UoN July Graduation

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UoN July Graduation info pack 2015

Transcript of UoN July Graduation

  • Graduation Summer 2015 Congratulations, you are about to complete your studies! Graduation is an important opportunity for you and your family, friends and University staff to celebrate your academic achievement. This brochure is full of information about graduation, please take time to read it and share it with your guests. If you have a question that is not answered here please contact the graduation team. We hope that you enjoy your graduation day!

    Graduation deadlines

    ASAPCheck your ceremony date and time here

    25 MarchRegister for graduation and purchase guest tickets on the Portal

    12 JunePay any outstanding fees

    12 June Deadline for submitting a deferral for to Student Administration

    15 JuneDeadline for submitting hard bound thesis

    16 June- Order your academic gown

    20 June- Deadline for Individual Requirements form

  • Guest ticket purchases You can purchase 2 guest tickets when you register. Guest tickets are 20, this price will cover: parking, welcome tea and coffee, admission to the hall, a proceedings brochure and post-ceremony refreshments. Graduating students do not need a ticket. Guest tickets are NOT posted out in advance. They are available for collection by the graduand on the day of the ceremony. Additional tickets Due to capacity of the East Midlands Conference Centre we cannot sell more than 2 tickets to any stu-dent during the registration period. We cannot guarantee that extra tickets will be available. We will contact all students with information about any extra tickets in the middle of May. Live-stream tickets The ceremony will be live-streamed to a large screen in the Auditorium in the East Midlands Confer-ence Centre. These tickets cost 12 and include post-ceremony refreshments and a commemorative brochure of the day. Live-stream tickets are sold at the same time any as any additional tickets, full details will be sent out after registration has closed. Refunds If you no longer need your guest tickets or you are no longer able to attend, please let us know as soon as possible. We can arrange a refund for your tickets by the original payment method if you noti-fy us by the 1st July 2015. Further details on guest tickets and information for guests.

    Registering to graduateDeadline 25th March

    Graduating in absentia (not attending) Deadline 25th March

    You will not be able to register after the deadline, so make sure you register on the portal and pur-chase your guest tickets by the 25th March. If you are unsure whether or not you will complete your course in time you should still register; if you dont complete your studies in time then you can get a refund for your guest tickets and you will be moved to the next set of ceremonies. Contact details Check your name and contact details are correct. We will use both you personal and your university email addresses to contact you and, for those graduating in absentia, certificates will be posted to the permanent address. For further information please see our website.

    If you do not wish to attend your ceremony, you must still register using the online form on the portal by the 25th March. If you do not register as graduating in absentia then your certificate will not be posted to you. Certificates Certificates are posted up to 3 weeks after the ceremony date. It is not possible for you to receive your certificate before the ceremony or for someone else to collect it on the day.

    To do before your graduation

  • Gown hireDeadline 16th June

    Opens 2nd March.

    If you are not wearing academic dress you will not be able to cross

    the stage on the day.

    To order your academic dress you can complete an online order

    form at www.gownhire.co.uk or phone 01223 861854. There is a

    5 discount if you order online by 16 June. All queries regarding ac-

    ademic dress should be directed to Ede and Ravenscroft.

    Individual requirementsDeadline 20th June

    Please fill in the form by the deadline and send it to graduation if your guest has one of the following:

    Mobility issues

    Visual difficulties

    Hearing difficulties

    Dietary requirements (inc. vegan)

    There is an induction loop in the EMCC. Vegetarian food is offered as standard.

    Carer tickets

    There is a possibility to purchase carer tickets for a charge of 10 if additional care is required for a


    Full information regarding individual requirements can be found on our website.

    Visas for graduands and guests

    If you require a letter confirming your graduation for visa purposes, you should request a confirma-tion of student status letter here.

    Accommodation and Evening Dining

    Accommodation is available at the Orchard Hotel, adjacent to the East Midlands Conference Centre on campus. A 10 discount on published rates is available to the graduating student and their guests, to take advantage of this please forward a copy of your confirmation of registration email to orchardreservations@deverevenues.co.uk when booking.

