2015 SPRING FESTIVAL

pecanstreetfestival.org

Dear Exhibitors and Sponsors, Welcome to the 37th Annual Spring Pecan Street Festival. Your participation and commitment play a key role in making this exciting Austin tradition a reality. Your efforts are greatly appreciated!! This spring season, we proudly welcome a wonderful array of arts, crafts, food concessions, live entertainment and sponsors from all over the United States. Here are some spring 2015 Festival highlights:

o We are pleased to be hosting an amazing group of sponsors including Texas Lottery, Cutco, Baby Earth, and more!!!

o This year we will be building out our main stage, which will be complete with a huge 30X80ft. tent and an awesome lighting production that will be sure to attract additional attendees well into the night.

Our festival headquarters are located at 503-C East 6th St. (SE corner of Neches & 6th Street). Enclosed are terms and conditions, vehicle access pass (please print and place on dashboard of your

vehicle), festival map, gift certificate example, and city parking map. YOUR BOOTH NUMBER IS INCLUDED WITHIN THIS EMAIL.

*Please be sure to read through all terms and conditions thoroughly prior to the festival in order to avoid any discrepancies and to ensure a smooth event for everyone involved. We’re looking forward to seeing everyone at the festival on May 2nd and 3rd and we hope you have a great show!!! Sincerely,

The Pecan Street Association &

Special Events Management Group www.pecanstreetfestival.org

PECAN STREET FESTIVAL TERMS AND CONDITIONS

The Austin Fire Department and Austin Police Department have complete authority to shut down and

ticket violators at any time.

LOAD IN/LOAD OUT PROCEDURE Vehicles parked within marked fire lanes will be towed immediately at owner’s expense. Fire

lanes are properly marked throughout festival floor with orange spray paint.

Vendor load-in is from 6:00AM – 10:00AM Saturday only. No set up Friday.

All Access Passes must be filled out and placed on vehicle dashboard for load in on Saturday

morning. Vehicles are not allowed on the festival grounds beginning Saturday at 10AM to

Sunday evening after the street is cleared of patrons. APD has final authority in allowing access

through barricades on Sunday night.

Load-out on Sunday night will officially begin ONLY once APD deems it safe for vehicles to

access the event floor after 8PM. Enough time must be allotted after festival ends for patrons and

attendees to clear the streets. Please be patient and work accordingly with Pecan Street Festival

staff and city officials.

Arts and Crafts Vendors will not have access to the floor until 6AM on Saturday morning.

Booth spaces are marked on the street in spray paint.

Vendors must stop selling at 8PM Sunday night and begin tearing down.

ALL VEHICLES MUST BE REMOVED FROM FESTIVAL GROUNDS BY 10AM

SATURDAY OR WILL BE SUBJECT TO TOW AT OWNERS EXPENSE.

ALL VENDOR EQUIPMENT, VEHICLES, SETUP, AND PRODUCTS MUST BE TORN

DOWN AND COMPLETELY CLEARED OFF THE STREET BY 10:59PM ON SUNDAY,

MAY 3RD

.

OVERNIGHT/SUNDAY SETUP You may leave your product/equipment overnight if you secure it properly against intruders and

weather. We have a substantial overnight roaming security force; however, we assume no liability

for your property.

Tents should be lowered & closed with sides secured and weighted down.

Please be sure to make arrangements to manually load in product on Sunday morning if you break

down Saturday night (i.e. dollies, bringing additional personnel to assist with load-in)

SEM recommends removal of items overnight.

BOOTH ASSIGNMENTS

Vendors may request booth locations and preference; however, due to the complex factors that

are attributed to the overall management and dimensions of the floor, we do not guarantee booth

locations whatsoever.

BOOTH ASSIGNMENTS are determined by the following criteria: 1. You must have submitted a completed application with jury photos and full payment.

2. This is a juried show. If accepted, you will be placed upon which the jury takes into account

your products quality, category, artistic ability, booth setup, date of registration, and overall

professionalism.

3. Comments and Notes: If you have a preference please be detailed with your notes within the

vendor note box on your vendor application. You will be placed with these preferences in

mind; however, there are no guarantees. SEM has the right to reassign or change booth

placement at any time.

DISPLAY/ELECTRICTY/LIGHTING SEM provides booth space only. Display or set-up equipment, such as tables, chairs & tents are

not supplied by event organizers.

ELECTRICITY IS NOT AVAILABLE FOR ART VENDORS.

