Vendor and Contractor Pre Registration

VENDORS&Pre-Qualification ProcessCONTRACTORS

The EssentialInformation Manual

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VENDORS & CONTRACTORS PRE-QUALIFICATION PROCESS

Vendors & Contractors Pre-Qualification Process

The Essential Information Manual

Guidelines new size 003.indd 1 8/22/11 9:59:39 AM

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Mission

Carryout a superior assessment of suppliers for materials &

services, utilizing quality/e�cient practices to perform evalu-

ation process in order to produce a list of competent suppli-

ers which KNPC can perform business with in a professional

manner.

Vision

Establish a partnership culture between KNPC and suppliers

to maximize the bene�ts for both parties and create loyalty to

enforce our relationship.

Values

We commit to a cordial relation

We commit to mutual respect and understanding

We commit to fairness and transparency

We commit to continuous improvements

We commit to professionalism

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Message From The Desk Of-Chairman & Managing Director

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VENDORS & CONTRACTORS PRE-QUALIFICATION PROCESSVENDORS & CONTRACTORS PRE-QUALIFICATION PROCESS

wWe are proud to release this booklet as a guide to Suppliers on Pre-Quali�cation Process and Performance Evaluation Criteria which will help in developing their business relation-

ship with Kuwait National Petroleum Company. This Book-let is o�ering a variety of useful information that will con-tinuously updated with many new progressive methods to assist the applicant during Pre-Quali�cation process. KNPC is committed to a policy of encouraging the continued de-velopment of a strong, broad-based local and international Suppliers(Vendors/Contractors) in di�erent areas of opera-tion. Such policy stems from a recognition that healthy Sup-pliers are vital to support KNPC in carrying out its mission. At the same time, this policy is inspired and guided by our Corporate Values based on Fairness and Integrity. As a re-sult, KNPC is interested in enhancing communication with the local and international Suppliers. Its goal is to engage Suppliers in activities aimed at increasing the availability of quali�ed companies to provide the required material and service .

Vendors & Contractors Evaluation Committee is one of the important standing Committee of Kuwait National Petro-leum Company. I congratulate the Vendors & Contractors Evaluation Committee for bringing out a thoughtful publi-cation. My best wishes to the Committee as they launch the guidelines and in all their future activities.

Fahed S. Al-AjmiChairman & Managing Director

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MESSAGE FROM THE DESK OF CHAIRMAN V & CEC

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Ahmad Al TabtabaiChairman V & CEC

oOur current supplier database comprises of more than 1500 Vendors & 400 contractors and it is constantly increasing as Vendors & Contractors Evaluation Committee approves new Suppliers.

The Vision of Vendors & Contractors Evaluation Committee (V&CEC) is to establish a partnership culture between KNPC and suppliers to maximize the bene�t for both parties and create loyalty to enforce our relationship. The Committee has produced this booklet which is intended to help suppli-ers in explaining the steps for pre-quali�cation process.

Involvement of the Vendors & Contractors Evaluation Com-mittee in various tasks related to qualifying manufacturers and contractors, conducting site visits to evaluate facilities and assessing contractor’s /manufacturer’s performance.

In this context we would like to announce proudly that the online prequali�cation process has been established to im-prove and enhance the evaluation process and optimize the system in all aspects.

We are con�dent that this booklet will be useful to Suppliers who wish to register with KNPC suppliers approved list. We are grateful to our management for their continuous sup-port to the V&CE Committee in achieving our mission and looking forward to reach our vision based on our values.

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Index

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VENDORS & CONTRACTORS PRE-QUALIFICATION PROCESSVENDORS & CONTRACTORS PRE-QUALIFICATION PROCESS

1. Introduction 11 2. About V & CEC Committee 11

3. Product Index 12

4. Service Index 14

5. Vendor Registration 15

6. VEC-PQ Application Online Submittal 17

7. Vendors Performance Report 18 8. Contractor Registration 19

9. CEC-PQ Application Online Submittal 25

10. Contractors Performance Report 26

11. Mandatory documents for PQ Application 27

12. Documents required to update Vendor’s & Contractor’s information 28

13. Vendors / Contractors Poor Performance 31

14. Checklist for receiving Contractor’s PQ application 34

15. Checklist for receiving Vendor’s PQ application 35

16. Checklist for receiving Chem. & Cat. PQ application 37

17. Frequently Asked Questions 38

18. Definitions 42

19. Contact Details & Abbreviations 44

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Introduction:

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KKuwait National Petroleum Company (KNPC) was established in October 1960 as a shareholder com-pany owned by the government and private sec-tor. In 1975 the company became a fully owned by

state of Kuwait.

