Using Zotero [zoh-TAIR-oh] to manage Web Contents

Atelier Multimédia, 19th October 2011Serge Noiret

(History Information Specialist, EUI)

Outline of the CourseOutline of the Course

• Chapter 1Chapter 1: What is : What is [zoh-TAIR-oh] ?[zoh-TAIR-oh] ?

• Chapter 2Chapter 2: Capturing the Web : Capturing the Web

• Chapter 3Chapter 3: Bibliographies in Zotero: Bibliographies in Zotero

• Chapter 4Chapter 4: Zotero complementary : Zotero complementary APsAPs

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Chapter 1Chapter 1

What is Zotero ? What is Zotero ? [zoh-TAIR-oh][zoh-TAIR-oh]

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What is Zotero ?What is Zotero ?

• Zotero is a free software extension is a free software extension integrated to integrated to Mozilla/Firefox 7 (Zotero 3 “(Zotero 3 “Everywhere” is a beta ” is a beta v.)v.)

• Zotero lives inside the web browser itselfZotero lives inside the web browser itself• Zotero is supported in Zotero is supported in many languages• Zotero is Open Source and serves a Zotero is Open Source and serves a

worldwide user’s community• Zotero is freely available under the Zotero is freely available under the

Educational Community License • The last Zotero version for Windows/MAC OS/Linux The last Zotero version for Windows/MAC OS/Linux

(October 2011) is (October 2011) is zotero 2.1 zotero 2.1 • Zotero Zotero Standalone Version 3.0b2 is a standalone is a standalone

beta version compatible with Firefox/Chrome/Safaribeta version compatible with Firefox/Chrome/Safari

S.Noiret: Using Zotero to manage web contents

Roy Rozensweig Center for History and the New media, Roy Rozensweig Center for History and the New media, (CHNM) at George Mason University, Virginia, USA(CHNM) at George Mason University, Virginia, USA

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Zotero won the best Zotero won the best Computer Computer Instructional Software AwardInstructional Software Award in 2007 in 2007

and 2008.and 2008.

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Zotero, a management software for Digital Humanists and Social Scientists

• Using Zotero you’ll create your own Research Using Zotero you’ll create your own Research Library, a “personal digital laboratory”.Library, a “personal digital laboratory”.

• You interact between your personal computer and You interact between your personal computer and the web through the browser.the web through the browser.

• Doing so you capture full web pages, full texts and Doing so you capture full web pages, full texts and PDF and single bibliographical recordsPDF and single bibliographical records

• The web offers: The web offers: – digital literature digital literature ((e-books, , e-journals, etc.). , etc.). – (born) digital (born) digital primary sources and meta-sources – Web site information and multi-media contentsWeb site information and multi-media contents

• Zotero Zotero is a research tool which capture and is a research tool which capture and manage all of these contentsmanage all of these contents

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Collect, Manage, Cite & Share Digital Information

• With Zotero you capture and store PDFs, images, With Zotero you capture and store PDFs, images, links, whole web pages, videos, bibliographical links, whole web pages, videos, bibliographical citations, etc.citations, etc.

• You add notes and comments to documents You add notes and comments to documents • You add tags/keywords You add tags/keywords • You search within your personal library collectionYou search within your personal library collection• You tag PDF documents and search within PDFs when You tag PDF documents and search within PDFs when

converted to textconverted to text• You capture bibliographical citations using a variety You capture bibliographical citations using a variety

of import/export styles (more than 1.100)of import/export styles (more than 1.100)• You cite-when-you-write within Word and Open OfficeYou cite-when-you-write within Word and Open Office• You work in many languagesYou work in many languages• You integrate Zotero contents in Blogs and Wiki’sYou integrate Zotero contents in Blogs and Wiki’s• You save and annotate multi-media materialsYou save and annotate multi-media materials• You access your Zotero library from any computerYou access your Zotero library from any computer

Zotero documentationZotero documentation

• Zotero Zotero Documentation

• Zotero Zotero Screencast tutorials & & Zotero Zotero Tour

• Many Zotero Tutorials Many Zotero Tutorials in in YouTube

• Zotero’s Zotero’s Forum

• Zotero’s Zotero’s FAQ

• Getting Involved with with ZoteroZotero

• Follow Zotero on Follow Zotero on Twitter

• Find Zotero on Find Zotero on Facebook

• ZoteroZotero blog

• ZoteroZotero Francophone

• Sean Takats: Sean Takats: Zotero and the Future of Digital History, Bern - 11.09.2009, Bern - 11.09.2009

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Chapter 2Chapter 2::

Capturing the Web Capturing the Web (primary and secondary (primary and secondary

sources) with Zoterosources) with Zotero

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Capturing the web with ZoteroCapturing the web with Zotero

• The web is instable by definition: zotero captures The web is instable by definition: zotero captures what you need to come back to.what you need to come back to.

