User Manual (Version 1.0) - Karnatakadpar.kar.nic.in/right_to_info/RTI_master_um.pdf · •...

NIC-KASC User Manual Copy No.1

NIC-KASC-RTI-UM-1.0 Version 1.0 Release: 22/02/2006 - 1 -

Implementation of

Right to Information Act In Karnataka

User Manual (Version 1.0)

Document ID: NIC-KASC-RTI-UM-1.0

National Informatics Centre Mini tower, 6th and 7th Floor, Dr. Ambedkar Road, Bangalore

Department of Public And Administrative Reforms III Floor, Podium Block,

Dr. Ambedkar Road, Bangalore



Prepared by RTIKAR team National Informatics Centre Bangalore

Reviewed by V.S. Sudha Kumari Technical Director ( RTIKAR Project Leader) National Informatics Centre Bangalore

Approved by Shri B V Sarma State Informatics Officer & Senior Technical Director (Project Manager) NIC, Karnataka State Unit Bangalore

:

No part of this document shall be reproduced without

Prior permission of State Informatics



Amendment Log

Version Number

Date Change Number

Brief Description

Sections Changed

1.0 22/02/2006 - First Release



Table of Contents

Page

Number 1.0 Introduction 5 2.0 Product features 6 3.0 Handling Instructions 6 4.0 Installation Instructions 6 5.0 General/Common operating instructions 7 6.0 Specific operating instructions 7-26 7.0 Annexure 26



1.0 Introduction

1.1 Audience

This manual is meant for the users of DPAR, Secretariat and State Government Departments of Karnataka who would be responsible for creating and maintaining master data of PAs, AAs, PIOs and APIOs. It is also meant for the officials working on implementation of RTI – 2005 Act, and well versed with the manual system of RTI implementation.

1.2 Purpose of this Document

The purpose of this document is to provide a brief view about the software. It deals with the various levels of operation and the workflow in the software. The screen shots are provided for easy use of package.

1.3 Document Organization

Further sections of this document contains product features, handling instructions, installation instructions which include hardware/software requirements and then general operating instructions which includes backup mechanism and finally specific operating instructions which contains sequence of operations and module wise operation details.

1.4 Conventions

All words highlighted with bold are headings of sections and subsections.

1.5 References

NIC-KASC-RTI– software version 1.1

1.6 Problem Reporting

Principal Secretary (DPAR)’s office has identified a nodal officer from DPAR, Janaspandana cell for computerisation, who would provide support for implementation to the users of RTIKAR software. Problems, if any, in the software are to be reported to the nodal officer, who in turn would communicate to NIC, Bangalore either by e-mail or letter in the following error-reporting format:

Module :

Reported by : : Name: Designation: User level: Date: Place:

Form Name (with screen shot) :

Location of the error Message (button/field name)

:

Description of the error message :



2.0 Product Features

• Capture the details of various Administrative Secretariat Departments

• Capture the various sub units under each Secretariat Department

• Capture the various ranks and designations in each department

• Capture the masters of Public Authority, Appellate Authority, Public

Information Offices, Assistant Public Information Officers

• Provision to capture the details in both Kannada (Nudi-B-Akshar font) and

English

• Nudi 4.0 software required for Kannada data entry

• Separate logins are provided for master creation by DPAR, Administration

by DIOs and data entry by other departments at districts 3.0 Handling Instructions

Guidelines for handling software, data, hardware and documents are to be

issued to the users by Principal Secretary’s Office as a circular. Security of the

data is very critical and hence the details in the circular/letter have to be

followed very strictly.

4.0 Installation Instructions

4.1 Hardware Requirements

• Pentium or higher machine with minimum 128 MB RAM

4.2 Software Requirements

Following are the software required to operate RTIKAR

• Windows 2000 professional or higher Operating System • NUDI 4.0 software for Kannada • Anti virus software • IE 5.0 or above

4.3 Other Requirements

User should have Internet connectivity and user should have valid user

ID and Password to use the RTIKAR software and connect to the RTIKAR

database on the server. 4.4 Installation Procedure

Installation instructions are given to DIOs of NIC by NIC, Bangalore. End user

has to contact the DIO, NIC, for any clarification in implementation at the

districts.



