 6,295,996.54

CURRENT CHNG in NET ASSETS-PROFIT/(LOSS) 423,089.72

TOTAL NET ASSETS 6,719,086.26

TOTAL LIABILITIES & NET ASSETS $28,389,133.93


STATEMENT of REVENUES, EXPENSES and CHANGES in FUND NET ASSETS

For the Eleven Months Ending Friday, May 31, 2019

May YTD

EXTRAORDINARY REVENUE $0.00 $0.00

A/R-A/P CLEARING ACCOUNT 7.24 375.86

7.24 375.86

INSURANCE

Insurance-Revenue 5,500.00 22,000.00

Insurance Expense 0.00 0.00

5,500.00 22,000.00

International Teacher

Internat'l Teacher-Revenue 0.00 0.00

Internat'l Teacher-Expense 4,837.61 60,940.76

(4,837.61) (60,940.76)

Professional Services

Professional Services-Revenue 136,623.79 766,013.04

Professional Services-Expense 134,250.48 767,696.61

2,373.31 (1,683.57)

PLACEMENT SERVICES

Placement Services-Revenue 1,905.00 45,103.44

Placement Services-Expense 1,056.78 29,488.67

848.22 15,614.77

MEDICAID

Medicaid-Revenue 94,198.62 811,248.45

Medicaid-Expense 80,866.08 684,830.45

13,332.54 126,418.00

FOOD

Food-Revenue 5,425.74 47,298.97

Food-Expense 570.63 6,607.11

4,855.11 40,691.86

PROCUREMENT

Procurement-Revenue 25,116,788.49 213,353,279.07

Procurement-Expense 24,931,629.83 212,348,465.08

185,158.66 1,004,813.99

AEPA

AEPA-Revenue 202,157.62 3,296,526.50

AEPA-Expense 175,948.72 3,063,014.31

26,208.90 233,512.19

ANCILLARY

Ancillary-Revenue 1,628,964.40 12,704,420.37

Ancillary-Expense 1,510,155.62 11,896,721.71

118,808.78 807,698.66

INSERVICES

Inservices-Revenue 1,013.89 104,438.19

Inservices-Expense 5,402.58 107,697.73

(4,388.69) (3,259.54)

MEETINGS

Meetings-Revenue 0.00 0.00

Meetings-Expense 990.91 15,203.64

(990.91) (15,203.64)

SITE

SITE Revenue 25,200.00 130,650.00

SITE Expense 51,135.70 579,016.98

(25,935.70) (448,366.98)

TAP

TAP- Revenue 1,317.50 257,270.37

TAP - Expense 5,702.44 201,276.85

(4,384.94) 55,993.52

PLD

PLD Revenue 0.00 0.00

PLD Expense 2,002.86 84,547.77

(2,002.86) (84,547.77)

BUSINESS OFFICE

Business Office-Revenue 0.00 0.00

Business Office-Expense 4,907.97 60,402.61

(4,907.97) (60,402.61)

EXECUTIVE DIRECTOR

Executive Director-Revenue 0.00 0.00

Executive Director-Expense 5,832.19 64,592.81

(5,832.19) (64,592.81)

HUMAN RESOURCES

Human Resources-Revenue 0.00 0.00

Human Resources-Expense 8,102.76 92,360.09

(8,102.76) (92,360.09)

TECHNOLOGY

Technology-Revenue 0.00 0.00

Technology-Expense 14,359.08 149,165.52

(14,359.08) (149,165.52)

ENTITY

Entity-Revenue 11,684.00 43,949.34

Entity-Expense 113,530.04 947,455.18

(101,846.04) (903,505.84)

PROFIT/(LOSS) 179,504.01 423,089.72

VIII. Administrative Overview a. Robin Strauser* b. Yvette ... – Joe Guillen – was not present,...

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Transcript of VIII. Administrative Overview a. Robin Strauser* b. Yvette ... – Joe Guillen – was not present,...