FY 2007

Urban Area Security Initiative (UASI): NYC Urban Area

Program Guidance

NYS Office of Homeland Security

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Table of Contents

Program Overview 3 Guidance, Requirements, and New Information 3-5

Authorized Program Expenditures 6-11 Appendix A: G&T Workplan Codes 12-13 Appendix B: NYC UASI Investment Listing, 8 National 14-15 Priorities, and 37 Target Capabilities Appendix C: Allowable Cost Matrix 16-18 Appendix D: Target Capability Linkages to HSGP 19 Funding Streams Appendix E: Exercise Notification Form 20-21 Appendix F: OHS Contact Listing 22

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I. Program Overview The FY 2007 UASI program provides financial assistance to address the unique multi-discipline planning, operations, equipment, training and exercise needs of high-threat, high-density Urban Areas, and to assist them in building and sustaining capabilities to prevent, protect against, respond to, and recover from threats or acts of terrorism. The FY 2007 UASI program provides the opportunity to enhance regional preparedness efforts. Urban Areas must employ regional approaches to overall preparedness and are encouraged to adopt regional response structures whenever appropriate to meet the goals identified in the Urban Area Homeland Security Strategy and common, measurable objectives. Security and preparedness officials at all levels should seek opportunities to leverage funding from multiple sources whenever possible and not restrict activities to federal funding alone. According to DHS’s FY07 HSGP grant guidance, the State Administrative Agency (which is the Office of Homeland Security in NYS) must ensure that the identified Urban Areas take an inclusive regional approach to the development and implementation of the FY 2007 UASI program and involve the contiguous jurisdictions, mutual aid partners, port authorities, rail and transit authorities, State agencies, Citizen Corps Councils, and MMRS(s) in their program activities. II. General Guidance, Requirements, and New Information Directions for Completing Application (Guidance): To complete this application for FY07 UASI funds, grantees should review this Program Guidance document and the Application Instructions. Finally, all budgetary and programmatic information should be entered in the NYS Office of Homeland Security’s electronic E-Grants system. Applications for FY07 UASI funds are due to OHS in E-Grants by October 31, 2007. E-Grants System (New Information): The NYS Office of Homeland Security recently acquired its own grants management system called “E-Grants”. E-Grants is similar in style to the older GMS system that OHS had previously utilized from the NYS Division of Criminal Justice Services (DCJS), but this new E-Grants tool has many new capabilities and increased functionality for users. If you have questions about the new E-Grants tool, please consult the “Application Instructions” document included in your award package. For questions not addressed in the packet, please contact OHS’s Grant Hotline at (866) 837-9133.

Period of Performance (New Information): The period of performance for FY07 UASI funds is 36 months. (7/1/07-6/30/10).

Application Linkages (Requirement): All allocations and use of funds under the UASI must support the NYC UASI’s Homeland Security Strategy and one or