5.0 General / Common Operating Instructions

Following security has been built in for the operation of the RTIKAR software • Logging onto RTIKAR through login ID and Password.

The users are requested to maintain the secrecy of password.

6.0 Specific Operating Instructions

6.1 General

• Different users get different screens and modules

• Privileges of the users are defined based on the type of the user

• DPAR RTI user account – DPAR user account is provided for the use

of DPAR to create and maintain the masters of Secretariat

Departments, sub units under Secretariat Departments, various ranks of

officers in each department, and also designations of officers. RTI

masters of PAs, AAs, PIOs, APIOs at the Secretariat level is also created

by DPAR.

• DIO Admin login: DIO login is provided for the use of DIOs of NIC for

deleting records of PAs/AAs/PIOs/APIOs. Only DIOs can change the

passwords of district users.

• District RTI users: The RTI officers at the district level to create the

masters of PAs/AAs/PIOs/APIOs at the district or taluk or village level

use this login.

6.2 DPAR login: Work Flow

This login is used by the DPAR to create the masters of Secretariat

Departments, sub units and ranks and designation masters. RTI masters of

PAs, AAs, PIOs, APIOs at the Secretariat level is created by DPAR.

Appropriate Menu is invoked once the user logs onto his account with valid

login/password. The menu is as shown below.



Master login

General Masters

• Secretariat department

• Sub unit

• Designation

RTI Masters

• Public Authority

• Appellate Authority

• Public Information Officer

• Assistant Public Information

Officer

Queries

• Search

• Complete List

• Department wise PA

• Department wise summary

Change Password

Master



DIO Admin login: Separate logins are created for each district.

DIO login

RTI Masters

• Public Authority delete option

• Appellate Authority delete option

• Public Information Officer delete option

• Assistant Public Information Officer delete option

District login reset password

DIO login Change password



District login: Separate logins are created for each district.

District login

RTI Masters

• Public Authority

• Appellate Authority

• Public Information Officer

• Assistant Public Information

Officer

Queries

• Search

• Complete List

• Department wise PA

• Department wise summary

Change Password



6.3 How to invoke software

• Open Internet Explorer from any client with internet connectivity to

the RTIKAR server • Types the IP address http:// 164.100.80.120/rtikarmaster in the

address bar of Internet Explorer. • DPAR menu / District menu / DIO Admin menu is invoked depending

on the user level The user has to give the correct username/password for successful

login.

6.3.1 Login Screen

SCR- 001: This is the common login screen which is displayed once user enters the correct IP address in the login bar of Internet Explorer. User has to enter valid login-ID and Password and click on the submit button.

SCR-002: With successful login, following menu is displayed for DPAR users. It has all the options as shown below.

SCR-003: when general masters option is selected by DPAR RTI user, following



screen is displayed

SCR-004: The Details of the Secretariat Department are to be filled in the Secretariat

entry form on Click of ADD button by DPAR RTI User. The department code is

generated by the system. The Secretariat Department form is as show below. Click on

the ‘Edit’ button to edit the details of a particular record. Click on the page number

(1,2,3...) at the left corner at the bottom of the grid to navigate to the required page

and edit a particular record.

SCR-005: DPAR RTI User has to enter the details of the sub-units under the

Secretariat Department in the sub-unit entry form on Click of ADD button. The sub

unit form is as show below.



SCR-006: The screen below shows list of different designations created for the sub

unit Commercial Taxes under the Secretariat Department Finance department.

SCR-007: Click on ADD button to add the records. Enter the rank number of the

official, designation in English and Kannada in the following form.



SCR-008: Click on Edit button to edit a record. After updating the record, click on

update button.

SCR-009: This menu form appears when the district user logs onto the system using

his login ID and Password.

SCR –010: On click of RTI Masters menu item, following screen appears.



SCR-011: Click on Public Authority menu item to ADD/Enter the master records of the

Public Authority.

• If the PA is the Secretariat level office, then choose PA from the corresponding

drop-down list. There is no necessity to select from any other combo. Leave the

default settings as-it-is.

