VETERANS OF FOREIGN WARS OF THE UNITED … · VETERANS OF FOREIGN WARS OF THE UNITED STATES...

VETERANS OF FOREIGN WARS OF THE UNITED STATES DEPARTMENT OF MINNESOTA

Mail: Rice Street Station, PO Box 17146, St Paul, MN 55117

Phone: 651-291-1757 Email: [email protected] FAX: 651-291-2753

GENERAL ORDERS NO. 7 JANUARY 2016 1. BEST WISHES FOR A HAPPY, PROSPEROUS, SUCCESSFUL MEMBERSHIP NEW YEAR. 2. The following District meetings are announced: First District February 6 Rochester #1215 @ 9:30 AM Tom Hanson Second District January 9 So. St Paul #295 @ 12:30 PM Duane Hermanson Third District January 2 Fairfax #8459 @ 10:00 AM Duane Hermanson (Jack Pot Junction) Fourth District January 30 Roseville #7555 @ 9:00 AM Tom Hanson Fifth District February 21 Alexandria #936 @ 2:00 PM Rick Bugbee Sixth District February 6 St Cloud #4847 @ 1:00 PM Joe Mauricio Seventh District February 6 Minneapolis #246 @ 10:00 AM Rich Bugbee Eighth District February 20 Gilbert #4456 @ 9:00 AM Duane Hermanson Ninth District January 9 Crookston #1902 @ 1:00 PM Joe Mauricio 3. Posts that are contemplating selling real estate or their Post Home must follow Section 709; Control of

Units in the National By-Laws. It states: that a letter must go to ALL MEMBERS and the DEPARTMENT COMMANDER ten (10) days before the meeting on which they are going to vote on the sale. Also, please read Section 709 as it pertains to sharing, renting or leasing your Real Estate with outside organizations or businesses.

4. All 2015 members who have not paid their 2016 dues by December 31, 2015 are delinquent and have

no voice in Post affairs until their dues are paid. (Under Subscription Dues, some members may vary from this date.)

5. The 113th Annual Grand Banquet in conjunction with the Midwinter Conference will be held at the

Minneapolis Marriott City Center at 7:00 P.M. on Saturday, January 23, 2016. Tickets at $27.00 per person must be ordered from Department Headquarters in advance. All tables are reserved. Ticket order forms were distributed to Post Commanders in last month's mailing, this mailing and in the Gopher Oversea’r.

6. The Gopher Oversea’r had details of the meetings planned for the Midwinter Conference in the October-

January issue. Any VFW Member with a 2016 membership card is eligible and welcome to attend any of the scheduled meetings. You might invite fellow Post members to attend.

7. The Department Council of Administration will meet at 6:00 P.M. on Friday, January 22, 2016 in

Ballroom 4 and again on Saturday, January 23 at 1:00 P.M. in Ballroom 4 at the Minneapolis Marriott City Center. ALL OTHER COMMITTEES, WHICH ARE TO MEET, HAVE BEEN NOTIFIED BY LETTER.

9. Bantam Hockey Rules require that every Post sponsoring a team MUST HAVE submitted an eligibility

roster on or before DECEMBER 31, 2015. Teams failing to submit roster forms will not be able to compete in District or Department Tournaments. Rules and Roster forms were available from your District Youth Chairman or online at www.mn.gov/vfw under ‘VFW Programs’

10. During the Midwinter Conference there will be a MEMBERSHIP, SOCIAL MEDIA & TECHNOLOGY

SEMINAR on Saturday, January 23th at 9:00 AM. This will be held in Ballroom 4. All Commanders, Quartermasters and Membership Chairmen should plan to be there.

11. Members are reminded to send in donations for the V.F.W. National Home. These receipts maintain the

National Home.

-OVER- General Orders 1 January 2016

12. The Department Convention will be held in Rochester, June 8-12, 2016. Housing forms will be sent to Post Commanders and will be published in future issues of the Gopher Oversea’r.

13. Posts with Club operations, rentals, Bingo or Charitable Gambling are cautioned to review operating

procedures to insure that such operations are conducted according to all local and state laws, especially in the area of Withholding Taxes, Liquor, Bingo, Gambling and Sales Tax. The Financial records of all such functions must be reported to the Post membership each month. The Post Trustees must include the information in the Quarterly Audit after reviewing all such records.

14. Invitations to Department Officers to participate in ‘special’ Post Events must be extended well in

advance. Whenever necessary, Posts should arrange to provide overnight housing plus mileage. 15. All Posts entering Poppy Displays in the Department Display Contest are directed to bring their displays

to Atrium of the Minneapolis Marriott City Center, Saturday, January 23, 2016. Registration will be from 7:00 to 9:00 A.M. Judging will be between 9:45 and 11:30 A.M. Poppy displays must be removed by 3:00 P.M.

17. For the purpose of establishing continuous membership, a member may pay back Department and

National dues for all Delinquent years, provided he was a member in good standing for five (5) consecutive years prior to the time he last became delinquent. The Post maintains continuous Membership, not the Department or National. Therefore, all dues should be paid to the Post, not Department or National.

18. There will be a Post Service Officers School on Saturday, January 23, 2016 at the Minneapolis Marriott

City Center at 8:00 A.M. in St Croix I. 19. According to Section 218, Officers, Chairman Duties and Obligations; the Post Quartermaster is

to receive all monies, securities, vouchers and other personal properties of the Post. The State law/statute states that he cannot be the Post Gambling Chairman but should receive a copy of the monthly Gambling Report that the Gambling Chairman sends to the Gambling Control Board. It should also be noted, that Post Trustees MUST audit the Books of the Post, Club, Gambling and any Subordinate Units to the Post.

20. During the Midwinter Banquet, there will be a “Parade of Checks” for the State Commander’s Project. Make Checks out to ‘Minnesota VFW Charitable Association’ earmarked ‘Commander’s Project’. Please bring your donations to the Banquet for presentation and recognition.

21. With the holiday gift items being returned to stores - check with the store's community relations

representative to find out what items can be donated and redirected to the overseas troops or to their families. DVD players, DVDs for troops, sweaters, sports equipment and other clothing items for military children are just a few examples.

BY ORDER OF: Duane Hermanson State Commander Department of Minnesota, V.F.W. OFFICIAL: Tate Doom State Adjutant

General Orders 2 January 2016

Reporting: Please check on all of your Post reports and make sure you are up to date on all reporting so far. Now would also be a good time to start working on the Community Service Book… it is due April 19, 2016.

MORE…. Full Page Bulletins in THIS General Orders

Quartermaster Warning Annual Secretary of State Renewal

Reminder to Posts Legislative News & Tasks MN Veterans Day on the Hill Flyer Midwinter Ad Flyer, Schedule,

Housing & Banquet Forms VFW Hockey Tourney Ad Flyer Employer of the Year Form

Bus Driver of the Year Form Publications Contest Information Traveling Safety Report Scout of the Year Form Teacher of the Year Information Community Service Record

Book Contest & Form Community Service Form Poppy Order Form

ROSTER

CORRECTIONS

SECOND DISTRICT

Post 5102: Commander Jeffrey Scharpe, 407 17th St. W., Glencoe, MN 55336-2533

FOURTH DISTRICT District Adjutant: Vern Bolle Sr., 15 Evergreen Dr., Oakdale, MN 55128,

651-492-0486 SEVENTH DISTRICT

Post 7: Post Mailing Address- 20745 Glenbrook Ave N., Forest Lake, MN 55025

CHAPLAINS CORNER

A new year. What will it bring? Hopefully a better understanding of what it means to be an American. We all have fears of what may happen, but we can’t let unknown fears control our lives. I know that God has a plan for each and every one of us, it may not be what we want but sometimes He answers our prayers with a no. Just trust in His judgement and don’t try to run someone else’s life.God Bless and have a wonderful January.

