Vetting Crete Ria

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7/30/2019 Vetting Crete Ria http://slidepdf.com/reader/full/vetting-crete-ria 1/28 There are two documents associated with this link: I. For information about the COP Offshore Vetting Criteria go to Section I the Marine  Vetting  and   Audit  Process  Manual   for  Offshore  Vessels  Rev  2a  II. For information about the COP Tanker Vetting Criteria go to Section II the Marine Vetting and   Audit  Criteria Manual   for  Tankers 

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    Therearetwodocumentsassociatedwiththislink:

    I. ForinformationabouttheCOPOffshoreVettingCriteriagotoSectionI theMarineVettingandAuditProcessManualforOffshoreVesselsRev2a

    II. ForinformationabouttheCOPTanker VettingCriteriagotoSectionII theMarineVettingandAuditCriteriaManualforTankers

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    SECTIONIMarineVettingandAuditProcessManual

    forOffshoreVessels

    Rev2a

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    UNCONTROLLED UNLESS VIEWED VIA THE INTRANET

    Marine Vetting and Audit Process Manual forOffshore Vessels

    Document No. COP-UMA-GOV-001

    Recommended Document Retention: ADM220 Administrative, Policy, and Procedures; Policy, Directives, and Procedures.

    Rev.No.

    Description Author Reviewed By Approved By Date

    0 Issued for Use Linda Viens Mark Newby Kerr J ohnston 4 Mar 2010

    1 Up-dated Linda Viens Mark Newby Dan Bailie 11 Nov 2010

    2 Up-dated 5.B Linda Viens Mark Newby Dan Bailie 30 Mar 2011

    2a Name change Karen Stacey Linda Viens Linda Viens 1 May 2012

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    THIS DOCUMENT IS FOR GUIDANCE INTHE ASSESSMENT PROCESS.

    FOR SPECIFIC VESSELREQUIREMENTS PLEASE CONTACTTHE GLOBAL PRODUCTION MARINE

    OPERATIONS GROUP

    [email protected]

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    TABLE OF CONTENTS

    1.0 PURPOSE ................................................................................................................. 42.0 SCOPE ...................................................................................................................... 43.0 DEFINITIONS............................................................................................................ 44.0 REFERENCES .......................................................................................................... 55.0 RESPONSIBILITIES ................................................................................................. 66.0 PROCESS AND PROCEDURES .............................................................................. 77.0 MINIMUM VESSEL REQUIREMENTS ................................................................... 108.0 SPECIFIC VESSEL TYPE REQUIREMENTS ........................................................ 11

    APPENDIX A: Vetting and Audit Criteria Process Flowchart .................................. 14

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    1.0 PURPOSEThe Global Marine Vetting Standard requires that all ConocoPhillips (COP) upstream Vessels(as defined in this document) be Vetted. The purpose of this document is to detail the processes

    and procedures that will be used to meet both vetting and audit requirements.

    The application of this document and associated processes will help ensure that the risksinvolved in upstream marine activities are being effectively managed, consistent with thecompanys vision for safety, health, environment, reliability and efficiency.

    2.0 SCOPEThe processes and procedures used are based on industry standards and best practices alongwith consideration of guidelines and recommendations from recognized industry organizationssuch as Oil Companies International Marine Forum (OCIMF) and International Maritime

    Contractors Association (IMCA). Lessons learned from analysis of near misses, incidents andaccidents are incorporated where appropriate.

    These processes and procedures shall be used to assess the safety and suitability of allVessels that are 50 Gross Tons and above used in any COP upstream activity.

    3.0 DEFINITIONS

    Class A recognized Classification Society that is a member orassociate of the International Association of ClassificationSocieties (IACS).

    Classification Society Private organizations which issue rules for the construction,equipment, and maintenance of merchant ships.

    Common Marine InspectionDocument (CMID)

    A recognized offshore vessel inspection document that ismanaged by IMCA.

    COP Approved Inspector An inspector that is either accredited by OCIMF to inspectoffshore vessels, or an inspector that has the competencies thatmatch a profile approved by the COP Global Production MarineOperations Manager.

    ConocoPhillips Entity Includes all persons or groups within ConocoPhillips;ConocoPhillips subsidiaries; any ConocoPhillips affiliatedcompany or joint venture for which ConocoPhillips or one ormore of its subsidiaries serve as operator; or any sub-contractorthat is hiring a vessel that will work in a COP operated area.

    Fit for Purpose The suitability of a Vessel to meet the designated tasks of thejob it is designed and expected to perform.

    IACS International Association of Classification Societies.

    MODU Mobile Offshore Drilling Unit which includes J ack-Up, Semi-Sub, Drill Ship and any other floating offshore drilling rig.

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    Offshore Vessel InspectionDocument (OVID)

    A recognized offshore vessel inspection document that ismanaged byOCIMF.

