1 | P a g e

2012

West Virginia Department of Education

5/11/2012

USER GUIDE

SPL and Critical Skills Reporting and

Data Collection System

2 | P a g e

2012

Table of Contents

Overview……………………………………………………………………………………………………………………3

Accessing the INTERVENTIONS TAB……………………………………………………………………………3

Accessing the INTERVENTIONS TAB Visual Guide………………………………………………………..4-6

Start a New Record……………………………………………………………………………………………………...7

Data Field Explanations……………………………………………………………………………………………….8-14

Edit an Existing Record……………………………………………………………………………………………….15

Usage Requirements……………………………………………………………………………………………………15

Definitions/ Recommendations………………………………………………………………………………..…16-17

Skill Continuum Visual Guide………………………………………………………………………………………18-20

Support………………………………………………………………………………………………………………………21

3 | P a g e

2012

Overview

The WVEIS On the Web (WOW) system has several TABS available for end users to view and record student specific data. These TABS

may be accessed by locating a student within the Student Management Maintenance (SMS 100) under STU.301.

The most recent revision to the TABS within WOW has been applied to the INTERVENTIONS TAB . The INTERVENTIONS TAB has been

expanded and revised to include fields supporting the documentation of Support for Personalized Learning (SPL) interventions and

activities. These new fields have been added to the already existing fields utilized by Critical Skills users.

The data entry requirements for Critical Skills users have not changed and any additional fields beyond those required are considered

strictly optional.

Accessing the INTERVENTIONS TAB

1. Locate and click “Signon to WVEIS On Web(WOW) Version 2” link located on the WVEIS home page. http://wveis.k12.wv.us/

2. Enter your WVEIS assigned User ID and password, then click “SUBMIT”

3. Locate and click “Menus” from the horizontal menu bar.

4. Locate and click “STU.301 Maintain Student Information”.

5. Locate and click the student name for which an intervention needs to be entered or reviewed.

6. Locate and click the INTERVENTIONS TAB.

Initially the INTERVENTIONS TAB will not be available to WOW users until completing RESA-based training sessions/ requirements.

Upon completion of the RESA based requirements; the INTERVENTIONS TAB will show among those already available to the WOW user.

Click on the INTERVENTIONS TAB to start a new entry or view the student’s history.

4 | P a g e

2012

Visual Guide: Accessing the INTERVENTIONS TAB

1. Locate and click “Signon to WVEIS On

Web(WOW) Version 2” link located on the

WVEIS home page. http://wveis.k12.wv.us/

2. Enter your WVEIS assigned User ID and

password, then click “SUBMIT”

5 | P a g e

2012

3. Locate and click “Menus” from the

horizontal menu bar.

4. Locate and click “STU.301 Maintain Student

Information”.

6 | P a g e

2012

5. Locate and click the student name for which

an intervention needs to be entered or

reviewed.

6. Locate and click the INTERVENTIONS TAB.

7 | P a g e

2012

Start a New Entry

After access is granted and an intervention needs to be recorded, the user should access the INTERVENTIONS TAB and initiate a new

entry.

STEPS:

1. Click “New” beside the area of need to begin the record.

2. Enter data into required fields.

New:

A new record

may be started

by clicking

“NEW”

corresponding

to the area of

need.

8 | P a g e

2012

Data Field Explanations

Date:

WVEIS will

populate the

date the record

is entered.

By:

Enter the

name of the

person

making the

record entry.

9 | P a g e

2012

Previous Level:

The level

previously

assigned prior

to planned

intervention

will be

displayed.

New Level:

Choose the

level assigned

during planned

intervention.

Reason:

Select from the

choices

provided to

justify current

level

placement.

10 | P a g e

2012

Skill:

Enter or select

from the skill

continuum the

specific skills that

are the focus of

the current

intervention.

Interventions:

Choose one of the

provided

interventions to

document the

applied

strategy(s) to be

utilized during the

scheduled

intervention.

Skills Continuum:

Click the skills

continuum link to

reference a

comprehensive

list of grade level

skills.

11 | P a g e

2012

When Offered:

Choose one of

the provided

choices to

indicate when

the planned

intervention

will take place.

Beginning

Date:

Enter the

anticipated

beginning date

of the planned

intervention.

Ending Date:

Enter the

anticipated

ending date of

the planned

intervention.

12 | P a g e

2012

Length of

Sessions:

Enter the

length of each

planned

intervention

session in

minutes (i.e. 20

minutes per

session).

Number of

Sessions:

Enter the total

number of

actual

intervention

sessions. (i.e.

20 individual

sessions were

attended).

Comments:

As an optional

field the user

may elect to

further

describe the

intervention or

reasons for

placement.

13 | P a g e

2012

Assessment Type:

Enter the type of

assessment (i.e. screening,

interim, progress monitoring,

etc.).

Score: Enter the score

achieved on the

assessment.

Assessment Name:

List the proper name of

the assessment.

Date: Enter the date

the assessment was

administered.

Target Score: Enter the

expected target score.

14 | P a g e

2012

After completing the data entry, click “Submit” to save the entry.

Submit: Click

submit to

complete the

entry and save

the data.

15 | P a g e

2012

Edit an Existing Record

The procedure for revisiting or editing an existing record is the same as for entering a new record except “New” would not be selected to

enter the record. To enter the record, select the date of the previously entered record from the student record screen and proceed to

enter additional or revised data.