~Submitted by Len Gudmunson, Department Chaplain


BUDDY POPPY

Midwinter Poppy Displays: Be sure and bring ALL the Buddy Poppy Display's that were at your December District meetings to MidWinter. All Display's that were entered at your December District meetings are eligible for the MidWinter contest. District Poppy Chairman, be sure and get the report of District Poppy Display entries to Department. Be sure and get your Buddy Poppy orders for your

Post in to Department now! ANNOUNCEMENT: The Anniversary Poppies of Silver, Gold, and Diamond are now in limited stock. Any Post can order up to 1,000 of any color of the Anniversary Poppies. Depending on the amount of orders received, the turn-around time for shipping might be up to two weeks. Please share this information with your office staff that process orders as well as all your Posts. Please order them the same as the Red Poppies and indicated Silver or 25, Gold or 50, or Diamond or 75/100 on the order form.

~Submitted by Jim Rowe, Poppy Chair

COMMANDERS PROJECT:

ARS BELLUM

The Commanders Project for 2015-2016 has almost reached the half-way point. The project is supporting the ARS Bellum Art Therapy Program. You may ask what the big deal is about being half way over? Well.....it is time for a parade of checks to be presented to our State Commander at the MidWinter Conference. It would be nice to see a check presented by every district commander to Dewey in January! But why stop there? We know that many posts and even individual members want to step up and contribute. So get those checks ready! Make them out to: Dept of MN VFW Charitable Association "2015-16 Commander's Project".

No amount is too small and no amount is too big. Let's make our Commander proud!

Just a reminder that we are still looking at finding host posts for the ARS Bellum program for the spring. It would be nice to have an outstate post step up. If interested please contact the Commanders Project Chairman Clint Tuorila: [email protected] or 320-291-9890. Thank you again for your support.

~Submitted by Clint Tuorila, Commanders Project Chair


CITIZENSHIP EDUCATION

To all Post & District for Citizenship & Education Chairmen…

There will be a class at the Midwinter Conference on Saturday January 23, 2016 8AM in Elk Lake Room under Americanism. We will answer questions and help any Post needing direction in getting their Citizenship & Education program started. Those attending class will have a chance for a prize drawing. I’m hoping to be able to attend the Midwinter, if my surgery goes well but if not I will have Renee Tessier present the class. I will be gone all February and March but you reach me by email or cell number for any questions on the program. Dates coming up you might present for discussion are January 27, 1973, signing of the Vietnam Peace Accord or National Freedom Day February 1, 2016,.or the Iraq war began in 2003.

Remember to report all activity on Community Service Report for Citizenship and Education. Have a save and Merry Holidays. Any questions on Citizenship or Education please contact me by. Email [email protected] or Cell 952-201-3904

~Submitted by Ed Eibon, Citizenship Education Chair

TEACHER OF THE YEAR

The deadline for Teacher of the Year submissions is approaching.

Entries must be to your post by Feb. 15th.

Submit the application plus the 350 word or less justification. Remember that there are three separate categories; K‐5 elementary, 6‐8 middle school, and 9‐12

high school. Every post is encouraged to recognize one per category.

Each District should have one per category that they advance to the Department by March 1st.

This program is a great way to connect with your schools and the community.

See you at the MidWinter Conference and banquet. ~Submitted by Barry Henriksen, Teacher of the Year Chair

COMMUNITY ACTIVITIES

I am starting to believe that being an English teacher might have been an easier occupation. Remember, we are ALL volunteers, so please complete the forms in entirety and legibly. Not only does it make my job easier but it insures that you and your post get the credit they deserve. The progress of the numbers of reports turned in is great. It seems after I do reminders at a district meeting, I get some posts sending in reports that have not previously reported. I try to read all of them word for word and give credit where due. Remember some things can be reported in multiple categories, only count hours and members once. Use the form on the web site instead of making your own. For those of you that have not missed a month of reporting, keep up the great work.

~Submitted by Rick Bugbee, Dept. Jr. Vice & Community Service ChairGeneral Orders 5 January 2016

EMPLOYMENT

Nominate your local, Veteran Friendly Employers! Help provide the recognition this supportive employers deserve by

nominating them for:

VFW‐ Department of MN Employer of the Year

Entry forms can be found in this General Orders

Entries Due to Department: February 1, 2016

~Submitted by Thomas Hanson, Dept. Judge Advocate & Employment Chair

LEGISLATIVE

Please look for the Legislative Flyer in THIS General Orders:

MN Veterans Day on the Hill Midwinter Legislative Session Info Planning for Legislative Activities

NATIONAL MILITARY SUPPORT

Show how your Post is

making an impact by simply using

#VFWPostPride

when sharing your troop and community support stories, photos or

videos to social media.

For more information on creating or managing a social media page, visit:

(must be logged in to view)

http://www.vfw.org/MY-VFW/Media-and-Public-Relations/

~Submitted by Scott Hanson, Veterans & Military Service Chair


MEMBERSHIP

Happy New Year all, Now that the Holidays are behind us, we have only a few weeks until the Mid-Winter Conference is here. Please join us for our workshop in January. We continue to slowly move the needle. As I write this, we are about 60 members ahead of where we were last year. Thank you. Remember to focus on community, especially as you begin the push for the last six months of the membership year. We have a great opportunity this year to change the direction our membership has been trending. We are at an exciting and challenging crossroads with this organization. We need to actively search out those comrades whom have served since the Persian Gulf War and beyond. This year is all about Percent Penetration. We must target the generation we want to lead this organization into the future. No, it does not mean exclude our seasoned generation. We are challenged with more and more veterans service organizations popping up, but remember, none of them deliver the services the VFW does. Believe it, sell it. One Voice, Your Voice, together we can/will make a difference in Veteran’s lives. And along the way, we will increase membership. I like the competition I am seeing from a few Districts. The 6th is still leading the way with the 7th and 9th almost deadlocked for second place. Keep up the hard work. It would be great to have a District at 100% by Mid-Winter. If so, then the State Commander can give out a Legacy Life Membership to that District Commander. Overall, the Department is at 91.56%. Winter is here, but we cannot stop trying to recruit. I am very grateful to those who have really stepped up this year; including your emphasis to engage new members and work with their communities to showcase the AWESOME work we do each year.

We can make a difference…thank you!

~Submitted by Scott Bill, Membership Chair, [email protected]


POW/ MIA

VFW Action Corps Weekly

December 4, 2015 8. MIA Recovery Update: The Defense POW/MIA Accounting Agency recently announced identifications of remains and burial updates for one Marine and three soldiers who had been missing in action from World War II, Korea and Vietnam. Returned home are: -- Marine Corps Cpl. James D. Otto, 20, of Los Angeles, will be buried with full military honors at Arlington National Cemetery on Dec. 8. He was killed in action on Nov. 20, 1943, while fighting on the Pacific island of Tarawa. He was assigned to Company L, 3rd Battalion, 8th Marines, 2nd Marine Division. Read more at: http://www.dpaa.mil/NewsStories/NewsReleases/tabid/10159/Article/632492/marine-missing-from-world-war-ii-accounted-for-otto.aspx. -- Army Sgt. Robert C. Dakin, 22, will be buried with full military honors on Dec. 12 in his hometown of Waltham, Mass. He was assigned to Company L, 3rd Battalion, 31st Infantry Regiment, 7th Infantry Division, when he was lost in North Korea on Dec. 12, 1950. -- Army Sgt. Billy J. Williams, who was assigned to the 2nd Reconnaissance Company, 2nd Infantry Division, was lost in North Korea on Feb. 14, 1951. -- Army Sgt. 1st Class Billy D. Hill, 21, of Fallon, Nev., was assigned to the 282nd Aviation Company, 14th Aviation Battalion, 17th Aviation Group, 1st Aviation Brigade, when he was lost in Vietnam on Jan. 21, 1968.

~Submitted by Dr. Jim Tuorila, POW / MIA Chair

PUBLICATIONS

PUBLICATIONS END IS NEAR Just a reminder that only your

newsletters from 2015 are eligible for the contest. So after your December letter is written, pick out

your best two from the past year and enter the contest. There are three categories based on membership size so everyone should enter.

Don’t forget that entries must be in by March 1st, 2016

Hope You All Had Happy Holidays ~Submitted by Doug Doerfler, Publications Chair


SAFTEY

EMT / Firefighter / Law Enforcement entries were due to Department by January 1st.

There is still time to submit entries for the Bus Driver of the Year…

Due to Department Headquarters not later than March 1, 2016

All Safety Awards will be presented at the June Convention in Rochester.

