University of Calgary
description
Transcript of University of Calgary
University of Calgary
Microdea
Keystone
Electronic Document ManagementElectronic Document Management*Re-engineering the Admissions Process**Re-engineering the Admissions Process*
Background dream: replacing paper file
with electronic file recent feasibility study technology has matured potential to have greatest
positive impact of any “systems” development project
Need a pilot…a place to start
Goals: eliminate paper chase eliminate duplicate
files & lost files improve feedback to
applicants improve efficiency
get infrastructure in place then expand to other offices
Electronic Document ManagementElectronic Document Management*Re-engineering the Admissions Process**Re-engineering the Admissions Process*
Initial Implementation
replace hardcopy file in R.O. with electronic file
– 2 scanning stations in R.O. (now 3 plus 1 in GS and 1 in MD)
– ~ 40 “Windows users” in R.O & Faculty Offices
– ~ 50 view-only users via web
browser (now 300!)
Electronic Document ManagementElectronic Document Management*Re-engineering the Admissions Process**Re-engineering the Admissions Process*
Description
much more than just a scanning system
electronic annotation workflow & sharing documents electronic capture of:
- email- computer correspondence- word processing- electronic transcripts
Electronic Document ManagementElectronic Document Management*Re-engineering the Admissions Process**Re-engineering the Admissions Process*
Integration with SIS
Will work with existing SIS
SIS and electronic documents displayed side by side
Student ID number cross-validation
one security sign-on
user-friendly interface
Electronic Document ManagementElectronic Document Management*Re-engineering the Admissions Process**Re-engineering the Admissions Process*
Electronic Document ManagementElectronic Document Management*Re-engineering the Admissions Process**Re-engineering the Admissions Process*
Before EDMS…..
Electronic Document ManagementElectronic Document Management*Re-engineering the Admissions Process**Re-engineering the Admissions Process*
After EDMS…...
Electronic Document ManagementElectronic Document Management*Re-engineering the Admissions Process**Re-engineering the Admissions Process*
Benefits dramatically change
admissions processing……– transcripts to faculties faster
– improve workflow & service– photocopy savings
~$20,000
– improved efficiency 10-30%
– earlier offers of admission & higher acceptance rates
Electronic Document ManagementElectronic Document Management*Re-engineering the Admissions Process**Re-engineering the Admissions Process*
Benefits (cont)
space savings
scalability– all faculty offices– other applications
future customization– integrate faculty offices’
unique documents eliminate duplicate files all
over campus
Next Step - WorkflowNext Step - Workflow
Black and White Image
Gray Scale Image
Document Backup SystemDocument Backup System
System ComponentsSystem Components
2 x Dell PowerEdge 2650 Servers Dual XEON 2.8 Ghz Proc’s 4 GB RAM 2 Hard Drives Mirrored for OS (16 GB) 3 Hard Drives RAID5 for Data (275 GB)
2 x Dell PowerVault 220S Direct Attach Storage 7 Ultra320 SCSI Hard Drives RAID5 (820 GB) Expansion available up to 3800 GB per Enclosure
Software Windows 2000 Server
NSI Double-Take for Windows
MS SQL2000 Server
Microdea Synergize
System SoftwareSystem Software
MS SQL Server
System ReplicationSystem Replication
Near Real Time Mirror over TCP/ IP
EDMSRV1
Production
EDMSRV3
Standby - Development
Data Repository
System BackupSystem Backup
EDMSRV1
Production
Nightly Backup to TAPE
Data Repository
System Storage ProfilingSystem Storage Profiling
EDMSRV1
Production
Data Repository
Point in Time Data Index Archiving
Current Read and Write Access
2004 Fall Read Access Only
2004 Spring Read Access Only
Allows for a smaller more manageable Database
System Recovery TimesSystem Recovery Times
EDMSRV1
Production
EDMSRV3
Standby - Development
• Manual Failover 1 Hour
• Data Loss < 1 Minute
• Bare Metal Restore 4 Hours
• File Restore Time < 15 minutes
Microdea IncMicrodea IncEnterprise Enterprise
Electronic Document Electronic Document Management SolutionManagement Solution
www.microdea.comwww.microdea.com
IntroductionIntroduction
Synergize by MicrodeaSynergize by Microdea
An Electronic Document ManagementAn Electronic Document Management, and Document Imaging SolutionDocument Imaging Solution
used to increaseincrease productivity, reducereduce internal costs,
and provide Superior Return on Investment
Who is Microdea Inc.Who is Microdea Inc.
