Centre des congrès de Québec Québec City

Unifor Constitutional ConventionAugust 19-23, 2019

Greetings!

The 3rd Unifor Constitutional Convention will be held from August 19-23, 2019, at the Centre des congrès de Québec, 1000, boul. René-Lévesque Est, Québec (Québec). The Convention will convene on Monday, August 19 at 9:30 a.m. in Exhibit Hall 400ABC on the main level of the Convention Centre.

Industry Council meetings, scheduled in conjunction with the Convention, will be held on Saturday, August 17 and Sunday, August 18. You will receive additional information from your respective Industry Council executives.

Included in this call package is the local union delegate entitlement information, registration information, child care registration form, information on submitting resolutions, along with travel and accommodation information.

There is no registration fee for the Constitutional Convention, however pre-registration is required and is available only through our online registration system.

Registration deadline: July 20, 2019 at 5:00 p.m. ET.

Resolutions and Constitutional Amendments deadline: May 21, 2019 at 5:00 p.m. ET.

Looking forward to seeing you in Québec City!

In solidarity,

Robert J. OrrNational Secretary Treasurer

Delegate & Registration InformationDelegate entitlements to Unifor’s Constitutional Convention are outlined in the Constitution Article 6: Convention, and are based on the dues period of January 1, 2018 to December 31, 2018. Your local union entitlement is included in this package. If you have any questions, please contact registration@unifor.org.

There is no registration fee to attend the Convention. Registration deadline is July 20, 2019 at 5:00 p.m. ET.

This year registration is online only. To register, please visit: https://register1.unifor.org and select “Constitutional Convention 2019” under “Select an event.” Follow the screen prompts. Your local entitlement and registration password is included in this package.

Once your local is registered you will receive a confirmation email only if your email is in our Local Administration System. If you require a change to your local registration, please send an email to registration@unifor.org.

To apply for an additional delegate from an equity seeking group, please send an email to treasurer@unifor.org.

Article 6.B.3Delegate Entitlement shall be based on the following:

a. Single Unit Local Unions or Subordinate Bodies

1 to 250 members - 1 delegate

251 to 500 members - 2 delegates

501 to 750 members - 3 delegates

751 to 1,000 members - 4 delegates

1,001 to 1,250 members - 5 delegates

And one (1) additional delegate for each additional 250 members.

b. Amalgamated Local Unions or Subordinate Bodies

Each bargaining unit with 250 members or more of an amalgamated Local Union shall have delegate entitlement based on the following:

250 to 500 members - 1 delegate

501 to 750 members - 2 delegates

751 to 1,000 members - 3 delegates

1,001 to 1,250 members - 4 delegates

Members of bargaining units within an amalgamated Local Union with fewer than 250 members shall be grouped together and entitled to delegates as per Section B, Paragraph 3a. of this Article.

Article 6.B.7Delegates and alternate delegates to convention shall be elected by secret ballot with a minimum of fifteen (15) days’ notice to all members of nominations and elections. Candidates with the most votes shall be elected, unless the By-Laws of the Local Union stipulates otherwise.

Article 6.B.5Each Local Union and subordinate body shall provide the Secretary Treasurer with delegate registrations no later than 30 days prior to the opening of Convention, including the names, home addresses, email addresses of each delegate, alternate delegate or special delegate, and the identity of the Chairperson of the delegation.

Registration deadline is July 20, 2019 at 5:00 p.m. ET.

AccessibilityUnifor seeks to make all union meetings and events accessible and barrier free. If you require accommodations for human rights related needs, we invite you to provide us with your relevant information so we can take all reasonable steps to address any barriers to your participation in your Union. Please email requests to treasurer@unifor.org.

Registration InformationThere is no registration fee. Registration will take place at the Centre des congrès de Québec during the following times:

August 17 August 18 August 19 August 20 August 21 August 22 August 23

3:00 p.m. to

6:00 p.m.

7:30 a.m.to

adjournment

7:30 a.m.to

adjournment

8:00 a.m.to

adjournment

8:00 a.m.to

adjournment

8:00 a.m.to

adjournment

8:00 a.m.to

adjournment

Industry Council MeetingsIf your Industry Council is meeting in Québec prior to the start of the Constitutional Convention, you will be notified directly by your Industry Council.