~Submitted by Don Nix, Safety Chair

SCOUTING

Scout of the Year Nominations DUE to Posts by March 1, 2016.

That sounds like a long time out but it is just around the corner. How do you begin? Start with these easy steps: 1. Contact local troops and find out who received their Eagle award this past

year. They must have it by the March 1, 2016 deadline. 2. Contact local Girl Scout troops and find out who has received their Girl

Scout Gold award. 3. Give them the location of the application online at VFW.org under

“scholarship programs” 4. Make sure they begin right away so they can get a great application in on

time. 5. Send all nominations to the Department 6. Sit back and give yourself a pat on the back for doing another great job

for the VFW and our communities.

VOICE OF

DEMOCRACY/ PATRIOT’S PEN

VOD and Patriot’s Pen CD’s and Essays have been sent to Department. The judging is done and you all need to make your reservations for Mid-Winter Banquet so that we can be there to cheer on and give our support for our youth.

A thank you to the judges that took time out of busy schedules to listen and read essays.

District Chairmen should have your participation reports finished and sent to Department. We need to compile them and send on to National.

District entrants and their sponsoring Post & District will receive letters with their invitation to the Midwinter Banquet. Be sure to help with informing your District winners what is expected of them.

~Submitted by Michael Pierce, Voice of Democracy & Patriots Pen Chair


VETERANS ACTIVITIES

Archery ........ Farmington Post #7662 will Host 2016

Bean bag.......Alexandria Post #936 will Host 2016 Bowling ........Mankato Post #950 will host 2016

Cribbage ...... April 9, 2016 Hosted by Hasting Post #1210 Fishing .........Open for 2015 and Beyond

Golf ...............Owatonna Post #3723 will host 2016 Horseshoes …Fergus Falls Post #612 will host 2016

Military Rifle Match...Open for 2015 and Beyond Pistol comp….... Brooklyn Park Post #3915 will host 2016

Trap shooting… Open 2015 and beyond

******************************************************************** NOTE: Contact the Veteran Activities Chairman in your District if you are

interested in bidding any of the above events or would like more information on any of the events.

~Submitted by Dan Meyer, Veterans Activities Chair

YOUTH ACTIVITIES

BASEBALL: August 11-14, 2016 – Fergus Falls Post #612

(Willmar Post #1639 to Host 2017)

HOCKEY: March 18-20, 2016 – Moorhead-Dilworth Post #1223

(White Bear Lake Post #1782 to Host 2017)

******************************************************************** NOTE: Contact the Veteran Activities Chairman in your District if you are

interested in bidding any of the above events or would like more information on any of the events.

~Submitted by Hesselgrave, Youth Activities Chair


COMMANDERS – QUARTERMASTERS – TRUSTEES

WARNING!!!

Taxes, Payroll Taxes and Other Post Debts Are YOUR Responsibility! Comrades, Recently, one of our Past Post Quartermasters was contacted relative to Unpaid Payroll Taxes. This Quartermaster allowed the Club Manager to handle the Financial transactions of the Club Operation --- and the Payroll Taxes. Over a year and a half, the Club Manager failed to pay the aforementioned Payroll Taxes.

Long story – short, the Internal Revenue Service (IRS) recognizes the (in the VFW) Post Quartermaster as the Chief Financial/Fiduciary Officer of the Post. They therefore started repayment/retribution proceedings against that Post Quartermaster and his personal assets.

It the past, the IRS, other agencies and Vendors have gone after the assets of the

Corporation or the Post. Times have changed, especially when Governmental Agencies are concerned! Additionally, they WILL prosecute that Officer in accordance of the Law. This includes jail or prison time and additional fines above the repayment of the debt.

The Department of Minnesota, Veterans of Foreign Wars recommends that ALL

Commanders, Quartermasters and Trustees stay on top of ALL Financial obligations of the Post, Club, Gambling or any other Financial commitments of subordinate Units. Additionally, we suggest that you contact your Accountant or a local Accountant to get a better understanding of the IRS and other Governmental Statutes as they apply to your various operations.

To ALL Quartermasters --- YOU MUST BE IN CONTROL OF ALL YOUR ASSETS AND

FINANCIAL OBLIGATIONS --- as YOU are the Chief Financial Officer of the Post and the FIRST TARGET of agencies like the Internal Revenue Service.!!!

Should you have any questions, PLEASE call at 651-291-1757 and we will do the best

we can to help you.

THANK YOU!! Yours In Comradeship, James R. Hesselgrave, State Adjutant-Quartermaster Department of Minnesota, VFW


REMINDER

It’s That Time of the Year Again — Annual Renewal of Your Post Articles of Incorporation are Due by December 31 to the Secretary of State

All registered businesses and nonprofits

must renew their Articles of Incorporation

each calendar year. For most business-

es there is no charge. This has to be

done online.

Businesses required to file include

corporations, limited liability companies

(LLCs), partnerships and nonprofits

(including VFW Posts). Failure to renew

will result in dissolution of your Non-Profit

Status. General Orders 12 January 2016

January 2016

Legislative Announcements By Tom McLaughlin, MN VFW Department Legislative Chairman


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MIDWINTER CONFERENCE SOUVENIR PROGRAM BOOKLET

The 2016 Midwinter Conference will offer Posts a discount for advertising in the Souvenir Pro-gram Booklet for the Midwinter Conference. The Booklet will contain pictures of the District Voice of Democracy Winners, listing of the priz-es and many other pages of interest. The Booklet will also include the full program for the Midwinter Conference.

ADVERTISING RATES FOR V.F.W. STATE, DISTRICT, AND POSTS FOR THE MIDWINTER BOOK.

PAGE SIZE RATES

FULL PAGE (5” X 8”) $125.00 HALF PAGE * $ 75.00 QUARTER PAGE * $ 45.00

ALL ADDS MUST BE SCANNER/CAMERA READY. IF THEY ARE NOT YOU WILL BE REQUIERED TO PAY AN ADDITION-AL $10. IF YOU DO NOT, YOUR AD WILL GO IN AS WE RECEIVED IT. IF YOU HAVE ANY QUESTIONS,PLEASE CALL DEPARTMENT HEADQUARTERS AT 651-291-1757.

MAKE CHECKS PAYABLE TO: Department of MN, VFW AND MAIL TO: Dept of Minnesota Veterans of Foreign Wars Rice Street Station PO Box 17146 St Paul, MN 55117

DEADLINE DATE FOR BOOKLET: December 20th, 2015

*Please See Reverse Side for Ad Layout and tips

First come - First served in choosing the page for

advertising.

The Booklet is an excellent opportunity to advertise your Post or a

Candidate for State Office - Be it for VFW,

Auxiliary or MOC.


Things you should think about while making an ad!!

Is my add layout correct? -A full page is just that: 5 x 8. -For a Half page layout and a Quarter page is at the bottom of this document.

How can I guarantee the best Quality for my ad? -Send it to us electronically either in a CD or Email. -If you send it in hard copy, print your ad in the highest quality setting your printer can go and have it print in a gray scale NOT color. Also try not to fold your ad. -It is always advisable to send us originals not copies.

Does my Ad look good in a Gray Scale? -Light colors such as red and yellow do not look good in a gray scale.

Are the quality of my ad pictures good? -The higher quality of picture you have the better we can make your ad look.

Is my Ad formatted correctly? -We accept Word, Publisher, JPEG and Tiff.

