Using digital tools for online meetings: tips and good practice
-
Upload
sue-beckingham -
Category
Education
-
view
1.317 -
download
0
Transcript of Using digital tools for online meetings: tips and good practice
![Page 1: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/1.jpg)
MEETINGSSue Beckingham | @suebecks | Sheffield Hallam
University
Lee Coddington and Chloe Benning | E-learning
![Page 2: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/2.jpg)
Affordances• Meet remotely from different locations• Save on travel costs• Hold 'out of hours' meetings• Blend face to face with online peers
![Page 3: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/3.jpg)
Used in the workplace• Business meetings• Online interviews• Digital CV (Resume)
By familiarising yourself now you will feel more confident when invited to an online interview or to join an online meeting in the workplace.
![Page 4: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/4.jpg)
Online tools for virtual meetingsfree and paid options
![Page 5: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/5.jpg)
ExamplesFree• Skype• Facetime• Google+ hangouts
Free at SHU• Blackboard
Collaborate
Corporate• Adobe Connect• Go To Meeting• Join Me• Any Meeting• Webex
![Page 6: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/6.jpg)
Online meetings enableVoIP - voice over internet protocol
real time audio communication through a computer/tablet/smartphone via use of
headphones and speakers
![Page 7: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/7.jpg)
Online meetings can offer• Slideshow presentations • Live or streaming video • Sharing of your desktop• Interactive whiteboards
![Page 8: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/8.jpg)
Online meetings can offer• Text chat • Polls and surveys• One to one or group conversations• A recording of the meeting• Interview practice
![Page 9: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/9.jpg)
An example of an online student team meeting using Skype
Using Google Docs and sharing the desktop
![Page 10: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/10.jpg)
Organising a Google Hangout Meeting
Set up a meeting in the calendar
![Page 11: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/11.jpg)
Google Hangouts
![Page 12: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/12.jpg)
Google Hangouts
![Page 13: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/13.jpg)
Google Hangouts
Add chat and share desktop options
![Page 14: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/14.jpg)
![Page 15: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/15.jpg)
Google Apps
and more!
![Page 16: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/16.jpg)
Doodle: easy way to schedule meetings with peers
http://doodle.com/
![Page 19: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/19.jpg)
Tips for preparing for an online meeting
• Think about your real-life surroundings [how tidy is your room?]
• Choose a quiet location• Get to know the platform you will use before the meeting• Pre-agree the agenda (the purpose and points you wish
to cover during the meeting) and have this to hand
![Page 20: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/20.jpg)
Tips for meetings• Assign a Leader or Chair of the meeting • Pay attention to the process of the meeting
– make a note of who takes part– agree a minute (note) taker
• Keep an eye on the time allocated for the meeting - avoid distractions
![Page 21: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/21.jpg)
Tips for meetings• Summarise as you go along • Be concise• Speak clearly• Listen to others
![Page 22: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/22.jpg)
Good practice• Encourage participation from all present• Ask questions• Maintain eye contact by looking at the
webcam • Don't move around
![Page 23: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/23.jpg)
Etiquette• Be on time• Don't just 'listen in' - contribute• Don't speak out of turn or interrupt• Keep focussed and pay attention• Don't have side conversations• Dress appropriately!
![Page 24: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/24.jpg)
Some Tips
A short video clip Tips on how not to conduct yourself online
10 common mistakes
![Page 25: Using digital tools for online meetings: tips and good practice](https://reader035.fdocuments.net/reader035/viewer/2022070515/58770a311a28ab890e8b6443/html5/thumbnails/25.jpg)