Usc General Assembly 12 Jan10
Transcript of Usc General Assembly 12 Jan10
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USC GENERAL ASSEMBLY 12- Special General Assembly
January 10, 2011
Time Start: 06:50PM
Time End: 8:40PM
Attendance:
Attendance1:
Name Position Attendance
Status
Sindayen, Rainier Astin Chairperson Present
Agudo, Fermina Vice-Chairperson Present
Borja, Kristine C. Councilor Present
David, Marck Bryan A. Councilor Present
Dela Resma, Marvee B. Councilor Present
Duran, Jeanine Jerusha C.Councilor Excused Absent
(Sick)
Elago, Sarah Jane I. Councilor Present
Estrella, Richard R. Councilor Absent
Garcia, Jemimah Grace N. Councilor Present
Ibaviosa, Raphael Dominic U. Councilor Present
Mariazeta, Jesica Councilor Present
Ramos, Dan Neil Q. Councilor Present
Salinas, Simoun Antonio M. Councilor
Present
Tobias, Pat2
Councilor Absent
Juan Carlo B. DangananAsian Institute of
Tourism
Representative
Absent
Alexander Dominic MayoralgoCollege of
Architecture
Representative
Absent
Maria Kriselda J. SebastianCollege of Arts and
Letters
Representative
Present
Englebert G. Chua College of Business
Administration
Excused Absent
(Family Affair)
1Given that this is a Special General Assembly, the attendance record of the USC Members would only be recorded as either
present or absent.2
Councilor Tobias is the 13th
Councilor first invited to attend the General Assembly last December 6, 2010 as an Observer. She
is set to be inducted as the new Councilor along with the Fine Arts Representative, Emmanuel Miranda, on the next Regular GA-
January 17, 2010.
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Representative
Montana Amir C. Dominguez
College of Education
Representative
Present
Cyrus Dickson A. Cruz
College of
Engineering
Representative
Present
Michael Bryan M. Bien
College of
Engineering
Representative
Present
-College of Fine Arts
Representative
Present
Karmela Victoria M. Abesamis
Home Economics
College of Home
Economics
Representative
Present
Angelo Jose C. Flores
Human Kinetics
College of Human
Kinetics
Representative
Present
Ma. Florence Therese DG Martirez College of LawRepresentative
Present
Nigel Patrick M. CoronelCollege of Mass
Communication
Representative
Present
Nicole Roxanne C. Aldiosa College of Music
Representative
Absent
Jacqueline E. Canlas College of Science
Representative
Present
Juan Carlo P. Tejano
College of Social
Sciences and
PhilosophyRepresentative
Absent
Marie Gold M. Villar
College of Social
Work and
Development
Representative
Present
Desiree M. IcoNational College of
Public Administration
Representative
Present
Carlo Miguel Romeo Sison GoSchool of Economics
Representative
Present
John Ronald R. Almoa
School of Library and
Information Science
Representative
Absent
Heverly Bermina R. Bravo School of Statistics
Representative
Absent
-Graduate School
Representative
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Meeting Proper:
1) Emmanuel Miranda, the new Fine Arts Representative was introduced to the body. He will beinducted on the next Regular General Assembly scheduled on January 17, 2010.
2) Election Date:Vice-Chairperson Agudo recommended that the Election Calendar be moved. According to Vice-ChairpersonAgudo, the calendar of Elections should be moved because of the following reasons:
- It is set too early this year given the change of administration of the University this February 28 withthe appointment of the new UP President.
- It is scheduled on the week of the midterms thus it may affect the campaign of the political partiesand the academic standing of candidates.
- It will divide the much needed manpower of the USC given that besides the UP Fair and theUniversity Job Fair, the USC will be hands-on in campaigning and mobilizing that the students vote!
- Besides this, the expenses incurred during the USC elections are usually taken from the trust fund.The expenses used for manpower, technical materials, poll watchers, food, etc, usually amount to
100,000Php which is approximately 50%-60% of the total trust fund. Given that the UP Fair is
approaching, the money in the trust fund is needed to help fund the expenses needed for the Fair as
such if the money will be used during Elections, the Fair, along with other activities of the USC will be
affected.
At this point, Councilor Borja clarified as to why the UP Fair Committee, an adhoc committee who is
supposedly self-generating, is allowed or is planning to use the trust fund money. Vice Chairperson Agudo
noted that this has been the practice since last year and that the expenses taken by the UP Fair Committee
from the trust fund only cover General Expenses of the USC. She also added, with regard to the Fair, that
she would like to request that no party use the UP Fair as venue for campaigning during the USC
Elections.
