USER MANUAL

FOR

HR Management System

Contents

1. About 3i Infotech .................................................................................................................. 3

2. Software Development Services .......................................................................................... 3

3. HRIS (Human Resource Information System) ..................................................................... 4

4. Key Benefits ....................................................................................................................... 14

4. Technology ......................................................................................................................... 14

1. About 3i Infotech

3i Infotech is a global Information Technology company which provides technology solutions to

over 600 customers in more than 50 countries across 5 continents, spanning a range of Customer

Units (CU) - Banking Financial Services and Insurance (BFSI) CU, Media, Entertainment, IT &

ITeS CU and eGov & Enterprise CU and ICICI CU.

The Service Unit of 3i Infotech provides software services, efficient delivery and IT services

(Managed IT Services, Application Software Development & Maintenance, Payment services,

Business Intelligence, Document Imaging & Digitization, BPO and IT consulting) for the various

Customer Units like Insurance, Banking, Capital Markets, Mutual Funds, Wealth Management, IT

& ITeS and eGov & Enterprise.

3i Infotech offers a comprehensive range of software and IT solutions, including packaged

applications for the Banking, Financial Services & Insurance (BFSI), Manufacturing, Contracting,

and Retail & Distribution industries. In addition, it offers a broad range of software services such as

Custom Software Development, IT Consulting, IS and IT Security Consulting, Enterprise

Application Integration (EAI), Business Process Outsourcing, Document Management Systems &

Digitization, Business Intelligence and specialized services such as Product Re-engineering,

Compliance Consultancy, Application Rehabilitation and e-Governance, among others.

The Company's quality certifications include SEI CMMI Level 5 for Software business, ISO

9001:2000 for its BPO and ISO 27001:2005 certified for its Infrastructure Services.

The Company's Global Delivery Model provides for the best resources to be drawn from its vast

talent pool across the globe to offer optimal solutions.

The Company was promoted by the NYSE-listed ICICI Bank, India's largest private sector bank. 3i

Infotech integrates its products and services to create customized solutions to allow you to

undertake technology-based business transformation that allows reorganization in line with today's

dynamic digital business environment.

Our Mission

To consistently create value for our stakeholders, by providing solutions which enable our

customers to achieve excellence and sustainable competitive edge?

2. Software Development Services

3i Infotech Limited offers a complete range of Software Services that are enriched and fine-tuned

to align your IT initiatives with your corporate goals and business needs – with consistency.

Our Software Services focus on optimizing your IT initiatives and frameworks across multiple

locations and functionalities to improve business performance, decrease costs and alleviate risks.

These services have helped organizations worldwide in rapidly planning, developing and

implementing new projects / ventures; and also in adapting quickly and consistently with the ever-

changing global market requirements.

Our topnotch resources, state-of-the-art development centers, and a successful Global Delivery

Model, which are effectively complemented by our onsite, offsite and near shore capabilities, allow

you to choose the best fit solution option (from the multiple ones available) for meeting your unique

requirements. We specialize in services for organizations in varied sectors such as Banking,

Financial Services & Insurance (BFSI); Manufacturing, Distribution & Retail; Telecommunications;

Media & Entertainment (M&E); and Government, among others.

Our service offerings ensure enhanced utilities from the multiple IT implementations across your

organization. These offerings can be broadly categorized into:

1. Custom Software Development

2. Product Re-engineering

3. Application Rehabilitation

4. Enterprise Application Integration (EAI)

5. Data Warehousing & Business Intelligence

3. HRIS (Human Resource Information System)

HRIS is a comprehensive Human Resource Management Solution which automates HR

processes related to Recruitment, Employee Lifecycle Management, Employee claims,

Appraisals, Information Analysis, Employee Engagement and payroll processing Benefits

The Entire HRMS system is divided into following modules

1. Employee Portal 2. HR Portal 3. Management Portal 4. Admin Portal

Employee Portal

i. Ability to view self details

ii. Ability to view own salary and download the Monthly Salary Slip

iii. Ability to define & personalize page

iv. Ability to view Dependent Details

v. Ability to feed their Investment Declaration

vi. Ability to view FORM 16 and Forecasting

It is Web Based HRIS Application which is developed for 3i ICSL employees and the application is capturing their Personal details as well as Salary details in the Portal. In this Application, there are 4 (Four) Portal i.e.

Based on Portal, can be accessed the details in the left side navigator after successfully login, the followings are the application links i.e.

