Unified School District 443 Dodge City, Kansas...2013/07/01 · Unified School District 443 Dodge...

Minutes

Board of Education

Unified School District 443

Dodge City Public SchoolsFord County, Kansas


Dodge City, Kansas

July 1, 2013-7:00 PMAusten Board of Education Auditorium

1000 North Second Avenue

Dodge City, Kansas

AgendaItem

No. Item Person(s) Motion or ActivityAction

Taken

1. Call to Order President Lisa Killion

2. Pledge of Allegiance President Lisa Killion

3. Roll Call President Lisa Killion Members present: Lisa Killion, Barbara Lundin, TammieWest, Traci Rankin, Ryan Ausmus, Jeff Hiers

Members absent: Brian Winter

4. Election of Officers

A. President Moved - Tammie West

Seconded - Ryan AusmusLisa Killion asked for nominations for President of the USD

443 Board of Education for the 2013-2014 school year.Tammie West nominated Lisa Killion. Ryan Ausmusseconded the motion.

Motion

Passed 6-0

B. Vice President Moved - Ryan AusmusSeconded - Barbara Lundin

Lisa Killion asked for nominations for Vice President of the

USD 443 Board of Education for the 2013-2014 school year.Ryan Ausmus nominated Brian Winter. Barbara Lundinseconded the nomination.

Motion

Passed 6-0

5. Adoption of Agenda Moved - Ryan AusmusSeconded - Traci Rankin

Adopt the agenda, with the Supplemental Personal Report,as presented.

Motion

Passed 6-0

6. Approval of Bills Moved - Traci Rankin

Seconded - Tammie West

The Board of Education approved the bills, as presented.Bills were reviewed by Traci Rankin.

Motion

Passed 6-0

7. Special Presentations None

8. STUCO Reports Reports will resume September 9, 2013. None

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Dodge City, Kansas

^^

9. Recognition of Visitors No public comments were made. None

10. Consent AgendaA. Approval of PersonnelB. Approval of June 10, 2013

Board minutes

C. Approval of Migrant FamilyLiteracy Grant Award

D. Approval of Parents asTeachers Grant Award

E. Approval of Site CouncilAnnual Reports for 2012-2013

F. Approval of Schedule forReview and Adoption ofDistrict Handbooks

G. Approval of School BusDriver Handbook from the

Transportation Department(Second Reading)

H. Approval of Disposal ofMusical Instruments

Moved - Jeff Hiers


The Board of Education approved the Consent Agenda,including the Supplemental Personnel Report.

Motion

Passed 6-0

11. New Business

A. Appointments andOrganizational Procedures

Moved - Ryan AusmusSeconded - Barbara Lundin

1. Appointment of Board Clerk - The Executive Directorof Business and Operations has been serving as Clerk ofthe Board, and it is recommended that he/she continueserving in this capacity.

2. Appointment of Deputy Board Clerk - It isrecommended that the Secretary to Executive Director ofBusiness and Operations be appointed to this position. Thisperson would serve in the absence of the Board Clerk andwould provide continuity to district services.

3. Appointment of Board Treasurer - The Comptroller hasbeen serving as Treasurer of the Board, and it isrecommended that he/she continue in this position.

Motion

Passed 6-0



Dodge City, Kansas

4. Appointment of Deputy Board Treasurer - It isrecommended that the Business Office Fiscal Assistant be

appointed to this position. This person would serve in theabsence of the Board Treasurer and would providecontinuity to district services.

5. Appointment of School Attorney - The firm of Williams,Malone & Ralph PA (Brad Ralph) has been serving asSchool Attorney, and it is recommended to continue in thisposition.

6. Appointment of Officer for Free and Reduced MealApplication Appeals - It is recommended that theExecutive Director of Business and Operations serve in thisposition.

7. Appointment of Food Service Representative - TheSupervisor of School Nutrition has been serving as FoodService Representative, and it is recommended that he/shecontinue serving in this capacity.

8. Appointment of School Attendance Officer - It isrecommended that the Superintendent or designee serve inthis position. It is also recommended that each buildingprincipal shall serve as the attendance officer for thebuilding in which he/she serves, pursuant to K.S.A. 72-1113et seq.

