Validation of legal entities and financial viability...
Transcript of Validation of legal entities and financial viability...
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Validation of legal entities and financial viability check
Participant Validation and Support
Research Executive Agency (REA)
18 January 2017
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Presentation Outline
1. Introduction
2. Validation Workflow
3. H2020 Research Status
4. Legal Entity Appointed Representative (LEAR)
5. Financial Viability
6. Bank Accounts
7. Beneficiary Register
8. Useful Links 2
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• Legal validation of entities requesting EU funding
• Validation of the Appointment of the LEAR
• Financial Viability Check
REA VALIDATION SERVICES
Introduction
H2020 Research Status
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Organisations Have to Register on the Participant Portal
•Based Upon
•Documents
Mandatory under Horizon 2020
Financial Viability Check if Needed
Registration Verification & validation of
legal data LEAR FVC
COMMUNICATION VIA PARTICIPANT PORTAL
Validation Process Overview
Introduction
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• After registration, the organisation obtains a temporary Participant Identification Code (PIC)
• PICs must be validated before grant signature
• Beneficiaries and Third parties need a valid PIC
Validation Workflow (1)
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• Before PIC validation, the self-registrant is the main contact for the Validation Services (VS)
valid email address is a prerequisite
• VS request official documents for the validation
if no reaction after 30 calendar days from the 1st request, the PIC is set to 'sleeping'.
Validation Workflow (2)
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Required Documents
Legal Entity identification Form-signed/dated
VAT extract (< 6 months)
If not registered for VAT – proof of VAT exemption
Registration extract (<6 months) – for private law body
Law/Decree/Decision – for public law bodies
Treaty – for International Organisations
Statutes – for Non-profit Organisations
Validation Workflow (3)
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• Natural Person
• Private Law Body / Public Law Body
• International Organisation
• International Organisation of European Interest
• Secondary & Higher Education Establishment
• For Profit Organisation / Non For Profit Organisation
• Research Organisation
• SME
H2020 Research Status (1)
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Natural person Human being that has a capacity for rights and
obligations under his/her national law
Natural person identification form
filled out, dated and signed
Legible copy (recto verso) of the identity
document
Registration document and/or VAT document (if applicable depending on
the national legislation)
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H2020 Research Status (2)
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RESEARCH ORGANISATION
NON-PROFIT
(documents to be provided)
RESEARCH STATUS
(self-declaration)
NEW
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H2020 Research Status (3)
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SME Status
SME Wizard
YES NO
Self-Declaration
YES/NO
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H2020 Research Status (4)
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LEAR nomination
• Mandatory
• Documents Must Be Submitted In Original
• LEARs Appointed Under FP7 Must Be Appointed Again for Participating in Horizon 2020
Legal Entity Appointed Representative (1)
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Role of the LEAR
• Notifies the EU of changes in legal data/status;
• Submits legal and financial documents
• Nominates 'Account Administrators'
• Nominates individuals authorised to sign:
Grant agreements and amendments (Legal signatories i.e. LSIGN)
Financial statements (Financial signatories, i.e. FSIGN)
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Legal Entity Appointed Representative (2)
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Two-fold process
• Legal Assessment of Documents & Appointment by REA Validation Services (Including the Extended Mandate)
• Activation of LEAR Account by the IT Research Helpdesk
Valid email address &
PIN code sent by text message (if mobile phone provided)
or by post
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Legal Entity Appointed Representative (3)
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LEAR
Company X
Company Y
Company Z
Company
X
LEAR
Account Administrator
Account Administrator
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Legal Entity Appointed Representative (4)
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LEA
R
EX
TEN
DED
MA
ND
ATE
'LEAR appointment letter'
(signed by Official Legal Representative)
'Roles & Duties'
(signed by LR & LEAR)
'Declaration of Consent'
(signed by LR)
Proof of Empowerment of LR
Copy of Identity Document
(for LR and LEAR)
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Legal Entity Appointed Representative (5)
Supporting Documents
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999000222
JS Ltd
Legal Entity Appointed Representative (6)
Supporting Documents
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Legal Entity Appointed Representative (7)
Supporting Documents
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999000222
JS Ltd
Legal Entity Appointed Representative (8)
Supporting Documents
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Legal Entity Appointed Representative (9)
Supporting Documents
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Legal Entity Appointed Representative (10)
Supporting Documents
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Financial Viability Check (1)
Assessed if
the beneficiary is a coordinator
&
the requested EU funding for the project is ≥ 500 000 EUR.
• 'sole applicants' not considered as “coordinators”
• financial viability check may be performed on other beneficiaries
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Financial Viability Check (2)
Signed Supporting documents
Balance sheet
Profit and loss account
Statutory audit report on the financial statements (unless exempt)
Exemption from auditing not applicable if requested EU-contribution exceeds 750.000 EUR
For the last financial year
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Bank Accounts
• Search for Bank Account (BA) is available on Participant Portal Grant Management Service (PPGMS)
• If no BA exists, PPGMS requests the upload of BA forms
• VS validates BA and confirms the validation via the Beneficiary Register
PDF copies accepted
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Beneficiary Register (1)
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Beneficiary Register (2)
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Beneficiary Register (3)
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Useful Links
H2020 Grants Manual http://ec.europa.eu/research/participants/portal/desktop/en/funding/reference_docs.html#h2020-grants-manual-lev
Participant Portal H2020 Online Manual http://ec.europa.eu/research/participants/docs/h2020-funding-guide/index_en.htm
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Thank you for your attention
Our address:
European Commission Research Executive Agency
Validation Services COV 2 – 13/132 B-1049 Brussels
Belgium
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• Incorrect email of self-registrant or LEAR (IT Research Helpdesk)
• PIN code not received by the LEAR (IT Research Helpdesk)
• Delay in receiving original LEAR documents
• Translations of documents from non-EU participants: must be certified + official + legal
• Legal Validation and Financial Viability Check are processed upon availability of documents provided by the participants and performed in the context of the priorities & workload of all our clients
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Recurrent issues
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Clients
Participant Validation &
Support
Joint Undertaking Initiatives
European Commission
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Other Executive Agencies