Venue Hire Fees

From 1 February 2019, Cairns State High School will be assuming responsibility for all Venues Hire and

Management. Rob Wood, will still be your contact with the School and will continue to be located in the Cairns

State High School Shop.

Key Information:

Standard refundable bond amount is $500.00; FAC_BOND

For any hire where alcohol will be consumed of the activity is deemed to be (by the School) a high risk, the bond

is $1,000.00;

All prices are subject to and inclusive of GST;

For long term hirers you will be invoiced monthly, with a 30 day account.

All facilities are required to be left neat and tidy otherwise a cleaning fee of $30.00 per person per hour will be

charged and deducted from the bond. FAC_CLEAN

Payment of the deposit is required to be made prior to the booking being confirmed.

Payment for the hire is required to be made 7 days prior to the date of the venue booking.

Should a booking need to be cancelled, notification of the cancellation must be made 7 days in advance to avoid a

booking cancellation fee of 20% of the hire fee.

Thank you for your time and consideration.

Robert Wood

Event Coordinator

Phone: 07 4050 3021

Email: rwood234@eq.edu.au

Venue Hire

Venue & Description Hourly Hire Rate Per Day Hire Rate

Crosswell Hall - FAC_HALL

Seats 600 people on single floor below the stage;

Air-conditioned throughout;

Food service area with bain-marie, commercial

dishwasher, 2 x microwaves, urn, fridge, freezer and

ample service area available on request for an additional

fee;

Parking available offsite surrounding the school grounds;

Outdoor covered areas adjourning which can be utilised

as well.

Trestle tables, chairs, partitions and a whiteboard

available upon require for an additional fee.

Access to the hall amenities is provided as a part of this

fee;

Disabled access to building.

$65.00

Where venue is

hired on a frequent

basis in the

evenings only.

Hall $550.00

Food Service Area $55.00

Trestle Tables $10.00 each

Chairs $15.00 per Stack

(15 per stack)

Partition Screen $10.00

Whiteboard $20.00

Data Projector & Screen

$220.00

Amplifier & Microphone

$35.00

Technical Equipment and Assistance Upon request:

The Sound System and Lighting can only be accessed if you

engage the school tech assistance students.

Senior tech students operate the sound and lighting equipment at

$20.00 per student per hour with a minimum requirement of 2

hours work. A Teacher is also required to be present to supervise

and assist students and is paid an honorarium of $30.00 per hour

(min 2. hours).

Please complete the Technical Support Booking Sheet attached

below.

We would recommend a student for the sound system and 1 for

the lighting, however the hirer can reduce cost by having 1

operator for both.

Sound System $140.00

Lighting $140.00

Mackenzie Walkway – FAC_WALK

Large open “Rainforest” garden area;

Undercover area

Suitable for outdoor entertaining, recreation sports or

extra-curricular activities;

Power available, and included in the fee

Excellent lighting facilities at night; and

Access to amenities is provided as a part of this fee;

$30.00

$200.00

Auditorium (N Block) – FAC_AUD

Seats 149 people in tiered auditorium seating;

Air-conditioned throughout;

Presentation equipment including Overhead projector and

screen, digital lectern (with document camera) and sound

and lights available as a part of facility hire;

Access to A Block amenities is available as a part of this

fee;

N. B. You will need to provide your own laptop.

$60.00

$450

Classroom / Dance Studio – FAC_CLASS

Either standard classroom configuration of 28 desks and

chairs; or

Dance Studio configuration with large open dance studio

and wall to wall mirrors on one side of the room;

Access to amenities nearing the room or studio that is

being hire are available as a part of this fee;

Air-conditioned.

$35.00

$250

Catering Kitchen – FAC_KITCH

2 x Catering Kitchens which can be hired out by external

organisations upon special requests;

Kitchens are to be left in a clean and tidy state;

All rubbish is to be placed into the industrial rubbish bins

near the hall;

No food stuffs are to be left in the kitchens or the school

fridges on site unless a pre-existing arrangement exists.

Air-conditioned.