9. Appointment of the Hearing Officer for StudentSuspension and Expulsion - It is recommended that theSuperintendent or designee serve in this position.

10. Appointment of Authorized Agent to Receive GateReceipts - It is recommended that the DCHS, DCMS, andCMS Activities and Athletic Directors serve in this positionpursuant to K.S.A. 72-8208a.

11. Appoint Freedom of Information Officer - It isrecommended to appoint the Supervisor of Public


——


Dodge City, Kansas

Information as the Freedom of Information Officer.

12. Appoint District's Worker CompensationDesignated Representative - It is recommended thatDodge City Medical Center continue in this capacity.

13. Designate District's Workers CompensationInsurance Provider - It is recommended that EMC will

serve in this capacity.

14. Designate District's Unemployment InsuranceProvider- It is recommended that UnemploymentInsurance Services continue in this capacity.

15. Designate District Representative for Kansas PublicEmployees Retirement System - The District BenefitsSpecialist has been serving in this capacity, and it isrecommended that he/she continue serving in this position.The Executive Director of Human Resources is

recommended to serve as an alternate representative forKPERS.

16. Designate Compliance Officers for Federal Section504/ADA - It is recommended that the Executive Director of

Business and Operations be designated for facilities;Executive Director of Human Resources for personnel; andAssistant Superintendents for Elementary and SecondaryEducation designated for students and instruction.

17. Designate Compliance Officer for Federal Anti-Discrimination Laws including Title VI, VII, and IX - It isrecommended that the Executive Director of Human

Resources serve in this position.

18. Designate Children's Internet Protection ActCompliance Officer - It is recommended that the ExecutiveDirector of Management Information Systems serve in thisposition.



Dodge City, Kansas

19. Designate E-Rate Coordinator - It is recommendedthat the Executive Director of Management InformationSystems serve in this position.20. Designate Multicultural Coordinator/Contact Person- It is recommended that the Director of the ESL/MigrantEducation programs serve in this position.

21. Designate Coordinator for Duties Relating toHomeless Children - It is recommended that the

Supervisor of State and Federal programs serve as thecoordinator for any duties related to services for homelesschildren in the district.

22. Designate Officer to Pay Claims - It is recommendedthat the Executive Director of Business and Operationsserve in this position, with the authority to pay claims inadvance of presentation to and approval by the Board ofEducation, pursuant to K.S.A 12-105b(e).

23. Designate Depository for District Funds - It isrecommended that Sunflower Bank continue as depositoryfor district funds. It is further recommended that the Clerk of

the Board review bank signatures on file, pursuant to K.S.A.9-1401.

24. Designate Official Newspaper - It is recommendedthat the Dodge City Daily Globe be designated as the officialnewspaper for USD 443.

25. Designate District Architect - It is recommended thatGLMV Architecture be designated as the architect for USD443.

26. Designate District Bond Counsel - It is recommendedthat Gilmore and Bell, P.C. be designated as the bondcounsel for USD 443.

27. Designate District Financial Advisor - It isrecommended that Ranson Financial Consultants, LLC be

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designated as the financial advisor for USD 443.

28. Designate District Bond Compliance Officer - It isrecommended that the Executive Director of Business &

Operations be designated as the bond compliance officer forUSD 443.

29. Designate District Benefit Health Consultant - It isrecommended that Benefit Health Advisor Group bedesignated as the benefit health consultant for USD 443.

30. Adoption of 2013-2014 Calendar - It is recommendedthat the Board of Education adopt the 1,116 hour calendar inlieu of the daily attendance requirement pursuant to K.S.A.72-1106.