• Web sources are to be contextualized: easy with Web sources are to be contextualized: easy with zotero tags, notes, meta-data’s and folderszotero tags, notes, meta-data’s and folders

• Using the web as primary source obliges to find web Using the web as primary source obliges to find web sites not anymore available online and old sites and old sites versions. Zotero keeps it for you.versions. Zotero keeps it for you.

• Zotero offers you a correct way to cite and re-use Zotero offers you a correct way to cite and re-use web contentsweb contents

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Managing ZoteroManaging Zotero

Video Tutorial:

Geting Stuff Into Zotero

Getting Stuff Into ZoteroGetting Stuff Into Zotero

1.Location Bar Icons. 1.Location Bar Icons.

2. Create New Item from Current Page button2. Create New Item from Current Page button

3. Adding PDFs and Retrieving Metadata’s3. Adding PDFs and Retrieving Metadata’s

4. Look up Items by Unique Identifier, ISBN, DOI, etc.4. Look up Items by Unique Identifier, ISBN, DOI, etc.

5. Manually Adding Items5. Manually Adding Items

6. Importing Records from Other Tools like Endnote6. Importing Records from Other Tools like Endnote

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Organizing your Zotero LibraryOrganizing your Zotero Library

• Getting Started (Getting Started (global tour))•Finding items in our Zotero libraryin our Zotero library• Managing the library: Managing the library: collections and and

tags•Highlighting and annotating and annotating• Manually Manually Creating items in the collectionin the collection•Adding files and linking to files• Creating Creating Notes and and generate reports• Using the Using the Timeline for collections for collections• Retrieving Retrieving PDF meta-data’s

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From archive.org to ZoteroFrom archive.org to Zotero

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Capturing e-journals Capturing e-journals contentscontents

EHPS - European History Primary EHPS - European History Primary SourcesSources

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Capturing ImagesCapturing Images

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Capturing PDF contentsCapturing PDF contents

Adding PDF to ZoteroAdding PDF to Zotero

• Saving a PDF into ZoteroSaving a PDF into Zotero

• Zotero can attempt to identify PDFs you Zotero can attempt to identify PDFs you have saved to your computer. have saved to your computer.

• Just drag them into the middle pane Just drag them into the middle pane

• Right click with your mouse on them and Right click with your mouse on them and select “Retrieve Metadata for PDF”. select “Retrieve Metadata for PDF”.

• If Zotero can find the PDF in Google If Zotero can find the PDF in Google Scholar, it creates a new library item for Scholar, it creates a new library item for the paper, downloads the citation the paper, downloads the citation information and attaches the original PDF information and attaches the original PDF to the new item. to the new item.

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Annotating web pages in ZoteroAnnotating web pages in Zotero

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Storing Copies of Files into Storing Copies of Files into ZoteroZotero

Use the “Store Copy of File” Function

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Creating Reports from Creating Reports from documentationdocumentation

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Chapter 3Chapter 3: :

Bibliographies in Zotero Bibliographies in Zotero

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BibliographiesBibliographies and Citations and Citations

• Zotero can generate complete bibliographies Zotero can generate complete bibliographies in MLA, APA, Chicago styles, (in MLA, APA, Chicago styles, (more than 1.100 styles at the moment))

• Zotero allows you to create Zotero allows you to create your own citation style

• You are able to insert and You are able to insert and generate bibliographies citing when you write citing when you write with Word or Open Office.with Word or Open Office.