PLEASE NOTE: Registration for Industry Council meetings DOES NOT register you for the Constitutional Convention.

AgendaSaturday, August 17Industry Council MeetingsGeneral Resolution Committee Meeting

Sunday, August 18Industry Council MeetingsStanding Committee MeetingsResolution Committee MeetingConstitutional Amendment Committee MeetingNew Delegate Orientation

Monday, August 19Convention Commences at 9:30 a.m.Women’s Caucus LunchWelcome Reception - Centre des congrès de Québec

Tuesday, August 20LGBTQ Caucus BreakfastConvention resumes at 9:00 a.m.Workers with DisAbilities Caucus Lunch Aboriginal and Workers of Colour Caucus at daily adjournmentAllies Meeting at daily adjournment

Wednesday, August 21Young Workers Caucus BreakfastConvention resumes at 9:00 a.m.Regional Caucus Meetings at lunch adjournmentPolitical Action Caucus at daily adjournment

Thursday, August 22Convention resumes at 9:00 a.m.Gala Event - The Voltigeurs de Québec Armoury

Friday, August 23Convention resumes at 9:00 a.m.Convention adjourns at 12:00 p.m.

Resolution & Constitutional AmendmentsArticle 6, Section C - Resolutions and Constitutional Amendments

1. Resolutions and Constitutional Amendments proposed by Local Unions or subordinate bodies must be approved by a membership meeting, signed by a Local Union Officer and submitted to the Secretary Treasurer no later than 90 days prior to the opening of Convention.

2. The National Executive Board may submit resolutions or Constitutional amendments approved by a majority vote of the National Executive Board.

3. The Secretary Treasurer shall circulate to all Local Unions and subordinate bodies all resolutions or constitutional amendments no later than 60 days prior to the opening of Convention.

What is the process for submitting a Resolution or a Constitutional Amendment?

• Resolutions and Constitutional Amendments must be submitted by Tuesday, May 21, 2019 at 5:00 p.m. ET

• Each resolution or constitutional amendment must be approved by the members at a membership meeting, include the date of the meeting when it was approved, and must be signed by a Local Union Officer.

• Resolutions and constitutional amendments are to be submitted by email or fax and will be accepted as long as the deadline date is respected and each resolution and amendment bears the required approval and signatures.

• Please submit resolutions and constitutional amendments only once. It is not necessary to mail the original if your submission has already been faxed or emailed with the required signatures.

• Ways to submit your resolutions or constitutional amendments:

1. Email to: treasurer@unifor.org

2. Fax to: 416-495-3787

3. Mail to: Unifor National Office Attention: National Secretary Treasurer’s Office 205 Placer Court Toronto, ON M2H 3H9

How should a Resolution or Constitutional Amendment look?

Submissions should:

• Be sent on the official letterhead of your local;

• Be typed whenever possible or emailed in word format;

• Have the official seal or stamp of your local, if you have one;

• Explain why your local is submitting the resolution;

• Explain what your local wants done.

RESOLUTION AND CONSTITUTIONAL AMENDMENT SUBMISSION DEADLINE

Tuesday, May 21, 2019 at 5:00 p.m. ETEmail: treasurer@unifor.org

Sample Resolution in Clear Language Format

A sample resolution should:

• Explain why your local is submitting the resolution;

• Explain what your local wants done;

• Be no longer than 200 words;

• Cover new issues or change current policies;

• Cover only one main issue per resolution;

• Use sentences that are clear, direct, and short;

• Use words that readers will easily understand;

• Be specific. Explain what you want to see happen: what you want to change, how you want it to be done, who you want to do it, and when you want it to happen.

Local: President: Recording Secretary:1111 Jane Smith John Smith

UNIFOR NATIONAL WILL:

1. Encourage all chartered locals to use the recommended format for resolutions; and

2. Encourage chartered locals to keep resolutions at 200 words or fewer.

BECAUSE:

The Constitutional Convention runs smoother when resolutions are worded and laid outcorrectly; and

The Resolutions Committee needs proper signatures to know the resolution comes froma chartered local and has been approved by its membership; and

Unifor has to translate, print, and process many resolutions.