31. Student Fees - There are no general fees charged tostudents enrolling in the Dodge City Public Schools.Examples of others fees may include an optional charge fora student yearbook and/or other fees may include thereplacement costs for consumable materials used in classprojects at Dodge City High School. (Board of EducationPolicy JS)

32. Instructional Materials Fees - It is recommended that

the following fees be assessed to students and their familiesfor the use of district-adopted textbooks and otherinstructional materials, including software applications.(Board of Education Policy JS)

Semester

2013-2014 School Year Full Year Only

Elementary Grades K-5 $25.00 $15.00

MS Grades 7 & 8 $35.00 $25.00

HS Grades 9-12 $45.00 $30.00

33. Credits Required for Graduation - The graduationrequirements for Dodge City High School meet or exceed



Dodge City, Kansas

those required by the Kansas Department of Education.(Board of Education Policy IHF)

34. Immunization Policy - The district's immunizationpolicy has been reviewed and is in compliance with K.S.A.72-5208 et. seq. (Board of Education Policy JGCB)

35. District Organizational Chart - It is recommended thatthe organizational chart of Dodge City Public Schools/USD443 be approved.

36. Substitute Teacher Rate - It is recommended that the

following rates be established for substitute teachers.a. $100 per day for 10 or fewer continuous daysb. $125 per day for 11-60 continuous days in the

same positionc. Daily rate, based on the beginning teacher salary

(currently $183.03), for 61 or more continuousdays in the same position

37. Establish 2013-2014 District Meal Prices - It is

recommended that meal rates be established for 2013-2014

school year.

Group Breakfast Lunch

Grades PK $1.45 $1.90

Grades K-5 $1.50 $2.00

Grades 6-8 $1.60 $2.20

Grades 9-12 $1.80 $2.50

Adult Meals $2.20 $3.50

Reduced Price $0.30 $0.40

Extra Milk $0.50 $0.50

38. Establish Mileage Rate for Reimbursement - It isrecommended to adopt the State of Kansas reimbursementrate for mileage (currently $.56 per mile) for the 2013-2014school year, pursuant to K.S.A. 75-3203.(Board of

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Dodge City, Kansas

Education Policy GAN)

39. Resolution to Establish Board of Education MeetingDates - It is recommended that the Board of Education

approve Resolution No. 20130701A regarding establishingBoard of Education meeting dates, as presented, pursuantto K.S.A. 72-8205.

40. Resolution for Rescinding Policy Statements - It isrecommended that the Board of Education approveResolution No. 20130701B to rescind all policy actionsestablished during the previous year, and adopt all currentwritten policies.

41. Resolution to Waive Accounting Principles - It isrecommended that the Board of Education to approveResolution No. 20130701C to waive the annual requirementof generally accepted accounting principles and fixed assetaccounting for 2013-2014 school year.

42. Resolution for Destruction of Records - It is

recommended that the Board of Education to approveResolution No. 20130701D, regarding the destruction ofrecords, as presented.

43. Resolution for Home Rule - It is recommended that

the Board of Education to approve Resolution No.20130701E, regarding the home rule, as presented.

44. Resolution to Establish Petty Cash Fund for TheLearning Center - It is recommended that the Board ofEducation to approve Resolution No. 20130701F, regardingpetty cash funds, as presented.

45. Resolution to Establish Activity Funds - It isrecommended that the Board of Education to approveResolution No. 20130701G, regarding activity funds, aspresented.



Dodge City, Kansas

B. Board of Education

Committee Assignments (asdesignated)

Moved - Tammie West

Seconded - Traci Rankin

The Board of Education approved the Board membercommittee appointments as agreed upon.

1. Parks and Recreation Advisory Board (2 and 1alternate) - Barbara Lundin and Brian Winter withboth Jay Gifford and Tamie Preston as alternates.

2. Bright Beginnings /Head Start Policy Council (1) -Ryan Ausmus

3. Special Education (1 and 1 alternate) -TammieWest Alternates: Jeff Hiers and All Board Members

4. Legislative (1)-Jeff Hiers5. Capital Outlay (2) - Traci Rankin and Brian Winter6. Calendar Committee (1) - Traci Rankin

Motion

Passed 6-0

C. Monthly Review of Bills (2Months Each) (Presidentdoes not participate)

Moved - Jeff Hiers


The Board of Education approved the schedule to reviewbills.