• If the PA is the sub-unit level office, then after selection of Secretariat

Department, choose the sub unit from the drop-down list. There is no necessity

to select from any other combo. Leave the default settings as-it-is.

• If the PA is the district level office, then choose the district list. Then do not

select any other entries.

• If the PA is the Taluk level office, then after selection of the district, select the

taluk also.

• If the PA is the village level office, then after selection of the district, taluk ,

select the village from the corresponding drop-down list.

Click on the ADD button to add a new PA.

SCR-0012: On click of the ADD/EDIT button following screen appears. Select the

designation from the drop-down list. Corresponding entry in Kannada is displayed on

the right side. Enter the details of address in both English and Kannada. Enter the

other details and click on the submit button.



SCR-013: This screen is used to enter the Appellate Authority.

In the example below, Secretariat Department is Finance department. Sub Unit is

Treasuries under the Finance department. Click on the ‘Get PA’ button to populate the

Public Authority drop-down-list. Reset would set the drop down lists to the default

settings. On click of the ADD or Edit button, following screen appears.

SCR-014: Select the designation from the drop-down list. Corresponding designation

in Kannada is displayed. Enter the details of the address in both Kannada and English.

Enter the Pin Code. Subject of the Appellate Authority needs to be entered. Then enter

phone numbers and e-Mail address. Make appropriate entries in English and Kannada.

It is essential to enter the subject of the AA.



Once all necessary fields are entered properly, click on the Submit button.

SCR-015: This screen is used to enter the master of PIO.

• If the PIO belongs to Secretariat level office, then do the following steps.

Choose PA from the corresponding drop-down list. Click on the get PA button.

Select the PA and AA from the drop-down lists. Now click on the ADD/EDIT

button.

If the PIO is in the sub-unit level office under a secretariat department, then

after selection of Secretariat Department, choose the sub unit from the drop-

down list. There is no necessity to select from any other combo like

district/taluk/village. Leave the default settings as-it-is. Now click on the ‘Get

PA’ button and select the PA first from the drop-down list of PA. Next select the

AA from the corresponding combo list. Now click on the ADD/EDIT button.

• If the PIO is the district level office, then choose the district from the district

list. There is no necessity to select from any other combo like Secretariat

dept/sub unit/taluk/village. Leave the default settings as-it-is. Now click on the

‘Get PA’ button and select the PA first from the drop-down list of PA. Next select

the AA from the corresponding combo list. Now click on the ADD/EDIT button.

• If the PA is the Taluk level office, then after selection of the district, select the

taluk also. There is no necessity to select from any other entries like



Secretariat dept/sub unit/village. Leave these default settings as-it-is. Now click

on the ‘Get PA’ button and select the PA first from the drop-down list of PA.

Next select the AA from the corresponding combo list. Now click on the

ADD/EDIT button.

• If the PA is the village level office, then after selection of the district, taluk

select village. There is no necessity to select from any other entries like

Secretariat dept/sub unit. Leave these default settings as-it-is. Now click on the

‘Get PA’ button and select the PA first from the drop-down list of PA. Next select

the AA from the corresponding combo list. Now click on the ADD/EDIT button.

SCR-016: Make appropriate entries in English and Kannada. It is essential to enter

the subject of the PIO. Once all necessary fields are entered properly, click on the

Submit button.



SCR-017: This screen is used to enter the master details of APIO. • If the APIO belongs to Secretariat level office, then choose PA from the

corresponding drop-down list. Click on the get PA button. Select the PA ,AA,

PIO from the corresponding drop-down lists. Now click on the ADD/EDIT

button.

• If the APIO is in the sub-unit level office under a secretariat department, then

after selection of secretariat department, choose the sub unit from the drop-

down list. There is no necessity to select from any other combo like

district/taluk/village. Leave these default settings as-it-is. Now click on the ‘Get

PA’ button and select the PA first from the drop-down list of PA. Next select the

AA from the corresponding combo list. Next select the PIO from the

corresponding combo list. Now click on the ADD/EDIT button.

