Understand the SharePoint Basics
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![Page 1: Understand the SharePoint Basics](https://reader033.fdocuments.net/reader033/viewer/2022051610/5497795aac795982318b4852/html5/thumbnails/1.jpg)
by Benjamin Niaulin, a SharePoint GEEK
SharePointUnderstand
the
BASICS
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twitter.com/bniaulin
ca.linkedin.com/in/bniaulin
en.share-gate.com/blog
Benjamin Niaulin
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So what
EXACTLYled you here?
#SPSTC @bniaulin
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What if we made Power Users
do all the work?
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What’s a SharePoint
SITE?
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SITE
Lists
Libraries
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SITE TEMPLATES
Does it matter? Any impact?
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Why create a new site?
Permissions
Isolate Lists and Libraries
Unique Template Features
Site Features
SITE ≠ PAGE
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What’s a SharePoint
SITE COLLECTION?
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Site%
Site%
Site% Site%
Site%
Site%
Site%
SharePoint+Groups+|+Database+|+Style+Library+
SITE COLLECTION
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Site Collection
Site Collection
Site Collection
Site Collection
Site Collection
LIMITATIONS
XX
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Know when to create a SC
Permission LevelsSite Collection Features
Shared Style Library
New Database
SharePoint Groups*
URL (/Sites/ or Explicit)
Recycle Bin
Quotas
Document IDs
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What’s a SharePoint
List and Library?
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Familiar with Excel? Access? Word?
Lists
Advantage: Column Management & Features
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Libraries
Same as Lists but for documents
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Lists & Library Templates
It DOES matter which one you
pick. !
Each Template comes with it’s
little functionality
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Need to know
Try to apply permissions at the List/Library level and not on every folder or files
!Stay away from folders as much as possible, tag!
!Watch out with free for all versioning
!Metadata Navigation
!Save your list/library as template with or without
the content
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What’s a SharePoint
COLUMN
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Column Types
When you create a column it is stored in the list/library where
you create it !
Every type of column has it’s use Know when to use the right one
!Views will be created based on
the columns Workflows can be created,
triggered by the right column information
!SharePoint allows for Column
Validation
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Centralize & Reuse!If you create columns from your lists/libraries they are stored in them.
And thus, are not reusable. !
I recommend using “Site Columns” whenever possible to be able to reuse them.
!Site Columns are available to subsites – best to create at the root
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What’s a SharePoint
PAGE
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PAGE
Difference between SITE and Page? !
Difference between .aspx and .docx?
Used to show information to the visitor
Where do documents go in SharePoint?
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Wiki Page “Wiki”= Quick Used to quickly create and link content Use [[ !Publishing Page Uses predefined Page Layouts for design Allows Metadata (Columns) in the layout !Web Part Page Only allows for Web Parts on the page Removes the Quicklaunch for a full width page
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Think about it!Pages & Views to
show different perspectives
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Other SharePoint
THINGS TO KNOW
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Web Parts
My 2010 Favs My 2013 Favs
Content Query!!!!!
Content Editor
Data View (Designer)
Filter Web Parts
Content Search*!!
Search Results
Search Results
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Content Types
Reusable set of columns used together that defines a type of content in your
organization.
It’s also much more…http://en.share-gate.com/blog/recording-sharepoint-webinar-understand-content-types
http://en.share-gate.com/blog/sharepoint-columns-site-columns-or-content-types
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@bniaulin
en.share-gate.com/blog
THANK YOU
Benjamin Niaulin