$40.00

$300

Music Classroom – FAC_MUSIC

Access to Music Classrooms which can be hired out by

external organisations upon special requests;

Standard classroom configuration 28 desks and chairs;

Access to a piano / keyboard in the room and also

whiteboard

Air-conditioned.

$40.00

$300

Undercroft Area (R Block) – FAC_UNDER

Large open undercroft area;

Suitable for recreation sports or extra-curricular activities;

Excellent lighting facilities at night; and

Access to amenities in A Block is provided as a part of

this fee;

$30.00

$200

Sports Complex – FAC_SPORT

Indoor basketball courts with electronic scoring facilities;

Change rooms and amenities available;

Full-equipped weights room can be utilised; and

2 classrooms seating 25 people comfortably or opened to

seat 50 combined;

Main playing space is not air-conditioned, but has large

fans. Classrooms are air-conditioned including the

weights room.

$45.00

$350

Pool Hire – FAC_POOL

25m Swimming Pool with 6 lanes;

Change rooms and amenities available;

Hirer needs to ensure that they have a fully certified pool

life guard on at all times;

This is a council legislated requirement which protects not

only the swimmers but only the hirer and the school

community;

$40.00

$300

Hirer needs to provide the following information to

proceed with hire:

o Pool / Life Guard Full Name; and

o Pool / Life Guard certification details and

certificate of currency (Including Date Achieve

and Expiry Date).

Oval Hire – FAC_OVAL

1 full size playing field;

1 outdoor basketball court;

1 outdoor volleyball court;

Sporting facilities such as long jump pit, shot put and

discus facilities;

Hirer needs to provide their own equipment;

Access to power is from the Sports Shed on the Sheridan

Street side;

Access to amenities and change room facilities can be

access from the Sport Complex upon request and a

potential additional hire fee.

It is noted that maintenance of the playing field takes

place over the Christmas / New Year period and

accordingly hires will not be permitted during this holiday

period.

$30.00

(Minimum hire

2 hours)

$200

Storage Hire – FAC_STOR

Cairns State High School may be able to offer some storage on a

long-term basis to hirers upon request.

This service may be available as consideration to regular hirers

who do not wish to bring equipment each week. It is noted that

the hirer retains responsibility for replacement of any items if they

are stolen or damaged and needs to maintain their own contents

insurance.

$10.00

(Per Week)

It is noted that price may

increase based on the

amount of storage required.

Cairns State High School Catering – Outside Hours

Catering for outside of school hour events may be considered under the following circumstances:

If the event catering is deemed to be financial beneficial;

If agreed upon, the hirer is to acknowledge the canteen will be the sole provider of food and drinks and the hire

agreement will be adjusted to reflect this condition.

Please contact the Event Coordinator if you wish to consider the school canteen undertaking the catering.

Cairns State High School Security Policy for Hirers

It is noted that as a part of the Booking Agreement Form you will be required to acknowledge your consent to each of

these items:

1

By signing the key register you have read & understood these conditions

2

Keys are not to be copied or left lying around or un-attended

3

The Security code you are issued is to be kept exclusively for the hirer & not given to others.

4

The key or security code is not to be used by any person other than the person the key or code is issued to. You

always retain full responsibility for the key & security of the premises and the code is to be kept secret.

5

You must report the loss of the key directly to the School Office 40503033 as soon as possible.

6

The key holder accepts the liability for the loss of the key & forfeits their right to refund of bond.

7

The key holder is the last person to leave a facility & is to take responsibility for the security of that facility

which includes ensuring that the alarm system is set correctly. Failure will ensure loss of full bond.

8

The key is not to be issued to or left with a student.

9

The key is not to be marked or identified in any way that it is a Cairns State High School key.

10

If keys are lost or security breached due to non-compliance of these conditions hirer is liable for key

replacement & re-keying the area/s it covers, should a bond not be held.

