University of Colorado at University of Colorado at Denver and Health Sciences Denver and Health Sciences

Center Center

HSC Office of Grants and HSC Office of Grants and ContractsContractsUpdateUpdate

Over the next few minutes we Over the next few minutes we will touch on . . . will touch on . . .

► OGC Management OGC Management ChangesChanges

► OGC Core ServicesOGC Core Services► 05-06 Goals05-06 Goals► Educational Educational

Mandates Mandates ► Policy ChangesPolicy Changes► Process ChangesProcess Changes► Funding Results – Funding Results –

FY05FY05

ManagersManagers► Jennifer Silverthorne - Pre AwardJennifer Silverthorne - Pre Award

► Les Ray – ContractingLes Ray – Contracting

► Pam Vincent – Post AwardPam Vincent – Post Award

► Wayne Trueman - AccountingWayne Trueman - Accounting

► Search in Process – Policy and EducationSearch in Process – Policy and Education

Vice Chancellor for ResearchVice Chancellor for Research

Office of Grants and ContractsOffice of Grants and Contracts

Pamela J. Jones, Ph.D.Director

Jennifer SilverthorneManager, Pre Award

Les RayManager, Contracts

Pam VincentManager, Post Award

Wayne TruemanManager, Accounting

Manager, Policy and Education

Core ServicesCore ServicesPre AwardPre Award

► Review proposals and grant applications ensuring Review proposals and grant applications ensuring adherence to applicable policyadherence to applicable policy

► Track proposalsTrack proposals

► Ongoing communication with PI/Administrators regarding Ongoing communication with PI/Administrators regarding proposal statusproposal status

► Award review and set-upAward review and set-up

► Other services – extensions, gifts, grants and foundation Other services – extensions, gifts, grants and foundation modificationsmodifications

Core ServicesCore ServicesAccountingAccounting

► Project Set-upProject Set-up► BudgetBudget► SPINSSPINS► Gift Program Creation and Cash Gift Program Creation and Cash

Deficit MonitoringDeficit Monitoring► Accounts ReceivableAccounts Receivable► Effort ReportingEffort Reporting► Construction ProjectsConstruction Projects► HHS and NSF ReportsHHS and NSF Reports► Letters of Credit Cash DrawsLetters of Credit Cash Draws► Cost Sharing ReviewCost Sharing Review► Audit LiaisonAudit Liaison► Annual Report and Schedule KAnnual Report and Schedule K

Core ServicesCore ServicesContractsContracts

► Negotiate contracts, amendments and subcontractsNegotiate contracts, amendments and subcontracts

► Assist Principal Investigators and Administrators Assist Principal Investigators and Administrators with contract terms and budgetswith contract terms and budgets

► Operationalize contractsOperationalize contracts

Core ServicesCore ServicesPost AwardPost Award

► Generate project financial reportsGenerate project financial reports

► Assist PI/Administrators with interpretations and complianceAssist PI/Administrators with interpretations and compliance

► Close projects within 180 days of terminationClose projects within 180 days of termination

► Ensure project expenses are allowableEnsure project expenses are allowable

► Provide oversight on complex grant issuesProvide oversight on complex grant issues

► Produce exception reportsProduce exception reports

OGC 2005-2006 GoalsOGC 2005-2006 Goals► Implement online/electronic applicationsImplement online/electronic applications

► Gap analysis focused on the new Gap analysis focused on the new PeopleSoft PostAward modules to be PeopleSoft PostAward modules to be implemented Fall 2005 & standardize implemented Fall 2005 & standardize processesprocesses

► Ensure a climate of customer serviceEnsure a climate of customer service

► EducationEducation

2005-2006 Education 2005-2006 Education MandatesMandates

► A-21 ChecklistA-21 Checklist► Financial Training Financial Training ► Personnel Effort ReportingPersonnel Effort Reporting► Direct Charging PolicyDirect Charging Policy► Financial Statement ReviewFinancial Statement Review► Research Administration – Start to Research Administration – Start to

FinishFinish First-time PIs/Junior Faculty, PRA First-time PIs/Junior Faculty, PRA

and Administrative Staffand Administrative Staff

2005-2006 Policy Changes2005-2006 Policy Changes

► Gift Deficit PolicyGift Deficit Policy► Project Deficit PolicyProject Deficit Policy► Personnel Effort Personnel Effort

Reporting PolicyReporting Policy► Expedited Review in Expedited Review in

PreAwardPreAward

2005-2006 Process Changes2005-2006 Process Changes

► Electronic Routing of Electronic Routing of ProposalsProposals

► Personnel Effort Personnel Effort ReportingReporting

► Post Award Accounting Post Award Accounting Module ImplementationModule Implementation

► Electronic Proposal Electronic Proposal SubmissionsSubmissions

► Administrator Advisory Administrator Advisory GroupGroup

► Faculty Advisory GroupFaculty Advisory Group

Federal Audit Results Federal Audit Results Concerning Sponsored ProjectsConcerning Sponsored Projects

►Unallowable CostsUnallowable Costs Administrative ServicesAdministrative Services Uncertified or Missing PERsUncertified or Missing PERs Double Billing – Medicare and GrantsDouble Billing – Medicare and Grants

Administrator Advisory GroupAdministrator Advisory Group► Operational Operational

Interface with OGCInterface with OGC► 2-3 Meeting/Year2-3 Meeting/Year► Charge:Charge:

Federal/State PolicyFederal/State Policy University University

RequirementsRequirements Operational Issues, Operational Issues,

e.g.. – Systems, e.g.. – Systems, Knowledge of StaffKnowledge of Staff

Funding Results – FY 2005Funding Results – FY 2005►1,618 awards1,618 awards

►$345M funding – 15% increase$345M funding – 15% increase

►HSC highest research funded campus HSC highest research funded campus FY 05FY 05

►Congratulations!Congratulations!