v vµo Z } · 2019. 12. 16. · riwkh7 dplo6 rflhw\:dlndwr,qf 1 =65( u htxluhvphwrf...
19
Annual Report Tamil Society Waikato Incorporated For the year ended 30 September 2019
Transcript of v vµo Z } · 2019. 12. 16. · riwkh7 dplo6 rflhw\:dlndwr,qf 1 =65( u htxluhvphwrf...
Annual Report Tamil Society Waikato Incorporated For the year ended 30 September 2019
Contents
Page Entity information 1 President’s Report 3 Statement of Service Performance 5 Statement of Accounting Policies 7 Statement of Financial Performance 8 Statement of Financial Position 9 Statement of Cash Flows 10 Notes to the financial performance 11 Audit Report 12
Page | 1
Entity Information
Tamil Society Waikato Incorporated
For the year ended 30 September 2019
Legal Name of Entity Tamil Society Waikato Incorporated
Entity type and Legal Basis
Tamil Society Waikato founded in 1989.
Registered as Incorporated Society on 5 May1994.
Registered with the Charities Commission on 30 June 2008 as a Charitable organisation with
Registration number CC33935
Entity's Purpose or Mission
The main objectives of the society in accordance with its constitution is to:
a) To foster the advancement of Tamil culture, Language and Literature b) To establish links amongst the Tamil speaking people living in the Waikato area,
elsewhere in New Zealand and in other parts of the world so that information on
matters of common interest may be exchanged and fraternal feelings fostered c) To foster harmonious links between the Tamils and other sections of the New
Zealand community d) To subscribe to become a member of and to operate with any other
Society/Association whether incorporated or not whose objectives are altogether or
in part similar to those of this Society and to procure from and communicate to any
such Society/Association such information as may be likely to further the objectives
of this Society. e) To organise socials, entertainment and such other activities as may be deemed to be
in the interests of the society f) To establish and maintain a meeting place for members of the society g) At the discretion of the committee and for benevolent purposes to assist to further
the interest of and provide for the welfare and advancement of relatives or friends
of members whether resident in New Zealand or abroad h) To do all such things as are incidental or conducive to the attainment of the above
objectives i) Cultural programme to be conducted preferably in Tamil and interpretation may be
in English
Page | 2
Entity Information
Tamil Society Waikato Incorporated
For the year ended 30 September 2019
Entity Structure
The entity is managed by office bearers of Executive Committee comprising of the
President, Vice President, Secretary, Treasurer, editor and four committee members.
Also, Executive Committee appoint subcommittee from time to time to organise activities.
2019 2018
President Senthil Kumar Sabapathy Senthil Kumar Sabapathy
Vice President Mohan Ram Inbaraj Mohan Ram Inbaraj
Secretary Dhayaanand Ramasamy Lenin Dhayaanand Ramasamy Lenin
Treasurer Prasanthan Karunanithy Prasanthan Karunanithy
Editor Kalarathan Kandiah Kalarathan Kandiah
Executive Members Roshanthi Viyakesparan Roshanthi Viyakesparan
Kanchana Sothieson Kanchana Sothieson
Srinivasan Jaganathan Srinivasan Jaganathan
Dinesh Raj Chidambaram Dinesh Raj Chidambaram
Gnana Prakash Sivasubramanian
Sub Committee Members Nil Gnana Prakash Sivasubramanian
Main Sources of the Entity's Cash and Resources
Member Subscription, Donations and grants from funding organisations
Entity's Reliance on Volunteers and Donated Goods or Services
All members are volunteers and do not receive salary or wages for their services
Postal Address
PO Box 4189, Hamilton East, Hamilton 3247
Web Site/Email
www.tamilsocietywaikato.org.nz
Page | 3
President’s Report
Tamil Society Waikato Incorporated
For the year ended 30 September 2019
It is with pleasure that I present this report on behalf of the executive team for the current year to
30 September 2019. This year was again a most interesting and rewarding one for our society.
As a team, we managed to coordinate eight events that contributed to our society’s mission. One of
the most rewarding aspects this year is the opportunity given to us to meet and associate with some
of the most caring, compassionate and committed organizations and individuals in our society and
other societies in NZ that contributed for our success.
I would like to thank and record the support provided by our sponsors particularly, Lyca TV – Kishore
Kumar, Team Jack- Lugton’s real estate and Siva consulting for consistently supporting us for most of
our events.