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more of the UASI’s 11 Investment Justifications (Appendix B). Moreover, all allocations under the UASI must support the National Preparedness Goal, which includes the 8 National Priorities and the 37 Target Capabilities, and the G&T Workplan Codes (Appendix A). For more information on the National Preparedness Goal, please refer to http://www.ojp.usdoj.gov/odp/assessments/hspd8.htm. Development of Projects (Guidance): In an effort to ease the application development process for grantees, the NYS Office of Homeland Security is encouraging counties to develop fewer projects under the “work plan” tab in E-Grants. For each project you develop, you will be able to list out the task(s) you will complete in support of that project. By combining related tasks under an overarching project, you will be able to submit a condensed application, thus reducing your workload. Drawdown of Funds/Interest (Requirement): Grantees and subgrantees will be permitted to drawdown funds for up to 120 days prior to expenditure/disbursement. Funds must be placed in an interest bearing account and grantees/subgrantees must account for this interest earned. Local units of government may keep interest earned on Federal grant funds up to $100 per federal fiscal year. This maximum limit is not per award; it is inclusive of all interest earned as a result of all Federal grant program funds received per year. Interest earned in excess of $100 must be remitted to the NYS Office of Homeland Security. Inter-County Coordination and Leveraged Funding (Requirement): Similar to the FY06 UASI application, grantees are asked to describe how they coordinated the development of their FY07 UASI application with their county’s FY07 Law Enforcement Terrorism Prevention Plan (LETPP) and State Homeland Security Program (SHSP) applications. Also, grantees are required to detail what other preparedness funding (Transit Security Grant Program, EMPG, Citizen Corps, etc.) they have leveraged in support of the projects including in this year’s FY07 UASI application. FY07 NIMS Implementation (Requirement): All jurisdictions in NYS are expected to meet the FY07 NIMS implementation requirements imposed by the federal Department of Homeland Security. Please contact NYS’s NIMS Information Coordinator, Dan Reardon, if you have questions about NIMS implementation. (Dan Reardon; NYS Office of Homeland Security; (315) 768-5681; nims@security.state.ny.us) Tribal Nations (Requirement): For recognized Tribal Nations with County boundaries, it is expected that applications will reflect homeland security-related concerns and interests of any recognized Tribal Nation contained in whole or in part within the county.

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Notice of Waiver for FY07 HSGP Funds (Guidance): Jurisdictions may choose from the following options if they do not want to accept their FY07 HSGP award:

1. Jurisdictions may request that the State retain the local unit of government’s allocation of grant funds and spend it on their jurisdiction’s behalf; or

2. Jurisdictions may refuse an allocation for their jurisdiction with the understanding that the allocation will be expended by the State of New York in direct support of other local homeland security efforts in accordance with FY07 grant guidelines.

If your jurisdiction wishes to exercise either of the above options, please contact the NYS Office of Homeland Security at (866) 837-9133.

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III. Authorized Program Expenditures Planning Urban Areas may use FY 2007 UASI funds for multi-discipline planning efforts to prioritize needs, update preparedness strategies, allocate resources, and deliver preparedness programs. These efforts include the collection and analysis of intelligence and information and the development of policies, plans, procedures, mutual aid agreements, strategies, and other publications that comply with relevant laws, regulations, and guidance necessary to perform assigned missions and tasks. It is explicitly permissible to use planning funds to hire government and/or contractor personnel to conduct allowable planning activities. For a complete list of allowable planning costs, please refer to Appendix C: Allowable Cost Matrix. Organizational Costs Organizational Costs are allowable under the FY07 UASI grant, however, no more than 25% of your UASI award may be used for the allowable organizational costs outlined below.

• Operation overtime costs associated with increased security measures at critical infrastructure sites during DHS-declared periods of heightened alerts. This includes:

o Backfill and overtime expenses for staffing State or local emergency operations centers (EOCs) and/or fusion centers.

o Hiring of contracted security for critical infrastructure sites. o Public safety overtime o Increased border security activities in coordination with U.S.

Customs and Border Protection (CBP), as outlined in G&T Information Bulletin #135 (http://www.ojp.usdoj.gov/odp/docs/bulletins.htm)

Consumable costs, such as fuel expenses, are not allowed.

• Full-Time Counterterrorism Staffing Pilot: The NYS UASI has been

identified as one of seven “Tier 1” Urban Areas by DHS in FY07. As such, the NYC UASI is eligible to participate in the FY07 Full-Time Counterterrorism Staffing Pilot. Under this pilot, the NYPD and the Port Authority Police Department will be able to use FY07 UASI funds to support non-overtime (or regular time) costs for existing positions that are currently assigned to full-time counterterrorism duties, including intergovernmental assignments. (Counterterrorism duties include such activities as intelligence gathering, information-sharing, and surveillance). Costs associated with newly hired personnel or regular time for personnel

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at all engaged in traditional public safety or non-counterterrorism duties in these jurisdictions are ineligible.

o Within 60 days of the grant award, agencies participating in the pilot must submit a detailed audit process to DHS to ensure that no new personnel are being supported by the pilot; that supported personnel are involved only in counterterrorism activities; and that the objectives outlined in the “Counterterrorism Staffing Pilot Program” Investment (submitted by the NYC UASI) are being fulfilled. Findings from these audit activities must be submitted to DHS for review on a semiannual basis.

