VELCOM Profile

VELCOMExceed Expectation

VELCOM ERP IT SOURCING PVT LTDAn Independent ERP Consulting & Talent Sourcing Company

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COMPANY PROFILE

VELCOMExceed Expectation2

An Independent ERP Consulting & Program Management Company

• Enables successful Product / Vendor Selection & Project Implementation

2000+ person months of ERP / SCM / CRM / BI project experience

• Minimize project risks, Planning to day-‐to-‐day operation, Increase success & value

Provides Leadership & Guidance for the project

• "Generate more value from the Client’s existing IT infrastructure"

Achieve project success through VELCOM strategy

• SAP, Oracle, Microsoft Dynamics (AX,GP,NAV), SAGE Accpac, Ramco, Tally, Hosted / Custom built Software (ERP/SCM/CRM/BI)

Expertise on leading solutions

ABOUT VELCOM


√ BUSINESS FOCUS

• Focus – ERP / CRM / SCM / BI

• Deep & wide market expertise

• Experience –SAP, Oracle, Microsoft among others

√ REDUCE RISK /INCREASE SUCCESS

• Negotiation reduces Total Cost of Ownership & Project Risk

• More risky & costly not to use VELCOM!

• Increase Project Implementation Success Rate

• Proven project methodology

√ COMPLETE NEUTRAL

• No software sales

• No financial ties with any vendor

• Technology / Product neutral approach

√ INDUSTRY EXPERIENCE

• Well networked with ERP ecosystem

• Operational experience across industries

• Focus on how technology can improve business

√ CUSTOMER SATISFACTION

• Quantifiable Results & Return on Investment

• Value based Payment

VALUE PROPOSITION


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ERP CONSULTING PRACTICE -‐ BENEFITS

• Reduce the Project Total Cost of Ownership by at least 20%

Complete the Project on time

• Help enterprise improve business through ERP Initiative

Realize more tangible Return on Investment (ROI)

• Get client-‐ready in terms of Enterprise, People, Process, System

Reduce Risks involved in the Project

• Set the right Project Budget

Draft the Project Roadmap & Goals

Identify Key Business Requirements


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ERP CONSULTING PRACTICE -‐ SERVICES

• Readiness & IT Infra Audit• Goal Setting• Total Cost of Ownership

BUSINESS CASE

• Business Process Re-‐engineering• Key Requirement Draft• Request For Proposal

BLUEPRINT

• ERP Product / Implementation Vendor – Evaluation & Selection

EVALUATION & SELECTION

• Planning• Orientation• Detailed Blueprint• Configuration / Data migration• Conference Room Pilot• Training• User Acceptance Test• Go-‐Live

PROGRAM MGMT

• Driving Principles• Cost & Benefit• Controls• Gap Fit• IT Infra Audit

POST GO-‐LIVE AUDIT


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ERP – READINESS AUDIT & PLAN

COMPANY• Vision• Structure• Executive Commitment

• Change management

PEOPLE• Management• Business• IT

PROCESS• Business Requirement

• Data / MIS / Statutory

• Documentation

IT SYSTEM• Software• Hardware• Connectivity• Security• Infrastructure• License Compliance

PROJECT• Project org structure

• Risk Identification / Mitigation

• Sourcing Strategy• Communication• Infrastructure


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GENERAL

•Centralized data

•Streamline Business Process

•Reduce risk•Improve Productivity

MGMT

•Achieve growth objective

•Meet revenue / profit target

•Increase market share

•Response to change

FINANCE

•Manage cash flow

•Gain financial insight

•Improve data integrity

•Manage assets

SALES

•Meet target•Reduce cost•Better forecast

•Meet customer demand

SCM

•Simplify SCM process

•Streamline & Control Inventory

•Improve response

•Better partner collaboration

IT

•User friendly•Scalability•Dynamic reporting tool

•Easy maintenance

ERP -‐ GOAL SETTING (Examples)


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ERP – TOTAL COST OF OWNERSHIPCATEGORY COST ELEMENT INITIAL RECURRING