Upon the creation of Kuwait Petroleum Corporation (KPC) in 1980, KNPC became as a subsidiary to KPC which is owned by the State of Kuwait. When the Oil Sector was restruc-tured, KNPC was entrusted with the responsibilities of three oil re�neries Mina Al-Ahmadi, Mina Abdulla and Shuaiba. In addition to the LPG plant in Mina Al-Ahmadi, as well as the distribution of petroleum products for local market.

About V & CEC Committee

V & CEC Committee was formed in December 1984 in order to carry out the evaluation process for Vendors/Contractors for di�rernt type of works and Material/Equipments supply. The Committee consists of six permanent & six alternate members of Team Leader level representing di�erent dis-ciplines from the re�neries of Mina Al-Ahmadi, Mina Al-Ab-dulla, Mina Shuaiba, Project Department and Local market-ing departments headed by Chairman V & CEC.

Registration of Vendors & Contractors is handled by the Vendors & Contractors Evaluation support team, located in KNPC Head o�ce (Dar Al-Wataniya), Second Floor and all communication related to registration shall be addressed to Chairman, Vendors & Contractors Evaluation Committee.

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Class Description

06 Chemical

07 METALS, BARS, SHEETS Etc.

10 Wire & Woven Wire Products

11 Hose & Hose Fitting

12 Piping & Tubing

14 Tube, Pipe & Heaters Fittings

15 Special Pipe Fitting & Accessories

16 Valves

17 Special Valves

18 Gaskets & Packing

21 Paints And Related Products

22 Insulation & Refractory Material

24 Industrial Air-conditioning & Refrigeration

31 Fasteners

33 Bearing And Oil Seals

35 Mechanical Seals, Coupling and Gears

37 Welding Material, Equipment & Accessories

38 Inspection & Cathodic Protection

40 Special Package Units

42 Pressure Vessels

44 Re�nery Miscellaneous Equipments

45 Heat Exchangers

46 Instruments

47 Boilers, Fired Heaters

49 Steam and Gas Turbines

54 Compressors and Blowers

56 Pumps

67 Power Generators, Transformers, Recti�ers, etc.

Product Index:

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69 Electric Motors, Starters MCC & Contactors

71 Switch Gears, Circuit Breakers and Control Panel

73 Electric Cables and Accessories

74 Lighting Fixtures, Conduits & Fittings

77 Information Systems(Telecommunications)

78 Information Systems (Hardware, Software & Accessories)

80 Marine Equipment

88 Fire & Safety Equipment

91 Catalyst

92 Filling Stations Equipment

93 Specialized Carwash Systems

94 Depots Equipment

96 Specialized Lubes Plant Equipment

97 Tank Accessories

Note: Provided VEC index revised based on KNPC requirements. Please refer on-line website for latest.

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Type of Work Description

01 Civil Works

02 Tanks for Petroleum Products

03 Piping, Valves and Associated Works

05 Plant Installation & Maintenance

06 Heat, Ventilation, Air Conditioning & Refrigeration

07 Electrical Works

08 Instrumentation Works

10 Heavy Equipment

11 Industrial Cleaning Operations & Services

12 Catering Services

13 Administration

14 Re�nery Plant Maintenance and Services

15 Information Technology (Telecommunication)

16 Industrial Insulation & Refractory Works

17 Marine Services

18 Fire, Security and Safety

19 Condition Monitoring & Trouble Shooting of Rotating Equipment

20 Catalyst Handling Service

21 Elevators

22 Information Technology

23 Inspection Services

24 Petrol Stations

25 Consultancy Services

26 EPC (Engineering, Procurement & Construction) Work

27 PC (Procurement & Construction) Work

28 Management System Consultancy & Certi�cation

Service Index:

Note: Provided CEC index revised based on KNPC requirements. Please refer on-line website for latest.