• Up to 10% of FY07 UASI funds may be used for operational overtime costs incurred in UASI jurisdictions during Code Yellow and higher alert levels. The remaining 15% may be used to support costs incurred during Code Orange and higher alert levels. Operational overtime costs incurred at National Special Security Events (NSSEs) in UASI jurisdictions, as designated by the Secretary of Homeland Security, are also allowed.

• Overtime costs are allowable for personnel to participate in information, investigative, and intelligence sharing activities specifically related to homeland security. This includes activities such as anti-terrorism task forces, Joint Terrorism Task Forces (JTTFs), Area Maritime Security Committees, DHS Border Enforcement Security Task Forces, and Integrated Border Enforcement Teams.

• UASI funds may be used to hire new staff and/or contractor positions to serve as intelligence analysts to enable information/intelligence sharing capabilities. In order to be hired as an intelligence analyst, staff and/or contractor personnel must meet at least one of the following criteria:

o Successfully complete training to ensure baseline proficiency in intelligence analysis and production within six months of being hired; and/or

o Previously served as an intelligence analyst for a minimum of two years either in a Federal intelligence agency, the military, or State and/or local law enforcement intelligence unit.

Note: A certificate of completion of all intelligence analyst training must be kept of file with the NYS Office of Homeland Security. Also, costs associated with hiring intelligence analysts are allowable only for two years, after which grantees shall be responsible for supporting the sustainment costs for those intelligence analysts.

Equipment FY07 UASI funds may be used for equipment acquisition from the 21 equipment categories listed in the FY 2007 G&T Authorized Equipment List (AEL). The AEL is available in its entirety online through the Responders Knowledge Base (RKB) at http://www.rkb.mipt.org. For more information on allowable equipment categories, please refer to Appendix C: Allowable Cost Matrix.

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Training FY 2007 UASI funds may be used to enhance the capabilities of State and local government and non-governmental emergency preparedness and response personnel through development of a State homeland security program. Allowable training costs include:

• Establishment of, support for, conduct of, and attendance at preparedness training programs within existing training academies/institutions, universities or junior colleges. Preparedness training programs are defined as those programs related to prevention, protection, response, and or recovery from natural, technical, or manmade catastrophic incidents, supporting one or more of the Target Capabilities in alignment with the National Priorities as stated in the National Preparedness Goal.

o Examples of appropriate programs include, but are not limited to, CBRNE terrorism, critical infrastructure protection, information and intelligence sharing, cyber security, and citizen preparedness through Citizen Corps Councils.

• Overtime and backfill costs associated with attendance at G&T sponsored and approved training courses are allowable costs under the UASI grant.

• Hiring of Full or Part-Time Staff or Contractors/Consultants to support training-related activities. (Hiring of full or part-time staff for training program management must be included in the funding for program management personnel expenses, which must not exceed 15% of the total allocation—See “Personnel” section below for more details.)

• Certification/Recertification of Instructors in an allowable cost. • Reimbursement for tuition for enrollment in higher education programs

that incorporate existing Master’s Degree curricula in homeland security that are aligned with DHS programs and priorities is an allowable cost, provided that:

o No more than $10,000 per person during the 36-month period of performance may be directed to allowable higher education tuition costs at an accredited college or university.

o Individuals are responsible for a 1/3 tuition expense matching requirement.

o Individuals cannot qualify for tuition reimbursement from overlapping periods of performance across different HSGP program years.

o Individuals must successfully complete coursework at a passing level of achievement such that they can demonstrate credits earned towards a Master’s Degree at an accredited college or universities.

o Individuals participating in allowable higher education activities must commit to two years of additional service to their assigned State or local agency upon completion or education activities. Failure to complete two years of service post-completion will result in the grantee repaying all awarded amounts back to the federal government.

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For more information on allowable training costs, please refer to Appendix C: Allowable Cost Matrix. Exercises All exercises conducted using HSGP funding must be HSEEP compliant (https://hseep.dhs.gov/). Please contact Catherine Lowenksi at OHS (518-457-0554) if you are interested in conducting an exercise using FY07 HSGP funds. UASI funds may be used to design, develop, conduct, and evaluate exercises that:

• Provide homeland security preparedness personnel and volunteers a venue to practice homeland security prevention, response, and recovery activities.

• Evaluate prevention and response plans, policy, procedures, and protocols, including NIMS, the NRP, and State and local EOPs.

• Assess readiness of jurisdictions to prevent and response to terrorist attacks.

• Encourage coordination with surrounding jurisdictions in prevention, protection, response, and recovery activities.

• Implementation of the HSEEP, including developing and maintaining a self-sustaining State Homeland Security Exercise and Evaluation Program that is modeled on the national HSEEP.

• Grantees should also consider inclusion of law enforcement personnel in exercise and planning activities focused on mass prophylaxis capabilities.

Allowable Exercise Costs Include:

• Funds used to design, develop, conduct an evaluate an exercise • Hiring of Full or Part-Time Staff or Contractors/Consultants (Hiring of full

or part-time staff for exercise program management must be included in the funding for program management personnel expenses, which must not exceed 15% of the total allocation—See “Personnel” section below for more details.)

• Overtime and Backfill costs associated with the design, development, and conduction of exercises are allowable expense.

For a complete list of allowable costs associated with exercises, please refer to Appendix C: Allowable Cost Matrix. A Scheduled Exercise Notification Form must be submitted to the Training and Exercise Division at the NYS Office of Homeland Security (OHS) thirty days prior to the start of each HSEEP exercise supported with G&T funds, including any exercise supported by the county through a sub-allocation of its award. This notification form can now be submitted online via the Office of

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Homeland Security’s website: http://www.security.state.ny.us/training/exercise_notification.php A hard copy of the notification form is also included in Appendix E of this Program Guidance document. Personnel Hiring, overtime, and backfill expenses are allowable under this grant only to perform programmatic activities deemed allowable under existing guidance. Up to 15% of UASI grant funds may be used to support the hiring of full or part-time personnel to conduct program activities that are allowable under the FY07 HSGP (planning, training program management, exercise program management, etc.) Grantees may hire staff only for program management functions, not operational duties. The ceiling on personnel costs does not apply to contractors and is in addition to eligible M&A costs. Grantees may request that DHS issue a waiver to increase the 15% ceiling on program management costs. If your jurisdiction would like to request a waiver, please contact your Program Representative at the NYS Office of Homeland Security (OHS) (Toll Free Hotline: 866-837-9133) to discuss your request. Waiver decisions are at the discretion of the federal Department of Homeland Security and are considered on a case-by-case basis. Management and Administrative (M&A) Up to 3% of the award amount may be used to support Management and Administrative costs associated with the implementation of the grant award. Examples of allowable M&A costs include:

• Travel costs • Meeting related expenses • Authorized office equipment • Leasing or renting of space for newly hired personnel during the period of

performance for the grant program. For more information on allowable M&A costs, please refer to Appendix C: Allowable Cost Matrix. FY07 Construction and Renovation Guidance Use of HSGP funds for construction and renovation is generally prohibited except as outlined below. Such construction and renovation shall be strictly limited and allowable only when it is a necessary component of a security system at critical infrastructure facilities.

• Project construction and renovation not exceeding $1,000,000 is allowable, as deemed necessary by the Assistant Secretary of G&T under

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the UASI grant. UASI funds may be used for construction and renovation projects only when those projects specifically address enhanced security at critical infrastructure facilities. The following actions and improvements are considered to constitute construction and renovation, and must follow the approval process outlined below:

o Construction and/or renovation to guard facilities o Any construction or renovation efforts that change or expand the

footprint of a facility or structure, include security enhancements to improve perimeter security.

• The following actions and improvements are allowable as non-construction activities under specific HSGP program guidance and must comply with National Environmental Policy Act (NEPA) and other relevant provisions:

o Improved lighting o Fencing o Closed-circuit television (CCTV) systems o Motion detection systems o Barriers, doors, gates and related security enhancements.

• In addition, the erection of communication towers that are included in a jurisdiction’s interoperable communications plans are allowed, subject to all applicable laws, regulations, and licensing provisions.

Construction Approval Process for SHSP, LETPP, and UASI In order for grantees to draw down funds for construction and renovation costs under SHSP, LETPP, and UASI grants, grantees must provide to G&T:

• A description of the facility, asset location, whether the infrastructure is publicly or privately owned, and the construction or renovation project.

• Certification that a facility vulnerability assessment has been conducted for the facility.

• An outline addressing how the construction or renovation project will address the identified vulnerabilities from the assessment.

• Consequences of not implemented the construction or renovation project. Written approval must be provided by G&T prior to the use of any HSGP funds from construction or renovation.

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Appendix A: G&T Workplan Codes 01. Establish/enhance a terrorism intelligence/early warning system, center, or

task force 02. Establish/enhance a agro-terrorism preparedness capabilities 03. Establish/enhance cyber security program 04. Establish/enhance emergency operations center 05. Establish/enhance regional response teams 06. Establish/enhance sustainable homeland security training program 07. Administer and manage the FY07 Homeland Security Grant 08. Establish/enhance sustainable Homeland Security Planning Program 09. Establish/enhance citizen awareness of emergency preparedness,

prevention and response measures 10. Establish/enhance citizen / volunteer initiatives 11. Adopt and implement NIMS to include integration of core concepts into

plans and procedures 12. Assess vulnerability of and/or harden/protect critical infrastructure and key

assets 13. Build/enhance a pharmaceutical stockpile and/or distribution network 14. Develop/enhance interoperable communications system 15. Enhance capability to support international border and waterway security 16. Establish/enhance a public health surveillance system 17. Establish/enhance Citizen Corps Councils 18. Establish/enhance explosive ordnance disposal units/bomb squads 19. Establish/enhance public-private emergency preparedness program 20. Establish/enhance sustainable homeland security exercise program 21. Manage, update and/or implement the State Homeland Security Strategy 22. Manage, update and/or implement the Urban Area Homeland Security

Strategy 23. Develop/enhance plans, procedures, and protocols 24. Develop/enhance homeland security / emergency management

organization and structure 25. Enhance integration of metropolitan area public health / medical and

emergency management capabilities 26. Establish/enhance mass care shelter and alternative medical facilities

operations 27. Establish/enhance emergency plans and procedures to reflect the

National Response Plan 28. Develop/enhance state and local geospatial data system/Geographic

Information System (GIS) 29. Enhance capabilities to recover from all-hazards events 30. Enhance capabilities to respond to all-hazards events.

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31. Enhance capability to perform post-incident structural damage and mitigation assessment.

