Vehicle Tracking System VINIYAM Cell, Finance Department ... · Vehicle Tracking System...
Transcript of Vehicle Tracking System VINIYAM Cell, Finance Department ... · Vehicle Tracking System...
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Vehicle Tracking System
VINIYAM Cell, Finance Department,
Government of Maharashtra
User Manual
Version 1.0
User Training Manual – Vehicle Tracking System, VINIYAM Cell
MahaOnline Ltd. - Confidential Page 2
Revision History Date Revision Prepared By Reviewed By
21-11-2012 1.0 Amruta Kadam Ankit Bhatia
User Training Manual – Vehicle Tracking System, VINIYAM Cell
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Table of Contents
1 EXECUTIVE SUMMARY ........................................................................................... 4
2 INTENDED AUDIENCE ........................................................................................... 4
3 GETTING STARTED ............................................................................................... 5
3.1 PROCEDURE TO ACCESS VEHICLE TRACKING SYSTEM: ....................................................... 5
3.2 PROCEDURE FOR REGISTRATION OF DDO: .................................................................... 7
3.3 PROCEDURE FOR REGISTRATION OF VEHICLE: ................................................................ 8
3.4 PROCEDURE FOR EDITING DETAILS OF REGISTERED VEHICLE: ............................................ 14
3.5 PROCEDURE FOR EDITING DETAILS OF REGISTERED VEHICLE: ............................................ 16
3.6 PROCEDURE FOR VIEWING DETAILS OF REGISTERED VEHICLE AND PRINTING CERTIFICATE: ......... 18
3.7 PROCEDURE FOR LOGGING OUT OF VTS: .................................................................... 21
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1 Executive Summary
Finance Department, VINIYAM Cell from Government of Maharashtra desires to automate
Vehicle Tracking System for user of Government Vehicle across Maharashtra. This system
will help Finance Department in detailed analysis of Government Vehicle used with different
departmental officer. This document is produce in interest of training user willing to use
Vehicle Tracking System efficiently. Document provides stepwise procedure of using system
with relevant Screen shot of various activities in system.
2 Intended Audience
This Document is intended for the users of Vehicle Tracking System. The intended users are
various department level users who perform the activity of registration of vehicle.
It is assumed that the user has prior knowledge of the activities that takes place in their
organization and possess working knowledge of Windows Operating System.
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3 Getting Started
3.1 Procedure to access Vehicle Tracking System:
Steps:
1. Enter the URL https://services.mahaonline.gov.in/vts address location bar.
Or Go to “BDS Live” NIC Link and click on “Vehicle Tracking System” present on
Home page of BEAMS website.
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2. The screen shown below is displayed.
Figure 1: Login Screen
3. Enter Username which is respective Drawing and Disbursing Officer (DDO) Code and
Password for first time Login will be 12345.
4. Click on Login.
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3.2 Procedure for registration of DDO:
Pre-requisite:
User should have Login in System and Form displayed below should be displayed.
Figure 2: New User Registration
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Steps:
1. Enter Location Details of DDO. These details are Mandatory to fill.
2. Enter Role Details of DDO. These details are Mandatory to fill.
2.1. Select respective department of DDO from drop down list.
2.2. Select same department name in Sub Department from drop down list.
2.3. Select designation as “Drawing and Disbursing Officer” from drop down List
3. Enter Contact Details of DDO.
4. Enter User Details of DDO. These details are Mandatory to fill. User will have to enter
new password which will be useful henceforth Logins.
Note: Password and confirm password should be same.
5. Click on “Update” to submit the details.
3.3 Procedure for registration of Vehicle:
Pre-requisite:
User should have Login in System with changed password. Form displayed below
should be displayed.
Figure 3: Home Page
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Steps:
1. Select “Form” from Menu as shown in screen below.
2. Select Vehicle Registration from list. The screen shown below is displayed
Figure 4: Vehicle Registration List
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3. Click on “New Registration” link shown in figure above to register new vehicle in system.
The screen shown below is displayed.