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Vendor Registration

KNPC procures materials like pipes, pipes �ttings, valves, cables, instruments etc, equipments like pumps, compres-sors, turbines, heat exchangers, pressure vessels, electrical equipments etc, also the installed equipment’s spares that are normally required for oil re�ning operations from re-puted, quali�ed manufacturers either on single source ba-sis directly with manufacturer or through their authorized local agents/suppliers.

KNPC has identi�ed and codi�ed the required material / equipments under di�erent ‘Class’ and then into ‘Sub Class’, which are speci�ed in Vendor Product Index, avail-able in KNPC website (https://application.knpc.com/com-mercial/vecpq/vecpq_login.php).

Vendors interested in supplying materials to the re�neries requires to obtain approvals from Vendors & Contractors Evaluation Committee.

KNPC has a list of approved vendors for di�erent product codes. Whenever a requirement arises, KNPC will �oat a lim-ited tender among the approved listed manufacturers.

Applicant can access to KNPC website https://application.knpc.com/commercial/vecpq/vecpq_login.php to register as a Manufacturer.

Manufacturer can submit one PQ application form for more than one product class along with necessary attachments such as original catalogue, copies of certi�cates/approvals,

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copies of executed orders to prove their past experience etc.relevant annexures as applicable.

However, application fee for KD 50/- is required for each product subclass.

KNPC shall evaluate PQ applications and a site visit may be required to the applicant’s manufacturing facilities and/ or obtain opinion from the applicant’s clients on the credibil-ity of their products.

KNPC shall request for additional details if the submitted information along with PQ application is inadequate.

The application will be scrutinized and the applicant shall be intimated about the V & CE Committee decision. This approval cycle is 4 to 5 weeks.

Also KNPC shall intimate the reason for rejection of applied products. New application have to be submitted if an ap-proved Vendor wishes to include additional product codes or to include additional manufacturing facility.

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Instruction to Applicants:

Vendors and Contractors PQ application can be accessed and submitted via the following link: https://application.knpc.com/commercial/vecpq/vecpq_login.php

Login Screen:Manufacturers need to apply for a user name and password valid for 30 days to be granted permission to access the PQ application.

Data required from Manufacturer:

Manufacturer to �ll in all the required data and submit the same.

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Confirmation Screen:

The applicant will received a con�rmation triggered from the system within 24 hours.

Vendors Performance Report: All the registered Vendors are expected to ful�l not lim-ited the following requirements, for Vendor’s Performance measurement:

a) Vendor should accept orders if the company de-clined to accept award or request to cancel or extension of delivery time will a�ect the Vendor’s Performance rating adversely.

b) Manufacturer should supply the ordered material as per the requirements within the committed delivery date.

c) Vendor to supply material as per speci�cation, in case discrepancies. The Vendor should rectify the same on urgent basis.

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Contractor Registration

KNPC has a scheme of Pre Quali�cation approval for Con-tractors in order to execute ‘Specialised Services’ to KNPC requirements such as EPC/PC, Consultancy, Construction Works, Maintenance etc.

The Company has classi�ed the required services under di�erent ‘Category’, according to contract value and Type of work according to CEC Index available in KNPC website (https://application.knpc.com/commercial/vecpq/vecpq_login.php).

Applicants whose line of activities falls within the speci�ed services in CEC index, should be approved with KNPC to participate in the tenders.

Applicant can access our website https://application.knpc.com/commercial/vecpq/vecpq_login.php to register as a Contractor. Please SELECT the button .

Contractor can submit one application form for more than one Type of Work, along with relevant annexure. However, application fee for KD 50/- is required for each section of CEC Index.

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The applicant should furnish all related information like manpower, organisation & resources , copies of executed contracts to prove their past experience etc along with ap-plication.

The application will be evaluated and if necessary the ap-plicant’s facilities will be inspected and/ or opinion from the applicant’s clients will be obtained on their credibility.

