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Village of East Dundee - Board Meeting Agenda - 02/07/2011

Village of East Dundee

PRESIDENT AND BOARD OF TRUSTEES

Regular Meeting

Monday, February 7, 2011

07:00 PM

all to Order

oll Call

edge of Allegiance

onsent Agenda

inois Municipalities may adopt by a single roll call vote of the Village Board and Village President

oup of assorted ordinances, resolutions, motions and orders by an Omnibus Vote. The Omnibus

ote shall be taken following the unanimous consent by the President and Board as to the items to b

cluded. Any Trustee or the President may request that any item not be included in that vote.

A. Village Board Meeting Minutes dated January 18, 2011

B. Public Hearing Meeting Minutes dated January 18, 2011

C. Committee of the Whole Meeting Minutes dated January 10, 2011

D. Village Board Meeting Minutes dated January 3, 2011E. Village Board Meeting Minutes dated December 20, 2010

F. Committee of the Whole Meeting Minutes dated December 13, 2010

ublic Participation

eports: Village Administrator and Staff

A. Administrator's Report

B. Police Pension Update

C. Fire Activity in 2010

D. Comcast Update

E. Comcast Update 2

F. St. Patrick's Day Parade: Saturday, March 12th at 11am

G. Shredding Event: Saturday, May 14th from 9am-Noon

H. Comcast Update 3

ttp://www.eastdundee.net/edapps/vwide/edbdagens.n...Main/6142DFC1792B3D4F8625782D007B1BA6?OpenDocument (1 of 3) [2/4/2011 4:25:19 PM]

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I. Letter from Sleepy Hollow

J. Monthly Progress Report from Chief Mee on Police Activities

eports: Village Attorney

eports: Village President

eports: Village Trustees

A. Trustee Gorman Delinquent Minutes Report

B. Trustee Lynam Delinquent Minutes Report

ld Business

A. Ordinance Vacating a Portion of Valley View Road in the Village of East Dundee, Illinois to

1851 Center Street

ew Business

A. Ordinance Vacating a Portion of Lake Shore Drive and Summit Avenue Public Right-of-Way

the Village of East Dundee, Illinois to 520 North VanBuren

B. Ordinance Amending Title IX, General Regulations, Chapter 91, Streets, Alleys and Sidewalk

by Amending Section 91.11(A), Debris in Streets

C. Resolution Approving a Request for Permit to Close State of IL Highway, State RT 72, from IL Department of Transportation in Connection with the Annual 2011 St. Patricks Parade

D. Ordinance Granting a Variance for the Property Commonly Known as 100 Dundee Avenue,

East Dundee, Illinois

E. Resolution Approving the Execution of a Contract for Professional Audition Services with

Sikich LLP

F. Resolution Adopting the Kane County Natural Hazards Mitigation Plan

G. A Resolution Authorizing the Execution of the Renewal of the CONNECT-CTY Agreement

between Blackboard Connect, Inc. and the Village of East Dundee

H. Redevelopment Agreement with Tovar Snow Professionals at the 195 Penny Avenue Buildin

I. Ordinance Accepting the Plat of the Conservation Easement for the Property Consisting of

Approximately .038 Acres of Woodlands Located at 1851 Center Drive, Carpentersville, Illinois

60110

J. Ordinance Accepting Grant of a Conservation Easement for the Property Located at 1851 Cen

Drive, Carpentersville, Illinois 60110


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nancial Reports

A. Warrants List

xecutive Session

ecess to Executive Session Executive Session, closed to the public and media under the provisions o

e Illinois Open Meetings Act, 5ILCS, 120/2, (2) (21), Discussion of Minutes, (C) (6), Pending

tigation, 2 (C) (1), Personnel and 2 (C) (5) Acquisition of Property.

djournment


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Regular Village Board MeetingVillage of East Dundee

Kane County, IllinoisJanuary 18, 2011

1

CALL TO ORDER

President Bartels calls to order the Regular Village of East Dundee Regular Board Meeting at 7:02 pm.

ROLL CALL:

Trustees Ruffulo, Lynam, Miller, Cichowski, VanOstenbridge and President Bartels. Trustee Gormanwas absent.

Also in attendance Village Administrator Bob Skurla, Village Attorney Pat OConnor, Village EngineerJoe Heinz, Chief of Police Terry Mee and Village Clerk Jennifer Rehberg.

PLEDGE OF ALLEGIANCE: Recited.

CONSENT AGENDA-CONSIDERATION OF AN OMNIBUS VOTE:

Illinois Municipalities may adopt by a singe roll call vote of the Village Board and Village President agroup of assorted ordinances, resolution, motions and orders by an Omnibus Vote. The OmnibusVote shall be taken following the unanimous consent by the President and Board as to the items to beincluded. Any Trustee or the President may request that any item not be included in that vote.

Motion to create an Omnibus Vote including Minutes A through E, New Business Items F and G, and theNovember Treasurers Report by Miller/VanOstenbridge.Roll: Ayes 6 - Trustees Ruffulo, Lynam, Miller, Cichowski, VanOstenbridge and President Bartels.Nays 0. Absent 1 Trustee Gorman. Motion carries.

Motion to approve an Omnibus Vote including the following items:Minutes -

A.

Village Board Meeting Minutes dated November 1, 2010B. Village Board Meeting Minutes dated November 15, 2010C. Village Board Meeting Minutes dated December 6, 2010D. Public Hearing Meeting Minutes dated December 6, 2010E. Committee of the Whole Meeting Minutes dated November 8, 2010

New Business Items F. Ordinance (11-02) Amending Title III, Administration, Chapter 36, Administrative

Adjudication

G. Ordinance (11-03) Amending Chapter 36, Administrative Adjudication, of the Annual FeeSchedule for the Village of East Dundee

Financial Reports A. November Treasurers Report

by Miller/VanOstenbridge.Roll: Ayes 6 Trustees Ruffulo, Lynam, Miller, Cichowski, VanOstenbridge and President Bartels.Nays 0. Absent 1 Trustee Gorman. Motion carries.

Motion to move New Business Item E up in the agenda by Ruffulo/VanOstenbridge.Roll: Ayes 6 Trustees Ruffulo, Lynam, Miller, Cichowski, VanOstenbridge and President Bartels.Nays 0. Absent 1 Trustee Gorman. Motion carries.

PUBLIC PARTICIPATION: None

REPORTS: VILLAGE ADMINISTRATION AND STAFF

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2Village Administrator Village Administrator Skurla reported the presentation on a Senior HousingDevelopment. The project is hopefully moving forward and we will know more in 60 days. Skurlareported on the changes at the Dundee Post Office. He also reported that he received notice regarding the

Doederlein property. Tonight we will hear a presentation on the proposed transfer station. Apreconstruction conference was held regarding the water treatment plant. They are hoping to beginconstruction March 30th of this year. He suggests updating the ordinance regarding the dumping of snowor ice on a public thoroughfare. Trustee Ruffulo asked to be copied on the correspondence regarding theDoederlein issue.

A. Post Office Update There will still be retail services at the post office in West Dundee.B. Administrators Report

Village Attorney NoneVillage President President Bartels would like to have all of the Committee Meeting Minutes. Thiswill be the last time he requests them.Director of Public Works N/AChief of Police Chief Mee reported on the incident at 732 Council Hill Road on December 30th. He

stated they did not locate the perpetrators.Village Engineer Village Engineer Heinz reported that Lakewood School is planning a parking lotaddition on their property. He will report to the Board with any updates.Economic Development Doug Bergren reported they submitted an RFP to the DCEO for a proposedproject has been submitted. We will be competing against large municipalities in the Chicago area. Hehas a call into the Assessors Office regarding the property for the proposed Senior Housing project.

Village Trustees:

Trustee Ruffulo Ruffulo is asking when the Committees will start up again.Trustee Cichowski Cichowski is working on a program on Thursday, June 16th. Dancing at the Depotwith the Meadowdale Raceway and is hoping they will supply vehicles to display at the event. Hereported on Movie in the Park on June 17th. This Wednesday, the 26th, there will be an Open House at

ECC.Trustee Gorman N/ATrustee Lynam NoneTrustee Miller NoneTrustee VanOstenbridge None

OLD BUSINESS None

NEW BUSINESS-

E. Ordinance Vacating a Portion of Valley View Road in the Village of East Dundee, Illinois to1851 Center Street

Motion to approve an Ordinance Vacation a Portion of Valley View Road in the Village of East Dundee,Illinois to 1851 Center Street by Miller/Lynam.Discussion: President Bartels reported there was a Public Hearing before the meeting tonight regardingthis issue. Trustee Ruffulo stated the residents are concerned and would like to investigate this further.Bartels stated they would not be cutting trees down in the right-of-way now. Trustee Lynam isconcerned, as well. Bartels stated the Village would never put a road through this property. Theconcerned homeowners voiced their feelings that the wooded area would be ruined. Village EngineerHeinz stated once a right a way is vacated, it becomes property of the parent property. The mortgagecompany wanted it cleared up as did the Village of Carpentersville. Trustee Miller stated the deck wasbuilt on part of the right-of-way. Miller asked if there is a rush to get this done. Heinz suggests apreservation easement for the wooded area so they cannot ruin the woods. Heinz stated they can put

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3whatever provisions the Board would like to instill in the preservation easement. The owner of theproperty, Derek Carlsen, addressed the Board and stated they have no intentions of removing the trees.The easement would be patrolled by the Village.