Note: If data is added or revised within the existing data fields, the user must click “Submit” to save any changes.

Usage Requirements:

Critical Skills – Users entering data for students involved in interventions under the Third and Eighth grades critical skill

initiative remain responsible for entering data into the following fields; Date, By, New Level, Reason, Intervention and When

Offered. All other fields are optional but may be utilized if the user or school team chooses.

SPL – While SPL teachers/interventionists do not have the requirement of entering data into the WOW INTERVENTIONS TAB, if

the user or team chooses to enter student data, all fields must be completed.

Note: Both Critical Skill and SPL users may choose to leave the Assessment Type , Name, Score and Date blank until an assessment is

given and a score is available for recording. It is also recommended that Number of Sessions remain blank until an actual and accurate

count is tallied after the Ending Date of intervention.

Click the Date:

Click the date

to open a

previous

record.

16 | P a g e

2012

Definitions/ Recommendations

Beginning Date:

Enter the beginning date of a date range that a student will begin an intervention sessions for a specific skill.

Ending Date:

Enter the anticipated ending date of a date range that a student will end an intervention sessions for a specific skill.

Intervention:

Individual interventions should be developed based on the unique needs of students. Interventions that have been

researched to have the greatest chance of addressing the area of need should be selected.

Short-term instructional interventions follow a specified script and have research to support their effectiveness.

Research-based interventions, have a high probability of producing change, are used in a standard manner among

student groups and can be orchestrated by a team.

Length of Sessions:

The length of each session should remain consistent for the duration of the intervention. Enter a session length using

digits to represent minutes per session.

Levels:

CORE - The CORE is every school’s initial instructional practice – the teaching and school experiences every student

receives daily. The CORE should meet the educational needs of at least 80% of the students.

TARGETED - Students not progressing as expected receive supplemental instruction at the TARGETED level in addition

to the standards-based CORE instruction. Interventions are provided to students identified as at-risk of academic

and/or social challenges and/or students identified as underachieving who require specific supports to make sufficient

progress in general education.

INTENSIVE - Interventions are provided to students with intensive chronic academic and/or behavior needs based on

ongoing progress monitoring and/or diagnostic assessment. INTENSIVE level instruction is more explicit and focused

on a specific need, whether it is an accelerated need or a remedial need.

17 | P a g e

2012

Number of Sessions:

For both Critical Skills and SPL users it is recommended that Number of Sessions remain blank until an actual and accurate

count of student attended intervention sessions is tallied following the actual Ending Date of the anticipated date range.

Sessions – SPL Suggested:

Time- TARGETED (15-30 minutes) INTENSIVE (30-60 minutes)

Length- TARGETED (9 weeks) INTENSIVE (9 weeks)

Number- TARGETED (3-5 per week) INTENSIVE (3-5 per week)

Skill:

Specific and often isolated components of learning objectives that must be acquired before a content goal may be

achieved. (An example of a skill specific target that impacts comprehension of Algebraic equations is Order of

Operations.)

Skill Continuum:

The skill continuum is a link to the West Virginia Next Generation Content Standards and Objectives. This powerful search engine

allows the user to reference a comprehensive list of grade level skills that may be used to standardize data entry into the

INTERVENTIONS TAB data fields. Standardization of skill entries will allow for more accurate reporting relating to the student

progress. See the Skill Continuum Visual Guide, Pages 18-20, for detailed user recommendations.

18 | P a g e

2012

Skill Continuum Visual Guide

Skill Continuum: Click the skill

continuum link to reference a

comprehensive list of grade level

skills. The link will open a new

window and display the NxG CSOs

Search Engine.

Popup Window: From the

popup window, choose the target

content areas and grade level, then

click “Get Next Generation CSOs”

19 | P a g e

2012

Skill Continuum Visual Guide (continued)

NxG CSOs: From NxG CSOs

scroll down the window to locate

the visual indicator “A” which

represents a link to the alignment

across grade level continuum.

Reading/ Language Arts

NxG CSOs: From NxG CSOs

scroll down the window to locate

the visual indicator “G” which

represents a link to the alignment

across grade level continuum.

Mathematics

20 | P a g e

2012

Reading Grade level skills:

The target grade level skills are

displayed in the center cluster

alignment across grade levels are

displayed to the left and right. Cut

and paste as necessary.

Reading/ Language Arts

Math Grade level skills:

The target grade level skills are

displayed in descending order

beginning with the lowest grade

level at which the skill is reviewed.

Cut and paste as necessary.

Mathematics

21 | P a g e

2012

Support:

RESA 1 400 Neville Street Beckley, WV 25801-3541 (304) 256-4712 RESA 2 2001 McCoy Road Huntington, WV 25701-4937 (304) 529-6205 RESA 3 501 22nd Street Dunbar, WV 25064-1711 (304) 766-7655 RESA 4 404 Old Main Drive Summersville, WV 26651-1388 (304) 872-6440 RESA 5 2507 9th Avenue Parkersburg, WV 26101-4198 (304) 485-6513 RESA 6 30 G.C.&P. Road Wheeling, WV 26003-6129 (304) 243-0440

RESA 7 1201 North 15th Street Clarksburg, WV 26301 (304) 624-6554 RESA 8 109 S. College Street Martinsburg, WV 25401-3307 (304) 267-3595 WVDE, Office of Special Programs

304-558-2696

wvosp@access.k12.wv.us