August/February - Ryan AusmusSeptember/March - Jeff HiersOctober/April - Tammie WestNovember/May - Traci RankinDecember/June - Barbara Lundin

January/July - Brian Winter

Motion

Passed 6-0

D. Curriculum and Instruction

1. New Teacher Institute Superintendent forElementary Education JudyBeedles-Miller and Assistant

Superintendent forSecondary Education,Mischel Miller

The Board of Education received the 2013-2014 New

Teacher Institute information.

None-

Information

Item Only

2. Board of Education

Electronic

Communications

Executive Director of

Management InformationServices, Ray Wipf

Moved - Tammie West

Seconded - Traci Rankin

The Board of Education approved the distribution of tabletcomputers and the reimbursement, up to a maximum of$30.00 per month, to each Board of Education member forInternet access at home for the purpose of facilitating schooldistrict communications and the electronic exchange ofschool district information.

Motion

Passed 6-0

3. Approval of Sixth GradeIntramurals Proposal

Assistant Superintendent forSecondary Education,

The Board of Education approved the proposal for Sixthgrade Intramurals at Dodge City Middle School and

Motion

Passed 6-0



Dodge City, Kansas

Mischel Miller

Moved - Barbara Lundin


Comanche Middle School, beginning with the 2013-2014school year, at an estimated total first-year cost of $20,250.

4. Approval of MusicInstrument Renewal

Purchase Plan

Superintendent forElementary Education JudyBeedles-Miller and Assistant

Superintendent forSecondary Education,Mischel Miller

Moved - Jeff Hiers

Seconded - Ryan Ausmus

The Board of Education approved the proposed three yearpurchase/replacement plan for grades 6-12 band andorchestra instruments for a three-year total of $165,000.

Motion

Passed 6-0

5. Approval of ProgramChanges Resulting fromHead Start

Sequestration

Superintendent forElementary Education JudyBeedles-Miller

Moved - Ryan AusmusSeconded - Tammie West

The Board of Education approved the program reductionsand changes resulting from the federal Sequestration for theDodge City Head Start Program.

Motion

Passed 6-0

E. Human Resources

1. Update on USD 443Health Benefit Plan

Executive Director of Human

Resources, Susan Scherling

Moved - Ryan AusmusSeconded - Tammie West

The Board of Education approved the recommendation fromthe District Health Benefit Committee for premiumcost/benefits for the 2013-2014 plan year.

*Add scanned recommendation to end of minutes.

Motion

Passed 6-0

2. Approval of DistrictSafety PlanImplementation(Workers Comp)

Executive Director of Human

Resources, Susan Scherling

Moved - Ryan AusmusSeconded - Jeff Hiers

The Board of Education approved the USD 443 DistrictSafety Plan as presented.

Motion

Passed 6-0

3. Teacher Vacancies and

Recruitment UpdateExecutive Director of Human

Resource, Susan ScherlingThe Board of Education received the update regardingstaffing for the 2013-14 school year.

None-

Information

Item Only



Dodge City, Kansas

F. Business Services

1. Approval of Budget andRevenue Assumptions,including PublishedBudget

Executive Director of

Business and Operations,William Hammond

Moved - Jeff Hiers

Seconded - Ryan Ausmus

The Board of Education authorized publishing the FY2013/2014 Budget.

Motion

Passed 6-0

G. Public Information

1. 2013-2014 All-District

Calendar

Supervisor of PublicInformation, Yvonda Acker

The Board of Education received the report on the 2013-2014 All-District Calendar.

None -

Information

Item Only

2. 2013-2014 Back-to-

School Convocation

Supervisor of PublicInformation, Yvonda Acker

The Board of Education members are invited to join the staffof Dodge City USD 443 for the "Back-to-School Breakfast"and Welcome Back meetings on Monday, August 19,beginning at 7:00 AM at Dodge City High School.

None -

Information

Item Only

H. Superintendent1. KASB 2013-2014 Board

of Education PolicyRevisions - First

Reading

Superintendent, AlanCunningham

The Board of Education reviewed policy recommendationsfor Board of Education policies, in anticipation of finalrevision and adoption at the August 12, 2013 Boardmeeting.