Her proposed calendar is as follows:
2011 University Student Council Election Calendar
As proposed by the University Student Council
USEB proposed
datesUSC proposed dates Activity
Jan 5 Feb 1 Start filing of Certificates of Candidacy with supportingdocuments
Jan 13, Thurs, 5pm Feb 10, Thurs, 5pm Deadline for filing of COC with supporting documents
Jan 14 (Fri) 11:30am Feb 11 (Fri) 11:30am USEB deliberation on COCs
Jan 14 (Fri) 6pm Feb 11 (Fri) 6pm Release of First Official List of Candidates
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Jan 17 Feb 14 USEB meeting with party representatives and
independent candidates
Jan 17, 9am Feb 14, 9am Begin filing protests on candidates, if any
Jan 19, 6pm Feb 16, 6pm Deadline for filing of protests on candidates
Jan 20, 11:30am Feb 17, 11:30am USEB meeting to act on protests, if any
Jan 21 Feb 18 Release of Final Official List of Candidates
Jan24-Feb 8 Feb 21-Mar8 Official campaign period
Feb 7, 11:59pm Mar 7, 11:59pm Last day of posting campaign materials
Feb 8, 9am-12nn Mar 8, 9am-12nn MEETING DE AVANCE
Feb 8, 12nn Mar 8, 12nn End of campaign period
Feb 9, 8am-5pm Mar 9, 8am-5pm ELECTION (Colleges with graduate programs may
extend elections until 7pm)
Feb 9, 7pm-finish Mar 9, 7pm-finish Vote count/ tally
Mar 10 Official announcement of election results and
proclamation of winners
Mar 15, 5pm Deadline for filing of election protests, if any
The discussion that ensued after the proposed change of dates are as follows:
Chairperson Sindayen first inquired on the administration schedule noting that if the Administrations
term ends on the 28th of February and if the head of the University Electoral Board is the Vice-Chancellor
for Student Affairs, Dr. Elizabeth Enriquez, then the calendar is going to be problematic given that the
head of USEBs term is also ending.
Vice-Chairperson Agudo noted that the USC could inquire if it is possible for Dr. Enriquez to continue
heading the USEB even after her term.
College of Law Representative Martirez inquired if the USC has the ascendancy to propose a calendar to
USEB because, at least from her perspective, she noted that it would be more decadent if the USC would
stay as a non-partisan institution this Elections, and leave the proposing of the moving of the dates to
the political formations. She also inquired if the concern of the USC should not be forwarded to the
student representative in the USEB instead.
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Vice-Chairperson Agudo clarified that the USCs opinion on matters are always taken into account
especially this time when the fund that is being used for the Elections is that of the USCs. Besides this,
Chairperson Sindayen noted that it really is the USC that should request for an extension given that the
political parties have their own interests to forward.
At this point, Councilor Borja also manifested that the proposed move of Election Date (February 9 to
March 9) is too drastic. She expressed her doubt that such drastic move of date will be approved given
that the consultation of the USC and the Administration regarding Elections has supposedly been going
on the whole year yet the USC is only proposing these changes now. Besides this, College Representative
Go said that he finds it inappropriate that the USC is meddling with the matter of Elections because if
followed logically such move could be compared to the President of the Philippines requesting the
COMELEC to change the date of election.
Vice-Chairperson Agudo replied that the meeting with the Office of Student Affairs only happened once.
The objection of the USC has been a continuing objection ever since the calendar has been proposed
because of reasons stated above, however, it would appear that the objections of the USC were
disregarded. She also added that she deems the discussion unnecessary because, in the end, the USC
ewill only submit the proposal, the approval of the change date is still dependent on the USEB.
College Representative Villar noted that her concern is only her constituents and when it would be best
for them to vote. Meanwhile, Councilor David again manifested that the proposed election date is too
far away from the original date besides the fact that by then, the Academic Calendar is already on its
Finals Week. Thus, he moved that the instead of moving the Election date, the body should propose on
moving the filing. No one seconded the motion however, Councilor Borja clarified that Councilor Davids
proposal might be coming from Chairpersons Sindayens email regarding the moving of date whichstates the moving of the calendar would also increase participation in the student election given that it
gives more time for the parties to complete their slate.