We suggest battery operated lighting or solar lanterns for when it gets dark.

Generators are acceptable but must be quiet and as fume free as possible.

Generators must remain within vendors assigned booth space at all times.

Suggested generators: Black and Decker Electro Mate 400, Honda EU2000i, any portable inverter

generators.

Awnings are NOT allowed due to the City of Austin Fire Code.

Tents may NOT be secured to the street by nails or any other puncture procedure. This can result

in a city citation and/or event expulsion.

Please weigh your tents down properly.

Only items provided on the application and juried by SEM staff are allowed. The sale of any

other item may lead to event expulsion.

All vendor products must stay within designated booth space dimensions at all times.

BOOTH SPACES Fire lanes MUST be maintained at all times.

All tents must have a certificate stating that it is flame retardant (most tents have a sewn in

certificate versus a paper certificate).

The Austin Fire Department now requires a 2A10BC tagged and approved fir

Extinguisher per every 75 feet of booth space. In the case that you do not have a fire extinguisher

of this rating, SEM will provide fire extinguishers to every 75 feet of booth space. Vendors in

these spaces must accept responsibility for having fire extinguisher in booth and must sign a

waver stating that they will return extinguisher safely to SEM staff on Sunday night.

Extinguishers will be distributed Saturday morning, picked up Saturday night at 10PM, and

redistributed to same booth spaces Sunday morning prior to 11Am.

SEM staff will be collecting fire extinguishers on Sunday night when Festival ends. Please do not

leave the Festival floor until we have collected your fire extinguisher.

Standard booth spaces are 10 feet wide by 11 feet deep. You will be required to keep your display

and all belongings entirely within that space, without exception.

Shared booths are not allowed.

Fire Marshals will be inspecting booth setups – please abide and respect their authority at all

times. Failure to comply with Fire Marshal will result in immediate expulsion from festival.

CANCELLATIONS AND REFUNDS There are no refunds on cancellations.

In the event of a cancellation, and only with the approval of SEM, payment will be applied to

a future show.

This event is held in a temporary outdoor venue; as such we are affected by weather and

other factors and cannot reimburse for displays that may be damaged by these factors.

Sixth Street is an active entertainment area. We have roaming security throughout the night

but take absolutely no responsibility and are not held liable for any damaged booths, items,

merchandise, or anything within and/or outside of vendors booth spaces.

GENERAL RULES AND REGULATIONS Arts/Crafts vendor applications are accepted ON-LINE only at

vendors.oldpecanstreetfestival.com.

On-line registration payments will be accepted via credit/debit card only (Visa or Master Card).

Vendors must create a profile and will have access to their profile in order to check for status

acceptance & payment. Vendors also have the ability to update their vendor profiles at any time.

Payments are due in full at time of registration. We do not accept deposits.

PLEASE NOTE: Payment is only charged if vendor is accepted into festival.

There are NO refunds. Upon cancellation, and only with the approval of Special Events

Management, your payment will be credited to a future show.

NO EXPLICIT ART OR ITEMS ARE ALLOWED. All items must be of highest quality, show

good taste within the standards of the community and be subject to approval by SEM.

The Pecan Street Festival is a rain or shine event.

This is an outdoor event that is naturally affected by weather.

There are no refunds for inclement weather.

SEM and all affiliated organizations and sponsors are not responsible for any damage to vendor

property in any way, including but not limited to damage caused by inclement weather.

GIFT CERTIFICATES All vendors must please accept Pecan Street Festival Gift Certificates (please refer to gift

certificate example within vendor packet).

Gift Certificates help us promote the event thru radio and television outlets.

Gift Certificates are same as cash in the form of $10 each. Change must be given to buyer if final

purchase amount is less than $10.

Certificates are to be redeemed on Sunday, May 3th after 5PM at SEM temp office located on 6th

and Neches directly to the left of Coyote Ugly OR by mailing them to Special Events Live, 501

North IH 35, Austin, TX, 78702 no later than Monday, May 11th, 2015.

Certificates received after October 6th or certificates that do not have water embossed seal on

bottom left of document cannot be honored.

SEM FESTIVAL HEADQUARTERS South East corner of 6th Street and Neches between Coyote Ugly and Dirty Dog.

HOSPITALITY AREA We have a hospitality area set up for our exhibitors.

Enjoy complimentary water, soda, Italian dessert pizzas and regular pizza options on

Saturday, May 2nd from 8AM-11AM.