Motion to withdraw the motion by Miller/Lynam.Motion to table the Ordinance Vacating a Portion of Valley View Road in the Village of East Dundee,Illinois to 1851 Center Street until our next regular meeting by Miller/VanOstenbridge.Roll: Ayes 6 Trustees Ruffulo, Lynam, Miller, Cichowski, VanOstenbridge and President Bartels.Nays 0. Absent 1 Trustee Gorman. Motion carries.

A. Presentation by Charles HelstenBartels reported there is a gentleman from Hinshaw & Culbertson LLC to report on the proposed wastetransfer station. He addressed the Board 5-6 years ago. Since then, there is a sighting ordinance whichwould govern the procedure. Mr. Helsten explained the sighting process. There must be a site locationby the local government. He explained it is similar to a Public Hearing. The Sighting Hearing is the most

important part of the process. A generic Host Agreement is also required. It is the minimum requirementfor the Village. The Board would become the judge and jury. He explained the rules of the hearing.Ruffulo explained he has been through this process before and is still uncomfortable. Mr. Helstenexplained the order of the process. He explained it is a VERY complicated procedure. The pre-filingreview is completed by the Village staff (police, fire, public works, etc.). The objectors are usually thepeople who live in close proximity to the project. Communication to the public cannot take place untilthe ruling is final. Once the proofs are closed, it cannot be opened again to ask questions. There is apost-hearing 30-day comments window and those comments must be considered. Bartels asked if there issomeone who will help run the hearings and meetings. The applicant will pay for an attorney for themeetings. The Village Staff will be supported by the Village Attorney. Skurla asked if the Village canconsider more than one applicant at a time. Helsten stated it is possible but that it is rare. Lynam asked ifthere is a concern about the size of a municipality. The services will be part of the Host Agreement.

Skurla asked what the market is bearing. Helsten stated the most recent facility is in Crystal Lake andlisted the costs. Lynam asked if a host municipality can partner with local municipalities to save money.Helsten stated yes. He stated you design the plan at the best excess capacity so the village never has to goback again. Bartels stated any further questions can go through the Administrator to Mr. Helsten.

B. Resolution (02-11) of the Village of East Dundee, Cook and Kane Counties, Illinois, toConsider an Amendment of the Business District Boundaries and Induce the

Redevelopment of Certain Property within the Illinois Route 72 and Illinois Route 25

Business District (195 Penny Avenue)

Motion to approve Resolution of the Village of East Dundee, Cook and Kane Counties, Illinois, toConsider an Amendment of the Business District Boundaries and Induce the Redevelopment of CertainProperty within the Illinois Route 72 and Illinois Route 25 Business District (195 Penny Avenue) byLynam/Miller.Discussion: Village Administrator Skurla stated they had another meeting after the last Committee of theWhole Meeting with the business owners. The resolution does not have a dollar amount in it. He statedthis would be with BDD funds. Skurla stated this is a policy issue regarding BDD funds. The businessowner stated this is a corporate office bringing in 40-60 employees. Trustee Lynam stated if Walmartleaves the Village, this would measurably decrease the BDD funds. Tovar Snow Removal also doesmunicipality shoveling and plowing.Roll: Ayes 6 Trustees Ruffulo, Lynam, Miller, Cichowski, VanOstenbridge and President Bartels.Nays 0. Absent 1 Trustee Gorman. Motion carries.

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4C. Resolution (03-11) of the Village of East Dundee, Cook and Kane Counties, Illinois, to

Induce the Redevelopment of Certain Property within the Illinois Route 72 and Illinois

Route 25 Business District (543 East Main Street)

Motion to approve a Resolution of the Village of East Dundee, Cook and Kane Counties, Illinois, toInduce the Redevelopment of Certain Property within the Illinois Route 72 and Illinois Route 25 BusinessDistrict (543 East Main Street) by Miller/VanOstenbridge.Discussion: This is the Calendo property where National City Bank was located. The amount of fundshas been taken out of the original draft agreement. This resolution will help Mr. Calendo lock in the bankto occupy the space. Trustee Lynam has a problem with using BDD monies for this project because itdoes not provide any income for the Village.Roll: Ayes 5 Trustees Ruffulo, Miller, Cichowski, VanOstenbridge and President Bartels. Nays 1 Trustee Lynam. Absent 1 Trustee Gorman. Motion carries.

D. Resolution (04-11) Extending the Agreement Between Nick Cinquegrani and the Village ofEast Dundee to Provide Services as Interim Finance Director for the Village of EastDundee, Illinois

Motion to approve a Resolution Extending the Agreement Between Nick Cinquegrani and the Village ofEast Dundee to Provide Services as Interim Finance Director for the Village of East Dundee, Illinois byLynam/Miller.Discussion: Trustee Ruffulo asked about a menu of services Nick would provide the Village. Therewere TIF reports charged on the Warrants List. Village Administrator Skurla stated it is required by lawto file the reports. Discussion from the last Committee of the Whole was to keep Nick on until April orMay to get through the budget. President Bartels stated he spoke to Sue Behrens about helping theVillage but she has a full schedule and cannot help at this time. Skurla has been in contact with retiredfinance directors to find a helper for Nick. Bartels would like to see two scenarios of the budget (with

and without Walmart). He suggested a workshop on a Saturday morning to discuss the budget.Roll: Ayes 6 Trustees Ruffulo, Lynam, Miller, Cichowski, VanOstenbridge and President Bartels.Nays 0. Absent 1 Trustee Gorman. Motion carries.

FINANCIAL REPORTS -

B. Warrants ListMotion to approve the Warrants List in the amount of $214,569.95 by Miller/VanOstenbridge.Discussion: Ruffulo asked about the Petty Cash charge for $18. OConnor stated it was a voters list forthe Electoral Board. He also asked Chief about the FBI association charge. Mee stated it was forbackground information. He would like to see listed on the budget everything listed with details. Heasked about reimbursement for the public works clothing. Mee stated all of the police expenses arereceipted.Roll: Ayes 6 Trustee Ruffulo, Lynam, Miller, Cichowski, VanOstenbridge and President Bartels.Nays 0. Absent 1 Trustee Gorman. Motion carries.

Next meeting is a Committee of the Whole Meeting next week on the 24th at 7:00 p.m.

EXECUTIVE SESSION: None

Motion to adjourn the Regular Village Board Meeting at 8:46 p.m. by Miller/VanOstenbridge.Roll: Ayes 6 Trustees Ruffulo, Lynam, Miller, Cichowski, VanOstenbridge and President Bartels.Nays 0. Absent 1 Trustee Gorman. Motion carries, meeting adjourns.

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5

Respectfully Submitted,

By: __________________________________Village President Jerald Bartels

Attest: __________________________________Village Clerk, Jennifer R. Rehberg

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Public Hearing

Village of East Dundee

Kane County, Illinois

January 18, 2011

1

1.0Call to OrderPresident Bartels calls to order the Public Hearing at 6:30 pm.Roll: Trustees VanOstenbridge, Miller, Ruffulo and President Bartels.

Trustees Cichowski, Lynam and Gorman were absent.

Also in attendance are Village Administrator Bob Skurla, Village Attorney Pat OConnor, Village

Engineer Joe Heinz, Chief of Police Terry Mee and Village Clerk Jennifer Rehberg.

2.0New BusinessA. Vacation of a Portion of Valley View Road

Village President Bartels explained the plat of survey and the area in question for vacating, which is a

triangular piece of property. The Village would like to vacate this property, not to build a road, but touse for any drainage or utilities in the future.

Public Participation:

Jeff Maycan 732 Council Hill Road, East Dundee

Mr. Maycan lives next to the property proposed for vacating. He stated the area being vacated may

be replaced with a shed. He feels his property is being damaged by the removal of the woods. He

stated one of the owners has been disposing of sticks and brush in that area. Mr. Maycan stated he

has a meeting set up tomorrow with Village Administrator Skurla to discuss this further and also the

issue of mushroom hunters on his property.

Marianne Rakow 730 Council Hill Road, East Dundee

President Bartels explained the reason the Village would like to vacate the property. Mrs. Rakowstated they are concerned about what may happen if the Village vacates the property.

Village Engineer Heinz stated Lakewood School would like to expand their parking lot and would

like to vacate a part of Valley View and Council Hill Road. The parking lot is in East Dundee, the

building is not.

3.0AdjournmentMotion to close the Public Hearing by Miller/Ruffulo.

Ayes 4 Trustees Miller, Ruffulo, VanOstenbridge and President Bartels.

Nays 0. Absent 3 - Trustees Gorman, Lynam and Cichowski were absent.

Motion carries, meeting adjourns at 6: 48 p.m.


Jennifer R. Rehberg

By: ________________________________

Village President, Jerald Bartels

Attest: _______________________________

Village Clerk, Jennifer R. Rehberg

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Committee of the Whole MeetingVillage of East Dundee


1

CALL TO ORDER:

Trustee VanOstenbridge calls to order the Village of East Dundee Committee of the Whole meeting at

7:01 p.m.

