University Technology Fee Presentation to: Student Fee Review Board November 26, 2007 by Pat...

University Technology Feehttp://utfab.colostate.edu Presentation to: Student Fee Review Board

November 26, 2007 by

Pat Burns and Jason Huitt

Nov. 26, 2007 UTFAB Fall SFRB Presentation 2Nov. 26, 2007 2

University Technology Fee (UTF)The Creation UTF was created by ASCSU Senate Bill

#3225, and approved by the Board of Governors in July, 2003

Original Bylaws were endorsed by ASCSU Senate Bill #3303 on September 10, 2003

This year is the fifth year of the fee

Nov. 26, 2007 UTFAB Fall SFRB Presentation 33

UTFAB Membership

Consists of members from each college’s Charges for Technology committee, one graduate school member, and two “at large” students appointed by the ASCSU President

Vice President for Information Technology is the adviser Ex-officio, non voting Lots of excellent assistance from Jason Huitt,

Scott Baily and Rusty Scott in ACNS


UTF Bylaw OverviewProcess

University departments request funding

from UTFAB through proposals,

including a three-year project plan

UTFAB votes on the proposal based on 10 funding criteria

If UTFAB recommends funding the project,the recommendation is sent to SFRB for approval


UTFAB Bylaws OverviewProjects All funded projects make presentations in the

fall semester about the usage of the fee Progress report

All groups requesting funding make project proposal presentations in the spring semester UTFAB evaluates based upon 10 funding criteria Endorsed projects are forwarded to the SFRB for

their approval


UTFAB Funding Criteria

1. The service’s ability to benefit as many CSU students as possible.

2. The service’s ability to effectively use the fee.3. The project proposal is not funded through individual college

Charges for Technology.4. The service’s adherence to its planned budget and

accountability for its expenses throughout the past fiscal year, if appropriate.

5. The service’s potential for direct student use.6. The effort and thought reflected in the project plan.7. Quantitative justification and clarity of the project plan and

presentation.8. Level of co-sponsorship by the University.9. Balance between central and distributed technology.10. Project costs and potential benefit.

New in ‘06}


UTF Revenue

University Technology Fee = $15/semester: Collected from every student, including partial-fee

paying Annual revenue about $820,000 Vs. about $3.2 million in Charges for Technology

This revenue stays entirely within the eight colleges UTF “complements” this, to maintain an ‘adequate’ level

of central IT


FY 07-08 UTF Funded Projects Original projects, ongoing funding:

SIS/Portal, including hardware refresh Library Technology, desktops and laptops Classroom Technology

One-time funding: Podcasting/Videocasting (MediaSite) 50/50 funding with the colleges:

Computer Classrooms, also with UFFAB (in planning) Departmental classroom project (work in progress)

3 Original Projects


SIS/Portal Project

SIS Portal project – the highest priority of the three areas: Front-end and back-end upgrades. Front-end is RAMweb (RamPoint portal):

http://rampoint.colostate.edu. Back-end is a new Student Information System (ARIES).

Budget: University is paying 100% of 1-time costs, $5.9 million. UTF commitment– ½ of recurring cost, $462k, matched by CSU Also $173k for back-end hardware refresh, matched by CSU

Went live in Fall 07 and on budget: For the first time in over three years, we were able to meet every

request for registration without system “melt down”

Nov. 26, 2007 UTFAB Fall SFRB Presentation 11October 31, 2007 UTFAB SIS Fall 07 Presentation 11

RAMweb


RAMweb Status Operational 24/7 Users:

513,391 sessions in August 2007 First day of class: 51,018 August 20, 2007

Upgraded to support peak processing periods (opening of registration days, Preview and first day of any term)

New services Registration Ready, Degree Audit, Emergency Contact,

more… Most legacy services rebuilt for ARIES system


Library Technology Project

The library currently provides 319 desktop computers: Continue PC upgrades on a 3-year refresh cycle

The library currently provides 222 laptops for checkout: 202 Dell laptops, 20 MacBooks.

10 presentation kits for check out. 2007/2008 budget: $218k

Project is ahead of schedule and under budget.


Dell and Apple Laptop Checkouts – Week of September 10th, 2007


Dell and Apple Laptop Checkouts – Week of November 12th, 2007


GA Classroom Technology Project Scope is 152 general assignment classrooms:

Currently, ~65% have technology, 3-yr. plan is ~85%. Build new “Smart” rooms (rooms with technology):

Computer projection system including screen, Room control system, including podium, and In some cases, “Elmo” document cameras.

Refresh old technology in existing “Smart” rooms: Replacement of computer projection system (5-yr.

cycle) and sometimes “Elmo” document camera. To stay current with computer video displays and

avoid obsolescence of equipment .


Classroom Technology – FY 06/07 2006/2007 project – $175k:

Build 11 new Smart rooms, total 110 out of 152 Refresh technology in 5 existing Smart rooms

Project is on schedule and on budget Do not have statistics, but smart classrooms

are utilized by virtually all students on campus


Refresh Technology on a 5-year Cycle

Building Room Capacity Status

1 Engineering B4 49 Completed

2 Engineering E103 49 Completed

3 Engineering E203 54 Completed

4 Rockwell (x2) 165 45 Completed

5 Pathology 101 145 Completed


New Installations - Room UpgradesBuilding Room Capacity Status

1 Clark C337 49 In process

2 Clark C358 58 In process

3 Eddy 5 60 Completed

4 Eddy 104 36 Feb. 08


6 Eddy 108 35 Feb. 08


8 Eddy 119 36 March 08

9 Engineering B103 49 March 08

10 Engineering B105 36 Dec. 07

11 Military Sciences 115 65 Completed

3 Supplemental Projects


Departmental Classrooms

Two types of classrooms: 152 General Assignment (GA), central responsibility 95 Departmental, college/department responsibility

Upgrades up to 9 Departmental classrooms: Consistent technology in all classrooms, including user

interface for faculty Redress of Departmental classrooms “falling behind” GA

classrooms UTF 50% is $60k Work planned for winter break and Spring 2008


Departmental Classroom DetailsRoom Date

Education 4 Winter Break

Military Sciences Annex East Winter Break

Rockwell 139 Winter Break

Visual Arts F109 Winter Break

Education 105 Spring 2008

Forestry 217 Spring 2008

Microbiology A206 Spring 2008

Nat. Resources 336 Spring 2008

NESB B112 Spring 2008


Networked Classrooms (with UFFAB) Rooms will be refurbished by Facilities with UFFAB

funding Each station will have electrical power and an Internet

connection “Up front” technology will be funded by the UTFAB

Podium with controls Computer projector and screen Possibly audio, an Elmo, “clicker” receiver,…

Colleges will equip with computers Target rooms to be defined in December 2007

UTFAB budget is $75k


Podcasting

Recording audio, video and slides for on-demand storage

An ‘experiment’ Budgeted at $85k, with some University match Fall Courses

101B NESB: CIVE 520 and MECH 53

A206 Clark: MECH 431 and SPCM 346

Portable device: SPCM 200 and BZ 492 & 692

Working on survey and on spring courses


Podcasting Samples

MECH 530: Don Radfordhttp://mediasite.colostate.edu/Mediasite/Viewer/?peid=154ce5baeb3347e5bdb2a761e25431a8 BZ 492/692: Guest Lecturer

“Are Different Soil Communities Functionally Equivalent?”http://mediasite.colostate.edu/Mediasite/Viewer/?peid=7332f9eb47b346e687212f2e65838584 SPCM 200: Student speecheshttp://mediasite.colostate.edu/Mediasite/Viewer/?peid=a391d42b363d4ee0adf919a203d71dcb SPCM 346: Kirsti Broadfoothttp://mediasite.colostate.edu/Mediasite/Viewer/?peid=95c6bf5436a64a95a4787fe083e3bb7c Also available as podcast in iTunes Uhttps://deimos.apple.com/WebObjects/Core.woa/BrowsePrivately/

colostate.edu.1377925539.01377925541.1393269367?i=2051235542


Kiosks

Funded last year, but not this year Was not supported by the UFFAB


Other Activities

We continue to solicit advice and counsel from the UTFAB on additional important IT issues Early Settlement Letters (ESLs) Outsourced new student email and

communication services After a very diligent and informative exploratory process,

the UTFAB selected Google over Microsoft In a very close vote


For More Information

UTFAB web site: http://utfab.colostate.edu/

Contents: Bylaws (modified) Members Fall Project Presentations Spring Project Proposals

Thank you for your support

Questions?

Are more than welcome.

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