USA GYMNASTICSUSA GYMNASTICSMASSACHUSETTSMASSACHUSETTS

Meet Director’s MeetingMeet Director’s Meeting

June 16, 2015June 16, 2015

PAY ATTENTIONPAY ATTENTION

CONGRATULATIONS!CONGRATULATIONS!

WHY?WHY?

Massachusetts Gymnastics Clubs Massachusetts Gymnastics Clubs

wishing to host competitions on wishing to host competitions on

the Massachusetts qualifying the Massachusetts qualifying scheduleschedulePre SectionalPre SectionalThemeThemeInvitationalsInvitationalsInvitationals w/ Sectional StatusInvitationals w/ Sectional Status

All USA Gymnastics sanctioned competitions All USA Gymnastics sanctioned competitions are governed by the rules set forth in the USA are governed by the rules set forth in the USA Gymnastics Rules and Policies. USAG – Gymnastics Rules and Policies. USAG – Massachusetts – State Administrative Massachusetts – State Administrative Committee extends its jurisdiction with respect Committee extends its jurisdiction with respect to competitions that fall under the leadership of to competitions that fall under the leadership of the State Committeethe State Committee

Pre Sectional; Sectional ; ThemePre Sectional; Sectional ; Theme

Invitationals must adhere to USAG Mass Invitationals must adhere to USAG Mass guidelines if they are to be considered for guidelines if they are to be considered for qualifying purposes.qualifying purposes.

CALENDAR CALENDAR CONSTRUCTIONCONSTRUCTION

First: First: Invitationals* Invitationals*

Second:Second: [1] Theme Meet [1] Theme Meet OROR

[1] Pre-Sectional per club[1] Pre-Sectional per club

*Clubs awarded an Invitational may *Clubs awarded an Invitational may only request a Pre Sectionalonly request a Pre Sectional

At a date TBD … Clubs may request an At a date TBD … Clubs may request an additional Theme / Pre Sectional. additional Theme / Pre Sectional.

DATES TODATES TO REMEMBERREMEMBER

June 27, 2015June 27, 2015 Submit Invitational Meet RequestSubmit Invitational Meet Request

July 6 – 17, 2015July 6 – 17, 2015 Submit Pre sectional / Theme MeetSubmit Pre sectional / Theme Meet

Requests Requests

POINTS OF EMPHASISPOINTS OF EMPHASISDURING THE FIRST ROUNDDURING THE FIRST ROUND

Invitationals requesting more than 8 officials Invitationals requesting more than 8 officials may be required to consider out of state may be required to consider out of state officialsofficials

Only [1] Theme or [1] Pre Sectional will be Only [1] Theme or [1] Pre Sectional will be awardedawarded

Clubs w/ multiple locations may only request Clubs w/ multiple locations may only request one meet one meet

Pre Sectional Meets will not be awarded during Pre Sectional Meets will not be awarded during December – January – FebruaryDecember – January – February

Pre – Sectional Meets may request a maximum Pre – Sectional Meets may request a maximum of 4 officials* of 4 officials*

ENTRY FEESENTRY FEES

Pre sectionalPre sectional$36$36 Compulsory / XcelCompulsory / Xcel

$40$40 OptionalOptional

ThemeTheme$55$55 Compulsory / XcelCompulsory / Xcel

$60$60 OptionalOptional

$25$25 Team Fee – Optrional FeeTeam Fee – Optrional Fee

InvitationalsInvitationalsAt the discretion of Meet DirectorAt the discretion of Meet Director

ADMISSION FEESADMISSION FEES

Pre sectionalPre sectional$4 $4 AdultAdult$3$3 Senior / Student [12 and under]Senior / Student [12 and under]ThemeTheme$5$5 AdultAdult$3$3 Senior / Student [12 and under]Senior / Student [12 and under]

InvitationalsInvitationalsAt the discretion of Meet DirectorAt the discretion of Meet Director

2015- 20162015- 2016BLACK OUT DATESBLACK OUT DATES

November 14 & 15November 14 & 15 Judges Cup Judges Cup January January 8 ; 15; 22; 298 ; 15; 22; 29 February February 55 April 8 – 10April 8 – 10 L 9/10 L 9/10