ROLL CALL:

Trustees Gorman, Miller, Lynam, Cichowski and VanOstenbridge. Trustees Ruffulo and President Bartelswere absent.

Motion to appoint Trustee VanOstenbridge as President Pro Tem by Lynam/Miller.Roll: Ayes 4 Trustees Gorman, Lynam, Miller and Cichowski. Nays 0. Motion carries.

Also in attendance: Village Administrator Bob Skurla, Village Attorney Pat OConnor, Chief of PoliceTerry Mee and Village Clerk Jennifer Rehberg.

PUBLIC PARTICIPATION:

Motion to amend the agenda by moving up New Business Item C by Miller/Lynam.Roll: Ayes 5 Trustees Gorman, Lynam, Miller, Cichowski and VanOstenbridge. Nays 0. Absent 2 Trustee Ruffulo and President Bartels. Motion carries.

C. Expansion of the Dundee Crossings BDD Western Boundary for the IGA BuildingVillage Administrator Skurla updated the Board on a possible buyer for the IGA building. There is atentative agreement on the purchase price. Mr. Steve Bednarz, Vice President of Tovar Snow RemovalSpecialists spoke to the Board. They employ approximately 85 full time people out of 5 differentlocations. They are interested in making the building their corporate headquarters. There would be 40people working out of the location on a daily basis. Within the next 2-4 years, they may add another 20

employees. They are also looking at a property in Elgin that would work well for them. Skurla asked thedifference between the 2 properties. The Elgin location is furnished compared to the IGA building.They are in a 45 day timeline. The IGA building will need some exterior work, although structurally it issound. Skurla stated there are things the Village can do within the 45 day period. Skurla stated that if theBoard would like to move forward with this, he suggests creating an inducement resolution for nextweeks Board Meeting. Trustee Gorman asked if they have any retail sales within their business. Mr.Bednarz stated they do not. They subcontract out during the snow removal season and focus on sales andnew customers during the rest of the year. Skurla stated the building is not in the TIF but the BDD is anoption. He stated if we include the building within the TIF, he would like to add other buildings in thearea. NAPA and The Manor would probably not be included. Skurla explained how he approachesbusinesses regarding BDD and TIF additions. Trustee Gorman explained the risks for both the businessand the Village by moving forward with this. Miller asked if the renovations will increase the propertyvalue. The asking price has dropped dramatically and the negotiated price will drop the value. They arerequesting to be added into the BDD. Nick Cinquegrani stated there is approximately $230,000 in theDundee Crossings BDD fund at this time, with 40% designated. Gorman would not have a problem withthe inducement resolution prior to more discussion. Consensus is to move forward with the inducementresolution to come before the Board next week at the Village Board meeting.

OLD BUSINESS:

A. Dick Calendo Building/Bank AttractionSkurla stated the Board wanted him to put some numbers together and list detailed funding for this projectwhich would be coming out of the BDD. Trustee Lynam commented that he feels banks follow

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2businesses, not businesses follow banks. He thinks we should poll all of those in the BDD to see if theyare in favor of spending the BDD funds on a bank. He states that he does not think this property willbring any money into the Village. Skurla stated the request was for $65,000 from the Village with

$150,000 total. Trustee Gorman stated there are no financial benefits to the Village for having a bank inthe property. Skurla explained all of the changes proposed in the building. Gorman feels that we need toprovide a policy as to how we want to spend BDD funds in the future. Skurla thinks it is a good idea tobring businesses into the Village in order to draw other businesses. Skurla reminded the Board that if aVillage does not have TIF funds committed within 3 year, they will probably be requested by the schooldistrict. Miller recommended that the Board also sets a budget for the TIF and BDD funds every year.Gorman asked if it is possible to put together a policy group. Gorman will not vote on anything untilthere is a plan. He is fine with the inducement resolution. Cichowski is OK with the inducementresolution. Lynam is not OK with the inducement resolution. Miller agrees with the resolution but feelsthe Board needs to know exactly how the funds are to be spent. Skurla stated he will take the dollaramount out of the resolution. Consensus from the Board is to move forward.

B.

Administrative Tow Fee Increase Recommendation

Chief Mee suggests the Village increase the tow fee from $250 to $500. He stated $500 is the standardfee for other municipalities. Chief Mee clarified this is for criminal offenses, not parking violations. Theconsensus from the Board is to approve this and move forward to change the legislation.

C. Interim Finance Director IssueVillage Administrator Skurla stated he spoke to a couple of recently retired finance directors. NickCinquegrani has time to complete the duties for a short time, but Skurla would like to move forward inhiring a replacement soon. Consensus from the Board is to move forward in finding a replacement.

D.

Memorandum of Understanding with the McGraw Foundation

Village Administrator Skurla stated there is no update on this issue. President Bartels has triedconnecting with McGraw on the Memorandum of Understanding. Trustee Lynam does not agree with thememorandum being submitted and given to McGraw and listed all of his reasons. He would like theprocess to be aborted.

E. Integrated Police Departments ReportVillage Administrator Skurla stated most of the Board attended the meeting. He gave a brief overview ofthe presentation. Trustee VanOstenbridge would like to invite the police department to a meeting to heartheir thoughts. Trustee Gorman likes the concept of consolidating the police departments for savingspurposes. He would like a to be vision. Chief Mee stated the police are extremely skeptical. Hementioned there are many ways to do this. Mee reminded that it was not mentioned how much it will costto go forward with this program and what happens if Sleepy Hollow does not participate. Mee stated it islike a metro approach. There will have to be an oversight authority governing the process. Sgt. DaleWhite spoke to the Board about research he has done on this and he has found towns on the east coast willconsolidate with the counties. Miller is concerned that they did not include the future operating costs.VanOstenbridge feels we need to have more discussion with the other Board members and also policeofficers. Gorman feels we should talk to the consultants and get more answers. Mee suggested a focusgroup of three Trustees from each Village to meet and discuss further. The next steps would be for Skurlato reach out to the other Boards and have another Committee of the Whole on the 4th Monday of themonth to discuss further. Gorman would like to have one of the presenters available.

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3F. Appointment Ordinance

Trustee Gorman handed out an e-mail he sent to the Board back in November regarding the appointment

of officers. He feels the Board should add something to state that the majority must approve a decision ofdismissing personnel. He stated there is a hole in the ordinance. Trustee Cichowski agrees with Gorman.Trustee Miller agrees with Gorman about a disconnect and is also concerned that it is not stated in any ofthe ordinances that the Board does not have the authority to terminate certain positions. Lynam feels oneperson should not have the power to terminate a position and the Board was chosen by the people andshould have a say. Trustee VanOstenbridge stated the people voted someone into office with the trust todo what needs to be done. Gorman stated he did some research on this situation and most towns haveordinances wrapped around this issue. VanOstenbridge would like to discuss this further with the twoabsent Board members. Attorney OConnor will send more information to the Board regarding this issue.

G. Interior SignageTrustee Gorman asked for this to be on the agenda. He would like to see in the ordinance a clause statinginterior illuminated signage should only be on during hours of business. Attorney OConnor remindedthe Board that local bars in town have illuminated signs in their windows, as well. Trustee Miller isconcerned that this will only affect a few businesses in town. He feels this is far too restrictive and couldbe handled a different way. He feels the whole signage ordinance needs to be refreshed. OConnor statedlegislation could be adjusted for times of illumination. Consensus is to review sign ordinances within thevillage. Gorman would like to keep it on the agenda.

H. Waste Transfer Station Citing ProceduresVillage Administrator Slurla invited a representative to come and explain in detail the sighting of a wastetransfer station at the next Board Meeting. We have 3 property owners in the village interested in

sighting a waste transfer station at their locations. OConnor stated there would be a hearing office runthe presentation. Palumbo, Plote and Prairie Materials are the interested property owners. Skurlaexplained that it is a very lengthy process but also can be lucrative.

NEW BUSINESS:

A. State Legislative Initiative-Sales Tax Sharing on Large Retailers Relocating Out ofMunicipalities

Village Administrator Skurla directed the Board to review the information in the packet. Skurla stated weneed our legislators to support this. Skurla will report back on this. He feels we may not receive a lot oftraction with this issue. It is possible that if one member municipality of Metro West is not interested, itmay not move forward. He stated this similar initiative was brought up when Spring Hill Mall was beingdeveloped.

B. Amendment to Palumbo TIF AgreementVillage Administrator Skurla reported Palumbo would like to review the redevelopment agreement. Hedirected them to put in writing exactly what they want.


Motion to recess to Executive Session: Executive Session, closed to the public and media under theprovisions of the Illinois Open Meetings Act, 5ILCS, 120/2, (2) (21), Discussion of Minutes, (C) (6),Pending Litigation, 2 (C) (1), Personnel and 2 (C) (5) Acquisition of Property.

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4

Motion to adjourn the Committee of the Whole meeting date January 10, 2011 by Miller/VanOstenbridgeat 9:16 p.m.


Jennifer Rehberg


Attest: __________________________________Village Clerk Jennifer Rehberg

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1

CALL TO ORDER

President Bartels calls to order the Regular Village of East Dundee Regular Board Meeting at 8:50 pm.