    Offshore Support Vessel(OSV)

    Vessels used in upstream operations or projects, including butnot limited to:

    supply

    dive

    anchor handling

    ROV

    well servicing

    sub-sea operations

    construction boats

    well stimulation

    seismic

    geotechnical services

    research

    barges

    crew boats

    dredgers

    heavy lift

    ice breakers

    STCW The International Convention on Standards of Training,

    Certification and Watchkeeping for Seafarers which setsqualification standards for masters, officers and watchpersonnel on seagoing merchant ships.

    Valid Inspection Report Either a CMID or OVID inspection report that is less than 12months old that was performed by a COP Approved Inspector.

    Vessel All floating assets greater than 50 Gross Tons, including but notlimited to:

    Tug/tow vessels that may be used as propulsion for barges

    Tug/tow vessels that may be used for ship assist

    OSVs

    FPSOs, FSOs, FSUs, FPUs, FLNGs and FSRUs

    Mobile offshore drilling units (MODU)

    Accommodation and passenger vessels

    Vetting The process by which Vessel operator/service providers andtheir equipment are evaluated for acceptability for use by aConocoPhillips Entity through inspection, audit, andassessment review.

    4.0 REFERENCESTable 1 - Reference Documents

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    Title Document Number

    Global Marine Vetting Standard Issue No. 7, Nov 2010

    Marine Assurance Scope of Work Specifications Form COP-UMA-FRM-002

    Floating Production and / or Storage System VettingCriteria and Process Manual,

    COP-UMA-GOV-004

    Vetting Exception Request Process COP-UMA-PRM-006

    5.0 RESPONSIBILITIESA. Global Product ion Mar ine Operations Group (GPMOG)

    It shall be the responsibility of GPMOG to implement the Upstream Marine Vettingprocess by: Evaluating the nominated Vessels particulars and functional capabilities against

    the requirements, as defined in the Marine Assurance Scope of WorkSpecifications Form

    Reviewing a Valid Inspection Report, along with any other information that hasbeen submitted or otherwise obtained for the nominated Vessel

    Engaging the Project Development - Naval Architecture and Ocean EngineeringGroup for engineering evaluation of Vessels when required

    Determining acceptance or rejection of the nominated Vessel based on COPguidelines, recommended practices and standards

    Maintaining records of all Vessels nominated for Vetting

    Maintaining a list of COP Approved Inspectors

    B. ConocoPhillips Entities Are responsible for submitting a completed Marine Assurance Scope of Work

    Specifications Form along with the required information for each nominatedVessel

    Are responsible for arranging the inspection of the nominated Vessel by a COPApproved Inspector when a Valid Inspection Report is not available.

    Will not charter or procure a Vessel until a Vetting acceptance e-mail is receivedfrom GPMOG

    Are responsible to ensure that all Vessels maintain a valid GPMOG vetting acceptancestatus while on hire to COP

    C. Vessel Owners/Operators

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    Are responsible for completing and updating the Offshore Vessel ParticularQuestionnaire in the OCIMF data base system or supplying any requestedinformation required by GPMOG on the nominated vessel

    Are responsible for maintaining a Valid Inspection Report during the term of their

    contract with COP Are responsible to notify COP of any changes or modifications to a COP

    contracted or sub-contracted Vessel

    6.0 PROCESS AND PROCEDURESA. General

    At all times acceptance or rejection of a Vessel for any reason is at the absolutediscretion of COP.

    Vessel approval will be based on the Vessel having satisfactory inspection reports andthe ability to safely carry out the required scope of work (SOW) as defined by the COP

    Entity that nominated the Vessel. GPMOG will consider the following when assessing aVessel:

    Owner and or operating (technical and safety) managers of the Vessel Safety Management Systems Operational requirements Standard and competency of the manning on board

    Operations and integrity management Standard and certification of hull, marine systems and equipment Historical information such as Vessel inspection reports, casualty data, repair

    history and owner assessments

    The shipyard where the Vessel was constructed, including information regardingthe demonstrated track record of the shipyard and identification of any potentialrisks or quality issues

    Compliance with all applicable local, national and international regulations,industry guidelines and recognized standards

    Any reported nonconformities or recommendations made by a COP Approved Inspectormust be fixed or remedied by the Vessel owner in agreement with GPMOG and thecontracting ConocoPhillips Entity.

    B. Vetting Process

    1. OverviewWhen a COP Entity has a requirement for a Vessel, they will fill out a Marine AssuranceScope of Work Specifications Form and submit it to GPMOG.

    Once all required information is received, GPMOG will evaluate the nominated Vesselfor Fit for Purpose. If a Vessel does not pass the Fit for Purpose phase, the COP Entitywill be notified that the Vessel was rejected. If the Vessel is determined Fit for Purpose,it will move to the next phase of the evaluation of reviewing the Vessels physical andoperating condition.

