University Technology Fee Spring Presentation to the SFRB

UTFAB Presentation to the SFRB

University Technology FeeSpring Presentation to the SFRBPatrick J. Burns

Jason Huitt

Pete Winterscheidt

Garrett Pichler

- Vice President for IT

- ACNS Liaison to UTFAB

- UTFAB Chair

- UTFAB Vice Chair

April 4, 2011 1

April 4, 2011 UTFAB Presentation to the SFRB 2

Outline

University Technology Fee Overview FY11 Allocations Review FY12 Budget & Project Proposals Q&A

UTFAB Presentation to the SFRBApril 4, 2011 3

The University Technology Fee $20/semester fee assessed to all students

Flat fee – paid once each semester UTFAB

Functions strictly according to bylaws, reviewed annually

One representative from each academic college (and Intra-University)

One representative from the Grad. School Two At-Large reps, appointed by ASCSU Associate representatives


UTF Bylaws – Process: Project-based

University departments request funding from theUniversity Technology Fee Advisory Board

through proposals, including a three-year project plan

UTFAB votes twice on the proposal based on 10 funding criteria in bylaws

UTFAB projects are reported to the SFRB


FY11 PROJECT UPDATE

April 4, 2011 5


Budget Projection for FY 11 (k$) Revenue

Carry over from FY 10 $209k Fees $1,275k Reserve ($40k) Total $1,444k

Allocations (next page) $1,435k Available (revenue – expenses) $9k

Revenue higher than projected due to increased enrollment in Summer and Fall 2010


FY11 Allocations (k$)1. Student Information System*** $506k

2. General Assignment Classrooms** $225k

3. Library Technology* $175k

4. Lynda.com* $30k

5. Campus Wireless Networks** $257k

6. SIS Virtual Server Technology*** $160k

7. Departmental Classroom Upgrades*** $53k• ARDEC, CAHS, Anthropology, Weber 202

8. TILT Checkout Laptops $28k

9. Total $1,434k

April 4, 2011 7

* denotes level of cost sharing

“Supplem

ental”A

llocations


A Note about the UTFAB Reserve• The UTFAB has maintained a $40,000 reserve

throughout it’s eight-year history• To protect against enrollment drop or unforeseen

circumstances• This reserve is a threshold above which no further

proposals would be entertained, and has never been tapped

Discussion is welcome…

April 4, 2011 8


PROPOSED FY12 PROJECTS

April 4, 2011 9


Proposed FY12 Allocations (k$)Note: UTFAB will take final votes on the following projects for FY 12 at their April 5, 2011 meeting

1. Student Information System*** $528k

2. General Assignment Classrooms** $159k

3. Library Technology* $196k

4. Total $884k

Balance for Allocation in 2011-2012: $245k

April 4, 2011 10

* denotes level of cost sharing

April 4, 2011 1111

1. Student Information System FY 12 request of $528,461

Represents a 4.4% increase over FY10 allocation $ Software maintenance inflation $ Addition of Transfer Equivalency System ($ Reduced hardware maintenance costs thru server virtualization)

Matched 50/50 by the University Coming Soon:

T. E. S. Parent RAMweb Main page redesign Graduation Ready checklist SSO to @Rams e-mail


0

100,000

200,000

300,000

400,000

500,000

600,000

Amount

Software

Hardware

Staff

Other

Total

RAMweb Logins per Year

April 4, 2011 12UTFAB Presentation to the SFRB

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 20100

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

4,500,000

268,481

635,694

1,201,826

1,617,705

1,857,946

2,206,159

2,902,151

3,501,047 3,538,349 3,613,677

3,894,939

Year

Lo

gin

s

UTFAB Presentation to the SFRB 13April 4, 2011

Implemented in 2010-2011!

Online registration waitlist Email to students when space is available and opt in for text

message notification RAMweb and ARIESweb self service

Email notifications

sent

# of Students receiving

notifications

# of students registered from

waitlist # of seats filled

Fall 2010 16,298 7,201 6,049 10,604

Spring 2011 17,810 7,868 6,798 11,768

April 4, 2011 1414

2. Classroom Technology (General Assignment Classrooms) Goal is to have 100% of GA classrooms upgraded to smart technology by end of Fall 2012

Technology in smart classrooms includes: Equipment control systems Blu-ray DVD and VCR display systems Document Cameras, Speakers and HD displays

UFFAB proposes10 new smart rooms in FY12 UTFAB will “refresh” 20 rooms in FY12: $159k

Represents a 30% cost reduction – complements UFFAB!


UFFAB’s New Smart Classrooms – FY12


“Refreshed” Smart GA Classrooms – FY12 PROPOSED REFRESH ROOMS FOR FY2012

BUILDING ROOM # VIDEO PROJ MAKE MODEL

PURCH DATE Control System Switcher Doc Cam DVD Player

Proposed Funding

x 1,0001 AYLESWORTH C108 HITACHI * CP-X445 10-Oct-06 Crestron - OK MPS 112 No Yes 5.7752 CLARK C238 HITACHI * CP-X445 14-Feb-06 AMX w CP4 MPS 112 No Yes 8.253 CLARK C251 HITACHI * CP-X1200 03-Apr-06 AMX w CP4 Extron 5Cr Samsung Yes 8.254 CLARK C146 HITACHI * CP-X445 27-Nov-06 Crestron - OK MPS 112 No Yes 10.555 ENGINEERING E202 EPSON * 821P 10-Nov-05 AMX w MSP32 INLINE Samsung No 10.556 ENGINEERING E103 HITACHI CP-X445 07-Aug-07 AMX w MSP32 INLINE Samsung No 10.557 ENGINEERING E203 HITACHI * CP-X445 10-Aug-07 AMX w MSP32 INLINE Samsung No 10.558 ENGINEERING B004 HITACHI * CP-X445 02-Nov-07 AMX w MSP32 None No No 8.259 GUGGENHEIM 107 HITACHI * CP-X1250 02-Jun-06 AMX - AXU-CG10 Extron 7SC Samsung No 8.25

10 MICROBIOLOGY A108 HITACHI * CP-X445 15-Oct-07 AMX w CP4 None Avervsion Yes 4.5511 MICROBIOLOGY A113 HITACHI * CP-X445 03-Jan-06 AMX w CP4 MPS 112 No Yes 5.77512 MRBSC 111 HITACHI * CP-X445 15-Mar-07 AMX w MSP32 INLINE Samsung No 10.5513 ROCKWELL 39 HITACHI * CP-X605 10-Aug-06 AMX / AXU-MTP Extron Sys 8 No No 814 ROCKWELL 36 HITACHI * CP-X1200 10-Aug-06 AMX / AXU-MTP Extron Sys 8 No No 815 ROCKWELL 167 HITACHI * CP-X1200 10-Aug-06 AMX / AXU-MTP Extron Sys 8 No No 816 ROCKWELL 170 SANYO PRO EXTRA 01-Jun-03 AMX / AXU-MTP Extron Sys 8 No No 817 ROCKWELL 172 HITACHI * CP-X1250 10-Aug-06 AMX / AXU-MTP Extron Sys 8 No No 818 WAGAR 132 HITACHI * CP-X445 01-Aug-06 AMX w CP4 MPS 112 No Yes 5.77519 WAGAR 107B HITACHI * CP-X445 11-Aug-06 AMX w CP4 MPS 112 Yes Wolf Yes 5.77520 WAGAR 133 HITACHI * CP-X1200 15-Mar-07 AMX w MSP32 MPS 112 No No 5.775

$159,175.00


April 4, 2011 1717

3. Library Technology More than 400 workstations and laptops are

maintained at the Morgan Library by the UTFAB Includes scanners, A/V equipment, PCs, and Macs

Specialty equipment includes: Three multimedia presentations rooms Three computer lab classrooms

FY12 proposal of $195k includes: Replacement lab workstations and checkout laptops Increasing the fleet of available Mac laptops Additional presentation rooms & a new computer lab



Comments

The 3 major UTFAB projects benefit almost all students at CSU

UTFAB works with other groups to maximize benefit and minimize cost, e.g. UFFAB

Comprehensive wireless upgrade ~complete Appropriate experimentation, e.g. Lynda.com,

thin clients, etc. being explored Cost sharing with departments typical

April 4, 2011 19


On the docket…

UTFAB will hold officer elections tomorrow! Next fall, projects will be solicited from

students, and the campus “Supplemental” requests will be reviewed by

UTFAB subcommittee, presented to full board for review and possible approval

Next spring, the board will hear FY13 funding requests

Ongoing: Bylaws review


For More Information

UTFAB web site: http://utfab.colostate.edu/

Contents: Bylaws Members Meeting Minutes University Technology Fee Budgets All funded project proposals All funded project status update presentations

http://utfab.colostate.edu/


Thank You

The central IT environment is much, much better, due primarily to student fees

We believe that we are delivering substantial value for your investments

We are very grateful for your support Students continue to manage diligently the

fee and its activities


Questions?

Are more than welcome.

University Technology Fee Spring Presentation to the SFRB

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