SUBMITTED BY UNIFOR LOCAL 1111

______________________________________________Jane Smith, President

______________________________________________John Smith, RecordingSecretary

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Affixunion seal

here (ifavailable)

Typed on letterhead.

Local Union number

Signature of President

Signature ofRecording Secretary

“WILL” section calls for action you want the Convention to take.

“BECAUSE” section gives reasons.

Seal of local (if available)

Sample Constitutional Amendment in Clear Language Format

Local: President: Recording Secretary:1111 Jane Smith John Smith

Constitutional Amendment

Article 6: Convention – C. Resolutions and Constitutional Amendments (1)

1. Resolutions and Constitutional amendments proposed by Local Unions or subordinatebodies must be approved by a membership meeting, signed by a Local Union Officer andsubmitted to the Secretary Treasurer no later than 90 days prior to the opening ofConvention.

Change to:

1. Resolutions and Constitutional amendments in a clear language format proposed byLocal Unions or subordinate bodies must be approved by a membership meeting, signedby a Local Union Officer and submitted to the Secretary Treasurer no later than 90 daysprior to the opening of Convention.

SUBMITTED BY UNIFOR LOCAL 1111

______________________________________________Jane Smith, President

______________________________________________John Smith, Recording Secretary

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Affixunion seal

here (ifavailable)

Typed on letterhead.

Local Union number

Signature of President

Signature ofRecording Secretary

Identify that the submission is a constitutional amendmentClearly identify the article, section, and subsection

Seal of local (if available)

State the original Article

Clearly identify the changes to be made to the constitution

A Constitutional Amendment should:

• Clearly identify what article is to be amended, for example, Article 6: Convention (1) and include the text of the Article as it originally appeared;

• Indicate whether the amendment is to: add, delete, or make changes;

• Emphasize the direct change, for example, strike out the changes to the Article, paragraph, or subparagraph that is to be deleted.

Travel & Accommodation InformationTravel Discounts to get you to Québec City

Air CanadaAir Canada has offered savings to our delegates traveling by air. If you wish to take advantage of these savings, please contact Air Canada at 1-888-247-2262 (in Canada), TTY 1-800-361-8071 (hearing impaired), or online at aircanada.ca. In all cases, please quote promotional code: DGWHJH81

Via RailVia Rail has offered a 5% discount off of the best available fare in Economy, Economy Plus, Business, Business Plus, and Sleeper Class. If you wish to take advantage of these savings, please contact VIA Rail at 1-888-842-7245 (in Canada), TTY 1-800-268-9503 (hearing impaired), or online at viarail.ca. In all cases, please quote code 811133.

Hotel AccommodationsIn preparation for the Constitutional Convention, Unifor has negotiated a special rate and reserved a block of rooms until Monday, July 15, 2019 at the accessible Québec City hotels listed below. When making your reservation, please keep in mind that Unifor has to secure this space in advance and may be financially responsible if the block commitments are not met.

Fairmont Le Château Frontenac1, rue des CarrièresWebsite - https://book.passkey.com/go/UniforConvention2019Telephone - 1-800-441-1414Booking Reference - UNIF0918Members of Unifor and Centrale des syndicats démocratiques

Hôtel Le Concorde Québec1225, Cours de Général de MontcalmWebsite - https://reservations.travelclick.com/108333?userType=GRP#/guestsandroomsTelephone - 1-800-463-5256Booking Reference - Unifor 469885Members of Confédération des syndicats nationaux

Hôtel Château Laurier1220, Place George V OuestEmail - reservation@vieuxQuébec.comTelephone - 1-800-463-4453Booking Reference - 21162Members of Centrale des syndicats démocratiques

Hilton Québec1100, boulevard René-Lévesque EstWebsite - https://book.passkey.com/e/49499131 Telephone - 1-800-447-2411Booking Reference - GUNIUMembers of Confédération des syndicats nationaux

Hôtel Pur395, rue de la CouronneTelephone - 1-800-267-2002Booking Reference - UniforMembers of Confédération des syndicats nationaux