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    If the Vessel does not have a Valid Inspection report (CMID or OVID less than 12months old) it will be the responsibility of the COP Entity to arrange for the Vesselinspection with the Vessel Owner and a COP Approved Inspector. In addition, the

    inspector must be a third party, independent inspector and not an employee of thatparticular BU or of the Vessel owner/operator. Upon submission of a Valid InspectionReport the Vessel will be assessed.

    Both Spot and Term vessels must maintain a Valid Inspection Report through the life ofthe contract with COP which means that although an inspection is valid for 12 months, anew inspection must be performed, submitted and the Vessel accepted by GPMOG priorto the expiry of the previous inspection. This may require that Term Vessels annualinspection be performed around 11 months or sooner depending on the logistics of thevessels accessibility.

    For Spot contracts of less than 3 months, the Valid Inspection Report submitted toGPMOG must remain valid through the entire charter period.

    It is the responsibility of the COP Entity to obtain all information that is requested fromGPMOG to evaluate the Vessel. Incomplete information will result in the Vessel beingrejected.

    An e-mail will be sent to the nominating COP Entity when a Vessel is approved, rejectedor finished. (A vessel would be considered finished if after nomination it wassubsequently determined that it will not be used or was nominated in error.)

    2. Information Requirements for Vetting EvaluationBasic information requirements for all Vessels are outlined below. Additional informationmay be required by GPMOG based on length of contract, risk of operation, age, pasthistory of the vessel or operator and/ or actual physical condition of the vessel.

    a. Fit for Purpose Completed Scope of Work form (SOW) Vessels technical specifications DP FMEA and DP Annual Trials (where applicable)

    b. Vessel Condition Valid Inspection Report of the Vessel done within the previous twelve (12)

    months. Copy of the Vessels Class Certification and confirmation that there are no

    outstanding Conditions of Class If the Vessel has recently been in dry dock or had major repairs done, copies of

    those records will be requested

    c. Owner / Operator Up to date crew list including crew qualifications and experience Copy of Drug and Alcohol Policy Copy of Employee Liability Insurance Certificate Proof of P & I insurance

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    C. MODUsThe above processes and procedures apply to all MODUs, but two additional steps havebeen added for instances when the Project/BU may have difficulty in obtaining

    permission to get the MODU inspected prior to it being on-hire.

    1. If the Project/BU can not obtain permission from either the MODU owner or currentcharterer for an inspection to take place before a Letter of Intent (LOI) or contractsigning, they must notify GPMOG. In turn, GPMOG will attempt to get the necessarypermission(s) to get the inspection completed.

    2. If the effort from GPMOG fails to get the required permission, then the Project/BU willneed to request an exception by following the Vetting Exception Request Process,(COP-UMA-PRM-006). Getting the exception approved will require the Project/BU andthe Owner/Operator to agree to the following: MODU will be required to have a Pre-Vetting Suitability Evaluation** done and the

    MODU owner/operator must agree to adhere to the recommendations made in theevaluation.

    The OVID physical inspection is to be completed within the first 3 days of theMODU being on-hire.

    Contract needs to include language that the Owner/Operator of the MODU agreesto rectify any non-conformities within 15 days of inspection being completed.

    ** GPMOG has developed a Pre-Vetting Suitability Evaluation for MODUs. It is based onthe information provided from the MODU owner and helps identify potential issues orconcerns that would need to be remedied in order for the MODU to be acceptable. Therequired information can be found in section 8.0 C. of this document.

    D. Join t Ventures or Joint Operating Companies where COP is not the operatorWhen COP is involved in a J oint Venture (J V) or a Joint Operating Company (J OC)where COP is not the operator, the Global Marine Vetting Standard states thatConocoPhillips will strive to influence those operations to implement equivalent VesselVetting management processes. In order to ensure vessels meet a standard acceptableto COP, it is recommended that the COP Standard is adopted where the existingstandard used is inferior or where no standard exists.

    It is recommended that the BU/Project involve GPMOG for a review of the J V or J OCoperators vetting practices.

    E. Validity

    All Vessels on contract are required to maintain an acceptable Vetting status. If a Vesselis on contract and their vetting acceptability is about to expire, the BU/ project mustsubmit a new vetting request prior to the expiry of the current vetting acceptance. Anymajor modification or damage requiring repair to the Vessel will make the current Vettingacceptance invalid and a new inspection and Vetting assessment will be required. Anyreported nonconformities or recommendations made on the inspection report must befixed or remedied by the Vessel owner in agreement with GPMOG and the contracting

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    COP Entity. COP shall have the right to take the Vessel off hire if the nonconformitiesare not corrected in a timely manner. COP may also request that the Vessel be re-inspected depending on the severity of the nonconformity.

    7.0 MINIMUM VESSEL REQUIREMENTSA. Standard and Competency of Manning on the vessel

    ConocoPhillips crew competency expectations are aligned with the STCW Convention,international regulations, and industry best practice. The crew shall be able tocommunicate between themselves in a common language, as well as be proficient inEnglish for those with job tasks that involve communicating with shore-based personneland/or vessel to shore interface. Crew members shall have sufficient knowledge andexperience to carry out their duties.