None -

Information

Item Only

12. Announcements President Lisa Killion • August 1, 2013 -Enrollment Day - All Schools - 7:00AM-7:00PM

• August 12, 2013 - Board of Education Meeting - AustenBoard Room - 7:00 PM

• August 14, 2013 - New Teacher Orientation &Introductions - The Learning Center - 1:00 PM

• August 19, 2013 - All Staff Breakfast 7:00-8:00 AM &Welcome - DCHS Auditorium - 8:15 AM

• August 21, 2013-First Day of School

None -

Information

Item Only

13. Items for Future Board

Meetings and/or AdditionalInformation

None -

Information

Item Only



Dodge City, Kansas

14. Executive Session Moved - Jeff Hiers

Seconded - Ryan AusmusFollowing a break, the Board moved into executive sessionat 8:30 PM for 30 minutes, for discussion of personnelmatters of non-elected personnel in order to protect theprivacy of the individual(s) to be discussed, for discussion ofnegotiations in order to protect the public interest bynegotiating a fair and equitable contract, and for consultationwith our attorney on a matter protected by the attorney-clientprivilege in order to protect the privilege and the board'sposition in potential litigation.

In addition to the Board of Education members, theExecutive Session included Alan Cunningham,Superintendent of Schools; Susan Scherling, ExecutiveDirector of Human Resources; William Hammond, ExecutiveDirector of Business and Operations; and Brad Ralph, BoardLegal Counsel.

Motion

Passed 6-0

William Hammond left the Executive Session at 8:45 PM.

Reconvene Open Session Returned to open session at 9:00 PM.

Executive Session Moved - Jeff Hiers


The Board moved into executive session at 9:00 PM for 15

minutes, for discussion of personnel matters of non-electedpersonnel in order to protect the privacy of the individual(s)to be discussed, for discussion of negotiations in order toprotect the public interest by negotiating a fair and equitablecontract, and for consultation with our attorney on a matterprotected by the attorney-client privilege in order to protectthe privilege and the board's position in potential litigation.

In addition to the Board of Education members, theExecutive Session included Alan Cunningham,Superintendent of Schools; Susan Scherling, ExecutiveDirector of Human Resources; and Brad Ralph, Board LegalCounsel.

Motion

Passed 6-0

Reconvene Open Session Returned to open session at 9:08 PM.

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15. Adjourn Meeting Moved - Tammie West

Seconded - Ryan AusmusAdjourned meeting at 9:08 PM. Motion

Passed 6-0

These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, August 12, 2013.

-^y^w-.Lisa Killion, PresidentUSD 443 Board of Education

William Hammond, Clerk of the BoardUnified School District 443


USD 443 Health Benefit Committee

Recommendation for premium/plan changes – 2013-14 plan year

USD #443 carries a partially self-funded insurance plan. We currently work with Meritain Health to process

and manage our insurance plan. We offer 3 plans to all full-time employees.

(Current Year figures in red.)

Plan I Plan II Plan III

Deductibles

$550 (individual) ($250) $1000 (individual) ($700) $1200 (individual) ($900)

$1100 (family) ($500) $2000 (family) ($1400) $2400 (family) ($1800)

Out of Pocket Maximums

$2500 (individual) ($1500) $3000 (individual) ($2000) $3500 (individual) ($2500)

$5000 (family) ($3000) $6000 (family) ($4000) $7000 (family) ($5000)

$30 co-pay office visits ($25) $30 co-pay on office visits ($25) $30 co-pay on office visits ($25)

50 / 50 share coverage on 80% coverage after deductible 80% coverage after deductible

expenses – 100% coverage is met – 100% coverage when is met – 100% coverage when

when out of pocket limit out of pocket limit is met out of pocket limit is met

is met

Rx Drug Card Program – same for all plans

$20 co-pay on generic drugs ($20)

$50 co-pay on preferred drug ($40)

$90 co-pay on non-preferred drugs ($60)

Costs (per month):

Plan I Plan II Plan III

Employee 1106 (851) 784 (653) 625 (564)