• You may transfer citations from Zotero to You may transfer citations from Zotero to EndNote and from EndNote and from EndNote to Zotero

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Citing and creating bibliographies: Citing and creating bibliographies: Zotero with Word and Open OfficeZotero with Word and Open Office

• Using Rich Text Format (RTF) documents you may cite documents you may cite directly into your documentdirectly into your document

• You can use Drag & Drop You can use Drag & Drop inside open documentinside open document

• Or you need to install a Or you need to install a Zotero-for-Word plug-in

• The plug-in is also available The plug-in is also available for Mac and Open Office for Mac and Open Office

• With a RTF Scan and/or the With a RTF Scan and/or the Plug-in, you’ll be able to Plug-in, you’ll be able to insert, modify, complete insert, modify, complete citations and citations and create bibliographies within within word and OO. (See word and OO. (See Tutorial)

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Importing Citations to ZoteroImporting Citations to Zotero

• List of List of compatible sites

• EUI Library Traditional Opac Biblio.eui.euEUI Library Traditional Opac Biblio.eui.eu

• Google ScholarGoogle Scholar

• Google BooksGoogle Books

• OCLC – Worldcat/FirstsearchOCLC – Worldcat/Firstsearch

• Historical AbstractHistorical Abstract

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DDownloading citations from ownloading citations from many resources• ABI/INFORM GlobalABI/INFORM Global

• ABC/CLIO, Historical AbstractABC/CLIO, Historical Abstract• FactivaFactiva• Google ScholarGoogle Scholar• IEEE XploreIEEE Xplore• JSTORJSTOR• ScienceDirectScienceDirect• ABC-CLIO ABC-CLIO • Amazon.comAmazon.com• ARTFL EncyclopédieARTFL Encyclopédie• BBC NewsBBC News• Blackwell SynergyBlackwell Synergy• British Library Integrated British Library Integrated

Catalogue Catalogue • Copac Acad. & National Library Copac Acad. & National Library

Cat. Cat. • EBSCOhostEBSCOhost• ERIC: Education. Res. Inf. Center ERIC: Education. Res. Inf. Center • FactivFactiv• Google BooksGoogle Books• Google Scholar Google Scholar

• HeinOnlineHeinOnline• History Cooperative History Cooperative • JSTOR tested 05 October JSTOR tested 05 October • LexisNexis LexisNexis • Nation. Bur. of Economic Res. Nation. Bur. of Economic Res.

(WP)(WP)• New York Review of Books New York Review of Books • OCLC WorldCat/FirstSearchOCLC WorldCat/FirstSearch• OvidOvid• Project Muse Project Muse • ProQuest Research LibraryProQuest Research Library• Revues.orgRevues.org• Scholarly resources with export Scholarly resources with export

in RIS format, such as in RIS format, such as ScirusScirus, , • ScienceDirectScienceDirect• ScitationScitation• SpringerLinkSpringerLink• Système univ. de docum. Système univ. de docum.

(SUDOC) (SUDOC) • The EconomistThe Economist

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EUI Library Traditional CatalogueEUI Library Traditional Catalogue“Advanced Search”“Advanced Search”

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OCLC - WorldcatOCLC - Worldcat

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Elsevier ScirusElsevier Scirus

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EBSCO Host: EBSCO Host: Historical Abstract and Historical Abstract and International International Bibliography of the Social Sciences Bibliography of the Social Sciences

((IBSS)IBSS)

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Google ScholarGoogle Scholar

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Google Book SearchGoogle Book Search

Google Doc(ument)sGoogle Doc(ument)s

• You can insert You can insert elements from the elements from the Zotero Library to Zotero Library to Google Docs & Blogs Google Docs & Blogs using using drag and dropdrag and drop

• You may download You may download Google docs elements Google docs elements into your Zotero into your Zotero LibraryLibrary

• Google Products and Google Products and Zotero tutorialtutorial

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Zotero Exporting FormatsZotero Exporting Formats

• Zotero Zotero RDF•MODS (From Library of Congress)(From Library of Congress)

• Refer/BibIX and BibTex Refer/BibIX and BibTex ((Comparison of Reference Management software’s))

• RIS RIS ((Standardized tag format developed by Research Standardized tag format developed by Research Information Systems, Incorporated (the format name refers to the Information Systems, Incorporated (the format name refers to the company) to enable citation programs to exchange data).company) to enable citation programs to exchange data).

• Unqualified Dublin Core RDSUnqualified Dublin Core RDS

• Wikipedia Citation TemplatesWikipedia Citation Templates

Using EUI Library WebBridge with Zotero

• You must configure the OpenURL preferences in Zotero first.

• Zotero's Locate Button ("Library Lookup") will link directly to EUI WebBridge which means accessing contents directly through EUI library subscriptions to full contents.