SOFTWARE LICENSE

Procurement (Initial / Addl) -‐ ERP & Related SW (DB) √Procurement (Renewal / Maintenance) √

CONSULTING SERVICES

Implementation √Customization / Integration √Training √ √Post Implementation Support / Change Request √Upgrade (Functional / Technical) √

IT INFRASTRUCTURE

Procurement (SW; HW; Connectivity; Others) √Renewal / Maintenance (SW; HW; Connectivity; Others) √

RESOURCE

Project Manager / Co-‐ordinator √System / Data Administrator √Product Expert (Trainer/ Functional Consultant/ Developer) √

CONSULTANT Independent Consultant for ERP Project Lifecycle Mgmt √ √OTHERS Travel Expense; Celebration Funds √

CONTIGENCY 10% of the Total Project Cost √ √


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GENERAL

• Vendor/ Product Profile

• Project Method-‐ology

• TCO Structure

FUNCTIONAL

• Financials (GL, AR, AP, FA, CM)

• Supply Chain (Sales, Purchase, Inventory, Logistics)

• Production, Planning

• HRMS, CRM, Projects

TECHNICAL

• User Interface• Architecture / DB / Platform

• MIS Tool• IT Infra

OTHERS

• Data Migration

• 3rd party Integration

• Financial Consolidation

ERP – REQUEST FOR PROPOSAL (Example)


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ERP PRODUCT / IMPLEMENTATION VENDOR –EVALUATION & SELECTION


ERP – PROGRAM MANAGEMENT

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PROJECT PLANNING

ORIENTATION WORKSHOP

BUSINESS BLUEPRINT

CONFIGURATION /

CUSTOMIZATION

DATA MIGRATION

CONFERENCE ROOM PILOT

TRAININGUSER

ACCEPTANCETEST

PRODUCTION CUT OVER / GO-‐LIVE

POST GO-‐LIVE SUPPORT


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ERP -‐ POST IMPLEMENTATION AUDIT

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OVERALL SCOPE & PLANNING

DRIVING PRINCIPLES

COSTS & BENEFITS

LICENSE COMPLIANCE

PROCESS CONTROLS

READINESS AUDIT

IT INFRA AUDIT

SET UP / CUSTOMIZATI

ON

USER LEVEL SATISFACTION

LEARNING EVALUATION

IMPROVEMENT AREAS

LESSONS LEARNT


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OVERALL SCOPE & PLANNING

1) Project charter review to evaluate project results vs objectives2) Evaluate system (Functional, Technical, Statutory & MIS) fitment to the organization business requirement3) Review the expected deliverable (including documentation) & its quality

DRIVING PRINCIPLES

1) Review (Plan vs Achievement) of the set objectives2) Understand organization process improvement areas3) Check if necessary controls are in place

COSTS & BENEFITS

1) Cost, Benefit, Saving -‐ Budget vs Actual2) Return on investment

LICENSE COMPLIANCE

1) License (SW/HW) In client envirnoment (On-‐premise, Virtualization, Multiplexing, Cloud): Define need, assess current level, Gap-‐fit analysis, Suggest optimal solution2) Vendor Negotiation & Contract

READINESS AUDIT COMPANY; PEOPLE; IT SYSTEM; PROJECT

IT INFRA AUDIT

Architecture & Process, User access mgmt, Network, Operating system, Database, Disaster recovery, Program change mgmt


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ERP CONTROLS1) Access to critical program / function2) Segregation of duties; Workflow / Approval3) Configuration, Profile option / set up

SET UP CUSTOMIZATION

Module setup, Customization analysis, Identify product features (partial or yet to be implemented)

USER LEVEL SATISFACTION

1) Check: User satisfaction, user req fitment & new system understanding2) Project sponsor satisfaction

LEARNING EVALUATION

1) Review user learning (Knowledge, Ease of use) & interest levels in system and institute corrective mechanism2) Define right training plan to optimize the business benefits of ERP3) Evaluate knowledge transfer among implementation teams

IMPROVEMENT AREAS

1) Have all of the expected benefits been achieved2) Identify opportunities to improve the business process to be more effective & efficient3) How to deliver even more value through further changes