KNPC shall request for additional details if the submitted information are inadequate. The application shall be inti-mated about the V & CEC decision This approval cycle is 4 to 5 weeks.

Also new application has to be submitted if an approved Contractor wishes to include higher category or additional Type of work.

However, for some of the listed below specialised services the applicant has to be quali�ed by KNPC as well as by the Central Tenders Committee (CTC), the Kuwait Govern-ment’s statutory body in order to carry out the following services

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SL.NO TYPE OF WORK SECTION SECTION DESCRIPTION

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A1 EARTH AND SOIL MOVING WORKS INCLUDING GRADING, LEVELING, COMPACTION, SOIL REPLACEMENT AND EXCAVATION

B1 BUILDING CONSTRUCTION (CONCRETE / PRE-CAST)

B4 CIVIL MAINTENANCE WORKS INCLUDING BUILDING MAINTENANCE AND MODIFICATIONS

04 ROAD AND DYKE WORKS A1 ROAD AND DYKES CONSTRUCTION AND MAINTENANCE

06 HEAT, VENTILATION AIR CONDITIONING & REFRIGERATION

A1 SUPPLY, INSTALLATION AND MAINTENANCE OF HVAC

07 ELECTRICAL C1 LOW TENSION CABLE LAYING, JOINING AND TERMINATION

Contractors are required to select the applicable �nancial category base on their previous experience and completed contract values. The 7 �nancial categories are as follows:

Contractors Financial Classification

Category Value of Contract approved to participate

1 Above KD 30 Million Up to KD 100 Million



4 Above KD 500,000 Up to KD 1 Million

5 Above KD 250,000 Up to KD 500,000

6 Above KD 30,000 Up to KD 250,000

7 Above KD 1,000 Up to KD 30,000

Contractor can apply for more than one �nancial category, as the tender/project will be issued based on one of the above categories.

CIVIL WORKS

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Sub Committee: Re�nery Plant Maint


01 CIVIL WORKS B4.

CIVIL MAINTENANCE WORKS INCLUDING BUILDING MAINTENANCE AND MODIFICATIONS.

05 PLANT MAINTENANCE A2PLANT MAINTENANCE INCLUDING MECHANICAL, ELECTRICAL & INSTRUMENT WORK.

14REFINERY PLANT MAINTENANCE AND SERVICES

A7 MECHANICAL MAINTENANCE SERVICES.

A5 SCAFFOLDING & PAINTING SERVICES

Sub Committee: Electrical Works


07 ELECTRICAL C6 ELECTRICAL MAINTENANCE SERVICES

27 PROCUREMENT & CONSTRUCTION A2 PC ELECTRICAL WORKS

Sub Committee: Tanks for Petroleum Products


02 TANKS FOR PETROLEUM PRODUCTS A1. CONSTRUCTION STEEL AND

ALLOY TANKS.

27 PROCUREMENT & CONSTRUCTION A1 PC MECHANICAL WORKS

Sub Committee:Instruments Works


Pre-Qualification SubcommitteeApplicants, whose line of activities falls within the below speci�ed services in CEC index, shall obtain prior approval from KNPC to participate tenders for categories above K.D 1 Million . (Category #1, 2 & 3) the same will be reviewed by �ve (5) special sub committees, reporting their evaluation result to V & CEC committee, for the �nal decision .

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08 INSTRUMENTATION

A1MAINTENANCE OF INSTRUMENTATION AND CONTROLS.

A2MAINTENANCE OF ON-LINE AND LABORATORY ANALYZERS.

27 PROCUREMENT & CONSTRUCTION A3 PC INSTRUMENT WORKS

Sub Committee: Catering & Facility Mgmts. (Admin)


12 CATERING SERVICES A1

CATERING SERVICES AT COMPANY FACILITIES (INCLUDING INSIDE AND OUTSIDE AREAS)

13 ADMINISTRATION

A1 JANITORIAL AND BUILDING CLEANING

A2 CLERICAL AND MAIL HANDLING

A3HORTICULTURE, GARDENING AND GRASS & SHRUB REMOVAL

A5 GARBAGE COLLECTION AND REMOVAL

A9 FACILITY MANAGEMENT.