ROLL CALL:

Trustees Ruffulo, Gorman, Lynam, Miller, VanOstenbridge and President Bartels. Trustee Cichowskiwas absent.

Also in attendance Village Administrator Bob Skurla, Village Attorney Pat OConnor, Village EngineerJoe Heinz, Chief of Police Terry Mee and Village Clerk Jennifer Rehberg.


CONSENT AGENDA-CONSIDERATION OF AN OMNIBUS VOTE: None




Village Administrator Village Administrator Bob Skurla directed the Board to the Comcast Updateand the Senior Housing information in the packets. Skurla reported on the upcoming closure and limitedservices at the Dundee Post Office. Nick Cinquegrani will continue to work with the finance department

but needs some help. Skurla has spoken to a few retired local financial people. The budget will need tobe worked on in March. Skurla asked Chief to explain his recommendation to increase the Villagesimpound fees to $500. Trustee Ruffulo reminded Skurla that during an election year, we invite thecandidates to listen in on the budget discussions.

A. Comcast UpdateB. Senior Housing

Motion to recess the Village Board Meeting until the completion of the Electoral Board byGorman/Miller.Roll: Ayes 6 Trustees Ruffulo, Gorman, Lynam, Miller, VanOstenbridge and President Bartels. Nays 0. Absent 1 Trustee Cichowski. Motion carries, meeting adjourns at 9:03 p.m.

Motion to reconvene the Village Board Meeting by Lynam/VanOstenbridge at 9:09 p.m.Roll: Trustees Ruffulo, Gorman, Lynam, Miller, VanOstenbridge and President Bartels. TrusteeCichowski was absent.

Village Attorney NoneVillage President

A. Memorandum of Understanding with the McGraw FoundationBartels reported an update on this issue. He is hoping to set up a meeting to receive more clarification onthe memorandum from McGraw this week.

B. Police Consolidation Update

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2Bartels reported there will be a meeting to update the three participating Villages Boards on January 6th.The Board and the Village Clerk will be in attendance to take minutes at the Dundee Township SeniorCenter at 7:30 p.m.

Director of Public Works N/AChief of Police Mee reported an uneventful holiday weekend.Village Engineer NoneEconomic Development Consultant Doug Bergen reported on the Torco property.

Village Trustees:

Trustee Ruffulo NoneTrustee Cichowski N/ATrustee Gorman Gorman thanked the Electoral Board for professional handling of the hearing. Heasked the Appointment Ordinance issue be on the next Committee of the Whole meeting next week.Trustee Lynam Lynam thanked the Electoral Board for the hearing.

Trustee Miller NoneTrustee VanOstenbridge None

OLD BUSINESS

A. Resolution of the Village of East Dundee, Cook and Kane Counties, Illinois, to Induce theRedevelopment of Certain Property within the Dundee Crossings Tax Increment Financing

Redevelopment Project Area (543 East Main Street)

Motion to approve a Resolution of the Village of East Dundee, Cook and Kane Counties, Illinois, toInduce the Redevelopment of Certain Property within the Dundee Crossings Tax Increment FinancingRedevelopment Project Area (543 East Main Street) by Miller/VanOstenbridge.

Discussion: President Bartels stated this was brought in front of the Board by Mr. Calendo. Aprospective community bank is interested in occupying the space. They are requesting TIF funds fromthe Village in the amount of $65,000 paid over 5 years. Trustee Ruffulo asked why we would pay thismoney for a non-retail business, even though we do need a bank. Trustee Lynam questioned the issue ofthe BDD and TIF monies being used for this and the IGA building. Skurla clarified that the Calendoproperty is already in the TIF district. Lynam has a problem using TIF money for this project. TrusteeMiller would prefer retail but would like to see something in the building rather than it sit vacant. TrusteeVanOstenbridge agrees that a bank would be a good asset to the town. Ruffulo asked if Ben FranklinBank is confirmed or if there are other possible banks. He would support the funds coming out of theBDD. Gorman asked what increment we expect with this concept. Skurla stated he did not have a clearanswer at this time. Gorman would like to have more information before he votes.Roll: Ayes - 3 Trustees Miller, VanOstenbridge and President Bartels. Nays 3 Trustees Gorman,Lynam and Ruffulo. Absent 1 Trustee Cichowski. Motion fails.

NEW BUSINESS-

A. Ordinance (11-01) Authorizing the Execution of the Illinois Municipal League RiskManagement Association Normal Contribution Agreement

Motion to approve an Ordinance Authorizing the Execution of the Illinois Municipal League RiskManagement Association Normal Contribution Agreement by Miller/Ruffulo.

Discussion: Trustee Gorman asked for clarification on the agreement. Village Administrator Skurlastated the normal contribution, not the min-max. Last year we went with the maximum.

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3Motion to amend the agreement to include the cost of coverage ($117,417 plus $196) by Miller/Ruffulo.Roll: Ayes 6 Trustees Ruffulo, Gorman, Lynam, Miller, VanOstenbridge and President Bartels. Nays 0. Absent 1 Trustee Cichowski. Motion carries.

B. Resolution (01-11) Authorizing the Village President to Act as a Signatory for the Purposeof Authorizing or Executing Documents Associated with the Illinois Environmental

Protection Agency (IEPA) Public Water Supply Loan

Motion to approve a Resolution Authorizing the Village President to Act as a Signatory for the Purpose ofAuthorizing or Executing Documents Associated with the Illinois Environmental Protection Agency(IEPA) Public Water Supply Loan by VanOstenbridge/Lynam.Discussion: NoneRoll: Ayes 6 Trustees Ruffulo, Gorman, Lynam, Miller, VanOstenbridge and President Bartels. Nays 0. Absent 1 Trustee Cichowski. Motion carries.

FINANCIAL REPORTS -

A. Warrants ListMotion to approve the Warrants List in the amount of $411,769.49 by Miller/Lynam.Roll: Ayes 6 Trustees Ruffulo, Gorman, Lynam, Miller, VanOstenbridge and President Bartels. Nays 0. Absent 1 Trustee Cichowski. Motion carries.

EXECUTIVE SESSION: NoneMotion to adjourn to Executive Session: Executive Session, closed to the public and media under theprovision of the Illinois Open Meetings Act, 5ILCS, 120/2, (2) (21), Discussion of Minutes, (C) (6),Pending Litigation, 2 (C)(1), Personnel and 2 (C)(5) Acquisition of Property.

Motion to adjourn the Village Board Meeting by Miller/Ruffulo at 9:47 p.m.Roll: Ayes 6 Trustees Ruffulo, Gorman, Lynam, Miller, VanOstenbridge and President Bartels. Nays 0. Absent 1 Trustee Cichowski. Motion carries, meeting adjourns.




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Kane County, IllinoisDecember 20, 2010

1

CALL TO ORDERPresident Bartels calls to order the Regular Village of East Dundee Regular Board Meeting at 7:05 pm.

ROLL CALL:Trustees Ruffulo, Gorman, Lynam, Miller, Cichowski, VanOstenbridge and President Bartels.

Also in attendance Village Administrator Frank Koehler, Village Attorney Pat OConnor, EconomicDevelopment Consultant Bob Skurla, Village Engineer Joe Heinz, Chief of Police Terry Mee and VillageClerk Jennifer Rehberg.


CONSENT AGENDA-CONSIDERATION OF AN OMNIBUS VOTE:


Motion to create an Omnibus Vote including New Business Items B and C and the Warrants List byMiller/Ruffulo.Roll: Ayes 7 Trustees Ruffulo, Gorman, Lynam, Miller, Cichowski, VanOstenbridge and PresidentBartels. Nays 0. Absent 0. Motion carries.

Motion to approve an Omnibus Vote including the following items:New Business-

B.

Resolution (45-10) Appointing Robert Skurla as an Authorized Signatory on Certain BankAccounts of the Village of East Dundee, IllinoisC. Resolution (46-10) Removing Frank Koehler as an Authorized Signatory on Certain Bank

Accounts of the Village of East Dundee, IllinoisFinancial Reports-

A. Warrants List in the amount of $351,763.99by Miller/Lynam.Roll: Ayes 7 Trustees Ruffulo, Gorman, Lynam, Miller, Cichowski, VanOstenbridge and PresidentBartels. Nays 0. Absent 0. Motion carries.



Village Administrator Village Administrator Koehler stated he and Bob Skurla met with the seniorhousing development representatives today. Koehler reported he received notification from IEPA for thewater facility. We have until February 1st to get the loan documents back to the State. Heinz reported thework will begin in the spring and should take 12-14 months to complete.

A. Comcast UpdateVillage Attorney NoneVillage President Bartels reported on the Liquor Commission Meeting tonight and the fines given to alocal establishment for serving underage patrons and were charged with a $1,000 fine. The manager ofthe Polar Dome approached the Commission regarding possible upcoming events. The Village received

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2an e-mail from Charlie Potter at McGraw stating we should have something back from them by this weekor next week. Bartels would like to table Item F until we receive feedback from McGraw.

A. Recognize Administrator Frank Koehler for his Service to the Village of East DundeePresident Bartels presented Frank Koehler with a personalized street sign for his years working with theVillage.