Regional Regional ChampionshipsChampionships

BE AWARE OF THE BE AWARE OF THE FOLLOWING DATESFOLLOWING DATES

Easter – March 27, 2016Easter – March 27, 2016

Passover – April 22 – 24, 2016Passover – April 22 – 24, 2016

GET READY!GET READY! Submit Request for InvitationalSubmit Request for InvitationalDeadline – June 27Deadline – June 27 Submit Request for Theme / Pre-Submit Request for Theme / Pre-

Sectional MeetsSectional MeetsJuly 6 – July 17July 6 – July 17

Include:Include:FormatFormat

LevelsLevels

Meet Start TimeMeet Start Time

Number of Session / DayNumber of Session / Day

Number of Judges / Session*Number of Judges / Session*

What to do when What to do when Calendar is releasedCalendar is released

Advertise Meet - Include the following informationAdvertise Meet - Include the following informationDate of MeetDate of MeetMeet Site AddressMeet Site AddressUSAG Mass QualifierUSAG Mass QualifierCompetition LevelsCompetition LevelsEntry Deadline Date [due ‘in hands’ not postmark]Entry Deadline Date [due ‘in hands’ not postmark]Entries payable to:______________Entries payable to:______________Team Entry / Team FormatTeam Entry / Team FormatCompetition FormatCompetition FormatEquipment Type including vault runway thicknessEquipment Type including vault runway thicknessAdmission FeesAdmission FeesAwards – percentage to be recognizedAwards – percentage to be recognized

Request for JudgesRequest for Judges

‘‘Request for Judges’ form should Request for Judges’ form should be submitted be submitted afterafter your meet has your meet has been awardedbeen awarded

Complete the ‘Request for Judges Complete the ‘Request for Judges Form’Form’

Send completed form w/ assignor Send completed form w/ assignor fee to SJD – Daren Rennafee to SJD – Daren Renna

NAWGJ - MANAWGJ - MA

NAWGJ – MA is the assignor for allNAWGJ – MA is the assignor for all

competitions on the USAG MA competitions on the USAG MA scheduleschedule

Pre SectionalPre Sectional

ThemeTheme

Meet Directors are strongly Meet Directors are strongly encouraged to use NAWGJ MA for encouraged to use NAWGJ MA for InvitationalsInvitationals

Officials / InvitationalsOfficials / Invitationals

Invitational Meet Directors may Invitational Meet Directors may request officials.request officials.

This information must be This information must be communicated to the assignorcommunicated to the assignor

Assignments are subject to Assignments are subject to availability availability

SANCTIONSANCTION

Form can be located on line at Form can be located on line at www.usagym.org

Member Services Member Services

FormsForms

Sanction FormsSanction Forms

Meet OrganizationMeet Organization

OPEN STRETCHOPEN STRETCH

May May NOTNOT begin before 8:00 AM begin before 8:00 AM

Earliest a meet may begin is:Earliest a meet may begin is:

8:20 AM8:20 AM Levels 1 – 5Levels 1 – 5

Xcel Bronze / Silver / GoldXcel Bronze / Silver / Gold

8:35 AM8:35 AM Levels 6 – 10 Levels 6 – 10

Xcel Platinum / DiamondXcel Platinum / Diamond

DO NOTDO NOTSchedule a meet to Schedule a meet to

end atend at

10:00 PM10:00 PM

DO NOTDO NOT

SCHEDULE AN XCEL SCHEDULE AN XCEL SESSION BEFORE SESSION BEFORE

4:00 PM Public School 4:00 PM Public School

in sessionin sessionIncludes CHECK INIncludes CHECK IN

MEET FORMATMEET FORMAT

Equipment determines the format Equipment determines the format of your meet. In order to use the of your meet. In order to use the Massachusetts Modified Format – Massachusetts Modified Format – the gym MUST have:the gym MUST have:2 Vault Tables2 Vault Tables2 Uneven Bars2 Uneven Bars2 Balance Beams2 Balance Beams

MASSACHUSETTS MASSACHUSETTS MODIFIED FORMATMODIFIED FORMAT

CannotCannot use R & P competitors per session use R & P competitors per session

R & P numbers will create a backup atR & P numbers will create a backup at

BB / FX [up to 1 ½ hours]BB / FX [up to 1 ½ hours]

