VCS Buildings and Services

Getting ready for the new ‘normal’, an overview and links for further advice

LINKS TO INFORMATION

• Just issued:• https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-multi-

purpose-community-facilities/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities

• Health and Safety Executive: https://www.hse.gov.uk/coronavirus/working-safely/index.htm?utm_source=hse.gov.uk&utm_medium=refferal&utm_campaign=coronavirus&utm_term=working-safely&utm_content=home-page-popular

• Sector checklist:• https://www.gov.uk/coronavirus-business-reopening/y• Social Distancing

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/894961/6.6731_CO_Review_of_two_metre_Social_Distancing_Guidance_FINAL_v3_WEB_240620.pdf

• Easy read posters: https://www.keepsafe.org.uk/• Covid Secure poster:

https://assets.publishing.service.gov.uk/media/5eb97d30d3bf7f5d364bfbb6/staying-covid-19-secure-accessible.pdf

• Manchester Community Central: https://www.manchestercommunitycentral.org/• Government advice – main page: https://www.gov.uk/coronavirus

Advisory Note

• Information and guidance only

• Regulations change frequently – get updates and check

• Specific guidance for sectors is emerging

• List on the final page of key support sources

• Plan-implement-review-adapt-plan this is a rapidly moving environment

Buildings – community buildings – places of worship have separate guidance:1. Think about building responsibilities if you have

your own premises2. Services in your own building3. Services in someone else’s building4. Outdoor / outreachhttps://www.gov.uk/coronavirus-business-reopening/y5. FAQ – 10 questions at the end

Covering today:

Hoping to…..

• Provide a framework that will help you recover slowly and safely

• Give some tools to save time and duplication

• Share some options to do ‘things differently’ in the future

• Give confidence for your organisation and your stakeholders

TOO RISKY?

Ultimately any decisions to re-open will be based on thorough risk assessments – if what you do is just too risky then don’t do it!

Risk is a matter of judgement – if you have had 20 swimming lessons then jumping in an indoor pool is low risk – but if that pool is murky water would you still jump in?

KEY MESSAGES

• Group sizes may fluctuate 2,6,10

• Space – indoor and outdoor

• Numbers and pathways

• Travel

• Hand washing

• Hand sanitising

• Cleaning regimes

• Surfaces

COVID SECURE PRINCIPLES

https://www.hse.gov.uk/coronavirus/working-safely/covid-secure.htm

For guidance read the above update from Health and Safety

https://assets.publishing.service.gov.uk/media/5eb97d30d3bf7f5d364bfbb6/staying-covid-19-secure-accessible.pdf

You can display this poster in your workplace

Break it down – a plan

CONSULT and SHARE

Don’t try and do this on your own – involve others (internal and external)

• Copy

• Share

• Ask

• Staff / volunteers

• Include as many people as reasonable

People are worried

• Travel

• Personal safety

• Health and wellbeing of loved ones

• Maybe anxious, reluctant or overworked!

Can you reassure?

PLAN for YOUR ORGANISATION

• What do you want to achieve and by when

• Prioritise initial tasks

• Consider usual services vs Covid response

• What does your organisation need to do now? Next month, next 3 months, 6 months

• What can you park? What cannot wait?

• STEP BY STEP – YOUR OWN CIRCUMSTANCES

START WITH THE BUILDING

GENERAL BUILDING USAGE

Most buildings have been closed – this will be a significant risk assessment for most organisations and is the starting point – Covid specific but also review existing risk assessments• Promotion of self-care (hand washing, phone, desk cleaning, kitchen

areas, toilets etc.)• Cleaning regime (everyone involved not just the cleaner)• Social distancing and signage, separation of areas, pathways• Disinfection of all areas at reasonable intervals• Disposal of refuse• Queue monitors

• THIS MAY NOT BE YOUR SOLE RESPONSIBILITY …. Establish building lead and liaise with them before focussing on individual services

EXAMPLES

Review your services next:

• What did we used to do?

• What have we been doing? Pros and cons?

KEY MESSAGES

• Stay at home if you can

• Non-essential travel should be avoided

• Groups of no more than 6 (outdoors) can gather, 2m distance

RETAIN some online activities, RE-OPEN SOME FACE to FACE

• Why, Where, What, When and then How

• Risk assessment

Risk assessmenthttps://www.hse.gov.uk/simple-health-safety/risk/risk-assessment-template-and-examples.htm

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

When is the action needed by?