Director of Public Works N/AChief of Police Chief reported on the Shop with a Cop event, which was Saturday. Everything wentsmoothly.Village Engineer NoneBob Skurla Skurla reported they are continuing to work with the Torco property owners. He istargeting a Public Hearing on this area in February. Trustee Ruffulo asked about the Dominicksproperty. Skurla reported they are moving shelving out of the building. He sent an e-mail to the Boardregarding the BDD funds for the proposed bank.

Village Trustees:Trustee Ruffulo Ruffulo wished everyone a Blessed Christmas and a Happy and Prosperous 2011. Hethanked those who participated in Shop with a Cop. He also thanked the staff for putting together theHoliday Luncheon last Friday.Trustee Cichowski Cichowski attended the ECC Open House and they discussed the technical designfor the Police and Fire Program. He reported on the Dickens in Dundee events.Trustee Gorman Gorman thanked Village Administrator Koehler for his service over the past 3 years including the grants and developers he has brought into the Village.Trustee Lynam Lynam went to Glenview to see the senior housing development. He thanked Frankfor his service to the Village.Trustee Miller Miller thanked everyone for Shop with a Cop and also Frank for his service to theVillage.

Trustee VanOstenbridge VanOstenbridge thanked those who attended Shop with a Cop.

OLD BUSINESS None

NEW BUSINESS-

A. Approve the Recommendation of the Liquor Commission to Extend Liquor Hours on NewYears Eve for Bandito Barneys, Rosie OHares, Calendos, Carols Corner, River Lees,Diamond Jims & Fernandos

Motion to Approve the Recommendation of the Liquor Commission to Extend Liquor Hours on NewYears Eve for Bandito Barneys, Rosie OHares, Calendos, Carols Corner, River Lees, DiamondJims & Fernandos and give Chief Mee the authority to grant any other requestors byLynam/VanOstenbridge.Roll: Ayes 7 Trustees Ruffulo, Gorman, Lynam, Miller, Cichowski, VanOstenbridge and PresidentBartels. Nays 0. Absent 0. Motion carries.

D. Ordinance (10-51) Amending Title VII: Traffic Code, Chapter 70: General Provisions byAdding a New Section 70.09 Prohibiting Truck Traffic on North Street in the Village ofEast Dundee, Cook and Kane Counties, Illinois

Motion to approve an Ordinance Amending Title VII: Traffic Code, Chapter 70: General Provisions byAdding a New Section 70.09 Prohibiting Truck Traffic on North Street in the Village of East Dundee,Cook and Kane Counties, Illinois by Ruffulo/VanOstenbridge.

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3Discussion: Trustee Cichowski would like to amend the ordinance to include First Street. This would befor deliveries only. President Bartels suggests passing this ordinance first and then creating anotherordinance for First Street. Trustee Miller explained that by doing this it will move the traffic to another

residential street. The plan is to put up the restrictions and see how it goes. Lynam asked how much itwill cost to put up the signs. Chief Mee stated there needs to be 6 to 8 signs. Village AdministratorKoehler suggests purchasing generic signs.Roll: Ayes 7 Trustees Ruffulo, Gorman, Lynam, Miller, Cichowski, VanOstenbridge and PresidentBartels. Nays 0. Absent 0. Motion carries.

E. Ordinance (10-52) Amending Title VII: Traffic Code, Chapter 71: Traffic Schedules byAdding a New Schedule VII: Motor Trucks Prohibited on North Street in the Village ofEast Dundee, Cook and Kane County, Illinois

Motion to approve an Ordinance Amending Title VII: Traffic Code, Chapter 71: Traffic Schedules byAdding a New Schedule VII: Motor Trucks Prohibited on North Street in the Village of East Dundee,

Cook and Kane County, Illinois by Gorman/VanOstenbridge.Discussion: NoneRoll: Ayes 6 Trustees Ruffulo, Gorman, Lynam, Miller, VanOstenbridge and President Bartels. Nays- 1 - Trustee Cichowski. Absent 0. Motion carries.

F. Memorandum of Understanding with the McGraw FoundationMotion to table the Memorandum of Understanding with the McGraw Foundation by Miller/Ruffulo.Discussion: Trustee Gorman asked if everyone is OK with the memorandum. The vote was 4-1 when itwas discussed; Trustee Lynam not approving. Gorman struggles with the concept.Roll: Ayes 7 Trustees Ruffulo, Gorman, Lynam, Miller, Cichowski, VanOstenbridge and PresidentBartels. Nays 0. Absent 0. Motion carries.

FINANCIAL REPORTS On the Omnibus Vote

EXECUTIVE SESSION:NoneMotion to adjourn to Executive Session: Executive Session, closed to the public and media under theprovision of the Illinois Open Meetings Act, 5ILCS, 120/2, (2) (21), Discussion of Minutes, (C) (6),Pending Litigation, 2 (C)(1), Personnel and 2 (C)(5) Acquisition of Property.

Motion to adjourn the Regular Village Board Meeting at 7:45 p.m. by Lynam/RuffuloRoll: Ayes 7 Trustees Ruffulo, Gorman, Lynam, Miller, Cichowski, VanOstenbridge and PresidentBartels. Nays 0. Absent 0. Motion carries, meeting adjourns.


Jennifer RehbergBy: __________________________________

Village President Jerald Bartels


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1

CALL TO ORDER:

President Bartels calls to order the Village of East Dundee Committee of the Whole meeting at 7:00 p.m.

ROLL CALL:

Trustees Gorman, Miller, Lynam, Cichowski and President Bartels. Trustees Ruffulo and VanOstenbridgewere absent.

Also in attendance: Village Administrator Koehler, Economic Development Consultant Bob Skurla,Village Attorney Pat OConnor, Village Engineer Joe Heinz, Chief of Police Terry Mee and Village ClerkJennifer Rehberg.


OLD BUSINESS: None

NEW BUSINESS:

A. Calendo Property Located on Route 72Economic Development Consultant Bob Skurla stated there is a bank prospect interested in the propertypreviously occupied by the PNC Bank. They have met with the president of the bank and they are veryinterested in the property. This would help the goal of the Board to bring in a financial institution to theVillage. The interested institution is Ben Franklin Bank, which is a community bank. Mr. Dick Calendoaddressed the Board and explained the proposed renovations of the building, including expanding theproperty by 18 feet. The bank would be investing $240,000 in renovations. They would employ 4-6employees at this location. Trustee Lynam questions the use of TIF and BDD monies for renovations.

Skurla stated the proposed usage of funds was approved by a TIF and BDD attorney. Trustee Millerwould like to see a bank in the property. Skurla stated the 2 requests he heard from the Board is a bankand a grocery store in the Village. Trustee Gorman would like to see the calculations on the propertytaxes on the building. Mr. Cichowski would like a bank in the property.

B. Presentation by Jim Bergman for Senior HousingVillage Administrator Koehler stated this issue was brought up with the RTA study. EconomicDevelopment Consultant Bob Skurla introduced Jim Bergman, an affordable housing developer. Skurlaand Koehler visited Mr. Bergmans facility in Glenview and were very impressed with it. He also built afacility in Fox Lake. The most successful affordable housing program is Section 42. He stated that 60%of all multi-family housing developments in the nation are Section 42. Mr. Bergman explained how theState and Federal credit system work. He is currently developing four projects similar to this with 70-110units for the elderly, which are 3-story buildings. They did a study in our area and it showed no marketfor single-family homes, but a market for senior housing. The developments include private dining areas,Wii rooms, workout rooms, beauty parlors and more. The target age of the housing would be 55 andover. He explained the income requirements for the residents. The costs per unit on an underwritingbasis are $5,000 per year with a $2,500 operating costs. He stated the property is maintained well andevery year they spend $25,000 or more with improvements. He stated a pre-application is due by theState of Illinois between December and January. The final application will be due in April. He is lookingfor backing on this project from the Village to make it successful. Koehler stated they had a meeting withPlote today to discuss the project. The acreage needed is 6-7 acres. Gorman asked Bergman if he thoughtthere would be an agreement with Parr Development. There is no agreement, as of yet. Bob Skurlaexplained the tax credit point system. Start to finish, the project takes 16 to 18 months. Trustee

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2Cichowski asked what Gurnee is offering him as an incentive to build there. Mr. Bergman stated they arecutting their impact fees in half. He suggests building another similar building on the same area in thefuture, possibly for assisted living. Consensus of the Board is to move forward and back this project.

C. Amendment to Dundee Crossings BDD to Include Former IGA Building: 195 PennyVillage Administrator Koehler stated a company is interested in moving their headquarters into the oldIGA building. We would have to amend the Dundee Crossings BDD. He would like to haveauthorization to talk to the owner and the potential buyer about this. It is a large-scale snow removalbusiness. Trustee Gorman feels we should wait until the deal is done before we have discussions withthem. Koehler stated we can at least find out the cost to amend the BDD to include this property.Gorman stated he struggles with these kinds of projects to use BDD funds since they do not benefit thetown financially. Bartels suggested to Skurla that he at least ask The Manor, NAPA, Able Pawn Shop,Island Pizza and the auto shop if they are interested in being added to the BDD.

D.