Employee & Spouse 2218 (1706) 1567 (1306) 1247 (1125)

Employee & Children 1993 (1533) 1410 (1175) 1121 (1012)

Family 2439 (1876) 1724 (1437) 1371 (1237)

RESOLUTION NO. 20130701ATO ESTABLISH REGULAR MEETING DATES

RESOLUTION

Be it resolved that pursuant to K.S.A. 72-8205, the Board of Education of Unified

School District No. 443, Ford County, Kansas, at its regular meeting held July 1, 2013,

established the following meeting schedule for regular Board of Education meetings to be

held during the 2013-2014 school year:

Hour of commencing the meeting: 7:00 p.m.

Day of the week the meeting will be held: Monday

Week of the month the meeting will be held: Second (If a second meeting is

necessary, it will typically be scheduled on the Fourth Monday of the month.)

Meeting place: 1000 N. Second Avenue, Austen Board of Education Auditorium

If the established meeting date conflicts with a regular school holiday, such regular

meeting will be held the first and third weeks of the month, commencing at 7:00 p.m. If the

established meeting is cancelled because of an emergency, within 24 hours of such

cancellation, the Board shall establish and give notice of the new meeting date and time.

The Board of Education reserves the right to adjourn any regular meeting to another

time and place.

Attest: A'UULUu~_Clerk, Board of Education

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RESOLUTION NO. 20130701B FOR RESCINDING POLICY STATEMENTS

FOUND IN BOARD MINUTES

RESOLUTION

Be it resolved that all policy statements found in the minutes of this Board of

Education prior to July 1, 2013, be rescinded, and that the Board of Education adopt the

policy manual (or written policies) as presented and recommended by the superintendent

of schools, to govern this school district during the 2013-2014 school year, subject to

periodic review, amendment, and revision by the Board of Education.

Clerk, Board of Education

Attest

5^Board President

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RESOLUTION NO. 20130701C WAIVING THE GENERALLY ACCEPTED ACCOUNTING

PRINCIPLES REQUIREMENT

RESOLUTION

WHEREAS Unified School District No. 443, Dodge City, Kansas, has determined that

the financial statements and financial reports for the year ended June 30, 2013, to be

prepared in conformity with the requirements of K.S.A. 75-1120a(a), are not relevant to the

requirements of the cash basis and budget laws of this state and are of no significant value

to the Board of Education or the members of the general public of Unified School District

No. 443 and

WHEREAS there are no revenue bond ordinances or resolutions or other ordinances

or resolutions of the municipality which require financial statements and financial reports to

be prepared in conformity with. K.S.A. 75-1120a(a) for the year ended June 30, 2013.

NOW, THEREFORE BE IT RESOLVED, by the Board of Education of Unified School

District No. 443, Dodge City, Kansas, in regular meeting duly assembled this 1st day of July,

2013 that the Board of Education waives the requirements of K.S.A. 75-1120a(a) as they

apply to Unified School District No. 443 for the year ended June 30, 2013.

BE IT FURTHER RESOLVED that the Board of Education shall cause the financial

statements and financial reports of Unified School District No. 443 to be prepared on the

basis of cash receipts and disbursements as adjusted to show compliance with the cash

basis and budget laws of this State.

Attest: Lv'Jv-t*^ /^/^yiw^*^Clerk, Board of Education

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RESOLUTION NO. 20130701D FOR DESTRUCTION OF RECORDS

RESOLUTION

BE IT RESOLVED THAT, the Board of Education of Unified School District No. 443,

Ford County, Kansas hereby authorizes the Clerk of the Board to destroy records pursuant

to K.S.A. 72-5369 and K.S.A. 72-5370.

CERTIFICATE

This is to certify that the above resolution was duly adopted by the Board of

Education of Unified School District No. 443, Ford County, Kansas, the 1st day of July, 2013.

Board Preside

:1MAttest: LUsmMuv*.