Intranet - http://10.1.53.123/3icsl

(If you are on 3i infotech domain then can go with this link)

Internet – http://hris.3i-infotechconsultancy.com/3icsl/

LOGIN Details:

First Time Login:

For Successfully login, here we have given the instruction before start to login.

Login Type Select Login Type as Employee

User ID Enter your Employee Id

Password Enter By default password

First time, after entering the above given parameters and click on submit button then the system will ask to change the password with the following details and please ensure that the password length must be 7 to 12 characters.

After entering the respective details and click on save button then your password will be stored in the system, here needs to re-enter the login with your new password, if password is correct then you will be able to successfully login and will get respective details in left side navigator based on your login Type Else the system will show alert as Invalid Input.

FORGOT PASSWORD:

If have forgotten your password what you had in earlier then need to regain your password. For this, needs to fill the following details

Employee Id Enter your Employee Id

Date of Birth Select your Date of Birth

PAN NO Enter your PAN NO

After entering the above details and click on submit button, if your given details is matched with your earlier details which are available in the system then your password would be changed as default password.

Employee Details Module:

After successfully login. You will get the respective options in the left side navigator which is given below.

Personal Details:

Employee can see his/her Personal Details through this Personal Details Screen; if they want to update their details then needs to go to Update Profile Screen.

Salary Details:

If the employee wants to see his/her Salary Details then click on this option and can see Salary Fitment.

v Down Load Salary Slip :

Through this option, the employee can download his/her monthly salary slip for respective month, first needs to select month and year based on this he/she can able to download monthly salary slip as pdf format.

Update Profile

If the employee wants to update his/her personal details, needs to click on update profile option and enter the required details and save it, once it is saved by the employee then he/she will receive mail and needs to authorized it , once it is authorized by employee then it will go to HR End for approval because it is maker and checker

concept and once HR approved this details then the details would be updated in the system.

IT Declaration:

Through this option, the employee can enter their investment declaration details if they have PAN NO.

Form16/ForeCasting

The Employee can download form16 and forecasting through this option but needs to select month and year and can get the details as PDF format.

Employee PF Details

Verify PAN No

1. If your PAN No is Correct then please click on Confirm Details. 2. if your PAN No is not Correct then Please click on Update Button and will get the Following Screen and enter your Correct PAN NO.

Through this option, the employee needs to verify his/her PAN NO.

Update the Dependent Details/ESIC Details

Through this option, the employee needs to enter his/her dependent details as per the given format. Here if the gross salary is greater than or equal to Rs.15000/- then those employees able to enter their dependent details through Dependent Details Option.

If the gross salary is less than Rs.15000/- then those employees able to enter their dependent details through ESIC option.

Separation Module

Resignation Form

Resignation Date Either Date should be current date or prior two days .

Last Working Date Select Last working Date

Notice Shortfall Days Days will be populated based on lwd-resignation date

NT User Id

If you have 3i infotech NT Id then need to click on radio button otherwise click

on NO

Reason for Leaving Enter your reason for leaving

Attachment

Needs to attach the doc file which you have sent to your project manager

Earlier.

Personal Email Id Enter Personal Email Id

Mobile No Enter your Personal Mobile No

Land Line No Enter your Land Line no if it is available otherwise leave it blank

Correspondence Address

Enter your Communication Address, ensure that no special character to be

used

Comments you can put your comment on resignation, ensure that no special character

to be used

PS: * denotes that it is mandatory field and you can not leave it blank.

We have also provided Separation Process Guide; the user will get this link post login.

b. Employee Management

i. Ability to define organizational hierarchy

ii. Ability to generate employee record with grades and levels

iii. Ability to update employee information

iv. Ability to submit resignations

v. Ability to Approve the Resignation

vi. Ability to define salary structure

c. Payroll Processing

i. Ability to confirm head counts from authorized users

ii. Ability to define salary structure grade wise

iii. Ability process monthly salary

iv. Ability to generate salary slip

v. Ability to calculate deductions and Taxes

vi. Ability to generate various reports.

d. IT Declaration

i. Ability to submit IT declaration

ii. Ability to generate reports

e. Hospitalization

i. Ability to update the hospitalization details

ii. Ability to generate reports

4. Key Benefits

1. Ensuring online up-to date employee information

2. Increased performance of employees for frequent updates, reviews and feedback

3. Over 50 + detailed and drilled down MIS

4. Technology

The suit of HR system is based on robust Microsoft based technology. It uses XROADZ

CRM Product – Classic ASP framework for the presentation and Microsoft SQL server for

the data storage.

THE END