• EUi Library documentation available here• You must copy/paste the EUI resolver version 0.1

in Zotero advanced/preferences/OpenURL http://biblio.eui.eu:4550/resserv?rfr_id=info:sid/Zotero&

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Chapter 4Chapter 4: :

Zotero complementary APs Zotero complementary APs

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Zotero SyncingZotero Syncing

• Zotero 2.0 and later Zotero 2.0 and later support support online syncing, allowing you to , allowing you to access your Zotero access your Zotero library on any library on any computer with computer with internet access. internet access.

• Zotero syncing has Zotero syncing has two parts: data two parts: data syncing and file syncing and file syncing.syncing.

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Zotero File StorageZotero File Storage

• Zotero File Storage is a cloud-based syncing and Zotero File Storage is a cloud-based syncing and storage solution for PDFs, images, web snapshots, storage solution for PDFs, images, web snapshots, and any other files attached to your Zotero libraries.and any other files attached to your Zotero libraries.

• Zotero File Storage synchronizes the files in your Zotero File Storage synchronizes the files in your personal Zotero library to all your computers, allows personal Zotero library to all your computers, allows you to share the files in your you to share the files in your group libraries, and , and makes files available through the makes files available through the zotero.org website. website.

• Each Zotero user is given 100 MB of free Zotero File Each Zotero user is given 100 MB of free Zotero File Storage, with Storage, with larger storage plans available for available for purchase.purchase.

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Zotero People and Zotero CommunityZotero People and Zotero Community

• DiscoverDiscover researchers researchers working on similar working on similar projects.projects.

• BrowseBrowse through other through other researchers’ CVs and researchers’ CVs and shared libraries.shared libraries.

• CreateCreate your own your own Zotero profile to help Zotero profile to help other researchers other researchers discover you and your discover you and your work.work.

• Sign up now

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Plug-in for ZoteroPlug-in for Zotero• DeliciousDelicious

• WordPressWordPress

• Microsoft WordMicrosoft Word

• Open OfficeOpen Office

• PDF to Text (Xpdf)PDF to Text (Xpdf)• BibUp, University of Fribourg (CH) BibUp, University of Fribourg (CH) Allows you to Allows you to

create bibliographic references by scanning books barcodes and create bibliographic references by scanning books barcodes and extracts of text. The references, including the OCRed text, can be extracts of text. The references, including the OCRed text, can be viewed on a web page and collected using the Zotero plugin for viewed on a web page and collected using the Zotero plugin for FirefoxFirefox

PDF Full text indexingPDF Full text indexing

• PDF should PDF should NOT be imagesNOT be images

• Zotero index the whole text embedded inside a Zotero index the whole text embedded inside a PDF documentPDF document

• Zotero may grab your PDF meta-data’sZotero may grab your PDF meta-data’s

• Using the Open Source software pdftotext, a Using the Open Source software pdftotext, a plug-in to convert all texts in Zotero’s library and plug-in to convert all texts in Zotero’s library and PdfinfoPdfinfo

• Xpdf project (OS cross-platform PDF viewer)Xpdf project (OS cross-platform PDF viewer)

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Zotero and Flock browserZotero and Flock browser• Zotero with the “social browser” Zotero with the “social browser”

Flock: tutorialFlock: tutorial• Possible to capture images and Possible to capture images and

pictures in Flock and export them pictures in Flock and export them directly using Zotero to Flickrdirectly using Zotero to Flickr

• Capturing web pages with Zotero like Capturing web pages with Zotero like in Firefoxin Firefox

• Integration of Zotero elements in Integration of Zotero elements in Flock’s blogFlock’s blog

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Zotero & WikipediaZotero & Wikipedia

• Zotero users can automatically grab Zotero users can automatically grab references mentioned in Wikipedia using references mentioned in Wikipedia using the popular online encyclopedia’s native the popular online encyclopedia’s native citation format. citation format.

• Zotero includes Wikipedia Citation Zotero includes Wikipedia Citation Templates as a new export format to add Templates as a new export format to add references into Wikipedia. references into Wikipedia.

• Wikipedia citation templates for books and Wikipedia citation templates for books and articles embed COinS tags in each articles embed COinS tags in each bibliographic entry (see, for example, the bibliographic entry (see, for example, the Wikipedia article for “Amphibian”)Wikipedia article for “Amphibian”)

• Users may export Zotero references into Users may export Zotero references into Wikipedia, they can also import Wikipedia Wikipedia, they can also import Wikipedia references into Zotero. references into Zotero.