UNDERSTANDING MICROSOFT OFFICE 2007
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Transcript of UNDERSTANDING MICROSOFT OFFICE 2007
UNDERSTANDING MICROSOFT OFFICE 2007John F. HallIT-User Services
Overview
1. The Office Suites UD’s Campus License Agreement
2. Understanding the User Interface 3. Working with New Office File Formats 4. Getting Further Assistance
UNDERSTANDING MICROSOFT OFFICE 2007John F. HallIT-User Services
1The Office 2007
Suites
1The Office 2007
Suites
The Office 2007 Applications
+ some others..
Office 2007 Suites
Microsoft Office Basic 2007 Microsoft Office Home & Student 2007 Microsoft Office Standard 2007 Microsoft Office Small Business 2007 Microsoft Office Professional 2007 Microsoft Office Ultimate 2007 Microsoft Office Professional Plus 2007 Microsoft Office Enterprise 2007
Complete Comparison Matrix
Business contact mgr
Accounting
Enterprise includes all except:
Campus License Agreement
Office 2007 Enterprise Download from udeploy.udel.edu
Office 2007 Enterprise Download from udeploy.udel.edu
University Owned Machines Limited “Work at home” rights for
Faculty (soon) Does NOT cover students, grad student
personal machines
What will students have?
Most likely “Basic” or “Home & Student” or “Standard”
All 3 have Word/Excel May or may not have Outlook, OneNote
& PowerPoint Likely won’t have Access, Publisher,
InfoPath, Groove or Communicator Can get “Ultimate” for $249
UNDERSTANDING MICROSOFT OFFICE 2007John F. HallIT-User Services
2Understanding the
User Interface
2Understanding the
User Interface
GUI Redesign :: The Ribbon
GUI Redesign :: Goals
Jensen Harris’ blog – “The Why of the New UI”
Fitts’ Law
1. The further away something is, the harder it is to click
2. The smaller something is, the harder it is to click
GUI Redesign :: The Ribbon
Fitts’ Law:2. The smaller something is, the harder it is to click
Office Button
Button Design Matches Vista
GUI Redesign :: The Ribbon
Quick Access Toolbar
Mile High Menus
Magic Corners
Magic Corners on Vista
Right-Clicking
Right-clicking brings up Mini Toolbar Context Menu
Fitts’ Law:1. The further away something is, the harder it is to click
3 Tips
1. Maximize Office Creates Mile-High menus and Magic Corner
2. Right-click for Mini Toolbar & Context Menu
3. Customize Quick Access
Tip #4
Complaint: “The ribbon takes up too much space and/or I don’t like looking at it all the time”
Solution: “Minimize the Ribbon” Right-click on Ribbon Double-click any Ribbon tab
Looks like menus, but clicking pops open tabs Close when you click an item Easier than dragging menu, esp trackad/pen
UNDERSTANDING MICROSOFT OFFICE 2007John F. HallIT-User Services
3Working with New Office File Formats
3Working with New Office File Formats
The “X” Files
New File Formats
.DOC => .DOCX .PPT => .PPTX .XLS => .XLSX
What does this ‘X’ mean?
The Goal of Open Office XML “…to enable the implementation of the
Open Office XML formats by the widest set of tools and platforms, fostering interoperability across office productivity applications and line-of-business systems, as well as to support and strengthen document archival and preservation, all in a way that is fully compatible with the large existing investments in Microsoft Office documents.” Let’s break that
down…
Open Office XML
Nothing to do with “Open Office” or ODF Folder of files compressed with ZIP Open Standard : ECMA-376
Compatibility
Office 2007 will read and write earlier versions
Earlier Office versions won’t open 2007 docs You can add a compatibility pack for 2003
on Windows A converter is available for Word 2007 docs
on Macs An add-on allows saving to PDF from 2007
Actually more…
PowerPoint .pptx or .pptm - Presentation .ppsx or .ppsm - Show .sldx or .sldm - Slide .potx or .potm - Template Macro-enabled add-in .ppam Office theme .thmx
UNDERSTANDING MICROSOFT OFFICE 2007John F. HallIT-User Services
4Getting Further
Assistance
4Getting Further
Assistance
Further Training Classes
http://www.present.udel.edu/calendar Word 2007 – 1/11/2007 Excel 2007 Access 2007
Help is a click away…
Fitts’ Law:• Bad: Small• Bad: Far away
• Good: “Mile Wide”
Further Online Training
http://office.microsoft.com/en-us/help/FX100485361033.aspx?pid=CL100605171033
http://office.microsoft.com/en-us/training/HA102255331033.aspx (each all one line; visit MS links in IE)
http://www.present.udel.edu/lynda
References
http://blogs.msdn.com/jensenh/ http://office.microsoft.com/en-us/
default.aspx Save as PDF Add-in
http://www.microsoft.com/downloads/details.aspx?familyid=F1FC413C-6D89-4F15-991B-63B07BA5F2E5&displaylang=en
Mac XML converter http://www.microsoft.com/mac/
downloads.aspx?pid=download&location=/mac/download/Office2004/ConverterBeta_0_2.xml