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Prequalification for EPC and Consultancy:

A dedicated Committee headed by D.M.D. Projects is re-sponsible for the review and evaluation of the following EPC services and consultancy services:


26 ENGINEERING, PROCUREMENT & CONSTRUCTION

A1 EPC MECHANICAL WORKS

A2 EPC ELECTRICAL WORKS

A3 EPC INSTRUMENT WORKS

A4 EPC MARINE WORKS

25 CONSULTANCY A3 PROJECT MANAGEMENT

13 MULTIDISCIPLINARY ENGINEERING FOR NEW UNITS / REVAMP OF EXISTING UNITS

20 FEASIBILITY STUDIES & PROCESS CONSULTING

21 FRONT-END ENGINEERING AND DESIGN (FEED)

Instruction to Applicants:

Vendors and Contractors PQ application can be accessed and submitted via the following link: https://application.knpc.com/commercial/vecpq/vecpq_login.php

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Login Screen:

Contractors need to apply for a user name and password valid for 30 days to be granted permission to access the PQ application.

Data required from Manufacturer:

Manufacturer to �ll in all the required data and submit the same.

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Confirmation Screen:

The applicant will received a con�rmation triggered from the system within 24 hours.

Contractor’s Performance Report:

KNPC monitoring the Contractor’s Performance every six months during the execution of contract with standard evaluation criteria .

The below speci�ed �elds/ parameters is consider for

Maintenance Service Contract:

A . Project ManagementB. Time ManagementC. Management of Contractor personnel and Subcontractors and SuppliersD. Contract AdministrationE. Co-operative relationship

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F. HSE rules and regulations

EPC/PC Contract

A. GeneralB. EngineeringC. ProcurementD. ConstructionE. Local Sector ParticipationF. KNPC HSE rules and regulationsG. Performance During Warranty Period

Mandatory Documents / Requirements to Submit PQ Ap-plication

1. Minimum three years experience is required for contractors2. Minimum �ve years experience is required for International Manufacturers.3. Minimum two years experience is required for local Manufacturers.4. Re�neries and petrochemical experience is mandatory to conduct business with KNPC for critical material and services.5. ISO 9001 Certi�cate stating that, the applicant has manu-facturing facility for the applied commodities (applicable for manufacturers) or to provide documents to substantiate that the applicant has a QA/QC system in place. 6. Latest three years �nancial reports contains

a. Auditor Reportb. Balance Sheetc. Income Statement/ Pro�t and Loss Statementd. Cash Flow Statementse. Notes of Accounts

7. ISO 9001 Certi�cate for Contractors or to answer the fol-lowing questions to substantiate that they have a Quality Management System in place:

a) De�ne management responsibility?

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b) Understand basic quality principles? c) Conduct internal quality audits? d) Conduct contract/order reviews? e) Calibrate/control test and measuring equipment? f ) Identify inspection and test status? g) Control non-conforming activities? h) Carry out corrective action? i) Procedures for handling, storage, packing and delivery? j) Maintain records of training/sta� selection k) Control purchase/subcontract? l) Maintain records of raw material and its consumption details?

8. Material speci�cation/ Catalogues.9. Copy of proof of documents, Materials supplied to the Oil & Petrochemical Industries10. Copy of proof of documents contracts executed in Oil & Petrochemical Industries

Documents required to update Vendor’s & Contractor’s Information

The following proof of documents are required to amend the information in KNPC Records

Change in Name of the company (International):

The following documents are required to change the For-eign Manufacturer’s name in KNPC approved list:

1. Certi�cate of Incorporation on Change of Name from the Registrar of Companies.OR2. O�cial Documentation from the respective Government / Statutory Authorities.The above documents to be legalized by respective Arab Chamber of Commerce.

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If Foreign Company (Principal) has a local agent, below speci-�ed documents are required to submit along with above documents3. Copy of Agency Certi�cate from the Ministry of Commerce & Industry in the New Name.

