Update to Vice-Chancellor (7/10/10)

VICE CHANCELLOR – UNE: FOL UPDATE

PROJECT 2012 – THE PORTFOLIO

VICE CHANCELLOR – UNE FOL UPDATE

UNE: Flexible & Online

Collabora=ons Trimesters

Project 2012 -‐ VC

Unit Monitoring

SDVC / DVC(A)

Course Profile Planning

Execu=ve Sponsor

Prof. Graham Webb Senior Deputy Vice-‐Chancellor & Deputy Vice-‐Chancellor (Academic)

PROJECT 2012 FOL – THE PORTFOLIO

Flexible & Online

Revitalised Learning

Working Together

Transforming Technology

Execu=ve Sponsor Prof. Graham Webb

Academic Lead: Prof. Belinda Tynan

Program Director: Sam Austrin-‐Miner

Prog Mgr: Myles Carrick Prog Mgr: Lorraine Jenkyn Prog Mgr: David Symons


PROGRAM STATUS UPDATE – REVITALISED LEARNING Project/Deliverables Execu4ve Sponsor Status Outcomes and Benefits

New and Revitalised Courses Graham Webb Green New course offerings, leading to increased revenue.

Learning Models Quality & Stds Graham Webb Green Increased online quality for all courses and units.

Moodle: Teaching/Learning Graham Webb Green New single learning plaòrm integrated to new Learning Model. Removal of two older systems, reduc=on in IT applica=ons staff.

Moodle: Research & Communi=es Graham Webb Green Greater interac=on between research and course communi=es. Post Graduate interac=on increased. New single learning plaòrm integrated to new Learning Model. Removal of two older systems, reduc=on in IT applica=ons staff.

Mahara ePoròlios Graham Webb Green Provision of life=me ePoròlio space and system for all staff and students.

Rich Media (Vod/Pod) Peter Enlund Amber Lecture capture system and storage for all lecture theatres and academic desktops. Increased availability of new Vodcasts and Podcasts of lectures for all students globally. System will be integrated with Moodle system.

Virtual Classroom (Not funded) Peter Enlund Not Started Opportunity for students to view and take part in lectures and seminars in real =me. (asynchronous and synchronous).

Online Secure Examina=ons Graham Webb Green Reduc=on in usage of remote examina=on centres leading to a =ghter control on exams and financial savings.

CD’s No More Graham Webb Green Reduc=on in usage of outmoded media, staff and financial savings from postage, packaging etc.


PROGRAM STATUS UPDATE – TRANSFORMING TECHNOLOGY Project Execu4ve Sponsor Status Outcome and Benefits

IT Strategy Peter Enlund Green -‐ Complete Agreed IT plan and migra=on to por`olio management and budget management in line with University Strategy. Migra=on of workforce to customer orientated model. Reduc=on in cost ongoing capital requirements, increased system reliability.

IT Budget Rebuild Peter Enlund Green -‐ Complete Remodelling of IT budget requirements and decentralised spend against the new strategy. Beber IT budget management.

IT Design new Organisa=on Model Peter Enlund Green -‐ Complete Organisa=onal model that fits the customer focused impera=ves of the new strategy for IT.

Voice over IP Peter Enlund Green Business case, and thereacer deployment plan to deliver telephony service change. Financial savings.

New Web Solu=ons Peter Enlund Amber New web hardware infrastructure that is more reliable and secure than current outmoded unsupported systems in use. Student sa=sfac=on with online systems increased.

Skype Roll Out Peter Enlund Green -‐ Complete Enhanced use of new network to allow for greater communica=on between students and academics, admin staff. Reduc=on in cost of conference, video and telephone calls.

Establish Informa=on Strategy Peter Enlund Not Yet Started Strategy for management of informa=on for the university as a whole, covering research, library, IT.

Cloud Email/Calendar Peter Enlund Green Business case and plan to enable organisa=on to choose a vendor to provide email and calendar services in the cloud. Migra=on to the Cloud for these services. Resul=ng in reduc=on of cost of infrastructure and greater integra=on with new Moodle system for students and staff.

Disaster Recovery Project Peter Enlund Amber Increased resilience in new Student learning pla`orm (Moodle) Iden=ty Access Management system created offsite.

@Task Deployment Graham Webb Green – Almost Complete

Transparent real =me repor=ng on all outcomes, benefits, issues and risks for all FOL and ITD projects for execu=ve management.

Hos=ng Strategy Peter Enlund Green Plan to engage with a number of key IT partners to enable hos=ng of core systems and services. Reduc=on in ongoing capital requirements and FTE over =me.


PROGRAM STATUS UPDATE – WORKING TOGETHER

Project Execu4ve Sponsor Status Outcomes and Benefits

Workforce Planning Peter Enlund Green A strategy to assist the university in coping with the resource and financial constraints imposed by demographic issues within the ageing workforce.

Business Processes Adapta=on Peter Enlund Not Yet Started Efficiency savings in Financial Flow; Human Resources; and procurement ac=vity.

Programme Mgt/Benefits Realisa=on Graham Webb Green A robust auditable delivery arm for the university’s transforma=on requirements providing transparent repor=ng and processes to assist the execu=ve in management of risks and issues and financial constraints. Focus of delivery is upon strong business case development; delivery methodology; and financial and quality benefits realisa=on.

Integrated Student Support Graham Webb Amber Reduc=on in current process weaknesses around student support.

Reten=on and Engagement Eve Woodbury Green Reduc=on in student abri=on.

Load and Revenue Forecas=ng Kim Cull/Peter Enlund Green -‐ Ini=a=on Reports on financial informa=on rela=ng to the margin revenue against current student load.

Approvals Project (Ac/Bus) Graham Webb Green -‐ ini=a=on A streamlined process of course and unit organisa=onal acceptance/modifica=ons that speeds up the =me taken to make course/units live for students.

New Support Model (PAT) Peter Enlund Green – almost complete A new IT desktop support model that is customer focused and based upon personal produc=vity.


Update to Vice-Chancellor (7/10/10)

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Transcript of Update to Vice-Chancellor (7/10/10)