Any questions please call

651-291-1757

Quarter Page Ad 2 1/4” X 3 3/4”

Only $45

Half Page Ad 4 1/2” x 3 3/4”

Only $75

Whole Page Ad

7 1/2” x 4 1/2” OR

4 1/2” x 7 1/2”

ONLY $125


VETERANS OF FOREIGN WARS - DEPARTMENT OF MINNESOTA

MIDWINTER CONFERENCE January 22 - 23, 2016

(Tentative Schedule- Updated 12/21) FRIDAY - JANUARY 22, 2016:

12:00 - 6:30 P.M. Registration and Banquet Tickets Coatroom 1:00 P.M. Auxiliary Hospital Board Meeting Deer /Elk 1:00 P.M. V.F.W. Finance Committee Chase Boardroom 2:30 - 4:30 P.M. Gambling Seminar Ballroom 4 2:00 P.M. Auxiliary Membership/Recruiter Meeting Ballroom 1 & 2 3:00 – 6:30 P.M. Displays Pre-Function 3:30 P.M. V.F.W. Charitable Association Chase Boardroom 6:00 P.M. V.F.W. Council of Administration Ballroom 4 6:30 P.M. Auxiliary Council Meeting Ballroom 1 & 2

SATURDAY - JANUARY 23, 2016:

7:00 - 9:00 A.M. Register Poppy Displays Atrium 7:00 A.M. – 3:00 P.M. Registration and Banquet Tickets Coatroom 7:00 A.M. – 2:00 P.M. Displays Atrium & Pre-Function 9:00 A.M. Auxiliary Conference Meeting Ballroom 1 & 2

VFW Seminars and Committee Meetings 8:00 A.M. Legislative Minnesota Room V.F.W. Finance Committee Chase Boardroom Service Officers School St. Croix I MIA/POW Pine/Cedar Citizenship Education/Americanism Elk Lake Community Service/Hospital/Blood Deer Lake Youth Activities Birch/Maple

9:00 A.M. Membership/ Social Media & Technology Ballroom 4 10:30 A.M. Quartermasters School Ballroom 4 V.F.W. and Auxiliary Poppy Committees Elk Lake Veterans & Military Support Pine/Cedar Veterans Activities Birch/Maple By-Laws Committee Chase Boardroom 11:00 A.M. District Poppy Chairmen meeting Elk Lake 12:00 Noon Past Department President's Luncheon Minnesota Room

1:00 P.M. V.F.W. Council of Administration Ballroom 4 1:30 P.M. Auxiliary Conference Meeting Ballroom 1 & 2

1:30 P.M. Men's Auxiliary Meeting Deer Lake

2:30 - 4:30 P.M. District VOD Winners Party St. Croix I

4:00 P.M. Church Service Elk Lake

6:00 P.M. District V.O.D. Winners Reception Pine/Cedar/Birch Banquet Reception (Cash Bar) Atrium 6:45 P.M. Banquet Doors Open 7:00 P.M. Grand Banquet Grand Ballroom


Minnesota Veterans of Foreign Wars

Midwinter Conference - January 22-23, 2016 Minneapolis Marriott City Center

30 South 7th Street, Minneapolis, MN 55402

Name (Please PRINT in Boxes)

Address:

City: _____________________________ State: _______ Zip: Affiliation: _______________________ Phone

Arrival Date: _________________________ Departure Date: ______________________ Sharing room with: _________________________________________________________ Please reserve a: (___) Single @ $87 ea. (___) Double @ $87 ea.

(___) Triple @ $87 ea. (___) Quad @ $87 ea. Room/Bed type: (___) King (___) Two Double Beds Parking: City Center Ramp- $21 for Thurs. & Sun. and approx. $16 a day for Fri. & Sat. (Subj. to Change)

All requests for reservations must be received by December 31, 2015. Please include first night's deposit to guarantee your reservation. In the event that a guaranteed reservation is not cancelled prior to 6:00 p.m. on your arrival date, one night's room and tax will be deducted from your deposit or billed through your credit card. Special group rates and accommodations are based on availability. Checkout time is 12:00 noon. Guest rooms will be available after 3:00 p.m. All rooms subject to applicable taxes. PLEASE REMEMBER --- Make your check or money order payable to the Minneapolis Marriott City Center. Please do not send currency. Reservations will be held until 6:00 p.m. unless guaranteed by one night's deposit.

Credit Card Type (circle one): Visa Mastercard Discover American Express

Card Number: ______________________________ Expiration Date: ____________

Signature: _____________________________________

Check # ___________ for one (1) night made out to the Minneapolis Marriot City Center

Money Order for one (1) night made out to the Minneapolis Marriot City Center

YES - I would like to receive an Email confirming my Reservations. My email address is:

MAIL RESERVATIONS DIRECTLY TO MARRIOTT CITY CENTER! NO RESERVATIONS WILL BE ACCEPTED BY PHONE

You MUST use this form provided by the Department of MN, VFW to receive the special VFW rate.


Error!

MAKE CHECKS PAYABLE TO: Department of MN, V.F.W.

NO TICKETS WILL BE MAILED OUTPLEASE PICK THEM UP AT THE REGISTRATION DESK

Ticket orders will be stamped with date of receipt and filled in that order. FIRST COME, FIRST SERVED.Tickets will bear a table number and orders will be filled as received. Tickets will be reserved under the name of the person designated on the order form.

THE ONLY WAY TO KEEP POST AND AUXILIARY DELEGATES TOGETHER IS TO ORDER THE TICKETS AT THE SAME TIME- This goes for V.O.D. Chairmen (at ALL levels), Post Officers, etc.

Most Posts and Auxiliaries have followed a practice of purchasing a pair of tickets for their Commander and President as a gesture of appreciation for their efforts during the year. This makes it possible for them to meet with others who have shared similar responsibilities and challenges. Please be sure to include your Men's Auxiliary also.

Clip and mail

BANQUET RESERVATION Saturday, January 23, 2016

Please reserve ___ tickets at $27.00 each. Enclosed is Check # ________ for $____________.

NAME:

PHONE # ____ E-MAIL: __________________________________

POST/AUXILIARY # DISTRICT # CITY:___________________

Please list ALL people for this Reservation – Up to 10 (Include their positions if applicable)

1

2 3 4

5 6 7

8 9 10

SPECIAL NOTES or DIETARY REQUESTS:_____________________________________________________________

TICKETS: $27.00 Send ticket order form and check to:

Reception: 6:00 P.M. Dinner: 7:00 P.M.Naming of Voice of Democracy & Patriot's Pen

V.F.W. State Headquarters Rice Street Station – PO Box 17146 St Paul, MN 55117

Deadline: January 12, 2016Deadline: January 12, 2016

E-MAIL: __________________________________

113th Annual Midwinter Banquet Saturday, January 23, 2016

Minneapolis Marriott City Center

MENU: Roasted Strip Loin of Beef, Skin-on Mashed Red Potatoes with Baby Carrots & Asparagus Mixed Greens with Pears, Dried Cherries, Goat Cheese, Walnuts & Balsamic Vinaigrette

Alternating Chocolate Madness w/ Raspberry Sauce & Apple Gallette w/ Warm Caramel Sauce


61st Minnesota VFW State Bantam Hockey

Tournament Booklet

The 2015 Minnesota State Bantam Hockey Tournament will be held at the Moorhead Youth Hockey Arena hosted by Dilworth/Moorhead Post 1223 on March 18-20, 2016.

The deadline for advertisement is February 20, 2016

We are offering several very affordable opportunities to advertise your VFW in our

2016 State Hockey Program. You can purchase a Full page,

Half Page, one-fourth page, one-eighth page, or if you

want to only have an ad with two lines, a one-sixteenth

page is for you. We want camera ready ads

for the larger sizes.

This booklet will contain pictures of District teams and

names of players.

Send copy & Check to:

VFW Post 1223 Attn: Hockey Advertising

1505 Center Ave. W Dilworth, MN 56529

Make checks payable to:

VFW Post 1223 Earmarked: Hockey Ad

Direct Questions to: John Lopez

Email address:

[email protected]

Telephone: 701-306-6457

NOTE!

Full Page 7 ½ X 10 (Copy area)

Only $150 (original Photos/Graphics and ad copy)

Half Page

Only $80 (original Photos/Graphics and ad copy)

Quarter Page Only $45

(original Photos/Graphics and ad copy) Eighth Page

Only $25 (original Photos/Graphics

and ad copy)

Sixteenth Page Only $15

(2 Lines Max.)