Venue Booking Form

Event Details:

Day & Date (s)

Times

Event Name

Venue

Organisation Details:

Organisation / Hirer Name

Address

Email

Mobile Number:

Equipment Required for Booking (please circle):

Crosswell Hall Servery $55.00

Trestle Tables Quantity: ______ $10.00 each

Partition Screens Quantity: ______

$10.00 each

Chairs Quantity: ______ stacks $15.00 per stack of 15 chairs

Whiteboard $20.00

Technical / Information Technology Items:

Data Projector & Screen $220 (For approved events / functions only)

Amplifier & Microphone $35 (may be cost associated with setup if required)

Hall Sound System $140 (Only with Technical Operator provided by the School)

Hall Lighting $140 (Only with Technical Operator provided by the School)

Special Requests:

Payment of Deposit:

We have the following payment options available:

BPOINT & BPAY ( Once an Invoice has been raised);

Credit / Debit Card, Cash or Cheque to the Main Office.

Payment into the Bank Account (Details available upon request)

Please note that payment of the deposit is required to be made prior to the booking being confirmed. Please contact Rob

Wood if you have any queries in relation to this matter.

Please sign your confirmation of the booking request:

Signature Signee Name Date

Technical Support Booking Sheet (Crosswell Hall)

This form relates to the involvement of technical theatre students / staff and does not constitute a hall

booking. Assistance is only available to corporate and large functions, and if approved by the Performing

Arts Department.

Please complete and return to the Facilities Hire Officer, and also email to the Technical Theatre Teacher Alisha

Matthews, amatt134@eq.edu.au two weeks prior to your event:

Event Details:

Day & Date

Times

Event Name

Hirer / Organiser

Other Staff Involved

Technical theatre students /

teachers required for:

Rehearsal Times:

Performance Times:

Senior tech students operate the sound and lighting equipment at $20.00 per student per hour with a minimum

requirement of 2 hours work.

A Teacher is also required to be present to supervise and assist students and is paid an honorarium of $30.00 per hour

(min 2. hours).

It is noted that the school will invoice you for the technical support staffing costs and remit these amounts to the

teachers and students concerned. Like all venue hire matters, payment of these invoices will need to be made prior to

the event and any adjustments to the amount of hours utilised will be undertaken following the booking.

Technical Students Required:

-visual Operator

Audio-visual equipment available:

-Tunes

(Note: You will need to provide your own laptop or device)

Background:

Please give a copy of the backing tracks etc to the technical theatre staff at least TWO weeks prior to your event

for it to be checked and copied to the audio hard drive. Failure to do so may result in you being unable to utilise

DVDs, CD etc that have not been checked for compatibility in advance.

Special Requests:

Use of Alcohol when Hiring Cairns State High School Venues

If you intend to have alcohol at your function, please complete the following form and sign your understanding and

consent to the conditions:

Name of Hirer

Address

Phone

Date of Hire

Venue

Intention to allow alcohol consumption is to be reviewed by Cairns State High School and the P & C Association under

the following provisions:

At least one person is required to hold an RSA (Responsible Service of Alcohol) certificate.

The bond increases from the usual $500 to $1000.

Your guests must not consume alcohol outside of Crosswell Hall or other facility hired, and caution should be

taken when guests depart the function to ensure this does not occur.

A nominated person must be allocated at the main entry reminding guests of the no alcohol outside the venue

policy, and also place signage at all exit doors.

The above named hirer is responsible for the behaviour of all persons at the function and agrees to keep such

behaviour under control, keeping in mind the neighbours of Cairns State High School.

All evidence of alcohol consumption must be removed from the venue and school grounds. Glass and cans

must be removed from the premises.

If alcohol is to be sold, the above named hirer has the appropriate liquor license and strictly adheres to the

conditions of that licence.

Failure to adhere to the above conditions will result in forfeiture of bond monies.

I have attached (please tick where appropriate):

Copy of the certificate for the Person Responsible for Service of Alcohol.

Copy of the liquor license for the event (please attach if you intend selling alcohol).

I (insert hirer’s name) ……………………………………………agree to adhere to the above conditions.

Hirer’s signature: ………………………………………………. Date: ……………….

Please complete the following form to allow us to have your Bond transferred

back to your account following completion of your booking: