©2016 KBR, Inc.

P R O C U R E M E N T A N D M A T E R I A L S

601 Jefferson Street

Houston, TX 77002, USA

+1. 713. 753. 2000

www.kbr.com

The future, designed and delivered

KBRSupplier.com User Guide

Date: 08/26/2019

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CONTENTS

1.0 Login .......................................................................................................................................... 2

2.0 Supplier Registation .................................................................................................................. 3

2.1 General Information ........................................................................................................ 4

2.2 Business Data ................................................................................................................... 5

2.3 Classifications ................................................................................................................... 6

2.4 Safety and Insurance ........................................................................................................ 7

2.5 Certifications ................................................................................................................... 8

3.0 RFx Menu ................................................................................................................................. 9

3.1 Outlook Definitions .......................................................................................................... 9

3.2 Menu Toolbox .................................................................................................................. 9

4.0 Receiving Inquiries ................................................................................................................. 12

5.0 Preparations for Placing Bid ................................................................................................... 15

5.1 Prerequisites .................................................................................................................. 15

5.2 Summary ........................................................................................................................ 16

5.3 Q&A Board ..................................................................................................................... 16

5.4 Intent to Bid .................................................................................................................. 19

6.0 Creating Your Bid ................................................................................................................... 20

6.1 Questions ....................................................................................................................... 20

6.2 Items .............................................................................................................................. 21

6.3 Attachment/Proposals .................................................................................................. 24

6.4 Summary ........................................................................................................................ 25

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1.0 Log In

All emails sent to Supplier by KBRSupplier contain the link to log into the system. By opening this link you will be asked for your Login ID and your password. This will have been sent to you when the access was created.

At your first log in attempt you will be asked to change your password to something of your choice.

KBRSupplier Login Page

If at anytime you forget your password this can be sent to you by clicking on the “Forgotten Your Password” link – this will ask for your user name and if recognized in the system an email will be sent to you with a reminder of your password.

Request a password reminder

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2.0 Supplier Registration

If this is the first time that you have logged into KBRSupplier, you will be required to complete your Registration in the System.

Example of Supplier creation Email from KBRSupplier

Once you have logged in and changed your password, you will be directed to the Supplier Registration section. The supplier registration must be completed before any bids that you have been invited to tender for can be viewed.

The red arrow indicates a mandatory field which must be completed in order to move onto the next step. There are three mandatory fields that you will be required to complete during this registration (the rest have already been completed for you). They are: Business Data Tab Business Type

Legal Structure Commodity Codes

Certification Tab Question

From: registration@KBRsupplier.com [mailto:registration@KBRsupplier.com]

Sent: 14 July 2008 11:37

To: Elaine Tomkinson Subject: Supplier Registration for KBR

Dear elaine,

We have added your company to our Supplier database. The following is your information:

Company: Gorgon Project

Email: elaine.tomkinson@kbr.com

Login ID: GorgonProject

Password: 01f3c199

To access the system you may login at 0Hhttps://www.kbrsupplier.com to review and

update your registration information and change your password.

Kind regards,

KBR

13 Jul 2008

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2.1 General Information

Supplier Registration, General Information tab

Most of the detail on the General Information tab would have been completed for you by the Buyer when your account was created. Update the information if required. Click the Next button at the bottom right of the form.

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2.2 Business Data

Supplier Registration, Business Data tab

This is the screen that you will be required to complete the most information on. Choose the options which are appropriate to your company. Select the Next button at the bottom right of the form.

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2.3 Classifications

Supplier Registration, Classifications tab

None of the fields on this form are mandatory but as much information as possible is preferable. Select the Next button at the bottom right of the form.

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2.4 Safety and Insurance

Supplier Registration, Safety & Insurance tab

None of the fields on this form are mandatory but as much information as possible is preferable. Select the Next button at the bottom right of the form.

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2.5 Certification

Supplier Registration, Certifications tab

The question on the Certification form is mandatory. Answer the question as appropriate and click on the Submit button which will complete your Supplier Registration.

Supplier Registration Confirmation

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3.0 RFx Menu

Once logged into the RFx System the first page to open will be the Menu Screen. This screen opens up to give you a quick view of all new enquiries that have been received.

Home Page

3.1 Outlook Definitions

Released Bids

This is a list of those bids which the supplier has placed and released back to KBR for review.

Open Bids This is a list of those enquiries which have been received but no bid has as yet been placed and the enquiry closure date has not been reached.

Closed Bids This is a list of the enquiries which have now been closed

You can view each of the Enquiries under these heading directly.

3.2 Menu Toolbox

The Menu Toolbox provides you with a way to navigate around the RFx systems.

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Home

Clicking this button will return you to the main RFx Menu page as above

from any other page in the system

Update

This button allows you to navigate to a new page where you can update a number of details relating specifically to the supplier.

Supplier Menu

By clicking on the Messages button you will be taken to a new page where you can view all of the messages which have been received by from KBR, including both Unread and Read message, unlike the Home page which displays Unread messages only.

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Messages

Bid Opportunities Following this link you will be able to see a full list of all the bids that you have placed and there current status, including Type of RFx, Title, Number, Contact, Open and Close date and the opportunity to view any bids placed or place a quote if the enquiry has not yet been closed.

Current Events

Current events provide a list of all the events which are taking place. This is viewed a month at a time and future months can be viewed as required by clicking on the Next button on the top right of the calendar.

Current Events

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News The news tab is currently empty can will contain any important information which may be relevant to your particular enquiry.

News

Links

The links tab will provide you with a list of useful links to websites that

may be of use in the bidding process. Currently this tab is blank.

Useful Links

4.0 Receiving Enquiries

You will only be able to see Bids which you have explicitly been invited to participate in. When you are invited to participate in a bid, you will be emailed by KBRSupplier and notified of this.

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From: elaine.tomkinson@kbr.com [mailto:elaine.tomkinson@kbr.com] Sent: 14 July 2008 13:21

To: Elaine Tomkinson Subject: RFQ - 0001: Invitation from KBR to Participate

Gorgon Supplier Beta

Dear GGVendorB_S1,

You have been invited to participate in the following RFQ for

the Gorgon LNG Project Project.

RFQ No: 0001

Bid Open Date: 09 Jun 2008 12:00 AM AWST

Bid Close Date: 16 Jun 2008 11:23 AM AWST

Issuing Company: KBR Please

click 1Hthis link to view and bid.

You may also access the RFQ manually using your login ID and

Password:

1. Go to www.KBRsupplier.com 2. Enter your login: GGVendorB_S1

3. Enter your password: gorgon2008

4. Click 'Login'

5. Once you enter the site, click on 'Bid Opportunities' on the left

hand navigation panel.

Note: If this is your first time logging into KBRsupplier, you may be

Example Invitation to Bid email

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There are three ways in which the bid information can be accessed. 1.0 Click on the “this link” link in the email to access the bid directly. 2.0 Through the Home page. 3.0 Through the Bid Opportunities page.

KBRSupplier Home Page

Click on the number in brackets () after “Open Bids”. Bid Opportunities

Bid Opportunities

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Perform searches for Bids to which you have been invited to participate in this form. The default is to display Bids which are currently Open.

5.0 Preparations for Placing a Bid 5.1 Prerequisites

If any mandatory prerequisites are included in this RFx then a View Prerequisites page will open up asking you to accept and understand all the prerequisites terms and conditions. These prerequisites may have attachments that you will need to view or produce a response to. All attachments can be opened from this page. KBRSupplier will not allow you to proceed to the next stage until all mandatory prerequisites have been acknowledged.

Prerequisites

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5.2 Summary

Summary

5.3 Q&A Board

The Q&A Board provides you with the opportunity to ask questions and receive answers regarding the bid. All questions asked through KBRSupplier will be initially viewed by the Buyer only. The Buyer may choose to share their response with the other Vendors participating in the Bid or keep the response private and respond to the Questioner only.