LESSONS LEARNT1) How well the projects deliverables, costs & benefits assessed2) What went well & needs to be learned from3) What went wrong & how to avoid them next time


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KEY CUSTOMERS


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VERTICAL CUSTOMER

BUSINESS CASE

BLUE PRINT SELECTION PROGRAM

MGMT

POST GOLIVE AUDIT

Readiness/ Infra

Audit, Goals,TCO

BPR, ReqDraft, RFP

Product / Vendor –Evaluation & Selection

Orientation, Blueprint,Realization, Go-‐live

ROI, Gap-‐fit,

Controls, MIS

DISCRETE MANUFACTURING

Southern Agro Engines √ √ √ √ √Jonas Woodhead & Sons √ √ √ √ √Motherson Automotive √ √Electromags (Wadia Group) √ √ √ √ √Soundarya Decorators √ √ √ √Megatech Control √ √ √ √

PROCESS MANUFACTURING

Raj Petro Specialities √ √ √ √ √SDS Ramcides √ √ √ √BBTCL (Wadia Group) √ √ √ √ √Noble Steel Industries √ √ √ √ √TEAM Group √ √ √ √Chemfab Alkalis √ √ √ √

VERTICAL – CUSTOMER – SERVICES


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VERTICAL CUSTOMER

BUSINESS CASE

BLUE PRINT SELECTION PROGRAM

MGMTPOST

GOLIVEAUDITReadiness/ Infra

Audit, Goals, TCO

BPR, ReqDraft, RFP

Product / Vendor –Evaluation & Selection

Orientation, Blueprint,Realization, Go-‐live

ROI, Gap-‐fit, Controls, MIS

PROFESSIONAL SERVICES (IT, EPC,

Construction)

Maveric Systems √ √ √ √ √Vishwasri Property √ √ √Brilliant Tutorials √ √Idocz, Canada √Teknoturf √Botree √ √ √

Coromandel Infotech √

MV Power Consultants & Engineers

√ √ √ √

TRADING &

DISTRIBUTION

Dynamic Group √ √ √Nadeem Leatherware √ √Lifecell International √ √ √ √ √

RETAILKhazana Jewellery √ √ √ √Subhiksha √ √

VERTICAL – CUSTOMER – SERVICES


CUSTOMER TESTIMONIALS§ “VELCOM guided us from the stage of identifying & defining our ERP needs followed by the right select ion of thesystem (SAP) and the sub-‐modules & hardware appropriate for our requirements (both technical & commercial)besides constantly co-‐ordinating with our vendor for implementing the ERP” – Mr. Annamalai, Vice President, MVPower Consultants & Engineers

§ "It was pleasure interacting with you. We are impressed with your experience, credentials and approach on our SAPproject. We look forward to working with you on another opportunity” -‐ Mr. Subramanian, Managing Director,Subhiksha Trading Services

§ “We are impressed with VELCOM knowledge of the ERP marketplace, structured evaluation process, and extensiveproject management experience which added tremendous value to our Microsoft Dynamics AX implementationproject. They provided a high level of personalized service that displayed their commitment to go the extra mile toensure our project success.” – VP Finance, SDS Ramcides Cropscience Pvt Ltd

§ “We initia lly engaged VELCOM to assess our Microsoft Dynamics AX ERP project. VELCOM conducted the postimplementation audit and apprised us of the real picture & defined roadmap to complete the ERP Implementationacross 4 units, streamlining our Finance, SCM & Production operations. They guided us through the entire process andwe found VELCOM to be an extremely qualified and competent partner at every stage.”– Mr. V Ramesh, VP Marketing& Commercial, Electromags, Wadia Group

§ “We are precisely thanking you for re-‐igniting the implementation of the Microsoft Navision ERP Software. We alsoappreciate hands-‐on involvement in solving present complicity which arose during the extensive customizationprocess.” – Mr. D Suresh, Vice President-‐Finance, SoundaryaDecorators Pvt Ltd