Rev. 9/28/15

The Employer of the Year Award is given each year in recognition to employers whose policies and achievements in hiring, promoting, and training of veterans, with special emphasis on disabled veterans, is outstanding. ELIGIBILITY: Any individual, corporation or agency with an exceptional record of employing veterans. NOMINATIONS: Any individual may nominate a candidate for this award. The Department will select one candidate to honor in each of the subcategories. Deadline is February 1, 2016 for nominees to reach Department Headquarters. CATEGORIES: Employers with less than 250 total employees (SMALL) Employers with more than 250 total employees private sector(LARGE) Employers with more than 250 total employees who are federal contractors (LARGE) PROCEDURE: Recommendations should include a statement detailing the exceptional character of the nominees' accomplishments in providing employment services to veterans Recommendations must include, but not limited to: Nominees name

Business address

City State Zip

Name and telephone number of a contact

Type of business

Total number employees Percentage who are veterans ______% Total number of veterans Percentage who are disabled veterans ______% Total number of non-veterans Percentage who are non-veterans ______% Total number of disabled veterans

Number hired last year Percentage of new hired veterans ______% Number of veterans hired Percentage of disabled Veterans ______% Number of disabled veterans hired Percentage of non-veterans ______% Number of non-veterans hired

Does the employers' regulations/policies provide preference for veterans in: Recruiting Placement _________ Promotion _________(Indicate yes or no and include a paragraph of explanation)

Retirement Policy: Is military service credited in retirement computation? The date the company was established and the average employees in the past five years Is the business seasonal? (If yes, indicate if full or part time employees) On a separate sheet describe employer's policy on employment and advancement of veterans and attach a

copy of the policy. Explain why you believe this nominee should receive the annual "Minnesota Veterans of Foreign Wars Employer of the Year" award.

NOTE: Except as required above, do not submit still film, movie film, filmed spots, tape recordings, transcripts, records, drawings, diagram, meeting programs, books or other material that does not support the requested information.

Submitted by: Address: Date: General Orders 21 January 2016

SCHOOL BUS DRIVER AWARD DIRECTIONS: Each VFW Post/Auxiliary may nominate one (1) School Bus Driver for the Safe

Student Transportation Award by completing this form. NOTE NEW DEADLINE: MARCH 1, 2016 Candidate applications must be the hands of the Department Chairman Don Nix for judging no later than this date. Send Entries to: Dept of MN Veterans of Foreign Wars Attn: Safety Chair Rice Street Station PO Box 17146 St Paul, MN 55117 Post/Auxiliary sponsoring nomination # VFW District #

Post/Auxiliary Commander/President Signature

Post/Auxiliary Safety Chairman Date

Post/Auxiliary Safety Chairman PHONE____________________ Email____________________________

School Bus Driver's name School

Bus Driver’s Address:

Phone_______________________ Email______________________________

The following questions are to be completed by Driver's Supervisor. I (Print Supervisors Name) acknowledge and attest to accuracy of

the following information for this school bus driver (Print Name) ________________________________

1. Is Bus Driver's drivers license current (yes or no) 2. Minnesota Law requires school bus drivers to undergo a criminal history background investigation.

Are the background check results for this person on file?

3. Total number of years of driving school bus.

4. Lifetime total number of "chargeable accidents" that occurred while driving a bus (Driver cited/fined)

5. Lifetime total number of "moving violations" that occurred while driving a bus. (Driver cited/fined)

6. Is person currently a school bus driver?

7. Present route's miles driven (total, round trip per day)

8. Present route's number of children transported on an average day. (Calculate each student only once)

9. Average number of minutes driven per daily morning route?

10. Average number of minutes driven per daily evening route? 11. Number of extra-curricular bus trips in an average month. (Calculate each game or field trip as one). 12. Total number of years that I have supervised this person

Supervisor's Signature Date General Orders 22 January 2016

-MORE-

THIS PORTION OF THE APPLICATION IS TO BE COMPLETED BY SCHOOL PRINCIPAL

PURPOSE: The purpose of this Safety Award is to acknowledge and honor the services and contributions that school bus drivers selflessly provide for the safety, care and well-being of our children. The Veterans of Foreign Wars provide local awards. From among the local awards winners, one top winner is then selected in each of the nine (9) VFW Districts. One State Winner is then selected and honored by the Veterans of Foreign Wars at their State Convention in June 2016.

DIRECTIONS: As a School principal, please write a brief letter of reference on behalf of the local candidate that attests to this candidate's character and devotion to the service and well being of school children. Please include specific examples. The information may be written in the space below (signed/dated) or you may choose to attach a letter. (Please sign and date) SCHOOL NAME PRINCIPAL'S NAME DATE UPDATED 5/29/15


2015 – 2016 ANNUAL PUBLICATIONS CONTEST

DEPARTMENT OF MINNESOTA VETERANS OF FOREIGN WARS

OF THE UNITED STATES For more information on the 2015-2016 Post and District Publications Contest: contact, Department Publications and Public Relations Chair.

The 2015-2016 Veterans of Foreign Wars Post and District Publications Contest recognizes excellence in Post and District publications. Entries will be judged on content, design, pictures and graphics (where relevant), and overall quality. Awards will be presented to the winners at the Department Convention and will include a Sweepstakes Award to the best overall publication.

Any Minnesota VFW Post or District that regularly publishes a newspaper or newsletter for its members may enter. Awards will be presented for first, second, and honorable mention, if judged applicable, to the winners. Entries will be judged by Membership Category - 99 and less; 100-179; and 180 or more. If your Post has a web site, it must be recognized by the Department of Minnesota and listed as such in the Department's list of Posts. The web site should be easy to access, please keep it up to date as well as informative for your members. We will be searching through the web sites from time to time throughout the year.

Please submit your entries early. Deadline is March 1, 2016. Send your two (2) best issues, printed between January, 2015 and December, 2015. Place your entry in a 9 X 12 envelope and clearly identify it by writing “Publications Contest” on the outside. Include your return address and enclose the completed form below.

MAIL TO: Douglas Doerfler, Chair Department of Minnesota, V.F.W. Publications and Public Relations Rice St Station - PO Box 17146 St Paul, MN 55117

Entries will NOT be returned, and the judges’ decisions will be final ***************************************************************************************************************

ENCLOSE THIS FORM WITH YOUR POST/DISTRICT ENTRY!

POST/DISTRICT # COMMANDER’S NAME

ADDRESS Phone EDITOR’S NAME ADDRESS

Phone

NAME OF PUBLICATION ___________________________________________________

How many times published annually___________________________________________

CATEGORIES:

POSTS: SMALL (99 or Fewer) MEDIUM (100-179) LARGE (180 or more)

DISTRICTS: SMALL (1,299 or less) MEDIUM (1,300-2,099) LARGE (2,100 or more)

Membership total ______________________



TRAVELING SAFETY TROPHY

I. District Commanders and Post Commanders please pass this along to your

Safety Chairperson.

II. The following requirements for participation in and winning of the Department of Minnesota Traveling Safety Trophy for 2015-2016 are as follows:

A. To be eligible, your Post or Auxiliary must enter a Community Service

Recordbook.

1. The first page of the Community Service Recordbook must show Post name, Post number and location of Post or Auxiliary. This form will be sent to all Posts/Auxiliaries by the State Community Service Chairman via the General Orders.

2. Your Community Service Recordbook (Category 2 - Safety) will be

judged on the number of Safety Projects completed as well as the quality of the project. Document your projects with newspaper articles, pictures and other verifications.

3. The six basic Safety Programs are: Pedestrian Safety; Drug

Awareness; Recreational Safety; Highway Safety; Home/Fire Safety; Recognition/Other. You do not have to complete all six (6) programs to qualify for this award.

4. Is your Recordbook presented in chronological order or in a manner

easily understandable? It is to your advantage to write up each project as completely as possible.

5. How did the Community benefit from the Safety projects sponsored

or offered by your Post or Auxiliary? Was this apparent in your Recordbook?

B. Entries must be in the Department Office by April 19, 2016 so that the

entries may be judged and the Trophy engraved by Convention time.

THERE WILL BE NO EXCEPTIONS!