Figure 5: Vehicle Registration Form
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3. Enter the Vehicle Details in form. The details of following fields are mandatory:
a. Vehicle No.
b. Year of Manufacture
c. Make and Model of Vehicle.
d. Price
e. Type of Fuel
4. Enter the Purchase Details in form. The details of following fields are mandatory:
a. Year of Purchase.
b. Vendor
5. If Vendor is not present in drop down list. Click on “New Vendor”. The screen
shown below is displayed.
Figure 6: New Vendor Registration
6. Enter the details of Vendor details in screen. The details of following fields are
mandatory:
a. Name of Vendor
b. Address of Vendor
c. Mobile No.
7. To register vendor click on “Save” button.
8. To clear the details click on “Clear” button.
9. Enter the Treasury Details in form. The details of following fields are mandatory:
a. Treasury Name
b. Category: If vehicle belongs to department then select “Common” and if it
belongs to officer the select “Assigned”.
c. Sub Category: Select the type of vehicle which has to be registered. Eg: Car,
Jeep, etc.
10. Enter the Insurance Details in form. If insurance is not issued for considered
vehicle then these details can be left blank.
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11. Enter the Details of Officer presently using the vehicle.
a. If Category in Treasury details is considered as “Common” then Department
and Sub-Department field is displayed which are mandatory.
b. If Category in Treasury details is considered as “Assigned” then along with
Department and Sub-Department field is displayed user also have to select
Designation and Officers details. All this fields are mandatory.
12. If Officer’s Name is not present in drop down list. Click on “New Officer
Registration”. The screen shown below is displayed.
Figure 7: Officer Registration
12.1. Enter the Details in form. The details of following fields are mandatory:
a. Sub-Department
b. Designation
c. User Full Name
12.2. To register Officer click on “Save” button.
12.3. To clear the details click on “Clear” button.
12.4. “User Registered Successfully” message will be displayed.
13. Click on “Save” to vehicle registration details shown in Figure 5: Vehicle
Registration Form.
14. To clear the details click on “Clear” button Figure 5: Vehicle Registration Form.
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15. Click on “Back” for previous page Figure 5: Vehicle Registration Form.
16. Message is displayed as “Vehicle Registered Successfully”.
17. Click on “OK” in Message boxed Pop-up.
18. The registered vehicle will be showed in “Vehicle Registration List”. The screen is
shown below.
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3.4 Procedure for Editing details of registered vehicle:
Pre-requisite:
DDO should have register with system and changed password. User should have Login
in System with changed password. And select Vehicle Registration.
Steps:
1. Select Edit option as show in screen below.
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2. The screen shown below will be displayed. Screen will allow user to edit the
information.
Figure 8: Vehicle details editing screen
3. After editing is done as required, click on “Update” and save the changes.
4. To navigate back to “Vehicle Registration List screen” click on “Cancel”.
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3.5 Procedure for Editing details of registered vehicle:
Pre-requisite:
DDO should have register with system and changed password. User should have Login
in System with changed password. Details of the vehicle to be edited should be
registered and visible in Vehicle Registration List.
Steps:
1. Select Edit option as show in screen below.
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2. The screen shown below will be displayed. Screen will allow user to edit the
information.
Figure 8: Vehicle details editing screen
3. After editing is done as required, click on “Update” and save the changes.
4. To navigate back to “Vehicle Registration List screen” click on “Cancel”.
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3.6 Procedure for Viewing details of registered vehicle and Printing
Certificate:
Pre-requisite:
DDO should have register with system and changed password. User should have Login
in System with changed password. Details of the vehicle to be viewed or certificate to
be printed should be registered and visible in Vehicle Registration List.
Steps:
1. Select View option as show in screen below.
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2. The screen shown below will be displayed. Screen will allow user only to view
the information.
Figure 8: Screen for Printing Certificate
3. To navigate back to “Vehicle Registration List screen” click on “Back”.
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4. Click on “Print Certificate” to view registered vehicle certificate shown in figure
8. The certificate will be displayed as shown in figure below.
Figure 9: Registered Vehicle Certificate
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3.7 Procedure for Logging out of VTS:
Pre-requisite:
User should have register with system and changed password. User should have Login
in System with changed password.
Steps:
1. Click on “Logout” present on Menu bar of any of screen. Refer Figure 9 shown
below.
Note: For any assistance our helpline nos are:
1. 022-42187081 2. 022-42187082
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