Unit 1 Notes & Notices Lesson 1 Notes. Contents Section 2 Sample Study Section 2 Sample Study...

Unit 1

Notes & Notices Lesson 1

Notes

Contents

• Section 2 Sample Study

• Section 3 Composing Your Message

• Section 4 Writing Your Message

• Section 5 Note Practice

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• Section 1 Getting Started

• Section 6 Supplementary Materials

Section 1 Getting Started

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John ： Secretary ： John ： Secretary ：

John ：

Secretary ：John ： Secretary ： John ：

Hello, may I to Mr. Brown?

He just .

When do you expect him ?

I am sorry, but he is for the day. Would you

to leave a message?

Could you tell him that John and asked him to

me tomorrow?

Sure. May I your phone number?

I think he has my number.

, Mr. Smith. I’ll tell him you called.

Thanks.

speak_________

left______

back_______gone/out_________ care/like_________

called_______ call/ring________back______

have______

I see/OK_________

1 Complete the dialogue and then leave a message to Mr.Brown. (1)

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1 Complete the dialogue and then leave a message to Mr.Brown. (2)

From ： To ：

Date ： Mar. 2 Time ： 10:00 a.m.

Message ：

Signature ： Alice (Secretary)

Telephone Message

John_______

John called and this morning. He asked you to call

back tomorrow.

___________________________________________

___________________________________________

Mr. Brown__________

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2 Besides leaving the telephone message, in what situations will people

write notes? What are usually mentioned in the notes?SEC 2

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Section 2 Sample Study

Sample 1

March 21Dear Prof. Black I’m sorry I couldn’t Prof. Wolf’s lecture lasted a lot longer than I expected. I could meet you in the library Reading Room 4 tomorrow at 10:00, If not, please leave a note in my mailbox ＃ 334, this afternoon. Thank you ！

Elizabeth

参加十一点的约会。

make our 11 o’clock appointment.

如果你方便的话。

if that is convenient for you.

尊敬的布莱克教授：很抱歉我不能在十一点钟准时赴约，沃尔夫教授的讲座比我预想的要长很多。如果您方便的话，我可以明天十点钟在图书馆的第四阅览室跟您见面。如果不方便的话，请于今天下午在我的邮箱—— 334 号留个条给我。谢谢！

伊丽莎白3 月 21 日

Translate

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Sample 2

May 3Denis,We are to in Room 506, Building 2 at 2:00 p.m. on Friday, May 4. The contest will last about 3 hours.

Foreign Languages Department

丹尼斯：我们将于 5 月 4 日星期五下午两点在 2 号楼 506 室举行英语演讲比赛，本次竞赛将持续 3 个小时。如果您能来当评委，我们会很高兴。

外语部5 月 3 日

Translate

举办英语演讲比赛 hold an English speech contest

如果你能当评委我们会很高兴

We would be very delighted if you could be one of the judges.

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Sample 3

Mon. morningMiss Li, Our Personnel Manager, Mr. Steward, will be in Shanghai on business for five days. Please a plane ticket from Beijing to Shanghai on April 20 for Mr. Steward and then send it to his office. Also call to book at Holiday Inn, from April 20 to April 24 inclusive. Thank you very much.

Zhang Li

预定 reserve

有浴室的单人间a single room with bath

李小姐：我们的人事部主任斯图尔德先生将到上海出差 5 天。请给斯图尔德先生预订一张 4 月 20 日北京飞往上海的机票，并送到他的办公室。同时打电话给假日酒店预订一个带浴室的单间，时间是从 4 月 20 日到 24日 ( 包括 24 日 ) 。谢谢！

张丽

Translate

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Section 3 Composing your Messages

Template

Date

Name of the recipient,

Message (what happened/will happen, explanation of the

event, what should be done )

Complimentary close

(optional)

Signature (writer’s name)

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Practice 1 (1)

Complete the following chart according to the information given in the samples.

Sample 1 Sample 2 Sample 3

Date March 21

Recipient Prof. Black

Writer Elizabeth

Opening I’m sorry I couldn’t

make our 11 o’clock

appointment.

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Foreign Languages

Department________________________________________

We are to hold an English speech contest in Room 506, Building 2 at 2:00 p.m. on Friday, May 4.

____________________________________________________________________________________________________

Our Personnel Manager, Mr. Steward, will be in Shanghai on business for five days.

__________________________________________________________________________________________

Zhang Li__________________

Miss Li__________________

Mon. morning __________________

Denis____________________

May 3____________________


Practice 1 (2)


Focus Prof. Wolf’s lecture

lasted a lot longer

than I expected.