32. Enhance capability to restore lifelines post incident 33. Enhance capability to support economic and community recovery 34. Establish/enhance fusion center 35. Manage, update and/or implement the Regional Transit Security Strategy 36. Transit Security Grant Program – BUS 37. Transit Security Grant Program – FERRY 38. Transit Security Grant Program – RAIL

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Appendix B:

FY07 NYC UASI Investment Justifications, 8 National Priorities, and 37 Target Capabilities

I. FY07 NYC UASI Investment Justifications

1. Citizen Preparedness/CERT Program 2. Fire Services Tiered Response Training 3. Lower Manhattan Security Initiative 4. Regional National Incident Management System 5. Counter-Terrorism Staffing Pilot Program 6. Critical Infrastructure Protection 7. Enhance the Public Health Response Capacity 8. Public Safety Interoperable Communications 9. Regional Catastrophic Planning, Training, Equipment, and Exercises 10. CBRNE Detection 11. Joint Operations Center

II. 8 National Priorities

1. Implement the National Incident Management System (NIMS) and the National Response Plan (NRP)

2. Expanded Regional Collaboration 3. Implement the Interim National Infrastructure Protection Plan (NIPP) 4. Strengthen Information Sharing and Collaboration Capabilities 5. Strengthen Interoperable Communications Capabilities 6. Strengthen CBRNE Detection, Response, and Decontamination

Capabilities 7. Strengthen Medical Surge and Mass Prophylaxis Capabilities 8. Strengthen Planning and Citizen Preparedness Capabilities

III. 37 Target Capabilities

1. Planning 2. Communications 3. Risk Management 4. Community Preparedness and Participation 5. Information Gathering and Recognition of Indicators and Warnings 6. Intelligence Analysis and Production 7. Intelligence/Information Sharing and Dissemination 8. Law Enforcement Investigation and Operations 9. CBRNE Detection 10. Critical Infrastructure Protection (CIP)

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11. Food and Agricultural Safety and Defense 12. Epidemiological Surveillance and Investigation 13. Public Health Laboratory Testing 14. Structural Damage and Mitigation Assessment 15. Restoration of Lifelines 16. Economic and Community Recovery 17. Onsite Incident Management 18. Emergency Operations Center Management 19. Critical Resource Logistics and Distribution 20. Volunteer Management and Donations 21. Responder Safety and Health 22. Public Safety and Security Response 23. Animal Health Emergency Support 24. Environmental Health 25. Explosive Device Response Operations 26. Firefighting Operations/Support 27. WMD/HazMat Response and Decontamination 28. Citizen Protection: Evacuation and/or In-Place Protection 29. Isolation and Quarantine 30. Urban Search and Rescue 31. Emergency Public Information and Warning 32. Triage and Pre-Hospital Treatment 33. Medical Surge 34. Medical Supplies Management and Distribution 35. Mass Prophylaxis 36. Mass Care (Sheltering, Feeding, and Related Services) 37. Fatality Management

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Appendix C: Allowable Cost Matrix