This area is intended for participating vendors only – please be prepared to show present

valid ID at entrance.

PECAN STREET FESTIVAL IS A GREEN EVENT We are a green event. Styrofoam and plastic bags are not permitted during festival.

Please recycle at all times.

Grey water tanks are located in alley off South West Neches between 5th and 6th street

and North West Trinity between 6th and 7th street.

All grease is placed in grease tanks and made into combustible fuel.

Over the past six years, we have reduced our carbon footprint by 50% with the

implementation of recyclable initiatives. With your help, let us continue to improve this

positive progression.

THANK YOU!!!!

SPECIAL EVENTS MANAGEMENT GROUP, LLC.

AND

THE PECAN STREET ASSOCIATION

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presented to: This certificate entitles the bearer to $10 off any purchase from any arts, crafts or food vendors at The 37th Annual Spring Pecan Street Festival. Vendors should return change if purchase is less than the certificate amount. Valid May 2nd and May 3rd, 2015.

company: booth:Vendors must either present cashed gift certificates to the SEM Office by the end of the festival or mail them to the address below by May 11th, 2015 for reimbursement. Please report any certificate problems during the fest to the SEM Office at 6th & Neches.

w w w. p e c a n s t r e e t f e s t i v a l . o r g

501 N. IH-35 Suite 205 Austin, Texas | 512 485 3190 | contact@oldpecanstreetfestival.com

Gift Certificate $10

Only valid with watermark seal

here. Otherwise, no redeemable. VOID

PERMANENT

____________________________________________________ ____________________________________________________ ___________________________________

NAME BOOTH NUMBER PHONE

This is a PERMANENT PASS, valid for parking inside barricades on Saturday, May 2nd starting at 4AM until Sunday, May 3rd at Midnight. Only one vehicle per vendor is allowed. All others must be removed from barricades area by

10:00AM on Saturday, May 2nd and will not be allowed back in until Sunday, May 3rd after 8PM.

***VEHICLES WILL BE TOWED IF THEY ARE LEFT DURING ANY TIME NOT LISTED ABOVE***

FOOD BEER RESTROOM DUMPSTER VERIZON

www.oldpecanstreetfestival.comwww.oldpecanstreetfestival.comPRESENTED BY SPECIAL EVENTS MANAGEMENTPRESENTED BY SPECIAL EVENTS MANAGEMENT

EAST 6TH (OLD PECAN STREET)

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PETTINGZOO

Beginning September 6, 2011 the following parking hours

will be in effect:

DOWNTOWN (IH-35 to Lamar Boulevard & Lady Bird Lake to 10th Street)

Monday to Wednesday8 a.m. to 6 p.m.

Thursday & Friday8 a.m. to 12 Midnight

Saturday11 a.m. to 12 Midnight

OUTSIDE DOWNTOWN Monday to Saturday

8 a.m. to 6 p.m.

www.AustinParking.org

For every $1 spent, $0.40 goes toward downtown improvement projects including sidewalk improvements, street reconstruction, and other transportation initiatives. To help ensure safety of citizens in the evening, a portion of remaining funds will pay for parking enforcement officers who will provide enhanced security in coordination with the Austin Police Department.

If you choose to leave your car overnight and forget to buy extra hours, you could have your ticket dismissed with proof of receipt that you chose an alternate mode of transportation home (e.g. bus or taxi). Contact Parking Enterprise at 3-1-1 by 4 p.m. the following day to take advantage of this offer.

How will my money be spent?

What if I forget to pay & get a ticket?

Over the last 10 years, drivers have expressed a lack of available on-street parking, especially in the downtown area. On-street parking is meant for convenience for drivers making shorter visits. When parking hours are not limited, on-street parking becomes crowded with long-term parkers, spaces are harder to find, and traffic congestion occurs as drivers circle to find parking.

While there are about 3,000 on-street parking spaces downtown, there are over 14,000 off-street parking spaces in surface lots and garages. A map of these locations is available at www.austinparking.org. On-street parking spaces north of 10th Street will remain free to the public after 6 p.m.

Drivers can buy additional time into the next day the night before by pressing the yellow “next day purchase” button on the paystation. Place the pay station receipt on your windshield showing pre-payment.

Why are parking hours changing?

Where can I find parking?

What if I choose to leave my car overnight?

www.AustinParking.org

Attention Austin Drivers

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DOWNTOWN EVENING PARKINGCITY OF AUSTIN TRANSPORTATION DEPARTMENT