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ATTACHMENT 1

TUITION FEE ASSISTANTSHIP (TFA) SCHEME TERMS AND CONDITION GRADUATE ASSISTANTSHIP CATEGORY C

The terms and condition for the Tuition Fee Assistantship (TFA) scheme Category Care as follows:

1.0 IntroductionThe Tuition Fee Assistantship (TFA) Scheme is the financial assistance given to deservingpostgraduate students of UTP that is offered in return for conducting research work and/orteaching services and/or academic related services. The scheme is for On-Campus full timestudent by research only.

2.0 EligibilityEligibility to be a recipient of the UTP TFA must:

i. be a registered Malaysian or International student pursing a Masters or a PhD programmeby research on campus at UTP;

ii. fulfill all Malaysian immigration rules and regulations for international students.

3.0 Terms and Condition of AwardThe terms and conditions of the TFA are as follows:

i. Recipient of the TFACategory Cwill be given a tuition fee waiver.ii. This scheme also covers your tuition fees which include your semester tuition fee, Research

Methodology course fee and viva @ examination only. The registration fee duringadmission, accommodation, transportation etc. is not covered under this scheme and shallbe borne by the student themselves.

iii. In lieu of the waived tuition fee you are required to undertake teaching duties as laboratorydemonstrator or class tutor for at least THREE (3) hours or FOUR (4) hours per week or atleast forty seven (47) hours per semester as instructed by your supervisor or Head ofDepartment (HOD). The activities must also be reported and recorded in the UTP/PPS/003-A form. Duties performed such as marking of students test papers, assignments, quizzes,laboratory report etc, shall not be considered as additional GA hours in the workloadcalculation. Marking of students test papers, assignments, quizzes, laboratory report etc, isconsidered as part teaching duties of being a tutor or demonstrator.

iv. You may also be required to work beyond the above required academic related activities orindividual research days with no extra allowance.

v. Recipient shall perform any other duties and/or responsibilities as requested by your HODprovided that these duties are academic related activities.

vi. The University reserves the right to terminate the offer forthwith without assigning anyreasons.

vii. Universiti Teknologi PETRONAS reserves the right to add, amend or make any alterationsto the TFA terms and conditions as and when necessary.

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4.0 Termination of OfferKindly take note your TFA offer can be automatically discontinued if you are under/placed any ofthe following condition/status:

i. Unsuccessful Research Proposal Defense within the stipulated periodii. Academic Probation or Dismissal;iii. withdraws from candidacy;iv. placed under academic or university suspension;v. placed under investigation;vi. intercalate or deferment;vii. absent without prior approval or dismissed by the University;viii. instructed/requested by supervisor/ HOD/DCGS/AC to discontinue your TFA scheme;ix. give misleading or false information for the purpose of securing the TFA scheme;x. any other reasons deemed appropriate by the University.

5.0 Roles and Responsibilities of the RecipientThe TFA which is given to deserving students with high potential to promote and benefit the

University through research and the capability to produce quality publications, patents, productsetc. The expected roles and responsibilities of a TFA recipient shall include, but not limited to, thefollowing:

i. Adhere to all University rules and regulations.ii. Discuss with the Supervisor the type of help considered most useful and keep to an agreed

schedule of meetings.iii. Maintain the progress of the work in accordance with the stages agreed with the

Supervisor, including in particular the presentation of any required written material insufficient time to allow for comments and discussions before proceeding to the next stage.

iv. Discuss the progress towards, and impediments to maintain the agreed timetable with theSupervisor at regular intervals.

v. Adopt at all times, safe working practices relevant to the field of research and adhere tothe ethical practices appropriate to the discipline.

vi. Prepare the thesis for examination, including arranging for typing, proofreading andbinding, and where appropriate consulting the Supervisor regarding matters of style andpresentation.

vii. Arrange for the thesis copies to be sent to the Centre for Graduate Studies ProgrammeOffice on time as per agreed schedule.

viii. Take appropriate action based on comments on the evaluation reports of the examiners.ix. Adhere to all notices and directives pertaining to the research work given by the

Supervisor, Programme Head or Dean of Centre for Graduate Studies.x. Show initiative and diligence in his/her studies, and be aware of opportunities to meet

other researchers in the field, attend seminars, meetings and conferences as required.xi. Take the initiative in resolving problems or difficulties and share responsibility for seeking

solutions from the supervisor.

6.0 Research Proposal DefenseA Research Proposal Defense (RPD) is a written description of a proposed scientific research tobe conducted within the period of postgraduate study. You are required to do the RPD withinthree (3) months from date of your registration and submit the result to CGS. Failure to submitwithin the deadline will result in an immediate termination of your TFA.

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7.0 Calculation of GA/TFA workloadThe following are the guidelines for calculating the GA/TFA workload:

i. Tutorial- As per tutorial hours but a maximum of two (2) hours per session. ii. Laboratory Demonstrations- As per laboratory session but a maximum of three (3)

hours per session.iii. Invigilating examinations- As per examination invigilating hours.

8.0 PenaltiesCentre for Graduate Studies, at its sole discretion may charge the tuition fee to a TFA Recipientif:

i. the number of hours of teaching duties (tutorials/ Laboratory Demonstration/ ExaminationInvigilation) is less than forty seven (47) hours per semester.

9.0

Contact PersonFor further enquiries please contact UTP Centre for Graduate Studies

Contact persons:

Mr Tajul Ariffin ShamsuddinSenior Executive, Admission Unit, Registry OfficeEmail: tajul_ariffin@petronas.com.myTel No: 05-3688403Mr Zulkarnain Jahidi NordinExecutive, Academic Administration, Centre for Graduate StudiesEmail: Zulkarnain_nordin@petronas.com.myTel No: 05-3688192