A highly successful Document Management and Imaging solution vendor founded in 1995
Successfully installed in over 150 customer sites The developers of the massively scalablemassively scalable
Synergize Enterprise Awarded by the Chamber of CommerceChamber of Commerce for
Business and Product Excellence Non Reseller status
Who are our customers?Who are our customers? University of Calgary, Retirement REIT Hospital for Sick Children, Boston Medical Center State of Vermont, Atlas Van Lines Hamilton CAS, CCAS of Hamilton RBC Insurance, Gore Mutual Insurance, Lombard Insurance,
Pilot Insurance CN Rail, CP Rail, Hyland Transport, Highway 9, Rainbow
Transport Royal Bank, CIBC, Citibank
And many others …
What is our solution?What is our solution? An Enterprise Document Management Framework Non Proprietary, completely Vendor Neutral EDMS Specifically designed to seamlessly integrateintegrate with SIS
and other key Higher Education systems Low RiskLow Risk Document Imaging & Workflow solution ProvenProven ability to support multiple departments
simultaneously Able to interoperate via open and documented APIs Easy to useEasy to use, , highly securehighly secure, and , and dependabledependable
Partnership is the Key to SuccessPartnership is the Key to Success
Implementation CertaintyImplementation Certainty Time Proven Implementation Certainty Methodology Time Proven Implementation Certainty Methodology mitigates risk of mitigates risk of
deploymentdeployment On Time, On Spec and On BudgetOn Time, On Spec and On Budget implementations implementations Exceptional Industry Knowledge and ExpertiseExceptional Industry Knowledge and Expertise Collaborative Integration IngenuityCollaborative Integration Ingenuity Implementation and Support Team DepthImplementation and Support Team Depth Teamwork and Customer InvolvementTeamwork and Customer Involvement Checkpoints and MilestonesCheckpoints and Milestones
Real World – Real ExpectationsReal World – Real Expectations
Real SuccessReal Success
Synergize Enterprise ArchitectureSynergize Enterprise Architecture
Start with a single departmentStart with a single department
InitialDepartment
Synergize Synergize EnterpriseEnterpriseFrameworkFramework
2nd
Department
Synergize Synergize EnterpriseEnterpriseFrameworkFramework
Add the next department in phase 2Add the next department in phase 2Add the next department in phase 3Add the next department in phase 3Add the final departments in phase 4Add the final departments in phase 4
All Departments can have separate repositories All Departments can have separate repositories All Departments have separate security definitions and audit trailsAll Departments have separate security definitions and audit trails
Synergize Enterprise FrameworkSynergize Enterprise Framework
3rd
Department
4thDepartment
5th
Department
Synergize Enterprise FrameworkSynergize Enterprise Framework
Synergize Data Repository ArchitectureSynergize Data Repository Architecture
Synergize Document Security Network extrapolatedNetwork extrapolated
ScaleableScaleableDependableDependableSecuritySecurity
Synergize Data Repositories
End User drivenEnd User drivenFunctionality and ViewsFunctionality and Views
Synergize Synergize Web InterfaceWeb Interface
SynergizeSynergizeC/S InterfaceC/S Interface
Third PartyThird PartyWeb PortalWeb Portal
SIS SIS ApplicationApplication
InterfaceInterface
Synergize API interfaceOpen and Open and Documented API setDocumented API set
WorkflowWorkflowAudit TrailAudit Trail
DocumentDocumentAudit TrailAudit Trail
Individual Audit Trails for Individual Audit Trails for each repositoryeach repository
SynergizeSynergize is Easy to Use and Manageis Easy to Use and Manage
Discrete Repositories provides absolute security and privacyDiscrete Repositories provides absolute security and privacy
Separate databases and document storesSeparate databases and document stores
Document Enabled EnterpriseDocument Enabled Enterprise
SynergizeSynergizeWeb InterfaceWeb Interface
SynergizeSynergizeC/S InterfaceC/S Interface
Third PartyThird PartyWeb PortalWeb Portal
SIS SIS ApplicationApplication
InterfaceInterface
User Specified displays User Specified displays using drag and dropusing drag and drop Streaming technology Streaming technology minimizes network loadminimizes network load
Synergize isSynergize isdesigned to be designed to be
customer customer managedmanaged
and maintainedand maintained
SynergizeSynergize has Enterprise Performancehas Enterprise Performance
Document Enabled Enterprise
Manage 100’s of millions of documents
. .