    The hotel also has a restaurant if you wish to book an evening meal. Call 0844 346 1216 or email bramleys@deverevenues.co.uk More information about the hotel and restaurant can at: http://www.deverevenues.co.uk/locations/east-midlands-conference-centre-and-hotel

  • On the day

    Additional details of the day will be sent nearer the time. For those students who wish to see more

    detailed information at this stage please look at our website.

    Registration is at Rutland Hall, then ceremonies and refreshments take place at the East Midlands

    Conference Centre (EMCC). A map and directions are here

    Free car parking

    Registration and gown collection

    Free car parking is available for everyone. On the day, drive to Rutland Hall and follow the instructions of the parking attendants. Disabled parking This is available on request, please see here for more details.


    If guests are running late, graduands can leave guest tickets at the

    East Midlands Conference Centre to be collected on arrival. This

    ensures that graduands can be in the Hall on time.

    Guest seating is on a first come first served basis. Therefore the

    earlier guests take their seats the more choice they will have.

    The ceremony

    When graduands enter the Hall they must sit in the correct numbered seat, this is vital so that you

    cross the stage at the correct time to receive your certificate.

    You should wear your cap when entering and leaving the Hall, but should remove it when seated.

    Leave your cap and your belongings on your seat when you go to the platform, you will be returning

    to the same seat after crossing the stage.

    There will be stewards on hand to answer any questions, they will be wearing blue robes.

    Registration will take place in the dining room at Rutland Hall, please see here for a map. You will be issued with your numbered graduand ticket and your guest tickets. Ceremony registration times: 10.00 Ceremony: 8.159.15 11.45 Ceremony: 10.0011.00 15.00 Ceremony: 13.1514.15 17.00 Ceremony: 15.1516.15 If you are late for registration you may not be allowed entry into the ceremony. If you are late, please go to the East Midlands Conference Centre and register there.

  • Timings for the day

    Ceremony 1 Ceremony 2 Ceremony 3 Ceremony 4

    8.159.15 10.0011.00 13.1514.15 15.1516.15 Registration

    9.00 10.45 14.00 16.00 Doors open

    Graduands seated by 9.30 11.15 14.30 16.30

    10.0010.40 11.4512.30 15.0016.00 17.00 18.00 Ceremony (approx. end)

    10.4012.00 12.3013.45 16.0017.00 18.00 -19.00 Post ceremony refreshments

    18.00 18.00 18.00 20.00 Gown return closes

    Please make a note of the timings below, due to there being at least 3 ceremonies a day we do request that graduands and guests do adhere to the timings.

    What to wear at graduation

    Graduation is a formal event and therefore we suggest that graduands dress as they would for a job interview. Flip flops, trainers, t-shirts and jeans are not allowed. Anyone dressed inappropriately may be unable to graduate. Due to the nature of the hoods they tend to slide off the shoulders, we advise wearing a shirt so they can be secured using the buttons. If you are wearing a dress/top then please bring some safety pins to secure your hood.

    There is only a small un-manned cloakroom facility at the East Midlands Conference Centre, this will

    be reserved for prams and suitcases.


    Refreshments will be served for an hour after the ceremony has fin-ished, these are included in the ticket price for guests. There will also be a bar where you can purchase additional drinks if desired. Your school may also host an event, they will send invites separately.

    Official photography is available at the East Midlands Conference Centre before the ceremony (if there is time before the ceremony starts after you have registered) and also after the ceremony. The photographers will be available all day (until approx. 6pm). You cannot pre-book this service. Packages start from 27 and photographs can be ordered on the day, or online at a later date. For all queries please contact Tempest.

    Official photography

  • During the ceremony you are encouraged to clap and cheer as all

    graduands cross the stage.

    Please respect other graduands and do not leave the hall until the

    end of the ceremony.

    We know what an important celebration this is for you as well as

    the graduands and therefore guests are often keen to take many

    photos during the ceremony, we request that whilst doing so you