AWARDS

FIRST PLACE $40.00 + TRAVELING TROPHY SECOND PLACE $35.00 + CERTIFICATE THIRD PLACE $30.00 + CERTIFICATE

- OVER -

V.F.W DEPARTMENT OF MINNESOTA


SAFETY REPORT

Post/Auxiliary # District Location

Post/Auxiliary Membership

Chairman's Name Reporting Period from to

The following Safety Categories have been completed:

1. Highway Safety AAA Driver Improvement Program 55 Alive/Mature Driving – AARP National Safety Council Youth Driver Education Classes Buddy System

2. Drug Awareness

Contact and Supply your local Police Department Social Services and Schools Support Drug, Treatment - self-help Groups

Assist Established Programs 3. Recreational Safety

Hunter Safety, Boating Safety, Snowmobile Safety, Play Ground Safety 4. Pedestrian Safety

Lite-A-Bike, Bicycle Safety, Lite-a-Bike

5. Home / Fire Safety (work with local Police & Fire Department) Home Security Classes Fire Prevention Classes Domestic Abuse Home Crime Prevention

6. Recognition (All citations are available from National Headquarters) Life Saving Award Police Citations Sheriff Citation

Paramedic Citation Citizen Citation Firefighter Citation

Completion of all six categories are not required. Pick one or two and do a good job. Community Service Recordbooks are required for the top 5 winners. Who, What, When, Where, How and Why - Involve the Community. If classes or Seminars are held, a list of names of the people taking classes must be included. List your local media for news releases: Newspapers Radio & TV Stations Don Nix, Chairman Safety Program Department of Minnesota, VFW

DEADLINE: April 20, 2016 THIS FORM SHOULD BE INCLUDED IN THE CATEGORY 2 - SAFETY

SECTION OF THE COMMUNITY SERVICE RECORDBOOK


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FW S

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ally

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ds

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• H

ave

dem

onst

rate

d ex

empl

ary

citi

zen

ship

in s

choo

l,

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uti

ng

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com

mu

nit

y.

• H

ave

reac

hed

his

or

her

15t

h b

irth

day

and

be e

nro

lled

in

hig

h s

choo

l at

the

tim

e of

sel

ecti

on.

App

lican

ts s

till

in h

igh

sch

ool

wh

o re

ach

th

eir

18th

bir

thda

y du

rin

g th

e n

omin

atio

n y

ear

rem

ain

elig

ible

if o

ther

wis

e qu

alifi

ed.

A S

cou

t m

ay e

nte

r th

rou

gh o

nly

one

VFW

Pos

t. A

loca

l Pos

t ca

n

be id

enti

fied

by

zip

code

at www.vfw.org.

WH

AT A

RE

THE

DEA

DLI

NES

?•

Dea

dlin

e fo

r en

try

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FW P

ost

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arch

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.

• On

e ca

ndi

date

wit

h f

ull

entr

y cr

iter

ia m

ust

be

subm

itte

d by

a

VFW

Pos

t to

th

e n

ext

leve

l of

ju

dgin

g by

Apr

il 1s

t. T

he

VFW

D

epar

tmen

t (S

tate

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outi

ng

chai

rman

can

pro

vide

th

is i

nfo

r-m

atio

n.

• T

he

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artm

ent

win

ner

mu

st b

e se

lect

ed a

nd

subm

itte

d by

th

eir

Dep

artm

ent

(Sta

te)

Scou

tin

g ch

airm

an t

o th

e N

atio

nal

V

FW o

rgan

izat

ion

by

May

1st

.

Que

stio

ns s

houl

d be

dir

ecte

d to

N

elda

Clif

ton

at 8

16-9

68-1

148

or

emai

led

to n

clif

ton@

vfw

.org

.


VFW

Tea

cher

Nom

inat

ion

Form

Plea

se p

hoto

copy

or c

ut o

ut a

nd a

ttach

to n

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nom

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Sm

art/

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er

VFW

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iona

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zens

hip

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atio

n Te

ache

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ard,

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Subm

it no

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atio

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ase

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son

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nual

ly

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cher

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lass

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r hi

m o

r he

r to

day

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the

Sm

art/M

aher

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iona

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itize

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Teac

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war

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ork?

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osts

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win

ners

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mes

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udgi

ng, w

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ill fo

rwar

d th

eir

win

ners

to th

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epar

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sta

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ea

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mes

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inne

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iona

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eadq

uart

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for

cons

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atio

n in

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na

tiona

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ards

con

test

.

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curr

ent c

lass

room

teac

hers

(tea

chin

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leas

tha

lf of

the

scho

ol d

ay in

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lass

room

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ironm

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in g

rade

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e el

igib

le. P

revi

ous n

atio

nal V

FW

win

ners

and

hom

esch

ool t

each

ers a

re in

elig

ible

. N

omin

atio

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an b

e su

bmitt

ed b

y fe

llow

teac

hers

, su

perv

isor

s or o

ther

inte

rest

ed in

divi

dual

s (n

ot re

lativ

es).

Self-

nom

inee

s are

not

elig

ible

.

How

are

tea

cher

s no

min

ated

?Fi

ll ou

t the

nom

inat

ion

form

con

tain

ed in

this

broc

hure

. In

350

wor

ds o

r les

s, de

scri

be w

hyyo

u fe

el y

our n

omin

ee sh

ould

be

sele

cted

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ibe

the

teac

her’s

inno

vativ

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achi

ngan

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sour

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etho

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s wel

las

his

or h

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edic

atio

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edu

catio

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leas

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plet

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omin

atio

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rm a

ndsig

ned

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you

r loc

al V

FW P

ost.

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t w

ww.

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gram

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nd th

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st n

eare

st to

you

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Post

-leve

l nom

inee

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they

win

, sho

uld

prov

ide

a on

e-pa

ge re

sum

e, u

p to

�ve

page

s of d

ocum

enta

tion

of th

eir t

each

ing

expe

rien

ce (r

efer

ence

s, ne

ws a

rtic

les,

etc.

) and

a he

ad-a

nd-s

houl

der p

hoto

of t

hem

selv

es.

�es

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ms w

ill b

e fo

rwar

ded

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the

Dis

tric

t w

ith th

e no

min

atio

n fo

rm a

nd e

ssay

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dlin

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omin

atio

ns m

ust b

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you

r loc

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ost

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ary

15. J

udgi

ng o

ccur

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ruar

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e N

atio

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war

ds?

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t/Mah

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FW N

atio

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itize

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ucat

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Teac

her A

ward

s inc

lude

the i

tem

s belo

w:

l

A na

tiona

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00 P

ast C

omm

ande

r-in-

Chief

Joh

n Sm

art a

ward

for e

ach

of th

e top

K-5

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and

9-12

te

ache

rs fo

r pro

fess

iona

l dev

elopm

ent e

xpen

ses.

l

$1,00

0 awa

rd fo

r eac

h wi

nnin

g tea

cher

’s sc

hool

.l

Plaq

ues f

or b

oth

the w

inni

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ache

r and

scho

ol.

l

An al

l-exp

ense

s-pa

id tr

ip to

atte

nd th

e

VFW

Nat

iona

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vent

ion.

NO

TE: (

Win

ners

will

rece

ive

a 10

99-M

ISC

as a

resu

lt of

th

eir a

war

d an

d al

l-exp

ense

pai

d tr

ip.)

Nom

inat

e S

omeo

ne D

eser

ving

Hav

e a

teac

her i

n m

ind?

Com

plet

e th

e no

min

atio

nfo

rm a

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quire

d es

say,

then

subm

it it

to y

our l

ocal

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FW P

ost.

�e

inve

stm

ent t

hat a

teac

her m

akes

in

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y’s y

outh

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divi

dend

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will

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reap

from

futu

re le

ader

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Am

eric

a’s

His

tory

|

C

ivic

Res

pon

sibil

ity

|

Fla

g E

tiquet

te

|

Pat

riot

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|

A

mer

ican

ism

|

T

radit

ions

ecog

nize

tea

cher

s w

hoca

re a

bout

Am

eric

aR


Smart/Maher VFW National Citizenship Education Teacher

Advancement Form (Post Teacher Entry Form) (Attach to original Post entry documentation for each teacher nominated.)