Done

TRANSMISSION OF COVID 19

STAFF Door opening

control

Hand sanitiser on

arrival

Handle wiping / surface

wiping at regular intervals

Rota to reduce on site nos

Cleaner –

recorded on

building checklist

Ongoing Check each week

RECEPTION VOLUNTEERS Promote hand

washing

Register of people

shielding

Share (GDPR to

be cnsidered)

HALL SERVICE USERS Promote toilet

cleaning (all)

Twice daily check of toilets Centre manager Ongoing Daily

MEETING ROOM (additional risks, age, medical etc)

Furniture lay out

social distancing

Signage

TOILET Floor marking in

reception

Signage

KITCHEN Cleaning regime Signage

Risk assessment templateCompany name: EXAMPLE – COVID19 Building Issues Assessment carried out by: COMPETENT PERSONDate of next review: staff meeting Date assessment was carried out: xxxxx

More information on managing risk: www.hse.gov.uk/simple-halth-safety/risk/Published by the Health and Safety Executive 10/19

Risk assessmentYouth Provision

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

When is the action needed by?

Done

TRANSMISSION OF COVID 19

STAFF Premises checks and cleaning regime

see separate risk assessment)

All staff Daily

VOLUNTEERS Staff session briefing Leader Daily

YOUNG PEOPLE Groups of 5 or less – prebooked only

YP session briefing Leader Daily

(additional risks, age, medical etc)

Non-contact activities

Hourly hand washing Nominatedperson

Daily

Furniture layout with 2m spacing

Wipe down equipment

Signing in by staff member

Supply own art materials (personal use)

Risk assessment templateCompany name: EXAMPLE Assessment carried out by: COMPETENT PERSONDate of next review: after 1st session Date assessment was carried out: before 1st session

More information on managing risk: www.hse.gov.uk/simple-halth-safety/risk/Published by the Health and Safety Executive 10/19

Risk assessment1-1 Adult services (e.g. advice)

What are the hazards?

Who might be harmed and how?

What are you already doing to control the risks?

What further action do you need to take to control the risks?

Who needs to carry out the action?

When is the action needed by?

Done

TRANSMISSION OF COVID 19

STAFF Premises checks

and cleaning regime

see separate risk

assessment)

All staff Daily

SERVICE USERS

(ADULTS)

1-1 appointments Pre- appointment

checks and instructions

Staff Each service

user

2m distance on

arrival

Service user briefing Staff Each service

user

(additional risks,

age, medical etc)

Perspex screens in

1-1 rooms

Daily

Document handing

processes

Wipe down equipment

Gloves, quarantine

Staff After each

appointment

Hand washing Staff After each

appointment

Risk assessment templateCompany name: EXAMPLE Assessment carried out by: COMPETENT PERSONDate of next review: after 1st session Date assessment was carried out: before 1st session

More information on managing risk: www.hse.gov.uk/simple-halth-safety/risk/Published by the Health and Safety Executive 10/19

MAIN POINTS

Risk assessments must be:

• Live documents subject to review

• Completed by a competent person

• Consulted upon and widely communicated

• Always written down

REMEMBER KEY MESSAGES

• Hygiene, cleaning and …… all part of your risk assessment

Just because you CAN do

something doesn’t mean you SHOULD

LINKS TO INFORMATION

• Just issued:• https://www.gov.uk/government/publications/covid-19-guidance-for-the-safe-use-of-multi-

purpose-community-facilities/covid-19-guidance-for-the-safe-use-of-multi-purpose-community-facilities

• Health and Safety Executive: https://www.hse.gov.uk/coronavirus/working-safely/index.htm?utm_source=hse.gov.uk&utm_medium=refferal&utm_campaign=coronavirus&utm_term=working-safely&utm_content=home-page-popular

• Sector checklist:• https://www.gov.uk/coronavirus-business-reopening/y• Social Distancing

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/894961/6.6731_CO_Review_of_two_metre_Social_Distancing_Guidance_FINAL_v3_WEB_240620.pdf

• Easy read posters: https://www.keepsafe.org.uk/• Covid Secure poster:

https://assets.publishing.service.gov.uk/media/5eb97d30d3bf7f5d364bfbb6/staying-covid-19-secure-accessible.pdf

• Manchester Community Central: https://www.manchestercommunitycentral.org/• Government advice – main page: https://www.gov.uk/coronavirus

THANK YOU

• FAQs so far – go through them now

• Thank you for joining us today

• Any other questions?

• Questions being collated so we can write up further FAQs

• Slides and other documents being sent out by email