According to Councilor Salinas, he doesnt mind when the Election date will be moved, his concern is
only the composition of the USEB. He inquired on whether the composition will change after the change
of administration. Vice-Chairperson Agudo responded that the USC will have to request that the USEB
be retained until the USC elections finish.
College Representative Martirez also requested that the issue of the Law Representative be included in
the letter to be submitted to the USEB.3 She also clarified that, upon consultation with Dr. Oscar Ferrer
of the Office of Student Affairs, the USEBs term automatically ends after the change of Administration.
College Representative Dominguez requested that the USC just submit the proposal without getting into
the details of it given that in the end, it is still the USEBs decision. College Representative Canlas
3Since the College of Law is now considered a graduate school/program, all the Law students will no longer have a separate
representative but will instead be under the Graduate Representatives scope. The Law Student Government is drafting a
resolution to amend the Election Code so that Law can still have its own representative amidst its graduate program status.
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objected questioning the USCs discretion to matters as the moving of the Election Date. She noted her
concern with regard to politicizing the USC events should it happen during the Campaign period.
College Representative Villar responded that it is not a matter of politicking whichever event however it
is a matter of practicality for the USC given that all the activities of the USC and the University seem to
be compressed in a few short weeks when there are still weeks left after the Fair.
College Representative Martirez, to end the debate, concluded that should the USC want to submit,
then there is no harm in trying. She agreed with College Representative Dominguezs manifestation that
in the end the discussions are futile because it is the USEBs decision anyway. However, she continually
noted that she believes that is beyond the USCs discretion already.
Councilor Borja agreed with College Representative Martirez while still questioning the dates. She noted
that if it is practicality with the manpower of the USC and the midterms that will be used as reasons to
move the election dates, she sees no reason for the dates to be moved so drastically as to a one-month
adjustment in the election calendar.
Councilor Salinas also requested that the USC consult first with College Electoral Boards and College
Political Parties because the College Elections usually follow the University Elections to minimize costs.
College Representative Martirez proposed, in response to Councilor Borja, that the old election date
which is usually the 3rd
week of February every year- be retained for this year as well. Chairperson
Sindayen repeated that since there is no harm in trying he would submit Vice Chairpersons proposed
calendar instead so that the USEB may consider the Maximum proposal of the USC.
Given that the point of the discussion seem to be centering on the idea that there is no harm in trying,
College Representative Martirez once again motioned that the USC submit Vice-Chairperson Agudos
proposal already. Councilor Borja seconded the motion. Chairperson Sindayen reinstated the reasons of
the USC with regard to moving the Election Calendar.
Councilor Salinas continuously manifested his dissent to the USC meddling with such matters seeing it as
an issue of propriety.
3) Other Announcementsa. Ways and Means:
i. Project 01: Brand Sale reported by College Representative Go1. Option 1 from the Company: The Company is proposing a month-long
sale leading to the Fair with a booth during the UP Fair for the BrandSale. The profit is 5% of the gross only + 7,000Php in cash + 20,000
worth of X deals. The downside is- the profit from the brand sale is too
small plus the USC is in charge of the manning of the items.
2. Option 2 from the Company: They will only set a booth for one week,the USC members will man the booth but they will get a booth during
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the UP Fair- downside: The USC will still man the booth during the Fair.
The body objected to this given the lack of manpower for the Fair.
3. The Booths Committee of the Fair also noted that should the companiesfor the brand sale want a booth for the Fair, they would have to
negotiate with the UP Fair Committee and go through the booth bidders
screening process.
4. The Final Proposal of the USC to be forwarded by Representative Go asthe project head of the Brand Sale is: The Company will have a 1 week
brand sale, 5% profit to the USC + 7,000Php cash payment for the venue
and Fair Booth + 20,000 X deals. The Company should send manpower
to man the booth during the Fair. The venue of the Brand Sale will be at
the USC Office along with the Shirt sale. College Representative Villar
clarified that should they want two booth spaces, the company will pay
14,000Php since one booth space amounts to 7,000Php.
ii. Project 02: The Great UP RApple- Reported by Councilor Ibaviosa1. Duration: January 17 to March 18.2. Ticket Price: 50Php each.3. There will be 3 draws: 2 mini draw and 1 grand draw.4. Prices are Apple Items i.e. 2 Ipod nano, 1 8gig Ipod touch, 160g ipod
classic, ipad, macbook, macbook air, etc.