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RESOLUTION NO. 20130701E TO ESTABLISH HOME RULE

BY BOARD OF EDUCATION

RESOLUTION

WHEREAS, the Board of Education of Unified School District No. 443, Ford County,

Kansas, has determined that the exercise of powers granted by the legislature is of benefit to

the board and local patrons; and

WHEREAS, Kansas law authorizes the board to transact all school district business; and

WHEREAS, the board intends to adopt policies that the board deems appropriate to

perform its constitutional duty to maintain, develop and operate local public schools; and

WHEREAS, the board acknowledges that the power granted by law shall not be

construed to relieve the board from any obligations to comply with state law; and

WHEREAS, the board acknowledges that the powers granted by law and this resolution

shall not be construed to relieve any other unit of government of its duties and responsibilities

prescribed by law; and

WHEREAS, the board acknowledges that the powers granted by law do not create any

responsibility on the part of the district to assume the duties or responsibilities that are

required of another unit of government;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School District

No. 443, Ford County, Kansas, that the board shall exercise the power granted by law and by

this resolution.

ADOPTED by the Board of Education of Unified School District 443, Ford County,

Kansas, the 1st day of July, 2013.

t: Iol/0*~Board Preside

Attest: UJtM^*^ K HfiAClerk, Board of Education

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RESOLUTION NO. 20130701FTO ESTABLISH PETTY CASH FUND

RESOLUTION


Kansas, has determined that the creation of a petty cash fund is an efficient method to pay

expenses for school district purposes in emergencies; and

WHEREAS, Kansas law authorizes the establishment of petty cash funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School

District No. 443, Ford County, Kansas, that a petty cash fund designed as the Learning

Center Building Petty Cash Fund is created for the purpose of receiving and expending funds

for needed district expenditures in an emergency. The fund shall be in the amount of

$250.00. NOTE: Cannot exceed $250.00

The fund shall be administered by Principal, Director, or designee. The Secretary

shall keep a record of all receipts and expenditures of the fund and shall prepare and file

with the board, a statement showing all receipts, expenditures and balance at the end of

each month and at the end of each school year. An itemized receipt shall be maintained for

each expenditure. Any person authorized to administer a petty cash fund shall be bonded

by the school district.

Upon proper report to the board, the petty cash fund shall be replenished by payment

from the appropriate fund of the school district.

The petty cash fund shall not be loaned or advanced against the salary of any

employee.

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Funds in the petty cash fund shall remain district funds but shall not be considered

school money for purposes of K.S.A. 72-8202d, and the provisions of K.S.A. 12-105b shall

not apply.

ADOPTED by the Board of Education of Unified School District No. 443, Ford County,


Attest


Board Presiden

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RESOLUTION NO. 20130701G TO ESTABLISH ACTIVITY FUNDS

RESOLUTION


Kansas, has determined that the creation of activity funds is an efficient method to pay

expenses for student activities; and

WHEREAS, Kansas law authorizes the establishment of school activity funds;

NOW THEREFORE, BE IT RESOLVED, by the Board of Education of Unified School

District No. 443, Ford County, Kansas, that the following activity funds be created for the

purpose of receiving and expending funds for student activities, including athletics, music,

forensics, dramatics and other board-approved student extra-curricular activities.

Activity Funds for 2013-2014:

Bright Beginnings

Beeson Elementary

Central Elementary

Linn Elementary

Miller Elementary

Northwest Elementary

Ross Elementary

Soule Elementary

Sunnyside Elementary

Wilroads Gardens Elementary

Comanche Middle School

Dodge City Middle School

Dodge City High School

The Learning Center

USD 443 - Kansas Heritage

Kansas Heritage Money Market

Nutrition Program Money Market

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Each fund shall be administered by the Principal, Director, or designee, and a record

of all receipts and expenditures of the fund shall be prepared and filed with the Board

showing all receipts, expenditures, and balances at the end of each month and at the end of

each school year. Any person authorized to administer an activity fund shall be bonded by

the school district.

Funds in the activity fund shall remain district funds but shall not be considered

school money for purposes of K.S.A. 72-8202d, and the provisions of K.S.A. 12-105b shall

not apply.

ADOPTED by the Board of Education of Unified School District No. 443, Ford County,


Board Presid

Attest:

CI ucation

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