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Please reserve a plane

ticket from Beijing to

Shanghai on April 20 for

Mr.

Steward and then send it to

his office. Also call to book

a single room with bath at

Holiday Inn, from April 20

to April 24 inclusive.

______________________

______________________

______________________

______________________

______________________

______________________

______________________

______________________

The contest will last

about 3 hours_________________

_________________


Practice 1 (3)


Action I could meet you in

the library Reading

Room 4 tomorrow at

10:00, if that is

convenient for you. If

not, please leave a

note in my mailbox

＃ 334, this

afternoon.

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We would be very

delighted if you could

be one of the judges.

_________________

_________________

_________________

Thank you very much. ______________________


Practice 2 (1)

Classify the following sentences into groups according to the function: A

( Make an apology), I( Make an invitation), F( Ask for a favor), and T( Give

thanks).

1. Thanks for your generous help.

2. I do apologize for missing my appointment yesterday afternoon.

3. Please accept my deepest thanks for your beautiful present.

4. My wife and I would like you to come to our tea party on Friday.

5. All of us were touched by your thoughtfulness.

T____

T____

T____

A____

I____

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Practice 2 (2)

6. I am terribly sorry I couldn’t get to the cinema last night.

7. Would you please write for me a letter of introduction to your uncle?

8. I wonder if you could allow me to delay handing in the paper until

Tuesday.

9. Please excuse my inattention.

10. Are you free after work on Friday to join a few of us for dinner?

A____

I____

A____

F____

F____

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Section 4 Writing Your Message

Practice 3 (1)

Dec. 20Dick,

I’m still lying in bed with the bad cold. The doctor advised a rest of three days. Please give me an extension of leave for three days.

Encl: Doctor’s Certificate of Advice Love Hob

The first note, a note asking for a leave, is written by a student. Thestudent should use a formal style: Dear + teacher’s full name or Dear+Mr./ Mrs /Ms.+ family name. The complimentary close should be formal, too.e.g. “Sincerely yours”.

Answer:

Read the following notes and decide whether the writer uses the proper salutation and complimentary close.SEC 2

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Practice 3 (2)

10:30 a.m.

Peter,

I won’t be able to come this afternoon because I have to go to the airport at 2:00 p.m. to meet a visitor from UK. Could you please call me to make another time?

Yours respectively,

Rose

In the second note, the relationship between the writer and the recipient seems to

be friends. Therefore, “Yours respectively”, which is very formal should be replaced

by “Yours ever” or “Yours sincerely”.

Answer:

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Practice 4 (1)

Join the sentences with the word (s) given in the parentheses.

1. I sincerely thank you

You have taken the trouble for my sake. (for)

2. She has been absent from work.

She is ill. (due to)

I sincerely thank you for the trouble you have taken for my sake.

1

She has been absent from work due to her illness.

2

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Practice 4 (2)

3. Congratulations!

You are named this year’s outstanding manager. (on)

4. I am sorry to have to tell you that I shall not be able to come to the party.

My parents have already invited several of our relatives over for a

celebration. (because)

Congratulations on being named this year’s outstanding manager!

3

I am sorry to have to tell you that I shall not be able to come to the

party because my parents have already invited several of our

relatives over for a celebration.

4

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Practice 4 (3)

5. I am sorry to inform you that I shall be unable to attend classes tomorrow. I

was asked to do something urgent. (as)

6. I can’t be at your daughter’s birthday party this evening.

I have the task of meeting an important delegation. (because of )

I am sorry to inform you that I shall be unable to attend classes tomorrow

as I was asked to do something urgent.

5

I can’t be at your daughter’s birthday party this evening because of the

task of meeting an important delegation.

6

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Practice 4 (4)

7. I am sorry that I can’t pass on the message to you in person.

There is some important business in my family. (due to)

8. I have to cancel the meeting we set up for Friday, September 3, at 2:30.

We’ve some trouble at the Valliscourt plant. (as)

I am sorry that I can’t pass on the message to you in person due to

some important business in my family.

7

I have to cancel the meeting we set up for Friday, September 3, at 2:30

as we’ve some trouble at the Valliscourt plant. Practice 5

8

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Practice 5

Complete the following sentences with proper prepositions.

1. She had a deep gratitude David, but she did not love him.

2. Many warmest congratulations your graduation from Columbia!

3. I had a bad attack flu at Christmas.

4. behalf of the family, I thank you for your kind expression of sympathy.

5. Burt had high regard his old law professor, Dr.Finch.

6. We apologize the delay—it is unfortunately unavoidable.

7. If you would like to discuss this, I could meet with you at a time

convenient you.