Change in Name of the company (Kuwaiti):

The following documents are required to change the Local Manufacturer’s name in KNPC approved list:

1. Article of Memorandum from Ministry of Justice .2. Company Licence from Ministry of Commerce & Industry. 3. Copy of Kuwait Chamber of Commerce valid Registration Certi�cate.

Change / Termination of Local Agent Relationship

The following documents are required to change the local Agent relationship in KNPC records:

1. Letter from Principal addressed to KNPC indicating the name of new local agent in Kuwait.2. Copy of Agency Certi�cate from the Ministry of Commerce & Industry. ( by local agent)

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3. Copy of KNPC Approval Letter addressed to principal.

The following documents are required to delete the local Agent relationship in KNPC records:

4. Letter from Principal addressed to KNPC requesting to re-move the existing local agentOR5. If expired the certi�cate issued by the Ministry of Com-merce & Industry.

Note: Manufacturer should make a local agency with start date and end date. Unlimited period agency will not be ac-cepted.

Kuwaiti Manufactuers

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Actions Against Poor Performance of Vendors / Contractors

KNPC will re-evaluate the existing approved Vendors & Contractors as and when required. However, KNPC monitors performance of approved Vendors/ Contractors to ensure continuing of high performance.

V & CE Committee is responsible to take action against any approved Vendor & Contractor in case of poor performance.

KNPC has three kinds of actions against poorly performing Vendors / Contractors (Alert , Warning, or Quarantine).

The responsible End User shall provide performance report to the V & CE Committee and a corrective actions will be initiated against poorly performed Vendors /Contractors which may include Warning, Alert or Quarantine List in addition to implementation of contract terms & conditions.

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Vendors /Contractors will be advised of their inadequacies in writing by the V & CE Committee and shall be requested to pursue corrective actions within an agreed time frame.

Those Vendors /Contractors failing to properly and posi-tively respond to such requests shall be placed on one of the following lists after obtaining approval of Weekly Leadership Meeting:

Alert List

An “Alert List” is de�ned as a list of Manufacturers/Contrac-tors with whom KNPC has experienced di�culties.

Their performances will be closely monitored by KNPC with speci�ed time limit recommended by V & CE Committee. However, KNPC will be continuing business with them.

Warning List

A “Warning List” is de�ned as a list of Manufacturers /Contractors with whom KNPC has experienced major dif-�culties due to various reasons such as �nancial instabil-ity, poor performance, unethical business practices, etc. These Manufacturers/ Suppliers/ Contractors shall not be allowed to participate in any new Tenders for a speci�c duration.

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Quarantine List (Black List)

A ”Quarantine List” is a listing of Manufacturers /Contrac-tors who failed to rectify their performance inspite of re-peated warning status or present a major risk to carry out KNPC requirements.

Those approvals/businesses with them will be terminated without any time limit, unless or otherwise decided by V & CE Committee.

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List of Frequently Asked Questions (FAQ):

1. How can I access the Vendors & Contractors PQ application form?

https://application.knpc.com/commercial/vecpq/vecpq_login.php

2. How long is the review cycle?

The review cycle is 30 Days provide that the PQ application is complete

and no additional information is requested from the applicant.

3. What is the di�erence between shaded and non-shaded sections in CEC Index?

Non-shaded Sections:

The maximum allowable category that a contractor can apply for is

category #4 (i.e. up to KD 1 million).

Shaded Sections:

The maximum allowable category that a contractor can apply for is

category #1 (i.e. up to KD 100 million).

4. Is the Financial Section mandatory for all contractors and vendors?

Yes, all vendors and contractors are required to submit their latest 3 years

audited �nancial statements.

5. Is HSE Section mandatory for all contractors?

Yes, HSE Section is mandatory.

6. How can I submit my PQ application?

You can submit your request on-line (https://www.knpc.com/commercial/

vecpq/vecpq_login.php) for obtaining Username and Password.

Upon receiving the User name & Password you can submit the

application along with all required documents online.

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7. How much is the PQ fees?