Automated electronic COLD
feeds, Office, Fax, Email, Print
Renditioning
Unlimited retrieval stations campus-wide
Unlimited document feeds from scan stations, Form data extraction,
Digital pens
SynergizeSynergize leverages advanced leverages advanced technologytechnology
E-Courier
Transcript and Form Data Extraction Digital Pen
E-Forms
WiFi Handheld
Electronic Signature
SynergizeSynergize is Massively Scalableis Massively Scalable
Synergize Synergize Web UserWeb UserInterfaceInterface
Synergize Synergize C/S UserC/S UserInterfaceInterface
Third PartyThird PartyWeb PortalWeb Portal
Third Party Third Party ApplicationApplication
InterfaceInterface
Document Enabled EnterpriseDocument Enabled Enterprise
SAN(s)
Database Cluster
Synergize Application
Servers
Load Balancing Servers
SynergizeSynergize is Non Proprietary & Vendor is Non Proprietary & Vendor NeutralNeutral
MS SQLMS SQLOracleOracleDB2DB2
Bar CodesBar CodesISIS & KofaxISIS & KofaxSAN & NASSAN & NAS
Active Directory & NovellActive Directory & NovellXML – CORBAXML – CORBA
.NET.NETIE/Netscape/MozillaIE/Netscape/Mozilla
IIS/ApacheIIS/Apache
Synergize Synergize Web UserWeb UserInterfaceInterface
Synergize Synergize C/S UserC/S UserInterfaceInterface
Third Party Third Party Web PortalWeb Portal
SIS SIS ApplicationApplication
InterfaceInterface
Document Enabled EnterpriseDocument Enabled Enterprise
TCP/IPTCP/IPHTMLHTMLTIFFTIFF
DCOM / COMDCOM / COM
SynergizeSynergize has Flexible Deployment has Flexible Deployment OptionsOptions
Flexible licensing optionsFlexible licensing optionsConcurrent, Named Users, Subscription-Usage, Concurrent, Named Users, Subscription-Usage,
Lease to own and Enterprise LicensingLease to own and Enterprise Licensing
Document Enabled EnterpriseDocument Enabled Enterprise
BrowserBrowser Win 9x/NT/W2K/XPWin 9x/NT/W2K/XP Citrix / TSCitrix / TS
SynergizeSynergize Supports Easy IntegrationSupports Easy Integration
Document Enabled EnterpriseDocument Enabled Enterprise
Open and Open and Documented API setDocumented API set
Synergize API interfaceSynergize API interfaceWindows, COM API, Web Services, Windows, COM API, Web Services,
SOAP XML, HTTP Requests, .NET, othersSOAP XML, HTTP Requests, .NET, othersP
ow
eP
ow
erB
uil
rBu
ild
ed
er
JavaJavaVisual Visual BasicBasic
SIS SIS ApplicationApplication
InterfaceInterface
PerlPerl,, HTML HTML,, ASP, ASP, J2EE, XML and othersJ2EE, XML and others
COMCOM
SynergizeSynergize has Integrated Workflowhas Integrated Workflow
Document Enabled EnterpriseDocument Enabled Enterprise
Questions?Questions?
Microdea [email protected]
905 842 4244
Visit Microdea in Booth 211 at CUMREC 2005
Senior Analyst Registrar’s Office
University of Calgary
Jim Kallsen