UNICEF After Action Review – Tropical Cyclone .UNICEF After Action Review...

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Transcript of UNICEF After Action Review – Tropical Cyclone .UNICEF After Action Review...

  • i

    Sophia Dunn

    Independent Consultant

    UNICEF After Action Review

    Tropical Cyclone Pam & Typhoon

    Maysak

  • ii

    Table of Contents

    Executive Summary ............................................................................................................. viii

    1. Background .................................................................................................................... 1 1.1. Context .................................................................................................................................................................................................... 1 1.2. UNICEF organizational set up in the Pacific ........................................................................................................................... 1 1.3. UNICEF response strategy ............................................................................................................................................................. 1

    2. Introduction ................................................................................................................... 3 2.1. The After Action Review ................................................................................................................................................................. 3

    2.1.1. UNICEF Core Commitments for Children in Humanitarian Action......................................................................... 3 2.1.2. UNICEF Level 2 Emergency Procedure .............................................................................................................................. 3 2.1.3. UNICEF Procedure for County and Regional Office transfer of resources to CSOs ........................................... 4

    3. Methodology .................................................................................................................. 5

    4. Findings of the After Action Review ................................................................................ 8 4.1. The L2 declaration and the utilization of L2 emergency procedures ......................................................................... 8

    4.1.1. UNICEF Headquarters and EAPRO support ..................................................................................................................... 9 4.1.2. UNICEF Pacific............................................................................................................................................................................. 9

    4.2. Resource mobilization ................................................................................................................................................................... 10 4.3. UNICEF response to TC Pam in Vanuatu ............................................................................................................................... 12

    Vanuatu Field Office preparedness ............................................................................................................................................ 12

    Operational management ............................................................................................................................................................... 13 4.3.1. UNICEFs operational commitments ................................................................................................................................ 14

    Media and communications ........................................................................................................................................................... 14

    Human resources ................................................................................................................................................................................ 15

    Finance and administration ........................................................................................................................................................... 16 4.3.2. UNICEFs programme commitments ................................................................................................................................ 19

    Rapid assessment ............................................................................................................................................................................... 19

    Monitoring and reporting ............................................................................................................................................................... 21

    Supply and logistics ........................................................................................................................................................................... 22 4.3.3. Partnership and coordination ............................................................................................................................................. 23

    Partnership and coordination with the Government of Vanuatu ................................................................................. 23

    Partnership and coordination with other partners ............................................................................................................ 25 4.4. UNICEF response to TC Pam in Kiribati, Solomon Islands and Tuvalu .................................................................... 26

    4.4.1. Tuvalu ........................................................................................................................................................................................... 27 4.4.2. Solomon Islands ........................................................................................................................................................................ 28 4.4.3. Kiribati ......................................................................................................................................................................................... 28

    4.5. UNICEF response to Typhoon Maysak in Federated States of Micronesia ............................................................. 29

    5. Conclusions .................................................................................................................. 30

    6. Recommendations for improving UNICEF Pacifics disaster preparedness and response . 33

    7. Bibliography ................................................................................................................. 38

    8. Annexes ........................................................................................................................ 41

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    List of Tables

    Table 1: Overview of UNICEF emergency response in Vanuatu ..................................................................................................... 2 Table 2: Mandatory deliverables for a newly designed L2 emergency ....................................................................................... 4 Table 3: Key actions taken in advance of TC Pam ............................................................................................................................... 8 Table 4: Financial and administration emergency preparedness (EWEA Key Action 15) Vanuatu Field Office .. 17 Table 5: AAR recommendations and action plan .............................................................................................................................. 34

    List of Figures

    Figure 1: CO workflow processing arrangement commenced 4 May 2015 ......................................................................... 18 Figure 2: Humanitarian architecture, Vanuatu ................................................................................................................................. 24

    List of Annexes Annex 1: After Action Review Terms of Reference ____________________________________________________________________ 41 Annex 2: UNICEF response timeline TC Pam & Typhoon Maysak __________________________________________________ 47 Annex 3: List of key informants (semi-structured interviews) _______________________________________________________ 51 Annex 4: Semi-structured interview guide for key informant interviews ____________________________________________ 53 Annex 5: After Action Review - Workshop Agenda (Vanuatu Field Office) __________________________________________ 55 Annex 6: After Action Review - Minutes of plenary (Vanuatu Field Office) __________________________________________ 57 Annex 7: After Action Review - Preliminary Recommendations (Vanuatu Field Office) ____________________________ 60 Annex 8: After Action Review - Workshop Agenda (Suva Multi-Country Office) ____________________________________ 61 Annex 9: After Action Review - Minutes of Suva Multi-Country Office Workshop ___________________________________ 63 Annex 10: After Action Review - Preliminary recommendations (Suva Multi-Country Office) _____________________ 68 Annex 11: CMT initial review of recommendations (Vanuatu & Suva) ______________________________________________ 69 Annex 12: Standard Operating Procedure - Business process: PA pool (Vanuatu office - Emergency Response) __ 71 Annex 13: Simplifications put in place by L2 designation ____________________________________________________________ 73 Annex 14: Lessons learned re Office in a Box _________________________________________________________________________ 76 Annex 15: Country division of UNICEF HAC funding requirements for TC Pam response ___________________________ 77 Annex 16: Departure and arrival dates of supplies from Suva to Vanuatu, Kiribati and Tuvalu ___________________ 77

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    Acronyms

    AAR After Action Review

    CCC Core Commitments