USER GUIDE

eVALUA e-Tendering System

TECHNICAL SUPPORT eVALUA : 13000 382 582

MOUNT ALEXANDER SHIRE COUNCIL – CONTRACT SERVICES UNIT Andrea O’Grady (03) 5471 1724 or Greta Raadsveld (03) 5471 1703

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C O U N C I L V A L U E S

…Who We Are, What We Do

These values describe how we work together at Mount Alexander Shire Council, with each other, our customers and the community, and our suppliers and contractors. Our staff are committed to these values and our community has a right to expect them. All individuals and bodies representing Council or working on behalf of Council are expected to also commit to these and to demonstrate them at all times.

POSITIVE We are positive and enthusiastic in how we work together.

Innovative & Improving We will try new ideas and aim to improve.

Genuine Our actions will match our words.

Accountable We are accountable for what we do.

Supportive We are supportive of each other.

OPEN We are open and constructive in how we communicate and solve

problems.

RESPECTFUL We are respectful to each other at all times.

This User Guide is divided into the following three sections:

Section One Registering as a New Supplier Section Two Downloading Tender Documents Section Three Submitting Tenders/Quotations Mount Alexander Shire Council’s preference is for tenderers to download and upload tenders electronically. The benefit to the supplier is as follows:

1. Reduction in time in lodging tenders. Instead of driving to Castlemaine to drop off your tender, you can lodge it from the comfort and convenience of your office.

2. Certainty of Council receiving your tender. With each tender lodged electronically

you will receive a receipt of response. With a manual submission you will not receive this. Plus if delivered after the closing time or delivered by the courier you have no way of knowing that your tender has been delivered into the tender box by the required time and date.

Remember to allow yourself ample time to lodge your tender as tenders will NOT be accepted past the close time and date.

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SECTION ONE REGISTERING AS A NEW SUPPLIER Step 1 Login Go to the Mount Alexander Shire Council website www.mountalexander.vic.gov.au and

choose the Tenders and Quotations hyperlink:

https://www.evalua.com.au/etb/masc/ClientOrgansationTenders.htm?action=open

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The following page is displayed and lists Council’s current tenders available for download.

Click on the “New Supplier” button to register as a new supplier or click on the “Log In” button to log in if previously registered.

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If you are creating a New Supplier Account complete all cells then click the “Next” button

Information Required Description

Business name Name of your organisation

Business Number Your Australian Business Number or Australian Company Number

Street Street address

City Your City

State Province State

Postcode/Zipcode Postcode

Country Country

Time Zone Be sure to pick the time zone your business resides in. This is important for tender closing time.

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Complete all cells then click on next

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Your organisation may have already been set up. If so, left click the radio button next to your organisation. If you are not set up at all then scroll down to the end of the page and click the radio button next to “Create new supplier organisation”. Click next to proceed.

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Complete the steps as requested. Be sure to remember your password. Click next to proceed.

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Once completed you will receive the following notification and an activation email will be sent to your nominated email account. Follow the link within this email to activate your account.

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Following activation of your account future log in is as simple as clicking on the “Log in” button and entering your Email and Password and clicking on “Log in”.

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SECTION TWO DOWNLOADING TENDER DOCUMENTS To obtain tender documents choose the project you wish to download and left click on that row. Remember that you will need to be logged in to enable you to download tender documents (see Section 1)

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Left click on register interest to proceed with downloading tender documents.

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Check that details are correct and left click on submit.

Files are available for download under the files section. Should you have any queries you have the option to submit questions via the “Raise Questions Here” button.

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SECTION THREE SUBMITTING TENDERS/QUOTATIONS

To submit a tender/quotation follow the same steps as detailed in Section 2, however you will now be required to left click on the “Tender a Response” button.

Fill in the Cover Note. This is for very brief notes and should not be used as a full letter.

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Scroll down the page

To upload electronic documents select “Browse” button and upload the relevant document/s.

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Your electronic file should sit here

Tick the Terms and Conditions button. Then left click the “Commit” button Click on the “OK” button

Upon submission of your tender/quotation you will receive a receipt that can be printed out. This receipt is also emailed to your email account.