8. Received the student, Wang Haochi, one hundred yuan for this

month’s tuition fee only.

of_____

on____

towards/to__________

for_____

from______

On____

for_____

for_____

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Section 5 Note Practice

Practice 6 (1)

terribly certificate appointment meet pass

book ticket enclose reservation due to

Complete the following notes with the proper form of the words given in the box.SEC 2

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Jan. 10

Dear Ms. Jiang,

I am （ 1 ） sorry that I shall be unable to attend this morning’s two

periods of English class （ 2 ） a bad cold and high fever. （ 3 ） is a （ 4 ） from the doctor who said I must stay in bed for a

few

days. I will go back to school as soon as I recover.

Yours sincerely,

Tian Ye

terribly_________

Enclosed__________certificate____________

due to________


Practice 6 (2)


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August 2

Ms. Zhao, 　　 A friend of yours, Li Ping, made a long distance call from Xi’an this morning

while you were out. She asked you to （ 5 ） an air ticket for Shanghai

at 9 o’clock, August 5, and make a （ 6 ） for a single room tonight.

I am sorry that I can’t （ 7 ） on the message to you in person, because

I have a(n) （ 8 ） with my client. See you then.

Mary

pass________

book_________

appointment_____________

reservation___________


Practice 6 (3)


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July 20

Jack, 　　 Here are the two （ 9 ） I mentioned yesterday for the Children’s

puppet play “Nut Cracker”. Bring your son along with you. （ 10 ） you

at the theatre gate at 3:00 p.m. 　　

Zhang Hong

tickets_________

Meet_________


Practice 7 (1)

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The colored parts are the places where the writer made errors. Write the correct words.

Sept. 16, 2006

from the Foreign Languages Department

Reference Library three books as :

a copy of A Practical English Grammar by A. J. Thomson

and A.V. Martinet, a copy of Practical English Writing by

Zhou Bangyou, and a copy of College Writing Skills with

Reading by John Langan.

Rita

For the Office of English

Science Department

BorrowedBorrow①

followsfollowing②


Practice 7 (2)

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Feb. 20

Liu Fan,

I will leave for Shanghai at 8:00 a.m. this morning. It is

a pity that I can’t see you to say goodbye before

for home. I have here. Thank

you very much for the , hospitality and the trouble

you have taken my behalf. Please remember me to

your husband.

Rose

leavingleave③ enjoyedenjoied④staying

stay⑤kindnesskind⑥

in/onfor⑦


Practice 7 (3)

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Sept. 24

Alice,

Just a line to tell you that tomorrow’s meeting has to

off the college-wide sports meeting.

Please notify the concerned if possible.

Guo Xin

be putput⑧ because ofbecause⑨othersother⑩


Practice 8

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(1) Write a note entitle “Asking for Leave of Absence” according to the

following guidelines:

Your name and role: Sam, a sophomore in English Class Two

Your foreign teacher’s name: Ms. Riddle

Reason: You cannot come to her class because you have to attend

an English competition.

(2) Write a note of about 50-60 words based on the following situation:

You have promised to join your friend on a trip to Dalian during the

summer vacation, but now you can’t go. Write to apologize and explain

why.

Section 6 Supplementary Materials

Useful Expressions (1)

1. I would like to ask for leave of absence for one day.

我想请一天假。2. I beg to apply for one week’s leave of absence from 15th to 21st.

我想请一周假，从 15 日到 21 日。3. Please give an extension of leave for three days.

请准予续假三天为盼。4. I trust my absence will not cause you any serious inconvenience.

望我的缺席不会给你带来太大的不便。

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5. Could you come and see me at my place at three o’clock tomorrow afternoon?

明天下午三点到我这来好吗？6. What about going dancing this weekend?

这周末去跳舞怎么样？7. I’d like you to go to the park with me tomorrow.

我想让你明天和我一起去公园。8. Would you please return these books for me when you go to the library?

你去图书馆时帮我还这几本书好吗？

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9. I would be much obliged if you can buy me some postcards on your way

home.

麻烦你在回家的路上帮我买几张明信片。10. Thank you so much for your generous help.

谢谢你的慷慨援助。11. Upon receiving this note, please come to my office.

见条后，请来我办公室。12. I shall feel obliged if you will favor me with a call at your earliest convenience.

如您方便，请早日来电，我将不胜感激。 13. Hoping that the matter will be dealt with as soon as possible.

希望能及早处理此事。

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Unit 1 Notes & Notices Lesson 1 Notes. Contents Section 2 Sample Study Section 2 Sample Study...

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