For vendors its KD 50 per product Subclass. For contractors its KD 50 per

section

8. Are you accepting Cheque or Demand Draft?

No, fee should be deposited in the below account

Account Name: Kuwait National Petroleum Company

Bank Name: National Bank of Kuwait

Branch: Head O�ce

Swift Code: NBOKKWKW

IBAN Account Number . KW69NBOK0000000000001000007909

9. Can someone preliminary review my application before submission?

Yes, V & CEC helpdesk is available from 9 a.m. to 12 p.m. Sunday to

Thursday to preliminary check PQ applications prior to submission.

10. How many years experience does a vendor / contractor need prior to

submitting a PQ application?

For Manufacturers:

5 years experience is mandatory for international manufacturers.

2 years experience is mandatory for local manufacturers.

For Contractors:

3 years experience is mandatory.

11. Is local agent must to submit PQ application for International

Suppliers?

Local agent is not mandatory to submit PQ application for review &

approval.

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12. Are you conducting site visit to the applied companies?

For Contractors:

Yes, New Local Manufacturers and Contractors who submitted PQ

application for approval will be subject to site visit. For international

contractors it will be based on the criticality of the works.

For Manufacturers:

Yes, for Critical Items manufacturer’s facilities approval will be subject

to site visit.

13. Are you approving Stockiest or Distributors?

No. we are not approving Stockiest or Distributors, however they could

apply for inclusion in commercial directory.

14. What is di�erence between approved vendor & non approved vendor?

Approved Vendors can participate KNPC limited tenders and they can

supply materials to EPC/PC contractors for KNPC Projects. Non

approved vendor can participate KNPC general inquiries only.

15. How can we register as a supplier to participate KNPC general

inquiries?

CWP helpdesk is available from 7.00am to 3.00pm to help you to register

as a supplier.

Contact Tel : 2320 7792 ,2320 7794 email id: [email protected]

16. We have manufacturing facilities in multiple location on the same

country. Can we submit separate PQ application for each facilities?

Not required, one PQ application is enough with Registered O�ce name.

17. We have manufacturing facilities worldwide. How can we register our facilities?

Separate PQ application along with all necessary documents(country

wise) is required for each facilities.

18. We are in the KNPC approved manufacturers list. However, we have a

sales o�ce in middle east nearest to Kuwait to provide better service

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to our clients. Can we register our sales o�ce?

Of course, we need an authorization letter from the approved

manufacturer, stating that,” our middle east o�ce will participate

KNPC tenders on behalf of us” this letter should be addressed to

Chairman V & CEC .

19. We are in the KNPC approved manufacturers list. However, we are

busy with manufacturing process as per requirements received

from our authorized distributors/stockiest .Hence, not interested to

participate KNPC tenders? Can we register our nearest distributor to

participate KNPC tenders for our products?

Yes, we can make a relationship with your distributor. But, authorization

letter is required from the approved manufacturer addressed to

Chairman V & CEC stating that,” our distributor M/s.________ will

participate KNPC tenders on behalf of us” , the same should be

attested by the respective country Arab Chamber Of Commerce/

Kuwait embassy .

20. If we are rejected for a product code / type of work due to a speci�c

reason, when can we reapply again?

You can request a re-review immediately provide that you recti�ed the

areas of concern raised in our rejection fax.

21. How long is our approval letter valid for?

For Contractors: 5 years

For Manufacturers: 3 years

22. If KNPC conducted a site visit to assess our manufacturing facility and

rejected the same, when can we reapply in order to be scheduled for

a site visit?

The manufacturer can reapply after 5 years in order to be rescheduled for

a site visit. The same is not applicable for local manufacturers.

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DEFINITIONSRegistration: The process of registering a Supplier for participating public tenders, without assessment.

Pre-quali�cation: The process of assessing a Supplier, for a product or a service, in order to ensure that the Supplier Resources & capabilities are in line with the KNPC’s requirements.

Shortlisting: The process of assessing an already pre-quali�ed Supplier or not pre-quali�ed Supplier, for a speci�c tender.

Supplier: This generic term covers: Contractor, Vendor, Manufacturer, Associate, Principal, Stockiest, and local agents.

Contractor: Provide services to KNPC . These services cover: consultancy and engineering ,construction, operations and maintenance ,Plants maintenance , manpower supply, EPC/ PC Works etc . (listed in CEC Index)

Stockiest: A Vendor that is stocking materials, which are relevant to KNPC’s requirements.