    In addition crew competency on DP capable vessels must be in compliance with IMOMSC Circ.738, "Guidelines for Dynamic Positioning System (DP) Operator Training,

    which includes the use of IMCA M 117, The Training and Experience of Key DPPersonnel.

    B. Safety ManagementAny Vessel that is used or contracted to COP will be required to comply with andoperate in accordance with all applicable local, regional and international safetystandards and regulations, follow approved industry guidelines, maintain Class and anyoperational specific requirements made by COP.

    C. Owner or Operating (Technical and Safety) ManagersCOP shall have the right to conduct an owner assessment that includes a visit to theoffices of the Owner or Operating Manager to conduct a formal audit. The audit will be

    based on a pre-set questionnaire that ensures a detailed review of the managementpolicies and procedures and will be conducted by a competent person to assess:

    Management, superintendence and safety systems Maintenance systems and practices Emergency response capability

    D. Standard and Certif ication of Hull, Marine Systems and EquipmentAll Vessels are required to comply with all applicable international and nationallegislation and must be registered with a recognized Flag Administration Authority andbe certified by a Classification Society that is a member of IACS.

    For new build Vessels or Vessels less than eighteen (18) months old, additional

    assessment or inspection may be required such as, but not limited to: GPMOG approved COP representative attendance at Sea trials DP testing assessment of crew familiarization

    Any Vessels that are over twenty (20) years of age prior to contracting, or that willbecome twenty (20) years or older during the contract period (either in firm or optional

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    years) shall be subject to the following additional requirements: Hull structural Assessment Condition Assessment Program (CAP) where applicable

    Where a Vessel does not meet the COP requirement of being classed with an IACSmember society it will be subject to additional scrutiny and will require a VettingException. In order to be considered for a general Vetting exception the following mustbe agreed to by the Vessel owner/operator and done prior to and during the contractperiod:

    For Vessels less than 5 years old Initial inspection prior to hiring to be done by GPMOG Required annual audit of the Owner/Operator by GPMOG CMID or OVID inspection required every 6 months by a COP approved inspector

    For Vessels more than 5 years old, but less than 20 years old

    Initial inspection prior to hiring to be done by GPMOG Required annual audit of the Owner/Operator by GPMOG CMID or OVID inspection required every 6 months by a COP approved inspector

    Review of dry docking records, machinery history/maintenance/overhaul records,tank inspection/coating records by GPMOG

    Annual physical inspection of the vessel by GPMOG including safety systemtesting (engine shutdowns/fire detection/fire pumps/alarms)

    At 3 month intervals between the required CMID or OVID inspection aninspection preformed by an approved GPMOG representative

    Vessels over 20 years old Not accepted

    E. Operational and Integrity ManagementAll Vessels used by COP will be assessed to see that they are being managed, operatedand maintained to acceptable standards and that there are suitable managementsystems in place. Data to support this can be obtained through Vessel inspectionreports, owner inspection reports, casualty data or feedback from prior operations.

    F. Operational Limi tationsGPMOG may require that certain limitations or operating restrictions be placed on aVessel depending on the operating location, hull design or for specific pieces ofequipment that the Vessel may have on board.

    8.0 SPECIFIC VESSEL TYPE REQUIREMENTSThe requirements listed below are for specific types of Vessels/ operations and are inaddition to the requirements listed in Section 6.0 and 7.0

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    A. Dynamically Position capable Vessels All Dynamic Position (DP) Vessels shall be required to have a DP Failure Mode

    Effects Analysis (FMEA) report. The report must be less than five (5) years old tobe considered valid as specified in IMO MSC/circ/645.

    DP Trials shall be required on an annual basis (within 3 months prior or after theanniversary date of the FMEA) or after any modifications to the DP systemregardless of DP level (1, 2 or 3). DP Annual trials are a system and operationaltest in accordance with IMCA M139. These tests should be carried out annuallyby a third party. Class is not defined as a third party.

    B. Anchor handling duties or towingA copy of a risk assessment performed by a marine warranty surveyor or Towing Masterand any table top or suitability assessment done by the BU or Project will be required tobe submitted to GPMOG for review.