Format Numbers:Format Numbers:

Compulsory Compulsory Level 1 – 5Level 1 – 5 Maximum Maximum 6060

OptionalOptional Level 6 – 10 Maximum 48Level 6 – 10 Maximum 48

XcelXcel All Divisions Maximum 60All Divisions Maximum 60

MASSACHUSETTS MODIFIED MASSACHUSETTS MODIFIED FORMAT - INVITATIONALSFORMAT - INVITATIONALS

Format Numbers:Format Numbers:

Compulsory Level 1 – 5 Maximum Compulsory Level 1 – 5 Maximum 6868

OptionalOptional Level 6 – 10 Maximum Level 6 – 10 Maximum 5656

XcelXcel All Divisions Maximum All Divisions Maximum 6060

EXCEEDING COMPETITOR EXCEEDING COMPETITOR NUMBERSNUMBERS

Consequences for exceeding MM Consequences for exceeding MM competitors will be addressed competitors will be addressed during Round Table Discussion. during Round Table Discussion.

Meets that exceeded MM Meets that exceeded MM competitors during the 2014-2015 competitors during the 2014-2015 season will receive notification from season will receive notification from the USA Gymnastics Massachusetts the USA Gymnastics Massachusetts State addressing this violation.State addressing this violation.

Rules & PoliciesRules & PoliciesCompetitors per Competitors per

SessionSessionMeet Directors wishing to use R & PMeet Directors wishing to use R & P

numbers MUST choose an alternativenumbers MUST choose an alternative

format:format:TraditionalTraditionalModified TraditionalModified TraditionalCapitol CupCapitol CupModified Capitol CupModified Capitol Cup

Once you have selected your meet format you can determine Once you have selected your meet format you can determine the number of competitors and sessions / day.the number of competitors and sessions / day.

ALLOWALLOW 3.5 MINUTES GYMNAST – 3.5 MINUTES GYMNAST – Level 8 – 10Level 8 – 10

3 MINUTES GYMNAST –3 MINUTES GYMNAST – Level 6 - 7 Level 6 - 7

Xcel Platinum / Diamond Xcel Platinum / Diamond

2.5 MINUTES GYMNAST - Level 1 – 5 / 2.5 MINUTES GYMNAST - Level 1 – 5 /

Xcel Bronze; Silver; GoldXcel Bronze; Silver; Gold

Monitor the number of entries as they are received. Monitor the number of entries as they are received.

Allow enough time to turn facility aroundAllow enough time to turn facility around

[i.e awards / parking ][i.e awards / parking ]

WHO?WHO?

USAG Athlete Membership deservesUSAG Athlete Membership deserves

consistent meet standards at allconsistent meet standards at all

competitions.competitions.

Meet Directors should be able to Meet Directors should be able to produce a quality event and maximize produce a quality event and maximize profit.profit.

GET SET!GET SET! Communicate with Communicate with

Participating ClubsParticipating Clubs Communicate with Meet Communicate with Meet

RefereeReferee Organize / train support Organize / train support

staffstaff

Communicate with Participating Clubs

A A minimumminimum of 14 days prior to of 14 days prior to the competition, send final the competition, send final schedule to participating clubs.schedule to participating clubs.

Notification of final schedule must be sent prior to the scratch deadline.

Club web site posting is NOT Club web site posting is NOT sufficient.sufficient.

Communicate with Communicate with Meet RefereeMeet Referee

a]a] contact MR a minimum of contact MR a minimum of 1414 days before the competitiondays before the competition

b]b] review the following details w/ review the following details w/ the MRthe MR

– Number of competitorsNumber of competitors– Number of sessionsNumber of sessions

– Levels / sessionLevels / session– March in TimeMarch in Time– Determine report time w/ MRDetermine report time w/ MR

c] Discuss any special circumstancesc] Discuss any special circumstances Canceling officials*Canceling officials*

– reducing officialsreducing officials– non sanctioned sessionsnon sanctioned sessions

d] Using ARBITERd] Using ARBITER

E] E] CONTRACTSCONTRACTS

GO!GO!

