Validations in Project System

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riting Validations in Project Systemcreated byChanabasappa Kallapuron Nov 14, 2013 7:30 AM, last modified byChanabasappa Kallapuron Nov

14, 2013 10:09 AMVersion 1inShare

Writing Validations in SAP Project System

This document will help to understand how to write validations for Projects / WBS Elements.

In few cases the requirement would be to restrict certain things based on some other parameters

while creating projects in SAP PS. To achieve this, SAP has provided option to write our own

validations. In this document we can see sample case with example end to end.

Contents

1. Case: Validate Project Definition with Project Profile1.1 Creating Validation

1.2 Creating step

1.2.1 Defining Prerequisite1.2.2 Check

1.2.3 Message2. Defining Messages

3. Assigning Project Validation to Project profile

4. Testing the validation

1. Case: Validate Project Definition with Project Profile

First 4 characters of project definitions should be common for all the projects which were created

using project profile XXXX

In this case the requirement is whenever we are using project profile HMCL001the first 4

characters of project definition should starts with HMCL.

Follow the path:
http://scn.sap.com/people/channabasappa.kallapurhttp://scn.sap.com/people/channabasappa.kallapurhttp://scn.sap.com/people/channabasappa.kallapurhttp://scn.sap.com/people/channabasappa.kallapurhttp://scn.sap.com/people/channabasappa.kallapurhttp://scn.sap.com/people/channabasappa.kallapurhttp://scn.sap.com/people/channabasappa.kallapurhttp://scn.sap.com/people/channabasappa.kallapur


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SPRO >> Project System >> Structures >> Operative Structures >> Work Breakdown Structure

(WBS) >> Maintain Validations (OPSI)

After execution, select the ProjectDefinitionnode and click on Validation icon as shown.

1.1 Creating Validation:
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1.2 Creating step:Click on Step icon to create step for the validation

Enter the description for Step
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1.2.1 Defining Prerequisite

Select Prerequisite to define on what parameters system should carry this validation

Select the project profile by double clicking on it.
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Project profile = select constantand enter the required projectprofilein this case Projectprofile is HMCL001.
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1.2.2 Check:

Now we need to define against the above prerequisite what should be the validation.

In this case we want to check the first 4 characters of projectdefinition.
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Click on Constant icon to enter the first 4 characters of project definition.

1.2.3 Message
http://scn.sap.com/servlet/JiveServlet/showImage/323605/12.jpg


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You can define the required message using transaction SE91 by entering message class; in this

case the message class is /ISDFPS/MISCas below.

2. Defining Massage:


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If you want to give additional information to user about the error, remove the Self-explanatory

check box and click on Long text icon to enter additional information.


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Preview of the long text.


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3. Assigning Project Validation to Project profile

After entering Validation, need to select AutomaticValidationcheck box.


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4 Testing the validation

Project Definition as GMENP114 using project profile HMCL001.In this case, first 4

characters of the project definition were supposed to be HMCL, but we are using wrongcombination. So we can expect error here.


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While saving the project, system will validate the project definition with project profile and

throws the error as below.

So now system is giving error while saving project, it means the validation is working correctly.

Using Validations in Project System with ExamplesPosted byMohamed RafiinSAP Project Systems (SAP PS)on Dec 20, 2010 7:28:03 AM

inShare

PurposeThe purpose of this blog is to help the beginners in creating validation in Project system, also it lists some examplesof the commonly used validations with prerequsities and checks.

ValidationSAP Help explains validation as a check of values or combination of values in the SAP environment. In the Std SAP

System almost all datas are validated against some tables or master datas. In addition to SAP defined validation, a

user can define his own set of validation to carry out project specific checks.

A validation has three areas, Pre-requisites, Checks & Messages.

Pre-requisites:

It is the statement which determines whether validation should be carried out or not. If the statement is true, then

system proceeds to check area otherwise allows the transaction.

Check:

This is the condition which is to be validated. If the statement is true, then the transaction continues, but if the

statement is false, the system displays the message.Message:

This is the message which is to be displayed if the check statement fails.

Validation in Project system:You can create the validations for Project systems using Tcode OPSIor from the following menu path:

SPRO >Project system> Structures> Operative Structures> Work Breakdown Structure/Network> Maintain

Validation.

Once you create the validation, this validation should be maintained in Project profile (for Project Definition and

WBS element) or in Network Profile (for Network header and Network Activity) Make sure to tick the check
http://scn.sap.com/community/erp/project-systems/blog/2010/12/20/using-validations-in-project-system-with-exampleshttp://scn.sap.com/community/erp/project-systems/blog/2010/12/20/using-validations-in-project-system-with-exampleshttp://scn.sap.com/people/mohamed.rafi2http://scn.sap.com/people/mohamed.rafi2http://scn.sap.com/people/mohamed.rafi2http://scn.sap.com/community/erp/project-systems/bloghttp://scn.sap.com/community/erp/project-systems/bloghttp://scn.sap.com/community/erp/project-systems/bloghttp://scn.sap.com/servlet/JiveServlet/showImage/323702/21.jpghttp://scn.sap.com/community/erp/project-systems/bloghttp://scn.sap.com/people/mohamed.rafi2http://scn.sap.com/community/erp/project-systems/blog/2010/12/20/using-validations-in-project-system-with-examples


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box automatic validation in project profile, so that system performs validation automatically whenever you save the

project.

You can assign only one validation name per object, say project definition or WBS Element, in project profile. But

you can create 999 validation steps for a single validation name.

Examples of Commonly used Validation:

Purpose Pre-requisite Check Acti on

To allow specific project

codes for specific project

profiles PROJ-PSPID like A* PROJ-PROFL = 1000

System checks if the pro

code starts with A, then

project profile 1000 has

used or not.

To check 1stlevel WBSE code

is same as project code PRPS-STUFE = 1

PRPS-POSID =

PROJ-PSPID

System checks First leve

WBSE and Project defin

number are same or not

To check project code and

WBSE code are same PROJ-PROFL = 00001

PRPS-POSID :1-X: =

PROJ-PSPID

System allows to have

different WBSE code un

project code, in order to

this, you can perform th

check. Here, X denotes length of the project wit

special characters.

To check specific characters

in the WBSE code PROJ-PROFL = 00001 PRPS-POSID :X-X: = A

System checks whether

X th position of WBSE

is A for the project pro

00001

To allow only certain user to

enter a value in certain fields PRPS-PRCTR SYST-UNAME = ABC

System allows only user

to enter the value for Pr

center for all WBSE

To make project type

mandatory for particular

project profile and for 1st

levelWBSE

PROJ-PROFL = 001

ANDPRPS-STUFE = 1 PRPS-PRART

System checks whether

project type has been en

for 1st

level WBSE of thproject with profile 001

To make resp cost center as

madatory field for a particular

network type and profile.

CAUFVD-PROFID = 0001

AND

CAUFVD-AUART = PS02

CAUFVD-KOSTV

System makes sure that

cost center is filled for a

particular network profi

network type.

Validations in Project System

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