Manufacturer: Location-speci�c plant (local or overseas) that produces or fabricates equipment or materials that are required by KNPC .

Principal: A local or an overseas Supplier that can supply products to KNPC through a Local Agent.

Associate: A Supplier that can provide support services to KNPC for their products.

Parent Supplier: The mother/holding company that owns a group of companies (The companies are managed centrally by a head o�ce, while the individual companies work independently).

Owner(s): The natural person(s) or legal entities whose names are mentioned in the Supplier licenses.

Sponsor: The natural person or legal entity that sponsors the Supplier.

Local Agent: A Vendor who represents a Principal, a Manufacturer, or an Associate.

Agency Certi�cate: An agency certi�cate issued by the Kuwait Ministry of Commerce &Industry (Exclusive/ Sole agent).

Representation: A letter of appointment for product representation and distribution.

Commercial Directory: A computerized database of KNPC’s Suppliers.

Site Visit: The process of conducting a site visit to the Supplier’s premises in

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order to verify their capabilities.

Site Visit Questionnaire: A set of questions, which the Supplier shall complete and submit to the Site visit team prior to conducting a site survey.

End User: The party which is primarily concerned with the Product or Service to be provided.

Under Assessment OR Under review: The product or service o�ered by a Supplier is currently being assessed through the pre-quali�cation process.

Not Recommended: The product or service o�ered by a Supplier is not suitable to KNPC’s requirements.

Recommended: The product or service o�ered by a Supplier is technically acceptable and to be included in KNPC approved list.

Reviewer/ Expert: The technical sta� involved in the assessment of the applicant information for pre-quali�cation.

Submitted: Supplier submitted application for pre-quali�cation.

Incomplete: Missing documents from supplier application / documents.

Review: Under review by End User(s) and (Quality, HSE, Finance).

Assessed: Assessment done by End User, Safety and Finance departments.

Resubmit: Vendors & Contractors Evaluation Committee requires additional clari�cation on the Application for prequali�cation.

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Abbreviations

KPC Kuwait Petroleum Corporation

KNPC Kuwait National Petroleum Company

V & CEC Vendors and Contractors Evaluation Committee

CEC Index Identified/ Listed critical services for V& CEC Committee approval to provide services

VEC Index Identified/Listed critical products for V& CEC Committee approval to supply materials

CTC Central Tendering Committee

LPG Liquefied Petroleum Gas

PDF 1. Portable Document Format

MOCI 2. Ministry of Commerce & Industry

CONTRACTOR 3. The word Contractor used in the document denotes both Contractors and Consultants

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Contacts:

Help Desk: +965 2320 7639 Postal Address: Kuwait National Petroleum Company Commercial Department, V & CEC Section Head Office, 2nd Floor, Ahmadi P.O. Box:70, Safat 13001, KUWAIT

Chairman, V & CEC Mr. Ahmed Al-Tabtabai

Tel: +965 2 3209203 Fax: +965 2 3986144

Email: [email protected]

Senior Engineer, V & CEC Mr. Khaleel Jafar

Tel: +965 2 3209229 Fax: +965 2 3986170


Engineer, V & CEC Mr. Narayanan Rajendran

Tel: +965 2 3207226


Engineer, V & CEC Mr. Ahmed Ibrahim

Tel: +965 2 3207218


Engineer, V & CEC Mr. Amir Mohammad

Tel: +965 2 3207258


V & CEC SUPPORT TEAM

Mr. Khurshid Alam

Tel: +965 2 3207279 Email:

[email protected]

Mr. Mumtaz Khan

Tel: +965 2 3207217 Email:

[email protected]

Ms. Sukhla Bose

Tel: +965 2 3207219 Email: [email protected]

Mr. Mohd Al-Nahas

Tel: +965 2 3209216 Email:

[email protected]

Chairman, V & CEC Mr. Ahmed Al-Tabtabai

Tel: +965 2 3209203 Fax: +965 2 3986144


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Vendor and Contractor Pre Registration

Documents

Transcript of Vendor and Contractor Pre Registration