SHSP UASI LETPP MMRS CCP

Allowable Planning Costs

Public education & outreach develop and

implement homeland security programs & adopt

ongoing DHS National Initiatives Y Y Y Y Y

Develop and enhance plans and protocols Y Y Y Y Y

Develop and conduct assessments Y Y Y Y Y

Establish, enhance, or evaluate Citizen Corps

related volunteer programs Y Y Y Y Y

Hiring of full- or part-time staff or contractors/

consultants to assist with planning activities

(not for the purpose of hiring public safety

personnel fulfilling traditional public safety duties Y Y Y Y Y

Conferences to facilitate planning activities Y Y Y Y Y

Materials required to conduct planning activities Y Y Y Y Y

Travel/per diem related to planning activities Y Y Y Y Y

Overtime and backfill costs (IAW operational Cost

Guidance) Y Y Y Y Y

Other project areas with prior approval from G&T Y Y Y Y Y

Allowable Organizational Activities

Overtime for information, investigative, & intelligence

sharing activities (up to 25 percent of the allocation) Y Y

Reimbursement for select operational expenses

associated with increased security measures at

critical infrastructure sites incurred during periods

of DHS-declared Code Orange Y Y

Hiring of full- or part-time staff or contractors for

emergency management activities Y

Hiring of contractors/consultants for participation

in information/intelligence analysis & sharing groups

or fusion center activities (limited to 25 percent of the

allocation) Y Y

Allowable Equipment Categories

Personal Protective Equipment Y Y Y Y

Explosive Device Mitigation & remediation Equipment Y Y Y

CBRNE Operational Search & Rescue Equipment Y Y Y Y

Information Technology Y Y Y Y Y

Cyber Security Enhancement Equipment Y Y Y Y Y

Interoperable Communications Equipment Y Y Y Y

Detection Equipment Y Y Y

Decontamination Equipment Y Y Y

Medical Supplies & Limited Pharmaceuticals Y Y Y Y

Power Equipment Y Y Y Y Y

CBRNE Reference Materials Y Y Y Y Y

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CBRNE Incident Response Vehicles Y Y Y Y

Terrorism Incident Prevention Equipment Y Y Y

Physical Security Enhancement Equipment Y Y Y

Inspection & Screening Systems Y Y Y

Agriculture Terrorism Prevention, Response, &

Mitigation Equipment Y Y Y

CBRNE Response Watercraft Y Y Y

CBRNE Aviation Equipment Y Y

CBRNE Logistical Support Equipment Y Y Y Y

Intervention Equipment Y Y Y

Other Authorized Equipment Y Y Y Y Y

Allowable Training Costs

Overtime & backfill for emergency preparedness

& response personnel attending G&T-sponsored &

approved training classes & technical assistance

programs Y Y Y Y Y

Overtime & backfill expenses for part-time & volunteer

emergency response personnel participating in G&T

training Y Y Y Y Y

Training workshops & conferences Y Y Y Y Y

Full- or part-time staff or contractors/consultants Y Y Y Y Y

Travel Y Y Y Y Y

Supplies Y Y Y Y Y

Tuition for higher education Y Y Y Y Y

Other items Y Y Y Y Y

Allowable Exercise Related Costs

Design, Develop, Conduct & Evaluate an Exercise Y Y Y Y Y

Exercise planning workshop Y Y Y Y Y

Full- or part-time staff or contractors/consultants

Overtime & backfill costs, including expenses for

part-time & volunteer emergency response personnel

participating in G&T exercises Y Y Y Y Y

Implementation of HSEEP Y Y Y Y Y

Travel Y Y Y Y Y

Supplies Y Y Y Y Y

Other Items Y Y Y Y Y

Allowable Management & Admin. Costs

Hiring of full- or part-time staff or contractors/

consultants to assist with the management of the

respective grant program, application requirements, compliance with reporting & data collection requirements Y Y Y Y Y Development of operating plans for information collection

& processing necessary to respond to G&T data calls Y Y Y Y Y

Overtime and backfill costs Y Y Y Y Y

Travel Y Y Y Y Y

Meeting related expenses Y Y Y Y Y

Authorized office equipment Y Y Y Y Y

Recurring expenses such as those associated with cell

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phones & faxes during the period of performance of the

grant program Y Y Y Y Y

Leasing or renting of space for newly hired personnel

during the period of performance of the grant program Y Y Y Y Y

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Appendix D: Target Capability Linkages to HSGP Funding Streams1