Appointment Ordinance

Village Administrator Koehler stated Trustee VanOstenbridge would like to have this tabled until the nextCommittee of the Whole Meeting so he can participate in the discussion. Trustee Gorman asked whenthis would be discussed.Motion to table Item D. Appointment Ordinance until the next Committee of the Whole in January byGorman/Miller.Roll: Ayes 4 Trustees Gorman, Lynam, Miller and President Bartels. Nays 1 Trustee Cichowski.Absent 2 Trustees Ruffulo and VanOstenbridge. Motion carries.


Motion to recess to Executive Session: Executive Session, closed to the public and media under the

provisions of the Illinois Open Meetings Act, 5ILCS, 120/2, (2) (21), Discussion of Minutes, (C) (6),Pending Litigation, 2 (C) (1), Personnel and 2 (C) (5) Acquisition of Property and will not be returning toregular session.

Motion to adjourn the Committee of the Whole Meeting by Lynam/Miller at 8:40 p.m.Roll: Ayes 5 - Trustees Gorman, Lynam, Miller, Cichowski and President Bartels. Nays 0. Absent 2 Trustees Ruffulo and VanOstenbridge. Motion carries, meeting adjourns.


Jennifer Rehberg


Attest: __________________________________Village Clerk Jennifer Rehberg

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February 4, 2011

To: East Dundee Village Board

From: Robert J. SkurlaVillage Administrator

Ref: Board Report for February 7, 2011

ACTION ITEMS

1 Blizzard Report Needless to say, the storm this week was one for the record books. For the Chicagoarea, it was the third worst on record. Our public works crews and police department work around the clockand did an extraordinary job in keeping the major thoroughfares open and addressing secondary streets and thedowntown area in short order following the storms end. They will be working as diligently as possible over thenext week or so to clean intersections and cul-de-sacs. Should you have requests from residents on specificareas of need, please call them into Village Hall and the crews will address them in order of priority, notnecessarily in order of call in. By next meeting, I will have a breakdown of overtime and materials costs on thisstorm.

2 River Haven Subdivision - Land Application Last week, just before the storm, we received a number ofcalls in regard to the materials being applied to the farm field where the River Haven Subdivision is located.Although the odor given off was quite noticeable, it was merely the smell of composting leaves being exposedafter several months of storage at another site. The application of leaf compost is very legal by the farmer andexcept for the surprised smell was benign to human exposure. I realize there are residents in the area thatsuffer from emphysema and any strong smell can set off an attack. To that particular end we are correspondingwith the land owners and the tenant farmer requesting that he give the Village at least one weeks notice thenext time he anticipates a similar land application so we can advise area residents to make appropriate plans tolimit exposure to the odor.

3 River Haven Subdivision Senior Housing Project We were informed a week ago by Jim Bergman thathe has been given the go ahead to prepare and submit a final application to the Illinois Housing DevelopmentAuthority (IHDA) for the 9% Affordable Housing Tax Credits. As you may remember, these tax credits arevery limited in availability and are awarded on a formal application basis. Without these tax credits, JimBergman would not be proceeding with this project. The Village staff and economic development consultant isworking diligently to help Mr. Bergman and his consultants gather the necessary documents and letters ofsupport to complete this application which is due in early May. Reviews and awards are expected to becompleted by late July. Mr. Bergman is planning on constructing a 72 unit, three story facility on about 5 acresof land at a cost of about $14.5 million. I will have a more detailed report for the Board to review at the nextCOTW meeting.

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4 R.A. Calendo Bank Project Richard Calendo and I met with the president of Ben Franklin Bank lastFriday to ascertain if his bank wanted to move forward on negotiating a formal lease with Mr. Calendo and arelated redevelopment agreement with the Village. We discussed the Villages proposed involvement in theproject and the general state of the Villages economy. He was going to crunch some more numbers anddiscuss further with his board of directors the offer from the Village and Mr. Calendo. As of this writing, I havea phone call into the president, but no formal response.

5 Walmart Update Attached is a memo from Doug Bergren to me on a conversation he recently had with

the store manager from the local Walmart store. Although we did not get the answer that we all have beenwaiting for, that is Walmart is going to stay and expand., we nevertheless did hear that they now have hadtwo back to back years of growing profitability at that store and they will finally get a new pole sign facingRoute 72. And whats more, the representatives from corporate visited the store and favorably received thestore managers and district managers recommendation to keep this store open and expand it to a super store.As usual, no commitment was made by the corporate reps but we remain optimistic. My file notes showed thatthey had originally planned on closing this store in early 2009. So far, that date has been pushed back to at leastlate 2012 at the earliest, if they do proceed with constructing the West Dundee store.

6 McGraw Foundation Update Unfortunately, I cannot report any progress on moving forward on aMemorandum of Understanding with the Max McGraw Foundation. Our special legal counsel has been in

recent communication with their legal counsel but no progress has been made on developing an agreed uponMOU.

7 GAT Guns Annexation Regardless of agreement being found with the McGraw Foundation, we haveaccelerated our conversations with the owners and attorney for GAT Guns. I would like to see an annexation oftheir property exercised before May 1

stand I have discussed with our legal counsel moving in that direction

sooner rather than later.

ITEMS REQUIRING BOARD ACTION

1 Audit for FY 2010-11 We are in receipt of a quote for complete auditing services from Sikich, LLP for

$28,125 which is less than 2% over their contract price last year. I know that some Village Board memberswanted to bid out this service this year but having limited time and even less staff to carry this out, I wouldrequest the Village Board authorize one more year with Sikich and we can revisit this issue next year after wehave a new Finance Director firmly on board.

Suggested Disposition: Authorize entering into a contract for auditing services with Sikich, LLP for a totalamount of $28,125 subject to any equitable adjustment mutually negotiated between the Village and Sikich forincreased services above those listed in the contract quote, or required by State or Federal regulations.

2 Tovar Snow Professionals Redevelopment Agreement As of noon today (Friday, February 4) we arestill negotiating terms of the redevelopment agreement with the attorney for TSP. I hope to have a copy in final

form to give the Village Board on Monday night but would not expect you to act on a legal document you areseeing for the first time. If that is the case, I would ask for the Board to consider a short Special Board meetingimmediately prior to the regular COTW meeting on February 24th to consider just this one item.

Suggested Disposition: Accept the final redevelopment agreement draft, take it under consideration and set aSpecial Village Board Meeting for 7:00 PM Monday, February 14th to formally deliberate and possibly vote onthe issue.

3 Police Squad Car Order I have been advised by the Police Chief that after the current model year, Fordwill no longer sell the Crown Victoria Interceptor model, which is what our current police fleet is based. Thenew model replacing it will be much more expensive because much of the interior equipment will not fit into

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Main Street Consultants202 N. Main

Mt. Carroll, IL 61053

815.541.4379Email: [email protected]

February 3, 2011

To: Robert Skurla

Village Administrator,

120 Barrington Ave.

East Dundee, IL 60118

From: Doug BergrenEconomic Development Consultant

Reference: WalMart in East Dundee

Mr. Skurla,

I received a call from Randy Johnson, store manager of the East Dundee WalMart. We had a

conversation which covered most of our concerns, at least up to this point.

He told me that he had a visit from WalMart corporate in the last week and said that he reiterated his

position for keeping the store in East Dundee. Also, he told them again that he would like to makeWalMart into a Super Center, and that the corporate people are aware that the land adjacent is for

sale.

Randy also brought the signage issue (or lack of it on Rt. 72), and corporate assured him that they

would order one for him. Speaking of signage and any Village assistance, corporate is well aware of

the Village support in an effort to keep the store in East Dundee. Randy assured me that his corporate

visitors were favorably impressed with his store and his sales figures, most notably his net income.

However, they could make no promises, or at this point, no predications.

As far as promises and predictions are concerned, he seemed to think that he would have a better

indication some time during the second quarter as far as to the status of the East Dundee store.

When I learn more, Ill keep you informed.

Sincerely,

Doug Bergren

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EastDundeeFireDistrict

2010ActivityReport

FireInspectionsin2010

TotalInspections 795

ViolationsDiscovered 755

ViolationsCorrected 423

Incident

TypesFirerelated 56

MedicalEMS 499

HazardousCondition 54

ServiceCall 29

FalseAlarm FalseCall 499

SevereWeather 2

SpecialIncident 18

TotalCallsin2010 1157

CallsBy

District

District1 356

District2 140

District3 116

District4 69

District5 12

District6 2

District7 165

OutofDistrict 297

TotalCallsin2010 1157

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ORDINANCE NUMBER 11 - _____

AN ORDINANCE VACATING A PORTION OF VALLEY VIEW

ROAD IN THE VILLAGE OF EAST DUNDEE, ILLINOIS TO 1851

CENTER STREET.

WHEREAS, the Village of East Dundee is a home rule unit of local government under and

pursuant to Section 6 of Article VII of the Constitution of the State of Illinois, has the authority to

exercise any power and perform any function pertaining to its government and affairs, including but

not limited to the power to regulate for the protection of the public health, safety, morals, and

welfare; and

WHEREAS, the Village Board of Trustees of the Village of East Dundee, pursuant to notice

and pursuant to the laws of the State of Illinois, held a hearing on January 18, 2011, to consider the

vacation of a portion of Valley View Road, in the Village of East Dundee, Illinois; and

WHEREAS, pursuant to said hearing, the Village Board of Trustees approved the vacation

of a portion of Valley View Road, by a vote of ___ ayes, ____ nayes and _____ absent; and

WHEREAS, the President and Board of Trustees of the Village of East Dundee, having

determined that it is in the best interests of the health, safety and welfare of the residents of the

Village of East Dundee that a portion of Valley View Road in the Village of East Dundee, Illinois,

herein described, be vacated.

NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF

TRUSTEES OF THE VILLAGE OF EAST DUNDEE, COOK AND KANE COUNTIES,

ILLINOIS, AS FOLLOWS:

Section One. That the following described portion of Valley View Road in the Village

of East Dundee, Illinois, is hereby vacated:

THAT PART OF VALLEY VIEW ROAD LYING EASTERLY OF BLOCK 7, AS DEDICATED IN SECTION NO.TWO FIRST ADDITION TO LAKEWOOD LODGE ESTATES BEING A SUBDIVISION OF PART OF THE

SOUTHEST QUARTER OF SECTION 14 AND OF THE NORTHEAST QUARTER OF SECTION 23, TOWNSHIP 42

NORTH, RANGE 8 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF

RECORDED JULY 21, 1941 AS DOCUMENT NUMBER 474209 IN BOOK OF PLATS 26 ON PAGE 48, DESCRIBED

AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF THE NORTHEAST QUARTER OF THE

NORTHEAST QUARTER OF SAID SECTION 23; THENCE SOUTH ALONG THE WEST LINE OF THE

NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 23, FOR A DISTANCE OF 67.45

FEET TO A POINT ON THE SOUTHEASTERLY LINE OF SAID VALLEY VIEW ROAD; THENCE

NORTHEASTERLY ON SAID SOUTHEASTERLY LINE OF SAID VALLEY VIEW ROAD A CHORD DISTANCE

OF 87.73 FEET TO A POINT ON SAID SOUTHEASTERLY LINE OF SAID VALLEY VIEW ROAD 27.04 FEET

SOUTHWESTERLY OF THE POINT OF TANGENCY OF A CURVE WITH A RADIUS OF 381.61 FEET AND 55.85

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Adopted this _______ day of _____________, 2011, pursuant to a roll call vote as follows:

AYES:

______________________________________________________________________________

NAYES:

______________________________________________________________________________

ABSENT:______________________________________________________________________________

Approved by me this _______ day of _____________, 2011.

____________________________________

JERALD BARTELS, President

Published in pamphlet form this _______ day of ___________, 2011, under the authority of the

President and Board of Trustees.

ATTEST:

______________________________

JENNIFER REHBERG, Village Clerk

Recorded in the Village Records on _________________, 2011.

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PLAT OF VACATION

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AN ORDINANCE VACATING A PORTION OF LAKE SHORE

DRIVE AND SUMMIT AVENUE IN THE VILLAGE OF EAST

DUNDEE, ILLINOIS TO 520 NORTH VANBUREN.





welfare; and

WHEREAS, the Village Board of Trustees of the Village of East Dundee, pursuant to notice

and pursuant to the laws of the State of Illinois, held a hearing on February 7, 2011, to consider the

vacation of a portion of Lake Shore Drive and Summit Avenue, in the Village of East Dundee,

Illinois; and

WHEREAS, pursuant to said hearing, the Village Board of Trustees approved the vacation

of a portion of Lake Shore Drive and Summit Avenue, by a vote of ___ ayes, ____ nayes and _____

absent; and

WHEREAS, the President and Board of Trustees of the Village of East Dundee, having


Village of East Dundee that a portion of Lake Shore Drive and Summit Avenue in the Village of

East Dundee, Illinois, herein described, be vacated.




Section One. That the following described portion of Lake Shore Drive and Summit

Avenue in the Village of East Dundee, Illinois, is hereby vacated:

OF THE SOUTHERLY HALF OF LAKE SHORE DRIVE AND THE WESTERLY HALF OF SUMMIT AVENUE

ADJACENT TO ESTATES 1 AND 13 IN BLOCK 19, AS PLATTED IN LAKEWOOD LODGE ESTATES, BEING A

SUBDIVISION OF PART OF THE WEST HALF OF SECTION 23 TOWNSHIP 42 NORTH, RANGE 8 EAST OF THE

THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEASTERLY CORNER

OF ESTATE 13, IN BLOCK 19, OF SAID LAKEWOOD LODGE ESTATES; THENCE NORTHWESTERLY ALONG

THE EASTERLY LINE OF SAID ESTATE 13 ALONG A CURVE TO THE LEFT, HAVING A RADIUS OF 462.0

FEET, FOR AN ARC DISTANCE OF 7.0 FEET; THENCE CONTINUING ALONG THE EASTERLY LINE OF SAID

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ESTATE 13 ON AN ASSUMED BEARING OF NORTH 28 DEGREES 09 MINUTES 47 SECONDS WEST, FOR A

DISTANCE OF 105.69 FEET TO THE NORTHEASTERLY CORNER OF SAID ESTATE 13, ALSO BEING THE

SOUTHEASTERLY CORNER OF ESTATE 1, IN BLOCK 19, OF SAID LAKEWOOD LODGE ESTATES; THENCE

CONTINUING NORTH 28 DEGREES 09 MINUTES 47 SECONDS WEST ALONG THE EASTERLY LINE OF SAID

ESTATE 1, FOR A DISTANCE OF 62.66 FEET TO A POINT OF CURVATURE; THENCE CONTINUING ALONG

THE NORTHERLY LINE OF SAID ESTATE 1 ALONG A CURVE TO THE LEFT, HAVING A RADIUS OF 74.57

FEET, FOR AN ARC DISTANCE OF 144.78 FEET; THENCE NORTH 34 DEGREES 51 MINUTES 33 SECONDS

EAST, FOR A DISTANCE OF 89.50 FEET; THENCE SOUTH 64 DEGREES 20 MINUTES 40 SECONDS EAST, FOR

A DISTANCE OF 57.74 FEET TO A POINT OF CURVATURE; THENCE SOUTHEASTERLY ALONG A CURVE TOTHE RIGHT, HAVING A RADIUS OF 107.57 FEET, FOR AN ARC DISTANCE OF 36.18 FEET TO A POINT OF

TANGENCY; THENCE SOUTH 28 DEGREES 09 MINUTES 47 SECONDS EAST, PARALLEL WITH AND 33 FEET

NORTHEAST OF SAID EASTERLY LINES OF ESTATES 1 AND 13, FOR A DISTANCE OF 168.35 FEET TO A

POINT OF CURVATURE; THENCE SOUTHEASTERLY ALONG A CURVE TO THE RIGHT, HAVING A RADIUS

OF 495.0 FEET, FOR AN ARC DISTANCE OF 7.09 FEET; THENCE SOUTH 62 DEGREES 00 MINUTES 06

SECONDS WEST, FOR A DISTANCE OF 33.00 FEET TO THE PLACE OF BEGINNING, IN THE VILLAGE OF

EAST DUNDEE, KANE COUNTY, ILLINOIS.

Section Two. That the Plat of Vacation and Plat of Easement provided for in this Ordinance

is subject to the following conditions and requirements:

A. The owner of 520 North VanBuren, East Dunee Illinois shall pay all expenses

incurred by the Village to vacate the portion of Lake Shore Drive and Summit Avenue.

Section Three. That it shall be a condition precedent to the effectiveness of this Ordinance

and the recording and filing for the Plat of Vacation and Plat of Easement as provided herein that the

conditions contained in this Ordinance be satisfied.

Section Four. That the Village President is hereby authorized and directed to execute the

Plat of Vacation and Plat of Easement, dated _________, prepared by ____________, and the

Village Clerk is hereby authorized and directed to attest to the signature of the Village President.

The Plat of Vacation and Plat of Easement shall be recorded in the Office of the Recorder of Deeds,Kane County, Illinois, along with a certified copy of this Ordinance and shall also be filed in the

Office of the Kane County Clerk, Kane County, Illinois.

Section Five. Severability. If any section, paragraph or provision of this ordinance shall be

held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section,

paragraph or provision shall not affect any of the remaining provisions of this ordinance.

Section Six. Repeal. All ordinances, resolutions, motions or parts thereof in conflict

herewith shall be and the same are hereby repealed.

Section Seven. Publication. This ordinance shall be in full force and effect forthwith upon

its adoption, approval and publication in pamphlet form as provided by law.