Site PreparationSite Preparation

Site / Staff PreparationSite / Staff PreparationEquipmentEquipment

Spectator Area sectioned off from competition areaSpectator Area sectioned off from competition area

Tables / chairs judges and assistantsTables / chairs judges and assistants

Separate room for the officials [pre meet / breaks]Separate room for the officials [pre meet / breaks]

Score TeamScore Team

Experienced Computer scoringExperienced Computer scoring

Floor ManagerFloor Manager

Auxiliary staff [event timers]Auxiliary staff [event timers]

Music PersonnelMusic Personnel

AnnouncerAnnouncer

Youth volunteers Youth volunteers

Score runners / score flashers]Score runners / score flashers]

MEET DIRECTOR!MEET DIRECTOR!

MUSTMUST be present be present at at ALLALL sessions. sessions.

COACHES SIGN IN COACHES SIGN IN

Confirm membership of coaches on entry Confirm membership of coaches on entry formsforms

Assign staff member to confirm Assign staff member to confirm membership of coaches NOT on the form. membership of coaches NOT on the form.

Coaches that did not submit membership Coaches that did not submit membership information prior to the meet – MUST information prior to the meet – MUST show valid proof of membershipshow valid proof of membership

SUPPORT STAFFSUPPORT STAFF

Score tabulator at each event or Score tabulator at each event or Score FlasherScore Flasher

Score runner at each eventScore runner at each event

TimersTimers [5][5][1][1] VaultVault[1][1] Uneven BarsUneven Bars[2][2] Balance BeamBalance Beam[1] Floor Exercise[1] Floor Exercise

MEET ROTATIONSMEET ROTATIONS

Rotation sheets should be marked Rotation sheets should be marked w/ predetermined breaksw/ predetermined breaks

After scratches – make adjustments After scratches – make adjustments or reprint w/ new breaksor reprint w/ new breaks

POST MEET POST MEET RESPONSIBILITIESRESPONSIBILITIES

Send Sanction Report / Coaches’ Send Sanction Report / Coaches’ Judges Sign in Form to USA Judges Sign in Form to USA GymnasticsGymnastics

Send a copy of the Sanction Report Send a copy of the Sanction Report plus $1.00 per gymnast to the plus $1.00 per gymnast to the Regional ChairmanRegional Chairman

Send PTF fileSend PTF file massusagcommittee@aol.com

INVITATIONALS / INVITATIONALS / INVITATIONALS INVITATIONALS

WITH WITH

SECTIONAL STATUSSECTIONAL STATUS

OFFICIALS OFFICIALS

Unless Meet Director notifies USAG MA Unless Meet Director notifies USAG MA – the official assignor will be NAWGJ – the official assignor will be NAWGJ MAMA

USAG Massachusetts will request USAG Massachusetts will request officials’ availabilityofficials’ availability

Meet Director may select officials from Meet Director may select officials from the list provided the list provided

USAG Massachusetts will forward USAG Massachusetts will forward selections to NAWGJ for assignmentselections to NAWGJ for assignment

WARM UP AREAWARM UP AREA

Warm ups cannot overlap unless a Warm ups cannot overlap unless a separate area w/ gymnastics separate area w/ gymnastics matting is available to matting is available to accommodate all competitors. accommodate all competitors.

MEDICALMEDICAL

Certified medical personnel must Certified medical personnel must be stationed in a visible / be stationed in a visible / dedicated locationdedicated location

AWARDSAWARDS

Team awards Team awards MUST MUST be given at the be given at the end of each session.end of each session.

HOW TO USE AN HOW TO USE AN INVITATIONAL INVITATIONAL

AS A SECTIONALAS A SECTIONAL

Invitational as a Invitational as a SectionalSectional- fill out invitational as sectional request form

- send form to state chairman, level rep, and meet director

- send check for $5.00 per gymnast to: USAG-MA, PO Box 294, Ashburnham, MA 01430

by Tuesday preceding the invitational

FORMSFORMS

Invitational Meet RequestsInvitational Meet Requests Pre Sectional / Theme Meet Pre Sectional / Theme Meet

RequestsRequests Request for Officials FormRequest for Officials Form Sectional Bid FormSectional Bid Form State Championship Bid FormState Championship Bid Form State Equipment Request FormState Equipment Request Form