    C. Mobile Offshore Drill ing Units (MODUs)The following will be required to be submitted during the tender process and prior to theVessel physical inspection:

    Jack-upRig SpecificationsHull Integrity Program (Class) - Conditions of ClassMarine CertificatesStability Booklet / program - Class ApprovedCompliance with SOLAS and condition of equipmentCondition of towing arrangements

    Semi-Sub Moored / Drill ship mooredRig SpecificationsHull Integrity Program (Class) - Conditions of ClassQualification and experience of ballast control operator(s)Condition of mooring systemCertificatesStability Booklet / program - Class ApprovedCompliance with SOLAS and condition of equipmentCondition of towing arrangements (if not using mooring equip)If thrusters - machinery maintenance programMooring System

    Semi-Sub DP/ Drill ship DPRig SpecificationsHull Integrity Program (Class) - Conditions of ClassQualification and experience ballast control operator(s)Condition of mooring system (if used)CertificatesStability Booklet / program - Class ApprovedCompliance with SOLAS and condition of equipmentFailure Mode Effects Analysis (FMEA)

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    DP TrialsDP QualificationsMachinery maintenance programNavigational equipment

    Well Specific Operating Guidelines (WSOG)

    D. FPSOs, FSOs, FSUs, FPUs, FLNGs and FSRUs,All vetting requirements for the above type vessels are detailed in the FloatingProduction and / or Storage System Vetting Criteria and Process Manual, (COP-UMA-GOV-004).

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    APPENDIX A: Vett ing and Audit Criteria Process Flowchart

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    SECTIONIIMarineVettingandAuditCriteriaManualforTankers

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    UNCONTROLLED UNLESS VIEWED VIA THE INTRANET

    Marine Vetting and AuditCriteria Manual for Tankers and Barges

    Document No. COP-UMA-GOV-005

    Recommended Document Retention: ADM220 Administrative, Policy, and Procedures; Policy, Directives, and Procedures.

    Rev.No.

    Originator Reviewed By Approved By Date Descript ion

    7 Tim Stambolis Karen Stacey Linda Viens 1 May 2012 Issue for Use

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    TABLE OF CONTENTS

    1.0 GENERAL ............................................................................................................................... 4

    2.0 OBJ ECTIVE ............................................................................................................................ 4

    2.1 Vessels Subject to ConocoPhillips Global Vetting Criteria (bulk liquid): ................................. 4

    3.0 VESSEL ACCEPTANCE REQUIREMENTS: SHIPS / NON-U.S. flag Tugs/Barges ............... 5

    3.1 Additional Criteria for Marine Movements involving Lightering (Vessel to Vessel Transfers): 53.2 Time Charted Vessels ............................................................................................................. 63.3 Structural Criteria for Ships and Non-U.S. flag Tugs/Barges: ................................................. 63.4 Compliance with Local and International Conventions and Regulations - Ship ...................... 63.5 Protection and Indemnity (P&I) Club Ship ............................................................................ 7

    4.0 VESSEL ACCEPTANCE REQUIREMENTS - U.S. BARGE, TUG, TOWBOAT (ONLY) ....... 7

    5.0 ADDITIONAL CRITERIA FOR ALL VESSELS........................................................................ 8

    5.1 ConocoPhillips Double Hull and Age Criteria for Ships and Barges ....................................... 85.2 Drug and Alcohol Policy .......................................................................................................... 95.3 Flag State / Nationality ............................................................................................................ 95.4 Acceptance and Rejection on Status Changes ..................................................................... 105.5 Conditions resulting in Vessel and/or Operators Being Placed On Hold or On Notice ..... 105.6 Voyage Risk Assessment (Piracy/High Risk Transits) .......................................................... 11

    6.0 CONTACT INFORMATION ................................................................................................... 11

    6.1 EMAIL ................................................................................................................................... 11

    6.2 MAILING ADDRESSES: ....................................................................................................... 11

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    Revision Date Description of Changes Owner Approved by6.0 10/01/2011 Updated and changed to one document. This

    document combines two COP MRM publications:Marine Vetting & Audit Criteria Process Summaryfor Trade Floor and Marine Vetting & Audit Criteria

    for Vessel Operators Rev 5.0. Added Piracy RiskAssessment

    Director,Vetting

    ManagerMarine RiskManagement

    5.0 11/30/2009 Updated barge technical criteriaDirector,Vetting

    Manager,Marine RiskManagement

    4.0 09/16/2009Double Hull Criteria updated for US carriersconference

    Director,Vetting

    Manager,Marine RiskManagement

    3.0 03/13/2009 Revision for posting through Intertanko publicationDirector,Vetting

    Manager,Marine RiskManagement

    2.0 06/2006

    Updated/edited for external sharing through SIS

    link

    Director,

    Vetting

    Manager,Marine Risk

    Management

    1.0 08/2003 Original Summary after corporate mergerDirector,Vetting

    Manager,Marine RiskManagement

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    1.0 GENERAL

    ConocoPhillips (COP) is an Exploration and Production Company, and deals in marine movement ofhydrocarbons and related chemicals globally; while participating in several industry organization

    forums, such as Oil Companies International Marine Forum (OCIMF), American Waterways Association(AWO) and Society of International Gas Tanker and Terminal Operators (SIGTTO), the companyincorporates the guidelines, recommendations and best practices set forth by these industry forumsand regulatory agencies in its vetting criteria.