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AYES:

______________________________________________________________________________

NAYES:

______________________________________________________________________________

ABSENT:______________________________________________________________________________


____________________________________




ATTEST:

______________________________



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&

AN EASEMENT OVER, UNDER,UPON AND ACROSSTHE AREA SHOW

FOR ACCESS, INSTALLATION, MAINTENANCE, REPAIR REPLACEMEN

AND CUSTOMARY SERVICING OF ALL VILLAGE UTILITIES, ELECTRICIT

LINES, TELEPHONE LINES, NATURAL GAS SUPPLY SYSTEMS, CENTER

ANTENNA TELEVISION, COMMUNICATION SYSTEMS AND OTHER

PUBLIC UTILITY FACILITIES OR SYSTEMS SERVICING THE LANDS SHO

ON THE PLAT AS WELL AS OTHER LANDS IS HEREBY RESERVED AND

GRANTED BY ANY ENTITIY HOLDING FEE TITLE TO THE LANDS PLATT

HEREBY OR ANY PORTION THEREOF, TOGETHER WITH THEIR

SUCCESSORS AND ASSIGNS AS GRANTORS, FOR AND TO THE VILLA

OF EAST DUNDEE, ILLINOIS, AMERITECH, NICOR, COM ED, COMCAS

CABLE AND ALL OTHER UTILITY COMPANIES NOW HOLDING OR IN T

FUTURE RECEIVING A FRANCHISE FROM SAID VILLAGE OF EAST

DUNDEE, TOGETHER WITH THEIR RESPECTIVE SUCCESSORS AND

ASSIGNS AS GRANTEES. SAID RIGHTS OF ACCESS IS GRANTED TO T

OFFICERS, EMPLOYEES AND AGENTS OF THE ABOVE NAMED ENTIT

TO ENTER UPON SAID LANDS IN PERSON TOGETHER WITH THEIRRELATED SERVICE AND EMERGENCY EQUIPMENT FOR ALL SUCH

PURPOSES STATED HEREIN. ALSO GRANTED TO THE ABOVE NAME

ENTITIES IS THE RIGHT TO CUT, TRIM, OR REMOVE TREES, BUSHES

FENCES AS MAY REASONABLY BE REQUIRED INCIDENT TO THE RIGH

GRANTED HEREIN. NO PERMANENT BUILDINGS SHALL BE PLACED

UPON SAID EASEMENT AREAS; HOWEVER THE SAME MAY BE USED

SUCH PURPOSES THAT DO NOT NOW OR IN THE FUTURE INTERFER

WITH THE RIGHTS AND USES GRANTED HEREIN. GRANTEES SHALL

REPLACE AND RESTORE ANY SURFACES DISTURBED BY THE EXERCIS

THE RIGHTS HEREIN GRANTED.

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1


ORDINANCE AMENDING TITLE IX, GENERAL REGULATIONS,

CHAPTER 91, STREETS, ALLEYS AND SIDEWALKS, BY

AMENDING SECTION 91.11(A), DEBRIS IN STREETS





welfare; and

WHEREAS, the President and Board of Trustees of the Village of East Dundee having


Village of East Dundee that Title IX, General Regulations, Chapter 91, Streets, Alleys and

Sidewalks, Section 91.11(A), Debris in Streets, be amended.




Section One. That Title IX, General Regulations, Chapter 91, Streets, Alleys and

Sidewalks, Section 91.11, Debris in Streets, of the Village of East Dundee Code of Ordinances is

hereby amended as follows:

' 91.11 DEBRIS IN STREETS

(A) No person shall litter or deposit any foreign matter on any street, alley,

sidewalk, park or public place, except building materials and merchandise as

permitted under this Chapter or as may be permitted by the Board of Trustees. The

foreign matter shall expressly include leaves, grass clippings, landscape waste in any

form whatsoever, snow or ice.

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Section Two. Severability. If any section, paragraph or provision of this ordinance shall be held to be

invalid or unenforceable for any reason, the validity or unenforceability of such section, paragraph or provision shall

not affect any of the remaining provisions of this ordinance.

Section Three. Repeal. All ordinances, resolutions, motions or parts thereof in conflict herewith shall be

and the same are hereby repealed.

Section Four. Publication. This ordinance shall be in full force and effect forthwith upon its adoption,

approval and publication in pamphlet form as provided by law.


AYES:

______________________________________________________________________________

NAYES:

______________________________________________________________________________

ABSENT:

______________________________________________________________________________


___________________________________________

JERALD BARTELS, Village President

Published in pamphlet form this _______ day of ___________, 2011, under the authority of the President and Board

of Trustees.

ATTEST:

___________________________

Jennifer Rehberg, Village Clerk


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RESOLUTION NUMBER _____ - 11

A RESOLUTION APPROVING A REQUEST FOR PERMIT TO CLOSE

STATE OF ILLINOIS HIGHWAY, STATE ROUTE 72, FROM THE

ILLINOIS DEPARTMENT OF TRANSPORTATION IN CONNECTIONWITH THE ANNUAL 2011 ST. PATRICKS PARADE

WHEREAS, the Village of East Dundee is having a 2011 St. Patricks Parade in the Village

of East Dundee, and;

WHEREAS, this St. Patricks Parade will require the temporary closure of State Route 72, a

State Highway in the Village of East Dundee, and;

WHEREAS, Section 4-408 of the Illinois Highway Code authorizes the Department of

Transportation to issue permits to local authorities to temporarily close portions of State Highwaysfor such public purposes.

NOW THEREFORE BE IT RESOLVED BY THE PRESIDENT AND BOARD OF



Section One. That permission to close State Route 72 for the period from 10:30 a.m. to

11:30 a.m. on Saturday, March 12, 2011, be requested of the Department of Transportation.

Section Two. That if such permission is granted by the Department of Transportation, all

highway traffic during periods of time specified shall be detoured over the following routes: Route

72 to Van Buren Street to Barrington Avenue to Water Street to Main Street, in Carpentersville, and

thence to Illinois Route 31 to Route 72.

Section Three. That if such permission is granted by the Department of Transportation, the

Village of East Dundee assumes full responsibility for the direction, protection and regulation of the

traffic during the time the detour is in effect and all liabilities of any kind occasioned by the closing

of the State Highway, and it is further agreed that efficient all weather detours will be maintained to

the satisfaction of the Department and conspicuously marked for the benefit of traffic diverted from

the State Highway. (Detour markings will conform to the requirements of the Manual of Uniform

Traffic Control Devices.)

Section Four. That a copy of this Resolution be forwarded to the Department of

Transportation to serve as a formal request for the permission sought in this Resolution.

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Section Five. Severability. If any section, paragraph or provision of this resolution shall be


paragraph or provision shall not affect any of the remaining provisions of this resolution.

Section Six. Repeal. All resolutions or parts thereof in conflict herewith be and the same

are hereby repealed and this resolution shall be in full force and effect forthwith upon its adoption,

approval and publication as provided by law.

Section Seven. Publication. That a full, true and complete copy of this resolution shall be

published within ten (10) days after passage in pamphlet form by authority of the Board.

Adopted this _______ day of _______________, 2011, pursuant to a roll call vote as

follows:

AYES:_______________________________________________________________________________

NAYES:

_______________________________________________________________________________

ABSENT:

______________________________________________________________________________

Approved by me this _______ day of ________________, 2011.

___________________________________________Jerald Bartels, President

Published in pamphlet form this _______ day of _______________, 2011, under the authority of the


ATTEST:

___________________________Jennifer Rehberg, Village Clerk


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ORDINANCE GRANTING A VARIANCE FOR THE

PROPERTY COMMONLY KNOWN AS 100 DUNDEE

AVENUE, EAST DUNDEE, ILLINOIS





welfare; and

WHEREAS, the President and Board of Trustees of the Village of East Dundee havedetermined that it is in the best interests of the health, safety and welfare of the residents of the

Village of East Dundee that Petitions a variance of 156.04(C)(1)(a) to allow for additional signage at

100 Dundee Avenue, East Dundee, Illinois 60118, be granted.

WHEREAS, the Planning and Zoning Commission (hereinafter the Commission) of the

Village of East Dundee, pursuant to notice and pursuant to the East Dundee Code of Ordinances,

held a hearing on January 27, 2011, on Petition No. 11-01-01; and

WHEREAS, pursuant to said hearing, the Commission approved, the variance for the

property commonly known as 100 Dundee Avenue, Village of East Dundee, Illinois, by a vote of 5

ayes, 0 nayes, 1 present and 3 absent.


TRUSTEES OF THE VILLAGE OF EAST DUNDEE, KANE AND COOK COUNTIES,


Section One. That a variance for the property commonly known as 102 Dundee Avenue,

East Dundee, Illinois, requested pursuant to Petition No. 11-01-01 is hereby granted to allow for

additional signage, but the total signage for the building still be under the total allowed signage area.

The signs approved for this building are for a sign on the west side of the property for visibility on

Route 25, and matching signage on the north and south side of the building which would allow for

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visibility from both directions on Route 68. Hereby, the three wall signs at 100 Dundee Avenue, East

Dundee, Illinois 60118, be granted.

Section Two. Severability. If any section, paragraph or provision of this ordinance shall be


paragraph or provision shall not affect any of the remaining provisions of this ordinance.

Section Three. Repeal. All ordinances, resolutions, motions or parts thereof in conflict

herewith shall be and the same are hereby repealed.

Section Four. Publication. This ordinance shall be in full force and effect forthwith upon its

adoption, approval and publication in pamphlet form as provided by law.


AYES:

______________________________________________________________________________

NAYES:

______________________________________________________________________________

ABSENT:

______________________________________________________________________________


___________________________________________




ATTEST:

_________________________________



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RESOLUTION NUMBER _____-11

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT

FOR PROFESSIONAL AUDTING SERVICES WITH SIKICH, L.L.P.





welfare; and

WHEREAS, the corporate authorities of the Village of East Dundee have determined that it

is advisable, necessary and in the public interest th

VB Packet 020711

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