Questions can be placed anytime up until the enquiry is closed and will be sent automatically back to the correct contact at KBR.

To enter a question click on the Q&A Board tab at the top of the screen.

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By clicking on the Q&A Board tab you will then be provided with the option to “Ask a Question”

When asking a question you are given the ability to enter a question of over 2500 characters plus the ability to attach a document if required to help further explain the question you may have. One the question has been entered click on submit to send the question to the KBR contact for review and response.

Q&A Ask a Question

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If the question cannot be answered directly by the KBR procurement contact they will ensure that the correct engineering representative is contacted and ensure that a timely response is provided.

When KBR respond with an answer an automatic email will be sent to you informing you that an answer has been provided. You can then enter the system again from the link in the email and review the answer provided. KBR will also have the ability to attach any documents that they may feel necessary.

When an answer is provided KBR will have the ability to upload any documents they may feel that will help with the question posed. The attachments can be viewed by clicking on the red underlined link as shown below.

Q&A Review an Answer

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5.4 Intent to Bid

The next tab following the Q&A board is called “Intent to Bid”. Using this page you have the opportunity to tell KBR whether you intend to bid for this package or not.

Intent to Bid

By selecting the correct radio button against either of the options as show above you are telling KBR that you wish to bid, or not. If you choose not to bid, when you select this option a new text box will open up in the page giving you an opportunity to explain why you feel unable to bid for this package. Please do enter an explanation here as it will be very helpful for KBR in issuing future Requests for Quotation.

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When you have made your selection click on the “Confirm” button. An automatic email will be sent to the correct KBR contact informing them of your intent. The “My Bid” button will now be hi-lighted in blue and you will able to progress on to placing your bid.

6.0 Creating Your Bid

6.1 Questions Under the Questions heading you are required to provide answers to all of the mandatory questions and optional questions that have been asked by KBR.

Questions

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6.2 Items

Under the Items tab you can then detail the price per line item and the expected delivery date.

Items

Quote is valid until By clicking on the calendar icon next to the field you can select the date upon

which the quote you have given expires.

Delivery days after receipt of PO Please detail the number of days after the PO has been placed delivery can take place.

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Comment This is a free text field for you to add any additional text in regard to this enquiry, for example the delivery days are in working days (i.e. excluding weekends and all bank holidays).

Fill All Delivery Date By clicking on this button you are given the ability to specify the delivery date for all the line items. When you select this button a new pop up opens giving you the ability to select a date using the calendar icon. By entering a date and clicking on “Update” all line items are give the same delivery date. You still have the opportunity to change one line item delivery date at a time if required.

Download Items for Bid By clicking on the button called “Download Items for Bid” you are given the opportunity to download all of the line items on the enquiry to a Microsoft Excel document.

Using this spreadsheet you can then populate the remaining fields with your bids, save and upload this document back into RFX.

Import Bids

To upload this bid in to the enquiry click on the button called “Import Bid”.

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You will then be given the ability to import the Microsoft Excel file you just saved back into the enquiry.

Once his file has been imported back in to the enquiry the fields you updated in the Microsoft Excel spreadsheet will automatically updated with your new information.

Once you have completed these fields you are then ready to move on and create the rest of the details for your bid.

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6.3 Attachments/Proposals

Following the Items tab you have the ability to attach the documents which will support your bid.

Attachments

To attach the document you require please click on the “Browse…” button where you can find and attach the document you require from your own files and folders.

When you have selected the document you require, the document name will be added to the description field. If you wish you may also add in a further description as to the document contents.

Once you are finished uploading this document click on “Upload” and the document will be uploaded into the system and will become available for the buyer to open upon bid submission. Your document has now been attached to your bid.

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You can view the document by clicking on the Red underlined link as shown above and you can edit or remove the document from the bid by clicking on the Edit or Remove options also shown above. 6.4 Summary

The final step in the enquiry process is the summary page. The summary page gives you the opportunity to review all of the details you have entered on this enquiry before submitting your bid to KBR.