ViaConventus Presentation

8/11/2019 ViaConventus Presentation

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About us

More than 5 years of experience encompass scientific and business

conferences, congresses, seminars and other events of different scope in

Lithuania and on international basis.


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Meeting management services

Consultancy & Planning

Financial management

Marketing & Communication Delegate management

Speakers management

Abstract management

Hotel accommodation

Exhibition and sponsorship

Social program Excursions, tours & transportation


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Meeting management services (1):

Consultancy & Planning:

Consultations regarding meeting management and organisation, periodic reports handouts

Preparation of applications and reports for international courses accreditation council

Financial management:

Supervision of meeting budget Financial reports and payments management

Meeting management from technical perspective:

Meeting venue selection, contract formation following applied terms and conditions

Orders of proper equipment and constructions

Supervision of halls and equipment during meetings

Posters, booths and e-shutters

Representational booth of Lithuania and Vilnius

Translators and photographers services


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Information distribution:

Presentations and representations during international meetings and exhibitions

Official websites of meetings with constant information updates

Information spread regarding meeting for potential participants, sponsors, partners

Meeting brochures and other representational tools

Sponsorship and exhibition:

Active sponsor search, communication and contract formation

Exhibition planning and effective booth arrangement

Sponsor package formation and distribution

Distribution of sponsors advertising materials

Bills and payments management


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Delegate management:

Registration of participants in advance as well as during meetings

Communication and problem solving service for event members

Registration through internet and payments administration

Information and confirmation letter sending

Attracting potential participants Accommodation, hotel bookings

Speakers management:

Communication with speakers

Contract formation

Preparing documents regarding honorarium and compensations

Managing speakers travel tickets, meeting, accommodation

Speakers profile on official meeting website

Souvenirs for speakers


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Meeting materials:

Name cards of participants and speakers, venue directions

Preparation of meeting program, certificates, printings

Representational tools for participant's bagbrochures, pens etc.

Abstract management:

Abstract registration through internet

Communication with authors

Organisation of abstract evaluation through internet

Design and printing of the conference abstract book


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Social program, excursions, tours & transportation:

Coffee breaks and lunches

Organisation and management of social programs

Gala dinner and closure ceremonies

Social program scenarios

Contracts with suppliers and performers Preparation of invitations and printings

Distribution of tickets and invitations

Menu formation and degustation

Lightening and decorations

Special souvenirs

Organisation and coordination of excursions, tours


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Our latest and upcoming meetings (1):

Annual Meeting of Lithuanian Bar Association, 2010, 2011, 2012

The 19th International Congress on Sound and Vibration (ICSV19), 2012

3rd Congress of the European Society of Microscope Dentistry, 2012

1stand 2ndBaltic sea region exhibitionB2B event CONVENE , 2012, 2013

Lithuanian Tourism Opportunities presentation events in USA, Canada, UK, Azerbaijan,

Sweden, Finland, 2012, 2013, 2014 Educational workshop "Academy of Communication Experience (ACE) for scientists, 2013

9th Conference of the Baltic Immunoprophylaxis Association Allergy and Vaccines ,2013

Taiwan-Lithuania B2B Event, 2013

12th Conference of the Baltic Child Neurology Association, 2013

Leadership event Forum One - Organizational Partner, 2013 16th Congress of the International Society for Folk Narrative Research (ISFNR), 2013

17th Nordic Congress on Cerebrovascular Diseases "Nordic Stroke 2013


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Our latest and upcoming meetings (2):

Owen Fitzpatrick seminar: An art to make the influence, 2013

27th Annual RENT Conference "Entrepreneurship, Institutions and Competitiveness", 2013

Vilnius Innovation Forum 2013 "Innovation Drift", 2013

DNB bank Christmas event ,2013

The Valdas Adamkus Presidential Library-Museum Charity Ball, 2014

Lithuanian Economic Conference , 2014 Danish Chamber of Commerce conference: Innovationfrom idea to execution, 2014

12th International School on Acousto-Optics and its Applications, 2014

11th International Vilnius Conference on Probability Theory and Mathematical Statistics,2014

European Conference on the Applications of Polar Dielectrics (ECAPD) 2014,

World Lithuanian Economic Forum (WLEF), 2014

World Dairy Summit, 2015

24thMeeting of the International Society for the Study of Behavioral Development, 2016


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Destination Management

Years of professional conference organisation determine our mindful, critical

and resourceful industry insiders approach to:

Advisory services

Event concept Site inspection and venue sourcing

Accommodation

Social program and entertainment

Transportation and meeting logistics

Selection of servicing staff


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Why ViaConventus?

- Professionalism and quality

- Added value- Attention to details


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We are always pleased to discuss yourvision, plans and needs during a coffeehour.

ViaConventus JSC

Kestucio str. 47, Vilnius

Tel.: +370 5 2000781

Fax: +370 5 2000782

[email protected]
mailto:[email protected]://www.viaconventus.com/http://www.viaconventus.com/mailto:[email protected]

ViaConventus Presentation

Documents

Transcript of ViaConventus Presentation