Similarly, I would like to thank and record the support provided by other Tamil societies in NZ
particularly, Auckland Tamil association, Muthamizh sangam Auckland, Tamil society of NZ,
Wellington Muthamizh sangam and Dunedin Tamil society for their active participation and
contribution.
My thanks to all the executive members. Each one of us excelled in a unique skill that complimented
each other and setting a benchmark in their role. Also of importance is the excellent relationship
that exists within the EC team, which adds to the high standards of programs and the turnaround of
our members to the programs that were conducted in this year
Again, we are indebted to the many organizations that funded us and the large amount of
volunteers who untiringly give their time and energy. This gives a huge impact of every function and
initiation that we had taken for our community, without whom it wouldn’t be a success. The
contribution made by volunteers cannot be overstated as they give their time free at their own
personal cost. I thank all the volunteers and advisers who have assisted our society; we value the
service they provide.
Our special thanks to our favourite Chef’s Prakash, Afzal Khan and Balamurugan who have
contributed a lot in feeding us with delicious food at every event. Also, I would like to thank Moksha
Base team for keeping us entertaining with their mesmerizing music talents and our favourite MC/
VJ Dinesh for conducting our programs with his quick witted presence of mind compeering.
For me, this year’s major highlight was the kari virunthu that we conducted as the last program co
ordinated by our EC team where more than 350 people participated and enjoyed it.
I have listed down the activities that we conducted as below:
1. Pongal Pot Celebration in Balaji Temple – 19th Jan 2019
2. Therkoothu – 11th May 2019
3. Musical Night -22 nd June 2019
4. Kalaimamani Veeramani Raju performance – 2nd Aug 2019
5. Kalai Vizha – 7th Sep 2019
6. Saraswathi Poojai – 7th Oct 2019
7. Lugtons – Round the Bridges – 17th Nov 2019
8. Kari Virunthu – 24 Nov 2019
Page | 4
There were few minor process changes that were implemented this year:
• Brought Online banking access to our TSW bank accounts.
• Introduced stream lined Tamil school syllabus and yearly exams
• Badminton rules and process implemented to make it easy to coordinate
• Amended the constitution to include one more executive member.
List of Sponsors:
On behalf of our Tamil society Waikato, I sincerely thank the following organizations for their
generous support and donations to our society’s events.
• Trust Waikato
• Hamilton City Council
• Lyca TV and Quick Buy – Mr. Kishorkumar Kumarasamy
• Team Jack Lugton’s – Mr. Jack Ramasamy
• Siva Engineering Consulting – Mr. Siva Natarajan
• Brightlands Childcare center – Mr. Atul Gupta
• GoBananas Childcare center – Mr. Stevens & Ms.Karishma
In closing, I record my pleasure at the financial result this year, ending in September 2019. This result
would not have been achieved without a great deal of energy and hard work by the executive Team,
volunteers and sponsors.
It’s been a fantastic year, reflecting on our achievements, recognizing success and putting in plans
for the future. I wish all the best for the new team. I am confident that the team will go even more
heights and we all will enjoy and be proud to be a part of Tamil society Waikato.
Thank you.
Senthil Kumar Sabapathy
President
Pa
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| 5
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Page | 7
Statement of Accounting Policies Tamil Society Waikato Incorporated
For the year ended 30 September 2019
Basis of Preparation
Tamil Society Waikato Incorporated has elected to apply PBE-SFR-A (NFB) Public Benefit Entity Simple Format
Reporting – Cash (Not-For-Profit) on the basis that it does not have public accountability and has total annual
expenses equal to or less than $125,000. All transactions in the performance report are reported using the
cash basis of accounting. The performance report is prepared under the assumption that the entity will
continue to operate in the foreseeable future.
Goods and Services Tax (GST)
Tamil Society Waikato Incorporated is not registered for GST. Therefore all amounts are stated inclusive of GST
(if any).
Income Tax
Tamil Society Waikato Incorporated is wholly exempt from New Zealand Income Tax having fully complied with
all statutory conditions for these assumptions
Changes in Accounting Policies
There have been no changes in accounting policies. Policies have been applied on a consistent basis with those
of the previous accounting reporting period.