• If the APIO is the district level office, then choose the district from the district

list. There is no necessity to select from any other combo like Secretariat

dept/sub unit/taluk/village. Leave these default settings as-it-is. Now click on

the ‘Get PA’ button and select the PA first from the drop-down list of PA. Next

select the AA from the corresponding combo list. . Next select the PIO from the

corresponding combo list. Now click on the ADD/EDIT button.

• If the APIO is the Taluk level office, then after selection of the district, select

the taluk also. There is no necessity to select from any other entries like

Secretariat dept/sub unit/village. Leave these default settings as-it-is. Now click

on the ‘Get PA’ button and select the PA first from the drop-down list of PA.



Next select the AA from the corresponding combo list. Next select the PIO from

the corresponding combo list. Now click on the ADD/EDIT button.

• If the APIO is the village level office, then after selection of the district, select

the taluk and then select village. There is no necessity to select from any other

entries like Secretariat dept/sub unit. Leave these default settings as-it-is. Now

click on the ‘Get PA’ button and select the PA first from the drop-down list of

PA. Next select the AA from the corresponding combo list. Next select the PIO

from the corresponding combo list. Now click on the ADD/EDIT button.

SCR-018: Make appropriate entries in English and Kannada. It is essential to enter

the subject of the APIO. Once all necessary fields are entered properly, click on the

Submit button to save the details.



SCR-019: Following screen is displayed when you click on the ‘Queries’ menu

item.

• Click on ‘Complete List’ tab to get the complete list of all designated

PAs/AAs/PIOs/APIOs with the details of their address, phone number,

subject they are handling etc.,

• Click on ‘Department Wise PA’ to get the list of designated AAs, PIOs and

APIOs under each department.

• Click of ‘Department wise summary’ would return the count of

AAs/PIOs/APIOs under the selected PA.



SCR-020: On Click of complete list, following screen appears. Select the

secretariat department and sub unit from the corresponding drop-down lists. and

Click on the button Submit. Click on ‘All Sub Departments’ button to get complete

list.

SCR-021: Following screen is the main menu which appears once the DIO logs on

to the RTIKAR system through his valid login ID and Password.

SCR-022: On click of RTI masters following menu screen appears for DIO

login.

SCR-023: DIOs can delete the entries related to PAs on request by the district

users. However, DIOs are requested to remember that deleting a PA would delete

all the AAs/PIOs/APIOs attached to a particular PA.



SCR-024: DIOs can delete the entries related to AAs on request by the district

users. However, DIOs are requested to remember that deleting a PA would delete

all the PIOs/APIOs under the selected AA.

For example, to delete all AAs at a particular taluk level, make appropriate

selection of the taluk, and click on the get PA to populate the drop-down list of PAs.

Select the required PA and AA. Leave the other drop-down lists to their default

settings. Click on submit to delete the AAs under the selected PA.

SCR-025: DIOs can delete the entries related to PIOs on request by the district

users. However, DIOs are requested to remember that deleting a PIOs would

delete all the APIOs under the selected PIO.



For example, to delete all PIOs at a particular taluk , make appropriate selection of

the taluk, and click on the get PA to populate the drop-down list of PAs. Select the

required PA first and then select the AA. Leave the other drop-down lists to their

default settings. Click on submit to delete the PIOs under the selected PA and AA.

SCR-026: DIOs can delete the entries related to APIOs on request by the district

users.

For example, to delete all APIOs at a particular taluk , make appropriate selection

of the taluk, and click on the get PA to populate the drop-down list of PAs. Select

the required PA first. Next select AA. Now select the PIO from the drop-down list.

Leave the other drop-down lists to their default settings. Click on submit to delete

the APIOs under the selected PA, AA and PIO.



SCR-027: DIOs can change the password of the district users using the following

screen.

SCR-028: DIOs can change the password of their login using the following screen.

7.0 Annexure

1.1 Definitions / Glossary

Abbreviation Description

AA Appellate Authority APIO Assistant Public Information Officer DIO District Information Officers

DPAR Department of Public And Administrative Reforms GoK Government of Karnataka KSU Karnataka State Unit

KASC Karnataka State Centre LAN Local Area Network NIC National Informatics Centre PA Public Authority

PIO Public Information Officer SAN Storage Area Network RTI Right To Information

RTIKAR Right To Information implementation in Karnataka

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