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UT San Antonio PeopleSoft Project
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Transcript of UT San Antonio PeopleSoft Project
UT San AntonioPeopleSoft Project
UT San AntonioPeopleSoft Project
September 2010September 2010September 2010September 2010
UTSA PeopleSoft ProjectUTSA PeopleSoft ProjectWhat is it?
A collaborative, UT System sponsored and shared implementation of
Software will be hosted at UT System Data Center in Arlington
UT Dallas is currently implementing PeopleSoft with a “go live” planned by January 2011; UT Dallas, Tyler & Arlington are already ‘live’ with PeopleSoft
Student Administration.
What is it? A collaborative, UT System sponsored and shared
implementation of Software will be hosted at UT System Data Center in
ArlingtonUT Dallas is currently implementing PeopleSoft with a
“go live” planned by January 2011; UT Dallas, Tyler & Arlington are already ‘live’ with PeopleSoft
Student Administration.
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UTSA’s Current ERP EnvironmentUTSA’s Current ERP Environment
UTSA uses UT Austin’s DEFINE system for most HR & Financial applications IBM Mainframe-based Flat file – not a relational data base Partially web enabled Highly customized Highly automated campus workflow Not a comprehensive HR system
UTSA uses UT Austin’s DEFINE system for most HR & Financial applications IBM Mainframe-based Flat file – not a relational data base Partially web enabled Highly customized Highly automated campus workflow Not a comprehensive HR system
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New DevelopmentsNew Developments
Staying on DEFINE is no longer a risk-free option UT Austin is pursuing alternatives to a
required $10 million IBM mainframe upgrade that include - Migrating DEFINE to an open system
architecture OR Implement PeopleSoft
Staying on DEFINE is no longer a risk-free option UT Austin is pursuing alternatives to a
required $10 million IBM mainframe upgrade that include - Migrating DEFINE to an open system
architecture OR Implement PeopleSoft
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New Developments New Developments
UTSA will now join Dallas, Arlington, Brownsville, El Paso, Pan American, Permian Basin, and Tyler in a PeopleSoft Shared Services project
UTSA will now join Dallas, Arlington, Brownsville, El Paso, Pan American, Permian Basin, and Tyler in a PeopleSoft Shared Services project
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Project TimelineProject Timeline
Project PhasePre-planning Now until March 2011Project Start March 2011
-Administrative Offices / Project Teams will be involved from the start
-Communication /feedback throughout the project to stakeholders
-Departmental involvement in 2012 / user acceptance testing and training
Project Go-Live September / December 2012
Project PhasePre-planning Now until March 2011Project Start March 2011
-Administrative Offices / Project Teams will be involved from the start
-Communication /feedback throughout the project to stakeholders
-Departmental involvement in 2012 / user acceptance testing and training
Project Go-Live September / December 2012
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PeopleSoft Modules Purchased by UT System
PeopleSoft Modules Purchased by UT System
Human Capital Management Human Resources – Campus Community, Administer
Workforce, Position Management Payroll Benefits Administration Absence Management Time & Labor Portal – Employee Self Service
Human Capital Management Human Resources – Campus Community, Administer
Workforce, Position Management Payroll Benefits Administration Absence Management Time & Labor Portal – Employee Self Service
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PeopleSoft Modules Purchased by UT System
PeopleSoft Modules Purchased by UT System
Financial General Ledger / Chart of Accounts Budgeting / HR Integration for Salary Encumbrances Accounts Payable Travel & Expenses Purchasing/Receiving/eProcurement Asset Management Grants/Contracts/Projects Accounts Receivable/Billing
Financial General Ledger / Chart of Accounts Budgeting / HR Integration for Salary Encumbrances Accounts Payable Travel & Expenses Purchasing/Receiving/eProcurement Asset Management Grants/Contracts/Projects Accounts Receivable/Billing
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Project Cost EstimatesProject Cost Estimates
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Project Cost EstimatesProject Cost Estimates
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Issues & Pre-Planning ActivitiesIssues & Pre-Planning Activities
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Issues & Pre-Planning ActivitiesIssues & Pre-Planning ActivitiesIdentify low priority activities that can be suspended
or terminated Process mappingEvaluate reports & interfacesChart of Accounts mapping of DEFINE chartfieldsFinalize project scopeCommunication planningHire/train backfill
Identify low priority activities that can be suspended or terminated
Process mappingEvaluate reports & interfacesChart of Accounts mapping of DEFINE chartfieldsFinalize project scopeCommunication planningHire/train backfill
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Challenges – Change ManagementChallenges – Change Management
This project is a big change initiative for UTSA
Scale – affects all or most of the organizationMagnitude – it involves significant alteration of the
status quoDuration – years both project & ongoingStrategic importance – affects all of our financial
and human resources processing
This project is a big change initiative for UTSA
Scale – affects all or most of the organizationMagnitude – it involves significant alteration of the
status quoDuration – years both project & ongoingStrategic importance – affects all of our financial
and human resources processing
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Challenges – Change ManagementChallenges – Change ManagementIssues / Risks Project model Big bang project approach Decentralized processes with various levels of
expertise at each department DEFINE differences – both good and bad Challenging status quo Support from within all levels of the organization
Issues / Risks Project model Big bang project approach Decentralized processes with various levels of
expertise at each department DEFINE differences – both good and bad Challenging status quo Support from within all levels of the organization
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