    ConocoPhillips in partnership with certain other oil companies, owns and utilizes the internet basedvetting system known as SIS3 or the Ship Information System (SIS, found at www.SIS3.com ) to storeand process technical information regarding Ships, Barges, Tugs, and Towboats. The SIS databaseallows certain information to be shared amongst the Partner companies, thus reducing the workloadand redundancy of requests to the Vessel Operators. Acceptance or non acceptance of vessels is notshared amongst the Partners and such information remains private to each individual company.

    ConocoPhillips also participates in and supports the OCIMF SIRE program. The scheduling of theSIRE inspections is achieved through the SIS3 system.

    2.0 OBJECTIVE

    ConocoPhillips core objective is to meet its Marine Transportation needs in the most responsiblemanner by placing special emphasis on protecting people, the environment, its assets and reputation.ConocoPhillips expects to achieve this by using good quality vessel operators and vessels that remainaccident / pollution-incident free.

    2.1 Vessels Subject to ConocoPhillips Global Vetting Criteria (bulk liqu id):

    1. All vessels carrying ConocoPhillips owned bulk liquid commercial cargo (including vesselscarrying part cargoes).

    2. All vessels calling at a ConocoPhillips owned/operated/leased marine terminals for bulk liquidcommercial cargo.

    3. All vessels calling at a ConocoPhillips leased terminal with COP titled or owned bulk liquidcommercial cargo, with the exception of vessels calling for FOB/DES cargoes at third partyterminals where ConocoPhillips leases tankage (unless specifically required by contract).

    4. All vessels calling at a ConocoPhillips owned/operated offshore field/installation carrying bulkliquid hydrocarbon or chemical commercial cargoes.

    5. All vessels chartered by or on behalf of ConocoPhillips with the purpose of carrying bulk liquidhydrocarbon or chemical commercial cargoes.

    6. All vessels involved in a STS (Ship To Ship) transfer of a ConocoPhillips commercial cargo,including both the discharge vessel, receiving vessel and STS Service Provider Company.

    http://www.sis3.com/http://www.sis3.com/
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    3.2 Time Charted Vessels

    To be accepted for greater than a 6 month time charter requires a ConocoPhillips SIRE report less than6 months old; thereafter one ConocoPhillips SIRE and one OCIMF submitting member SIRE annuallyshall be provided for review.

    Any vessel currently engaged or being considered for time charter equal to or greater than 6 monthsmust possess the following:

    A ConocoPhillips Inspection annually, irrespective of vessel age.

    A valid and accepted ConocoPhillips TMSA verification audit report. If the charter exceeds a termcontract of more than 24 months, an additional audit shall be conducted twice in five years.

    A ship questionnaire (SQ) in www.SIS3.comwith a date stamp not exceeding one month.

    An updated Class Survey Status Report with a date stamp not exceeding one month.

    A current, valid, accepted SIRE or CDI report from any OCIMF member conducted within the last 6months.

    The vessels age is not to exceed 20 years within the Time Charter. (A COA contract is not consideredas a Time Charter.)

    3.3 Structural Criteria for Ships and Non-U.S. flag Tugs/Barges:

    A technical review is required for vessels that have been subject to a conversion, major modification,vessels that were potentially damaged or have reached a nominal age. Conversions include, but arenot limited to, double hull conversions or vessel designation changes (e.g. OBO to tanker). Majormodifications include, but are not limited to, extending wheelhouses or repowering projects.

    1. OBOs may be accepted up to 15 years, subject to CAP requirements. A regular pattern ofcargo changes from wet to dry are acceptable as long as the previous cargo was wet.

    2. All ships over the age of 20 years and Combination Carriers over 10 years must be enrolled in aCondition Assessment Program (CAP) by an IACS member Class Society. A current minimumCAP 2 rating for hull is required for ship acceptance.

    3. Commencing end of J anuary 2012, for crude and product tankers a minimum CAP 2 rating willbe required for machinery and cargo systems. A CAP rating is not to exceed 3 years (from firstsurvey or per the reports validity date).

    4. A new-build vessel being nominated on the maiden voyage shall be evaluated on a case bycase basis. The vessel technical operator shall follow the ConocoPhillips new build acceptanceprocess. This is available upon request.

    3.4 Compliance with Local and International Conventions and Regulations - Ship

    The Vessel Technical Operator must certify, through completion of the on-line SIS SQ Statement,compliance with all Local and International Conventions and Regulations. Ships trading internationallymust have a valid Shipboard Oil Pollution Emergency Response Plan (SOPEP/SMPEP). In addition,ships trading to the United States must have a valid Vessel Response Plan (VRP) accepted inaccordance with all applicable United States laws and regulations. The VRP and SOPEP may beincorporated into one document.

    http://www.sis3.com/http://www.sis3.com/
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    3.5 Protection and Indemnity (P&I) Club Ship

    The ship shall be insured with a member of the International Team of P&I Clubs.