SHSP UASI LETPP MMRS CCP

Common Target Capabilities

Planning Y Y Y Y *

Community Preparedness and Participation Y Y Y Y Y

Communications Y Y Y Y *

Risk Management Y Y *

PREVENT Mission Area Target Capabilities

Info Gathering & Recognition of Indicators & Warnings Y Y Y Y *

Law Enforcement Investigation & Operations Y Y Y *

Intelligence Analysis & Production Y Y Y *

CBRNE Detection Y Y Y Y *

Intelligence/Information Sharing & Dissemination Y Y Y *

PROTECT Mission Area Target Capabilities

Critical Infrastructure Protection Y Y Y *

Epidemiological Surveillance & Investigation Y Y Y

Public Health Laboratory Testing Y Y Y

Food & Agriculture Safety & Defense Y Y Y

RESPOND Mission Area Target Capabilities

Onsite Incident Management Y Y *

Citizen Protection: Evacuation and/or In-Place Protection Y Y Y *

Emergency Operations Center Management Y Y *

Isolation & Quarantine Y Y Y *

Critical Resource Logistics & Distribution Y Y Y *

Urban Search & Rescue Y Y Y *

Volunteer Management & Donations Y Y *

Emergency Public Information & Warning Y Y Y *

Responder Safety & Security Response Y Y Y *

Triage & Pre-Hospital Treatment Y Y Y *

Public Safety & Security Response Y Y Y *

Medical Surge Y Y Y *

Animal Health Emergency Support Y Y *

Medical Supplies Management & Distribution Y Y Y *

Environmental Health Y Y Y *

Mass Prophylaxis Y Y Y *

Explosive Device Response Operations Y Y *

Mass Care Y Y Y *

Firefighting Operations/Support Y Y Y *

Fatality Management Y Y Y *

WMD/Hazardous Materials Response & Decontamination Y Y Y *

RECOVER Mission Area Target Capabilities

Structural Damage & Mitigation Assessment Y Y *

Economic & Community Recovery Y Y *

Restoration of Lifelines Y Y *

1 A * denotes a supporting capability, while a “Y” denotes a direct role.

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Appendix E: SCHEDULED EXERCISE NOTIFICATION FORM

FY 2007 UASI Award _________________ All counties must submit this Scheduled Exercise Notification Form to the Exercise Division at the NYS Office of Homeland Security (OHS) thirty (30) days prior to the start of each exercise supported with HSEEP funds including any exercise supported by the county through a sub-allocation of its HSEEP grant award. County:_________________________________________________________

Implementing Jurisdiction: _________________________________________ (County or Municipality)

Exercise Lead/Coordinating Agency: ________________________________

Individual Exercise Manager/Coordinator:

Name: ______________________________

Phone Number: _____________________

E-mail Address: ________________________

Exercise Type ____________________________________________________

Exercise Location: ________________________________________________

Exercise Duration: ________________________________________________

Exercise Start Date: ___________________ Exercise Start Time:_________

Exercise End Date: ___________________ Exercise End Time: ________

Participating Agencies:

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

Estimated Number Of Participants: _______________

Submitting Official:

Name: ___________________________

Title: _____________________________

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Signature: __________________________________________

Date: ___________________

Submit To:

Via Mail: NYS Office of Homeland Security Attn. Catherine Lowenski Training and Exercise Division

State Campus – Building 7A 1220 Washington Avenue

Albany, New York 12242

Via Fax: (518) 485-8469 Via Email: exercises@security.state.ny.us

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Appendix F:

NYS Office of Homeland Security: Contacts for Grant-Related Issues

Toll-Free Hotline for Grant Issues: 866-837-9133

Contracts Unit: Shelley Wahrlich, Contracts Manager Office #: (518) 485-7241 Email: swahrlich@security.state.ny.us Critical Infrastructure Protection: Brian Wright Office #: (518) 457-8495 Email: cip@security.state.ny.us Exercises: Catherine Lowenski, Exercise Coordinator Office #: (518) 457-0554 Email: exercises@security.state.ny.us NIMS: Dan Reardon, NYS NIMS Information Coordinator Office #: (315) 768-5687 Email: nims@security.state.ny.us Program and Planning Unit: Ann Marie Olson, Manager Office #: (518) 457-8967 Email: amolson@security.state.ny.us Purchasing: Earl Knowles, Purchasing Agent Office #: (518) 457-5638 Email: eknowles@security.state.ny.us TCMax Inventory Program and Training: Hans Hallman, Program Leader Office #: (518) 452-0858 Email: hhallman@security.state.ny.us Training: Cliff Parker, Training Coordinator Office #: (518) 408-1676 Email: training@security.state.ny.us