Page | 8
Statement of Financial Performance Tamil Society Waikato Incorporated
For the year ended 30 September 2019
Notes 2019 2018
Revenue
Donations, fundraising and other similar receipts 1 6,065 7,093
Fees, subscriptions and other receipts from members 1 10,235 8,278
Interest and other receipts 1 13 2
Total Revenue
16,313 15,373
Expenses
Event Expenses 2 8,533 9,206
Tamil Language School Expenses 2 1,339 347
Badminton Club 2 3,781 3,445
Admin Expenses 2 1,116 1,121
Other Expenses 2 696 214
Total Expenses
15,464 14,334
Surplus/Deficit for the Year
849 1,039
Page | 9
Statement of Financial Position Tamil Society Waikato Incorporated
For the year ended 30 September 2019
Notes 2019 2018
Assets
Current Assets
Cash and cash equivalents 3 7,351 5,806
Total current Assets
7,351 5,806
Non-current assets
Office Equipment 4 4,239 4,239
Accumulated depreciation - Office Equipment 4 (3,491) (2,795)
Total Property, Plant and Equipment
748 1,444
Total Non-Current Assets
748 1,444
Total Assets
8,099 7,250
Liabilities
Current Liabilities
- -
Total Current Liabilities
- -
Total Liabilities
- -
Total Assets less Total Liabilities (Net Assets)
8,099 7,250
Accumulated Funds
Accumulated Surpluses or (Deficits) 5 8,099 7,250
Total Accumulated Funds
8,099 7,250
Senthil Kumar Sabapathy
Prasanthan Karunanithy
President
Treasurer
Page | 10
Statement of Cash Flows Tamil Society Waikato Incorporated
For the year ended 30 September 2019
2019 2018
Cash flows from Operating Activiteis
Donations, fundraising and other similar receipts 6,065 7,093
Fees, subscriptions and other receipts from members 10,215 8,278
Interest and other receipts 13 2
Payments to suppliers (14,748) (14,119)
Total Cash flows from Operating Activiteis 1,545 1,253
Cash flow from investing and Financing Activities
Purchases of property, plant and equipment - (1,226)
Total Cash flow from investing and Financing Activities - (1,226)
Net Increase/(Decrease) in Cash 1,545 27
Cash Balances
Cash and cash equvelant beginning of period 5,806 5,779
Cash and cash equvelant at end of period 7,351 5,806
Net change for the period 1,545 27
Page | 11
Notes to the Performance Report Tamil Society Waikato Incorporated
For the year ended 30 September 2019
1. Analysis of Revenue
2019 2018
Donations, fundraising and other similar receipts
Grants : Trust Waikato 500 1,500
Grants : Hamilton City Council
1,500 -
Donation for Tamil Language School (Siva Consulting)
1,000 -
Donation for Tamil Language School (Parents)
615 -
Event Sponsorship
2,450 1,615
Fundraising - Tamil Chair (Harvard University)
- 3,978
Total Donations, fundraising and other similar receipts
6,065 7,093
Fees, subscriptions and other receipts from members
Subscriptions 1,110 695
Badminton Club - Members Contribution
3,909 3,468
Donations
5,216 4,115
Total Fees, subscriptions and other receipts from members
10,215 8,278
Interest and other receipts
Interest Income 13 2
Total Fees, subscriptions and other receipts from members
13 2
Page | 12
Notes to the Performance Report Tamil Society Waikato Incorporated
For the year ended 30 September 2019
2. Analysis of Expenses
2019 2018
Cash Expenses
Event Expenses
Decorations /Gift
807 212
Musical Band Fee
2,200 -
Photography
- 350
Printing
17 805
Sound & Lighting
325 425
Tamil Chair Donation (Harvard University)
- 3,580
Traditional Meal Expenses
3,775 2,705
TASMANZ Movie Registration
200 -
Venue Hire
1,187 1,129
Total Event Expenses
8,512 9,206
Tamil Language School Expenses
Books & Materials
217 261
Exam Fee
225
Language Workshop
- 87
Tamil School Expenses/Training Expenses
704 -
Venue Hire
193 -
Total Language School Expenses
1,339 347
Badminton Club
Court Hire & Club Expenses
3,781 3,445
Total Badminton Club Expenses
3,781 3,445
Admin Expenses
AGM Expenses
44 -
Charities Annual Return - Fee
51 -
Bank Charges
1 22
Post Box Rental
180 170
Rent
720 720
Web Site
120 210
Total Admin Expenses
1,116 1,121
Total Cash Expenses
14,748 14,119
Depreciation
696 214
Total Non-Cash Expeses 696 214
Page | 13
Notes to the Performance Report Tamil Society Waikato Incorporated
For the year ended 30 September 2019
3. Cash and cash equivalents
2019 2018
Cash and cash equivalents
Cheque A/C
2,870 1,607
Badminton A/C
1,481 1,447
Savings A/C
3,000 2,751
Cash in Hand
Total Cash and cash equivalents
7,351 5,806
Pa
ge
| 1
4
No
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Off
ice
Eq
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Sou
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/20
13
1,9
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1
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1
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9
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Sou
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Sys
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: M
ics
& O
the
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qu
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3
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5
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6