Nominee’s Full Name_________________________________________________________________________________________ Street _____________________________________ City _______________________ State _____________ Zip_____________

Home Phone ____________________ Social Security Number ____________________ Grade level ❍ K-5 ❍ 6-8 ❍ 9-12 Name of School______________________________________________________ School’s Phone __________________________ School Address _____________________________________________________________________________________________ Post/Ladies Auxiliary Chairman Section I certify that the teacher named above is the duly selected Post winner of the Smart/Maher VFW National Citizenship Education Teacher Award Program in his/her grade level category and is our Post’s authorized entry into the District finals. Signature of Post Commander/Chairman ____________________________ VFW Post No. ___________ Phone________________ Post Address ______________________________________________________________________________________________ Signature of Ladies Auxiliary President/Chairman ________________________ Auxiliary No.________ Phone ________________ Address __________________________________________________________________________________________________ Total number of teacher nominations for all categories _______ Total dollar amount spent by Post/Ladies Auxiliary for awards for all

categories and other (citations, gifts, medals, banquet) $__________ District/Ladies Auxiliary Chairman Section I certify that the teacher named above is the duly selected District winner of the Smart/Maher VFW National Citizenship Education Teacher Award in his/her grade level category and is our District’s entry into the Department finals. Signature of Dist. Commander/Chairman __________________________ Dist. No._________________ Phone ________________ Address __________________________________________________________________________________________________ Signature of Auxiliary Dist. President/Chairman ____________________ Dist. No._________________ Phone _________________ Address __________________________________________________________________________________________________ List all Posts participating in program_____________________________________________________________________________ Total dollar amount spent by Posts/Auxiliaries for awards for all categories and other (citations, gifts, medals, banquet) $ __________ VFW Department Commander/Chairman Section I certify that the teacher listed above is the duly selected winner of the Smart/Maher VFW National Citizenship Education Teacher Award in our Department in his/her grade level and is our official entry into the National judging. This winner will be/was notified that they are the first place state winner in their grade level on the following date: ___________________________ Signature of Dept. Commander/Chairman ________________________________________________ Phone __________________ Address____________________________________________________________________________________________ Note: Be sure this form is entirely completed before sending to National Headquarters with your state winner’s original nomination form, essay, one page resume, up to five pages of documentation and a good quality head and shoulders photograph. Remember this form is due back to VFW National Headquarters Programs Department by April 5th. Mail to: VFW PROGRAMS, VFW NATIONAL HEADQUARTERS, 406 W. 34TH ST., KANSAS CITY, MO 64111. General Orders 31 January 2016

VFW COMMUNITY ACTIVITIES RECORD BOOK CONTEST

Post will compete with other Posts of similar size. Divisions for competition are as follows: DIVISION I - Posts with less than 100 members DIVISION II - Posts with 101 to 500 members DIVISION III - Posts with 501 or more members Division will be determined by the total members reported by National Headquarters from the prior year on June 30, 2015. Community Activities record books are permanent records of one year’s community service work. After the contests they may be put to practical use in promoting membership, proof of charity expenditures, and display to the community.

CONTEST GUIDELINES

1. Record books should contain community service projects that are completed during the period April 1 through the following March 31.

2. BOOK SIZE: Should be no larger 12 by 16 inches nor more than three inches thick. Make two or more volumes if thicker

than three inches. Number each volume, e.g., Volume I; Volume II, etc. 3. FASTENER and COVER: If books have metal posts, steel is preferable to brass or aluminum. If covers have

decal’s, place self-adhesive clear plastic over the decal’s so they will not be damaged during shipping and handling. Please use superior quality page dividers and index tabbing; the extensive handling that the record books experience must be con-sidered.

4. CLIPPINGS AND PHOTOGRAPHS: Show dates and captions. Include supporting information. 5. ACCOUNTING OF EXPENSES: In a brief statement show how money was spent for each category (one to two pag-

es at the most for each category), 6. ARRANGEMENT OF BOOK: Enter each project by category. (Chronological or month by month listing makes your

entry more difficult for the judges to evaluate.) 7. ENTRY FORM: Complete and fasten inside front cover of volume one. 8. MAIL OR SHIP RECORD BOOK ENTRY FOR THE DEPARTMENT CONTEST to Department Headquarters.

PREPARING A RECORD BOOK Posts and Auxiliaries carry on many projects which are of public service. The best way to tell the story of your Post and Auxilia-ry’s work in the community is through a Community Activity record book that contains evidence of the many projects and pro-grams your Post and Auxiliary perform. From the respective sections of the Community Service Record book, the following pro-grams will be judged: Americanism, Youth Activities and Safety. There will NO LONGER be separate Record book Con-tests for Americanism, Youth Activities and Safety. The contents of your record book should be so arranged and in such detail that it tells the story of each project, clearly and completely, to those who may read and judge it. Posts and Auxiliaries should combine their community activity programs into one book or one set of books. The Post and its Auxiliary are judged as a unit. Creditable community service projects will usually fit into one or more of the categories that are listed in the Community Activi-ties guide booklet. Select and list each project in only ONE category. DO NOT duplicate. Remember, compile your book so the judges can easily read and evaluate the facts. Do not assume the judges are familiar with your Post or area. In other words, make your record book as complete as possible for it must “tell the story” of your com-munity service. Attach all entries in the book securely, Make bindings strong and yet flexible so the books may be opened easily and fully. In-dex or summarize the activities and projects that are included in the book. The index or summary should be placed in front of the record book or at the front of each category or section. Apply titles or captions to photos, and datelines to newspaper clip-General Orders 32 January 2016

The entry form provides vital information to the Department judges concerning the number of members in your Post; the number of projects you have completed; the number of people who have benefited; the amount of money and time that has been spent (both Post and Auxiliary) and the size of your community. Top winners in Department judging are those Posts and Auxiliaries who have performed, recorded, and entered evidence of their community activities.

COMMUNITY ACTIVITY RECORD BOOKS ARE DUE IN DEPARTMENT HEADQUARTERS

BY APRIL 19, 2016

WHO, WHAT, WHEN, WHERE, HOW and WHY are very important words in telling any story. By answering these questions you will help yourself in preparing an award winning record book. Consistent winners start early in gathering data to place in the record book. They maintain a file of newspaper clippings, pic-tures, photo copies, etc. If you live in an area where it is difficult to obtain newspaper articles of your Post or Auxiliary’s community activities, keep a camera handy. ONE PICTURE CAN REPLACE A LOT OF WORDS. Record books are judged solely on the contents of the community service projects that are reported. It is not necessary to prepare an expensive or costly book. Record books are judged by their contents and not by their cover.

EVALUATING A RECORD BOOK Listed on the check sheets are the principal categories which are found in the Community Activity Guide booklet. Each cate-gory is further subdivided into additional subheadings. Each record book is evaluated thoroughly. A detailed study is made of the entries therein. Each creditable activity or project is recorded and scored. Points are given for each acceptable project that is reported. Several factors determine the point value that is awarded each project. They include (1) the extent to which the project is developed; (2) the effort, time and funds that have been expended; (3) the completeness or detail in which the project has been described and (4) the number of non-affiliated persons who have benefited by the project. When all of the projects have been evaluated and recorded on the check sheet, the points are then totaled to establish the final rating of the record book. Sometimes entries are re-examined several times to make certain they have been properly evaluated.

CATEGORIES FOR RECORDING PROJECTS The Community Activities Program is divided into SIX general categories: (1) AMERICANISM & COOPERATION WITH OTHER ORGANIZATIONS; (2) SAFETY; (3) AID TO OTHERS; (4) SCHOOL AND CHURCH ASSISTANCE; (5) YOUTH AND VOICE OF DEMOCRACY; 6) HOSPITAL/BLOOD. Your Community Service Record book SHOULD be put together in this order. When making up a record book it is advisable to group your projects and programs into one of the above categories. If a project qualifies for more than one category, select and list it under one category. It will be given credit, regardless of wheth-er it is listed under the proper category. For example: Lite-a-Bike could be listed under categories one (Safety) or five (Youth and Voice of Democracy). Do not duplicate your efforts by placing them in each of the categories. Remember, when compiling your community service record book you are telling a story of your work to judges who generally are not familiar with your efforts or community. The easier it is for the judges to read the facts, the easier it is for them to evaluate your work. Remember, also if you enter your record book in other competitions, the judges will be less likely to know about the VFW Community Activities Program. Just like composing a good letter, let your record book present the story so there will be no misunderstanding. There will be two Posts in our Department that will be selected as one of the National Outstanding Community Ser-vice Posts. The award includes a plaque inscribed with the name of the VFW Post and it’s Ladies Auxiliary (if appli-cable), a $600 stipend to cover part of the 2014-2015 Post Commander’s expenses to the National Convention and publication of the Post’s name in the Convention program booklet.