§ “VELCOM has conducted the NAV ERP Post-‐implementation & Organization Readiness Audit and has come out withthe detailed current status report with a clear action plan. This has helped us to understand our current organizationlevel and steps to take to realize the complete benefits of our ERP Investments. They are currently assist ing us inselecting the right ERP implementation partner and would be part of our group's IT initiatives in future also.” – Mr.Naresh Modi, Managing Director, JonasWoodhead & Sons

§ “We have engaged VELCOM core team members at different capacities in the last ten years. VELCOM has helped us tounderstand our current organization level and steps to take to realize the complete benefits of our NAV ERPInvestments. VELCOM approach has been very professional & they work as our extended IT arm.” – Mr. Jaya Vijayan,Managing Director, Southern Agro Engines20


CUSTOMER TESTIMONIALS

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§ “VELCOM played key role in making our Microsoft Dynamics NAV project and Change management initiat ive agrand success. They have in-‐depth knowledge of ERP’s available and adopted suitable methodologies to meet ourneeds. Their services included Audit of NAV post implementation and IT infrastructure which was also carried outto our complete satisfaction.” – Mr. K S Shankar, Sr. Advisor, Noble Tech Industries

§ “Thanks to VELCOM for identifying the right BI solution for our reporting requirements. They ensured that theproject has met our objectives and completed on time within budget.”– Mr. Karthi C, AVP (F&A), Lifecellinternational

§ “VELCOM played a major and key role in Maveric’s Oracle ERP Vendor Selection, Freezing Business Requirements& Low TCO Initiat ives being successful and program managed the ERP project to our satisfaction.” -‐ Mr.Subramanian, Finance Controller, Maveric Systems

§ “VELCOM helped us address the risks and positioned us for a successful implementation. They facilitatedworkshops to define and optimize our business processes to align with Oracle EBS ERP and this enabled us tomitigate our risk & reduced our TCO by 25%. VELCOM number one priority is ensuring their clients’implementation success. We highly recommend VELCOM as a trusted partner for any ERP software project.” – Mr.Narasimha Rao, DGM IT, Khazana Jewellery

§ "VELCOM has helped us to plan the Goals & Total Cost of Ownership for our ERP Project. They evaluated variousERP solutions including SAP thereby helping us decide on the right ERP Solution. They are now assisting us inidentifying the right CRM solution & other industry specific add-‐on's for our construct ion business” – Mr.Dayanand Sundaram, Partner, Vishwasri Property

§ "VELCOM has been guiding us on our strategy, initiat ives on business development & operations for our ERPBusiness. Their in-‐depth Enterprise Software Consulting Expert ise is benefiting us immensely. We have startedrealizing the benefits of our engagement” – Business Head, Pioneer in Distance Education

§ "We were looking for a consultant, who would help us in getting the business system documentation signed-‐offwith our customer. VELCOM coordinated with our customer's team at Spain, facilitated this and completed theproject quickly. We are now working together to get our business requirements addressed through ERP.” –Managing Director, Leading Leather Exporter


Initiate

* Define objective / Goals* Finalize scope* Form project team structure* Kick-‐off project

Stud

y

* Conduct Orientation* Understand real project demands* Define critical project functional & technical business requirements* Prepare Goals; RFP; TCO Plan* Float RFP to list of solutions & vendors shortlisted

Collect Data

* Prepare data (Masters; LOV; Opening balance)* Product &Vendor -‐Presentation / Demo / Collateral* Collect Proposal response including TCO* Customer Reference Check* Contract Management

Analyze

* Review Collaterals, Proposal ResponseProduct / Vendor Evaluation & Selection* Program Management of ERP Project* Post Implementation Audit Review

Deliver

* Dashboard•Factors categorized as: Ready / Limited / Weak

* ReportObjectives•Methodology•Findings•Recommend* Complete the ERP Implementation Project & review metrics

PROJECT METHODOLOGY


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ERP PROJECT – KEY SUCCESS FACTORS

Top Management Commitment

Goal & Budget Setting

Business Process Re-‐Engineering

Change Management

Good Project Management

Right Team –Client & Vendor

High Communication Standard

Scope Creep Management

Data & Approvals on Time

Education & Training


For more details, please visit:

www.velcomerp.com

VELCOM Profile

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