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3
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To
tal
Off
ice
Eq
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me
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4,2
39
4
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9
1,4
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2
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5
69
6
3,4
91
7
48
De
pre
cia
tio
n R
ate
s
Sou
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Sys
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s 4
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D
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ute
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%
Dim
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hin
g V
alu
e
Page | 15
Notes to the Performance Report Tamil Society Waikato Incorporated
For the year ended 30 September 2019
Accumulated Funds
2019 2018
Accumulated Funds
Opening Balance
7,250 6,211
Accumulated Surplus/Deficit
849 1,039
Total Accumulated Funds
8,099 7,250
Related Party Transactions
Reimbursed for expenses incurred on behalf of Tamil Society Waikato:
• Mohan Ram Inbaraj - $888 for organising the events
• Dhayaanand Ramasamy Lenin - $227 for organising the events
• Prasanthan Karunanithy - $604 for organising the events
• Kalarathan Kandiah - $720 paid to store societies equipment
• Roshanthi Viyakesparan - $454 for organising Christmas function
• Kanchana Sothieson - $53 for organising the events
• Srinivasan Jaganathan - $ 132 for organising the events and Tamil school running expenses
• Dinesh Raj Chidambaram - $231 for organising the events and Tamil school running expenses
• Gnana Prakash Sivasubramanian - $350 for organising the events
Ability to continue operating
The entity will continue to operate for the foreseeable future.
INDEPENDENT REVIEW REPORT
The members
Tamil Society Waikato
P O Box 4189
Hamilton
New Zealand
Report on the Financial Statements for the Year ended 30 September 2019
Qualified Conclusion
I have reviewed the accompanying financial statements of Tamil Society Waikato Inc, which comprise the statement of financial position as at 30 September 2019, the statement of financial performance and statement of cash flows for the year ended on that date, and a summary of significant accounting policies and other explanatory information contained in pages 5 to 13
Based on my review nothing has come to my attention that causes me to believe that these financial statements of Tamil Society Waikato Inc do not present fairly, in all material respects, as at 30 September 2019, and of its financial performance and its cash flows for the year ended on that date, in accordance with the Regulations.
Executive Officers Responsibility
The Executive Officers are responsible for the preparation and fair presentation of the financial statements in accordance with the Public Benefit Enterprise Simple Financial Reporting (Not for Profit) regulations of the XRB (External Reporting Board) (here and for such internal controls as the Executive Officers determine is necessary to enable the preparation and fair presentation of the financial statements that are free from material misstatement, whether due to fraud or error.
My Responsibility
My responsibility is to express a conclusion on the 30 September 2019 financial statements based on my review. I conducted my review in accordance with New Zealand Standard on Review Engagements (NZ SRE) 2410, Review of Financial Statements Performed by the Independent Auditor of the Tamil Society Waikato Inc.. NZ SRE 2410 requires me to conclude whether anything has come to my attention that causes me to believe that the financial statements are not prepared, in all material respects, in accordance with the Public Benefit Enterprise Simple Financial Reporting Cash (Not for Profit) regulations. As the auditor of Tamil Society Waikato Inc, NZ SRE 2410 requires that I comply with the ethical requirements relevant to the audit of the annual financial statements.
A review of a 30 September 2019 financial statements conducted in accordance with NZ SRE 2410 is a limited assurance engagement. The auditor performs procedures, primarily consisting of making enquiries, primarily of persons responsible for financial and accounting matters, and applying analytical and other review procedures.
The procedures performed in a review are substantially less than those performed in an audit conducted in accordance with International Standards on Auditing (New Zealand).
Accordingly, I do not express an audit opinion on those financial statements.
Other than in my capacity as Auditor I have no relationship with, or interests in Tamil Society Waikato Inc.
Restriction on responsibility
This report is made solely to the members of Tamil Society Waikato Inc. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the members, for my work, for this report or for the conclusion I have formed.
Nagan Suppiah B Sc, F C A
3 December 2019