Hotel Map

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1 Centre des congrès de Québec900, boul. René-Levesque Est

2 Hilton Québec2 minute walk from the Convention Centre

3 Hôtel Chateau Laurier8 minute walk from the Convention Centre

4 Hôtel Le Concorde Québec11 minute walk from the Convention Centre

5 Fairmont Le Château Frontenac14 minute walk from the Convention Centre

6 Hôtel PUR16 minute walk from the Convention Centre

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Child Care & Shuttle ServicesChild CareChild care will be provided during the business hours of the Constitutional Convention at the Centre des congrès de Québec. To be accepted into the program, children must be registered by the deadline - July 20, 2019 at 5:00 p.m. ET.

Please complete the child care registration form included in this package and send it directly to our Unifor Family Education Child Care Centre via email to fecchildcare@unifor.org. Once you have completed your child care registration form(s), additional information will follow.

Drop off and pick up information:• All children must be signed into and out of the program each time they leave their group. • Please respect the hours of child care and have your child/children picked up at the specified time. • Your child/children must be registered by the deadline to secure a spot and won’t be accepted into the program after

July 20, 2019.

What to bring each day:• Children 3 and under: formula, infant food (if required), diapers, wipes, extra change of clothes, blanket/cuddle item

(for naps if they are accustomed to a security object). • Children 4 and older: running shoes, rain coat/umbrella, swimsuit.

If you have questions or require additional information, please contact Laurie Wright via email to fecchildcare@unifor.org or 519.389.3233.

Shuttle ServicesShuttle buses will run between the Centre des congrès de Québec and the various hotels (with the exception of the Hilton which is directly across from the Centre des congrès) during the Constitutional Convention. Shuttles will run each morning beginning at 7:00 a.m. and again in the afternoon starting at 4:30 p.m.

Additionally, there will be shuttles running between all hotels and the Voltigeurs de Québec Armoury during the Thursday evening gala.

Detailed shuttle schedules will be available in your delegate kits, on the mobile app, and in the lobbies of the respective hotels.

Partner ToursA number of free and exciting local excursions are scheduled during the business hours of the Constitutional Convention, Monday, August 19, 2019.

Please note: there will be a $5.00 reservation for all tours.

Space is limited and the free tours will be on a first come, first served basis.

Additional tours are available throughout business hours during the remainder of the Convention for a fee.

To see the descriptions of the tours and to book your spot now please visit: http://uniforevent20192.ekomobi.com/.

Hotel Dos & Don’ts

• Allow staff access to clean your room daily;• Learn names/engage with staff assisting you.

Talk to them about your union job; • Respect non-conference hotel guests. They

are community feedback of our union; • Tip housekeeping. The guideline is $2/bed/

day. Tipping ensures that the person who cleaned your room gets tipped. Check-out tipping doesn’t necessarily go to the person who cleaned your room during your stay;

• Keep floors clear from bags and debris so housekeepers can vacuum and change bedding;

• Utilize on-site food and beverage outlets and services as they supply employment to staff and generate income for employees;

• Sort garbage into appropriately provided bins; • Tip Servers. Food and beverage tipping is

standardized at 15-20%; • Request fresh towels everyday;• Tip the Bellman/Concierge if they perform a

task for you (carry or store luggage, call cab, make reservations, etc.);

• Fill out comment cards and surveys for staff and give recognition to your union sisters and brothers who are working; and

• Be an ambassador at all times! Remember that you are the face of the union.

• Leave a big mess in your room, but if you do, tip accordingly;

• Book with secondary booking sites, as it reduces jobs and revenues at the hotels - book directly with the hotel;

• Dispose improperly of any sharp or hazardous materials into room garbage (broken glass, needles, etc.) Call housekeeping for assistance to prevent injuries;

• Expect piping hot food through Room Service - food travels a long way before it reaches your room;

• Dine in outlets just before close. Be aware of hours and operations;

• Throw room parties or be loud in your room for other guests to hear;

• Raise your voice at staff or use inappropriate language; and

• Participate in the green program as it reduces hours for the workers.

In solidarity, Hospitality & Gaming Council Executives

Do Don’t

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