    Clubs not included on this list may be reviewed and accepted on a case-by-case basis.

    Ships shall carry P & I insurance coverage (pollution and other third part liabilities) which shall be noless than the minimum required by the international/national authorities for the trading areas operated,including US waters.

    4.0 VESSEL ACCEPTANCE REQUIREMENTS - U.S. FLAG BARGE, TUG,TOWBOAT (ONLY)

    Vessel hull criteria is governed by Section 5 of this document. Additionally, each U.S. flag Barge, Tugor Towboat being considered for a potential Marine Movement must meet the following criteria:

    1. All barges must have an acceptable SIRE inspection report less than 12 months old available inthe OCIMF SIRE system. It is the intent of the Marine Barge & Tug Vetting Process that allTime/Term Chartered Tugs and Towboats maintain a current SIRE Inspection Report. The SIREInspection Report may be considered valid for up to 12 months from the date of inspection.Non-time chartered tugs and towboats may be required to have a Sire inspection and/or bevetted by the Vetting Team to verify compliance with this criteria and process on a case by casebasis.

    2. Any double hull barge 15 years or older must have an acceptable thickness gauging/(UT) reportavailable that is not more than 10 years old.

    3. All marine tank barges, tugs, and towboats must be operated under a safety and/or qualitymanagement system structured and adhering to practices identified in Standards such as theISM code if applicable, or, in the USA, the AWO Responsible Carrier Program (RCP) or asimilarly COP accepted program, depending on the region where the equipment is beingoperated. Certifications must be valid and current at all times during the vessel usage.

    4. Inland barges, tugs, towboats, and self propelled barges may not be required to comply withInternational Conventions or be classed with a Classification Society. While a vessel operatormay adopt such options, the absence of such does not preclude ConocoPhillips entities fromutilizing such equipment if found acceptable by the Vetting Team.

    5. If a barge is chartered by ConocoPhillips and participates in the TAIP program, the vesseloperator will comply with the USCG requirements associated with the Tank Barge AlternateInspection Protocol.

    6. Where a barge is classed, a recent Class Survey Report may be requested by the COP BargeVetting Team.

    7. Full perimeter spill rails must be installed on all US barges, excluding liquefied flammable gasvessels.

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    5.0 ADDITIONAL CRITERIA FOR ALL VESSELS

    5.1 ConocoPhil lips Double Hull and Age Criteria for Ships and Barges

    ConocoPhillips has enhanced the Double Hull and age criteria with the following effective dates:

    Non U.S. flag Ocean Going Vessels

    Compliance Date Size Hull Type Age

    J anuary/1/2010 Over 6000 DWT Double Hull Less than 25 years

    J anuary/1/2010 Less than 6000 DWT andcarrying Heavy Grade Oil

    (HGO)1

    Double Hull Less than 25 years

    J anuary/1/2010 Gas Carriers Double Hull Less than 30 years

    J anuary/1/2012 All vessels (except Gas Carriers) Double Hull Less than 20 years

    Non U.S. flag Inland Vessels

    Compliance Date Size Hull Type Age

    August/31/2010 Greater than 600 DWT Double Hull Less than 35 years

    J anuary/1/2010 Less than 6000 DWT andcarrying Heavy Grade Oil (HGO)

    Double Hull Less than 35 years

    J anuary/1/2012 All vessels Double Hull Less than 30 years

    U.S. Flag Ships

    There are trade provisions for US Flag J ones Act Trade Vessels. Please contact the ConocoPhillipsMarine Vetting Team for information about ships at [email protected]cophillips.com

    1Heavy Grade Oil (HGO) as defined in MARPOL: Under the new regulation, HGO means any of the following:

    i) Crude oils having a density at 15C higher than 900 kg/m3;ii) Fuel oils having either a density at 15C higher than 900 kg/ m3 or a kinematic viscosity at 50C higher than 180 mm2/s;iii) Bitumen, tar and their emulsions.

    mailto:[email protected]:[email protected]:[email protected]
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    U.S. flag Ocean Going Barges

    Compliance Date Size Hull Type Age

    J anuary/1/2010 All barges Double Hull Less than 35 years

    U.S. flag Inland Barges

    Compliance Date Size Hull Type Age

    J anuary/1/2010 All barges Double Hull Less than 40 years

    U.S. flag Tugs and Push Boats (Time Charter only)

    Compliance Date Size Hull Type Age

    August/31/2009 All N/A Less than 50 years

    01 J une 2012 All N/A Less than 40 years

    The use of any vessel beyond the nominal age criteria requires detailed technical evaluation prior toutilization.

    The list of technical review documents to be furnished for these vessels will be provided upon requestto ConocoPhillips.

    5.2 Drug and Alcohol Policy

    The technical operator shall certify that it has in effect a Drug and Alcohol Policy, complying withOCIMF Guidelines for the Control of Drugs and Alcohol Onboard Ship, unless not permitted by theFlag State.

