Using Information at the University University Secretarys Office [email protected].
-
Upload
nicholas-hoffman -
Category
Documents
-
view
215 -
download
1
Transcript of Using Information at the University University Secretarys Office [email protected].
![Page 2: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/2.jpg)
2 Secretary’s Office
• Property/Commercial Law• Employment Law• Contracts • Student complaints/discipline• Insurance• Equal Opportunities/Diversity• Data Protection/Freedom of
Information
![Page 3: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/3.jpg)
3 Relevant Acts
• Regulation of Investigatory Powers Act 2000 (monitoring use of computers)
• Data Protection Act 1998 (protecting information about people)
• Freedom of Information Act 2000 (revealing information about everything else)
![Page 4: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/4.jpg)
4 Use of Computers
• Regulations for the use of computer facilities
• All UoB computers
• All computers connected to the UoB network
![Page 5: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/5.jpg)
5 Users must not:
• Use computers to break the law:– e.g. accessing information without
authorisation– giving others access to the network – disclosing passwords – illegally copying or downloading
software– Accessing criminal material
![Page 6: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/6.jpg)
6 Do not access/send material that is:
• Discriminatory• Homophobic• Excessively
violent• Obscene• Libellous• Blasphemous
• Seditious• Inciting racial
hatred• Offensive • Defamatory• Threatening• Abusive
![Page 7: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/7.jpg)
7 Monitoring Computer Use
• UoB legally monitors/logs computer use
• Policy for the Investigation of Computers
• UoB reports criminal activity to the police
![Page 8: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/8.jpg)
8
Data Protection
![Page 9: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/9.jpg)
9 Why have a Data Protection Act?
• Personal data collected in UK– e.g. loyalty cards– mobile phones– CCTV
• Personal data collected by UoB– e.g. medical/sickness records– staff/student disciplinary records– confidential research– personnel files
![Page 10: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/10.jpg)
10 The Data Protection Act
• Personal Privacy
• Individuals in an organisation
• The organisation itself
• Damage or distress
![Page 11: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/11.jpg)
11 The Act obliges the University to:
• Collect information about people only with their permission, unless there is a legal reason to do so
• Show individuals the information it holds about them if they request it
• Be very careful when giving this information to anyone else
![Page 12: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/12.jpg)
12 Personal Data
• Any information that identifies a living person– e.g. name and/or address– NI number– postcode– ethnic origin– religion– photograph
![Page 13: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/13.jpg)
13 The Act
• Applies to all records and documents
• Covers anything you do with those documents, including reading
![Page 14: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/14.jpg)
14 Rights under the Act
• Access to information, including references and emails
• To prevent damage or distress, including objecting to direct marketing
• Compensation• Rectification of inaccurate data
![Page 15: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/15.jpg)
15 Security
• Keep paper records under lock and key
• Use passwords• Use confidential waste• No personal data on home
computers• Don’t give personal data to people
outside UoB, even the police• Seek advice
![Page 16: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/16.jpg)
16
Freedom of Information
![Page 17: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/17.jpg)
17 The Act
• public authorities • legal ‘right to know’• more open and accountable • encourages publishing in advance• fully retrospective• some exemptions• personal data still protected
![Page 18: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/18.jpg)
18 Requirements of the Act
• to adopt a Publication Scheme (a guide to publicly available information) by 2004
• to deal with individual requests for information from 2005
![Page 19: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/19.jpg)
19 Individual Rights
• to know whether UoB holds information
• to be given the information within 20 working days
• if information is refused, to be told reasons why
![Page 20: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/20.jpg)
20 ‘Right to Know’
• anyone, anywhere in the world
• journalists, campaigning groups, MPs
• any request from the public is an FOI request
![Page 21: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/21.jpg)
21
Summing Up
![Page 22: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/22.jpg)
22 Summing up
• Use computers responsibly• Use professional language• Write emails as if they were memos• Write open references• Remember that everything you
write could be made public to somebody (or everybody!)
• Get some training
![Page 23: Using Information at the University University Secretarys Office Data-protection@bristol.ac.uk.](https://reader035.fdocuments.net/reader035/viewer/2022070306/5515e34a550346d46f8b4de5/html5/thumbnails/23.jpg)
23
Any Questions?
Thank you