5. Upon canvassing, the prices would cost 175,000Php without Marketing.To break event, the USC needs to sell 8,000 tickets- break even at
4,325Php. The Net Profit is expected to be at 145,000++.
6. Need: Partner Organization and Maximum Ticket Sales Strategy.7. For the ticket sales, the organization will be given incentives such that
for every raffle ticket they sell, they get 10Php per ticket if they sell a
minimum of 500Php ticket. If less than 500Php, they only get 5Php per
ticket. If they sell more than 500Php, they get a 2,000Php + incentive.
For the dorms, exceeding the 500 minimum would equate to a
5,000Php incentive.
8. The USC members will not be allowed to participate in the RApple.9. 1 ticket = 1 price. All tickets will be included in every draw. If you get
picked twice, you get to get the higher price and forfeit the lower price.
10.According to W and M, a DTI Representative is not necessary given thatthere are no Media Publicity Materials such as a Billboard in EDSA or a
TV/Radio Commercial
11.The USC has been required to give one organization who will participatewith the ticket sales. Letters to be uploaded in the groups.
b. ACLE: Reported by Councilor Davidi. The Proposed Theme of the ACLE is Six Will Fix: Investing in Education and
Redeeming it From Ruin.- The GA thought that the title is too limiting and
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economical thus, the title was changed from Six Will Fix to Education in Despair
for a more near and centralized theme with that of the UP Fair.
ii. There will be no material requirements however the required events for theACLE are:
iii. Organizations participating in the UP Fair as booth bidders will only be requiredto attend two events instead of four.
iv. There will be an All Organizations Meeting on Wednesday, 5:30PM.c. University Job Fair
i. Councilor Elago requested that everyone sign up on the manning schedule forthe University Job Fair.
ii. She also requested members of the USC to submit resume to add to the UJF.iii. For College Representatives, she requested that the representatives invite
Professors and Councils by giving letters to their colleges Graduate Committees.
d. UP Fairi. Vice-Chairperson Agudo, UP Fair Committee Head, requested that the USC be
active with the online publicity of the Fair.
ii. She also requested that all USC members initiate in trying to help out with theUP Fair already given that the USC has three nights to worry about.
iii. The UP Fair Committee requested a maximum of two hours for the UP FairReport for the next General Assembly.
iv. The UP Fair Committee will have a Rummage Sale on the 22nd -23rd of January.v. They also presented in brief the total expenses of the Fair which is pegged at
2.4M Php whereas the total money of the USC from the bidders is only
600,000Php. This is due to the fact that three nights will be USC night. The UP
Fair Committee deem it unwise to limit the number of days and break the
tradition of a Week-Long Fair thus, they continued with the Week-Long UP Fair.
vi. To help with the Financial Concerns of the Fair, she requested everyone to helpwith the soliticing and marketing for the Fair.
4) Other Mattersa. College Representatives who are not forwarding the Projects of the USC in their College-
the discussion of this will be included in the next agenda. The temporary solution is for
the Secretariat Committee to coordinate with the College Council to inform them of the
tasks of each College Representative in the USC.b. There will be a weekly USC GA to prepare for the UJF and the UP Fair.c. Invitation from Student Regent: Kasama sa UP National Council Meeting and meeting
with UP President Alfredo Pascual on the 22nd and 23rd of January. Venue: TBA.
d. Financial Concerns:
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i. Councilor Garcia manifested that Councilor Estrella has not been replying to themessages. She noted that the Oblation is currently on hold since the USC is
unable to give the downpayment of 5,000 to the Printing Press.
ii. Councilor Elago also requested that Councilor Estrella be reminded of thephotocopy debt with Ate Cynthia which still amounts to 9,000Php. Immediate
payment of this is necessary so as the USC may be able to avail of the photocopy
services downstairs again.
The GA ended at 8:40PM.
Prepared by: Noted by:
Kristine C. Borja Rainier Astin Sindayen
Secretary General, USC Councilor USC Chairperson
*Approved by the General Assembly this ____ day of ________ 2010 during the ______ Official General
Assembly of the University Student Council 2010-2011*4
4Good for reproduction and distribution to the Philippine Collegian, other University Publications, Local College Councils,
Dormitory Councils, Organizations, Fraternities, Sororities, and any other body or institution or student that may so request for
a copy. To be posted in all colleges, dormitories, and USC bulletin boards and the USC online sites.