    5.3 Flag State / Nationality

    While it is recognized that individual ships should not be overly burdened by their flag where casualty ordetention history documented by a Port State Authority results in a targeted flag designation by thatAuthority, this designation will be considered in the review process.

    Additionally, ConocoPhillips can exclude certain flag States, if they have been found not to comply withConocoPhillips associated processes or criteria.

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    ConocoPhillips shall follow all US Regulations regarding trade with sanctioned countries and/orRestricted Parties. All vessels owned, technically managed or commercially operated by a companyheadquartered in, or flying flags of US Sanctioned countries shall be rejected.

    5.4 Acceptance and Rejection on Status Changes

    Vessel acceptance as a result of the vetting process is integral to the successful conclusion of anyfixture and is a continuing requirement thereafter. Vessel Vetting acceptance may become invalid withany change of ownership, classification society, P&I Club, technical or operational management, or dueto significant technical or procedural changes on board the vessel, or defects that may be deemed toaffect meeting the designated factors. Additionally, casualties and other incidents, or port statedetentions, unsatisfactory reports from a marine terminal, and any other factors judged byConocoPhillips to be material which arise before, during or after the conclusion of a fixture that aredeemed likely to impact negatively on ConocoPhillips ability to use the vessel, then ConocoPhillipsreserves the right to withdraw acceptance in all such circumstances. However, where a vessel haschanged ownership but otherwise the technical management shows a continuity including the vesseland shore technical management, the vessel can be considered for COP service.

    5.5 Conditions resulting in Vessel and/or Operators Being Placed On Hold or On Notice

    Definitions:

    On Notice A warning given by ConocoPhillips to the technical operator due to concerncaused by negative operational or HSE trends or a one-off event; this is generallyused to notify the technical operator and assure corrective and preventativeactions are taken.

    Technical Hold A temporary rejection given by ConocoPhillips of a vessel(s) and/or technicaloperator for continued use of their fleet, due to an extraordinary event orsignificant negative trends or cause. A technical hold is effective until correctiveactions and/or answers acceptable to COP Assurance and Vetting are receivedand deemed satisfactory by the Manager, Assurance and Vetting..

    Examples where Vetting Technical Hold may apply:

    Office Audit of vessel technical operator - an unsatisfactory assessment by a ConocoPhillips officeAudit review team.

    In the event a vessel nominated for ConocoPhillips service is deemed unacceptable or below standardon more than one consecutive occasion, a ConocoPhillips SIRE inspection may be warranted. If theresults of this inspection indicate in no improvement to the vessels status, the vessel may be placed

    on technical hold and will require a ConocoPhillips re-inspection.

    However, the vessel may not be eligible for re-inspection until after 3 months from the date of originalinspection. This period of time is necessary in order to allow the vessel operator and staff sufficient timeto develop, implement and verify the effectiveness of corrective actions taken.

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    A vessel previously accepted for ConocoPhillips service will be placed on Technical Hold in the eventthe vessel is deemed unseaworthy or a high risk to ConocoPhillips prior to the commencement ofservice. The vessel will remain on Technical Hold until a satisfactory class report, causal analysis andcorrective actions/lessons learned are received by COP and deemed satisfactory.

    5.6 Voyage Risk Assessment (Piracy/High Risk Transits)

    Vessels planning to traverse areas subject to risk of piracy must have in place sufficient anti-piracyoperational plans and countermeasures in accordance with current best management practices forpiracy as per OCIMF Guidelines, flag State directives, and technical operators applicable insuranceproviders directives in order to mitigate the risk from piracy.

    ConocoPhillips utilizes the BIMCO Automated Voyage Risk Assessment (AVRA) tool in order to ensurethat individual voyage risks due to piracy threat are evaluated against the most detailed and timelyinformation possible.

    Vessels traversing areas subject to piracy risk are expected to submit a current AVRA report, completean AVRA information form or complete a detailed high risk assessment report for the vessels anti-piracy practices/route and submit this for review by ConocoPhillips.

    Vessels with risk assessment scores or results above an acceptable level as determined by theConocoPhillips vetting team, may be either rejected by the Vetting Team for that voyage or the vesseltechnical operator may revise its available anti-piracy measures and update the AVRA/risk assessmentto provide additional Best Management Practices/countermeasures in order to lower the riskassessment score to an acceptable level prior to entering areas subject to risk of piracy.

    6.0 CONTACT INFORMATION

    6.1 EMAIL

    For ship vetting information, contact: [email protected]

    6.2 MAILING ADDRESSES:

    ConocoPhi llips Company (Corporate Headquarters Houston, Texas USA)600 N. Dairy AshfordHouston, Texas 77079 USA

    +1 281 293 1000

    ConocoPhillips (Singapore)One Temasek AvenueMillenia Tower #40-02

    Singapore 039192+65 6536 0010

    mailto:[email protected]:[email protected]