5/8/14 General Orders 33 January 2016

DEADLINE TO SUBMIT RECORD BOOK: APRIL 19, 2016 1. This form must be filled in and attached to the inside cover of the Community Activities Record Book that

your Post enters in the Department Community Activities Record Book Contest. 2. Be sure to provide the name, address and zip code of the person to whom the Record Book should be

returned following the judging. (We prefer to use United Parcel Service, so please provide a mailing address that is not a Post Office Box. Prompt delivery is more certain when made to a street address.)

3. This form must be signed by the Post Commander. Send your entry: Department of MN, VFW Department of MN, VFW

Rice Street Station, PO Box 17146 20 W 12th St. St. Paul, MN 55117 St. Paul, MN 55155

Post No. City State Total Projects Total Hours Total Funds Since 4/1/15 (Volunteered) Used/Donated Total Post Total Auxiliary City Members as of 6/30/15 Members as of 6/30/15 Population

COMMUNITY ACTIVITIES CHAIRMEN:

Post Auxiliary (Name of Chairman) (Name of Chairman)

JUDGES, NOTE THE FOLLOWING LEADING PROJECTS:

Category 1: (Amer. & Coop) Page ,

Category 2: (Safety) Page ,

Category 3: (Aid to Others) Page ,

Category 4: (School/Church) Page ,

Category 5: (VOD & Youth) Page ,

Category 6: (Hospital/Blood) Page ,

Signature -Post Commander:

Post Commander's Name (print):

Address:

City: State: Zip:

By United States Postal Service By UPS

Community Activities Record Book Entry Form 2015-2016

Return Record Book to: (for United Parcel Service delivery, if possible)

Name:

Address:

City: State: Zip:


Year:

Title:

1Describe

Hours $

2Describe

Hours $

3Describe

Hours $

4Describe

Hours $

5Describe

Hours $

6Describe

Hours $

Hours Amount

7Describe

Hours $

8Describe

Hours $

9Describe

Hours $

PREPARED Phone #:

The following Community Activity Projects have been completed during this Calendar month:A. AMERICANISM AND COOPERATION WITH OTHER ORGANIZATIONS:

Organized and Assisted in Fund Drives (March of Dimes, Muscular Dystrophy, etc)

# Members:

# Members:

# Members:

Drug Awareness # Members:

CAT A

Recreational Safety # Members:

Flag Presentation or Education

Distribution of Literature

P.O.W./M.I.A. Program

Pedestrian Safety

# Members:

# Members:

B. SAFETY:# Members

# Members:Loyalty, Memorial Day, Pearl Harbor, Veterans Day

# Members:Other Americanism Projects

DEPARTMENT OF MINNESOTA, V.F.W PROGRAMS MONTHLY REPORT FORM

(Reporting Year: April 1 – March 31) (Use this form to report each Calendar month’s activities.)

District # Post/Auxiliary #

(One JOINT report per month)

Email Address:

REPORT for the calendar month of:


YEAR 10

Describe

Hours $

11Describe

Hours $

12Describe

Hours $

Hours Amount

13Describe

Hours $

14Describe

Hours $

15Describe

Hours $

16Describe

Hours $

Hours Amount

17Describe

Hours $

18Describe

Hours $

Hours Amount

19Describe

Hours $

20Describe

Hours $

CAT D # Members

MONTH

CAT B

# Members:

# Members:

Home and Fire Safety

C. AID TO OTHERS:

Highway Safety

# Members:# Members

Other Safety Projects # Members:

Members/Family # Members:

Senior Citizens

# Members:

Community Involvement & Recognition # Members:

CAT C # Members

Other Aid & Other Projects

Voice of Democracy # Members:

# Members:Other School or Church Projects

# Members:

E. YOUTHSports Organizations

D. SCHOOL AND CHURCH ASSISTANCE

# Members:

Volunteerism in School


YEAR 21

Describe

Hours $

22 Other Describe

Hours $

Hours AmountSUBTOTALS (Categories A, B, C, D and E)

Hours Amount

23. (Report Activities for this month only.)DATE PROJECTS &

DESCRIPTIONSDONATIONS & SERVICES

PINTS OF BLOOD

TOTAL HOURS

TOTAL MILES

# OF MBRS

# OF PATIENTS VISITED

X $75 X $.14 $ - $ -

Line 27 Line 27 Line 25 Line 27 Line 26

252627

MONTHLY REPORT DEADLINE:

This form MUST BE Postmarked by the 20th day of the following

month and into the Department Office no later than the 25th.

Youth Essay

Community Service Rick Bugbee

CAT E # Members

St Paul, MN 55117Rice Street Station- PO Box 17146

# Members

MONTH

COLUMN TOTALS:DOLLAR VALUES:

To be added to 25, 26 and

F. HOSPITAL/ BLOOD:

# Members:

TOTALS FROM CATEGORIES A, B, C, D, E, AND FTHE FOLLOWING MUST BE FILLED OUR OR NO CREDIT WILL BE GIVEN!!!!

Total amount of monies used/donated to complete projects on this Total numbers of members actively involved in completing projects

Number of hours members donated to complete projects on this

# Members:

27 below.

THESE FIGURES SHOULD BE ADDED TO CATEGORY F AND PUT ON PAGE (3)

Add Total above to:

PLEASE RETURN TO:

Revised 3/26/15



NEW POPPY ORDER FORM As of 1/2015

Date _______________________

POST/AUXILIARY LOCATION_________________________________ NO. ____________ DISTRICT __________ Poppy Department Department of Minnesota, V.F.W. Rice Street Station, P.O. Box 17146 St. Paul, MN 55117

Please place our order for the following:

_______________Buddy Poppies (Assembled) @ $125.00 per 1,000………………….…………$

_______________Buddy Poppy Parts @ $625.00 per 5,000*……………………………..………$

*Poppy Parts will only ship in quantities of 5,000 and WILL NOT be broken up

_______________Poppy cards, easel-back @ $1.00 each (For re-sale to merchants)....…………….… $

_______________Poppy coin canisters @ $1.15 each ………………………….…….…………$

_______________Poppy promotion caps @ $.30 each…………………………………………… $

_______________Poppy promotion buttons @ $.30 each…………………………….……….….. $

_______________"Buddy Poppy" MEMORIAL WREATH @ $4.50 each………………....……. $

_______________Story of the "Buddy Poppy" @ $6.50 sold only in pkg of 100…………..……. $

TOTAL AMOUNT OF ORDER……………………………………………$

Ship the above to: Title Address:

(Street No., Rte.No., etc. **NO PO BOX**) (Town and State) (Zip) PLEASE NOTE: Poppy orders are shipped via UPS. To avoid delay, please give a street address or route number. U.P.S. CANNOT DELIVER TO A POST OFFICE BOX. Signed Title

**Important information to fill out on the back. IF you do not complete this information, your order will not be shipped until January 1st**

FOR DEPARTMENT USE ONLY: Date received Date recorded Date shipped

Partial shipment Order completed Date Paid/Invoiced


IMPORTANT

None of this Material will be included with your order unless requested PLEASE INDICATE HOW MANY, IF ANY, YOU NEED OF THE ITEMS LISTED BELOW. THERE IS NO CHARGE FOR THIS PROMOTIONAL MATERIAL. REQUEST ALL YOU NEED, BUT NO MORE THAN YOU WILL USE. POPPY DEPARTMENT Department of Minnesota, V.F.W. Please include the following with our Poppies: QUANTITY ITEM _______________ Arm bands _______________ "Help for the promotion worker". Hints on how to do a more effective job of promoting Poppies. _______________ Pledge cards.

Receipt books will be furnished automatically at no additional cost with each order of 25 easel-back cards. This receipt can be used by the merchant as proof of a TAX-DEDUCTIBLE CONTRIBUTION.

Please Fill out the below information.

**If you do not fill it out your shipment will be filled after January 1st**

When do you need your orders (Circle one) Preferred Delivery method (Circle One

A-Immediately (Ships same day UPS *NO PO BOX*) 1-Ship via UPS (*NO PO BOX*)

B-Within in a Month or write in a date below 2-Pickup Directly at Department Headquarters

**Poppy Cards may be shipped separately** C- After January 1st (Will ship first in first out)


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